RIBBON Sort - Arranges information in alphabetical

order.
In Microsoft Office applications, the Ribbon is the
Show/Hide Paragraph Marks - Shows marks
menu bar at the top of the window. It contains various
where the paragraphs begin and end.
tools, organized by tabs, that help you edit and format
Align Left - Aligns text with the left margin.
a document.
Center - Centers text in the document.
The following is the list of the tabs in Microsoft
Align Right - Aligns text with the right margin.
Word:
Line and Paragraph Spacing - Changes the
spacing between lines and paragraphs.
File Tab Shading - Changes the color behind the text.
In Microsoft Word, the File Tab is used to open Borders - Creates lines around the text.
the Backstage View that gives you access to file Styles
functions. For example, from the File tab, you can Page Formatting Styles - Creates different styles
access the Open, Save, Close, Properties, and Recent and previews the styles in your text.
file options. Editing
Find - Finds words in the document.
Home Tab Replace - Searches for text in the document and
Undo replaces it.
Undo Typing - Removes the last thing you typed. Select - Selects all or some text in the
Repeat Typing - If you accidentally hit undo document.
typing, you can re-enter the previous text. Adobe Acrobat
Clipboard Note: The Adobe Acrobat section is only displayed if
Paste - Pastes information from the clipboard. Adobe Acrobat is installed on your computer.
Cut - Removes information from the document Create and Share Adobe PDF - Saves the
and puts it in the clipboard. document as a PDF (Portable Document Format)
Copy - Copies information from the document and lets you share it with others.
for the clipboard. Request Signatures - Saves the document as a
Format Painter - Applies formatting from PDF, and requests others to sign it if necessary.
another section of a document. Voice
Font Dictate - Enables voice-to-text, using Microsoft
Font - Changes the font. Speech Services.
Font Size - Selects the desired font size. Editor
Increase Font Size - Makes the font size one size Editor - Checks for spelling, grammar, and
larger. writing suggestions.
Decrease Font Size - Makes the font size one size
smaller. Insert Tab
Clear all formatting - Clears all formatting, Pages
leaving plain text. Cover Page - Creates a cover page for a
Bold - Makes the text bold. document.
Italicize - Makes the text italicized. Blank Page - Inserts a blank page anywhere
Underline - Underlines the text. specified in the document.
Strikethrough - Crosses out the text. Page Break - Ends the current page where
Subscript - Types small letters below the text. specified, moving the rest of the text to the next
Superscript - Types small letters above the text. page.
Text Effects and Typography - Adds effects like Tables
outline or shadow to the text. Table - Creates a new table or inserts a
Text Highlight Color - Highlights text. previously created table in your document.
Font Color - Changes the color of the font. Illustrations
Paragraph Pictures - Inserts pictures in your document.
Bullets - Creates a bulleted list. Shapes - Insert shapes in your document.
Numbering - Creates a numbered list. Icons - Inserts icons in your document.
Multilevel List - Creates an outline. 3D Models - Inserts a 3d model in your
Decrease Indent - Moves the indentation of the document.
paragraph closer to the left margin. SmartArt - Inserts a SmartArt graph or list in
Increase Indent - Moves the indentation of the your document.
paragraph closer to the right margin. Chart - Creates a chart to display your data.
 Screenshot - Inserts a screenshot in your Select – Select objects including ink, shapes, and
document. text areas. This is especially useful when
Add-ins working with objects that are behind the text.
Get Add-ins - Add additional functionality to Lasso Select – Select ink by drawing a shape. All
Word. ink strokes in the shape will be selected.
My Add-ins - Inserts add-ins obtained from Get Eraser – Use the eraser to erase ink that has
Add-ins. been drawn to on the page.
Media Pen (Black)
Online Video - Adds a video in your document. Pen (Red)
Links Pencil
Link - Inserts a link for web pages in your Highlighter
document. Action Pen – Use the action pen to edit with
Bookmark - Creates a specific spot in your natural gestures.
document that can be jumped to without having Stencils
to scroll. Ruler – Draw lines and align objects against a
Cross-reference - Refers to a specific place in the straightedge.
document, such as a heading or table. Edit
Comments Format Background – Add rule lines or gridlines
Comments - Adds notes in specific places in the to this page or change the page color.
document. Convert
Header & Footer Ink to Shape – Automatically refine hand-drawn
Header - Adds repeat content to the top of shapes.
every page in the document. Ink to Math – Convert handwritten math
Footer - Adds repeat content to the bottom of equations into typed numbers and symbols.
every page in the document. Insert
Page Number - Adds page numbers to each Drawing Canvas – Insert a drawing canvas to
page of your document. create space to draw in.
Text Replay
Text Box - Adds a custom box for text, bringing Ink Replay – Automatically replay the creation of
attention to it. visible ink strokes.
Quick Parts - Inserts pre-saved text or Help
formatting to a document. Ink Help – Get pen and ink help in Microsoft
WordArt - Adds artistic touches to the text in Office.
this box.
Drop Cap - Creates a large letter at the Design Tab
beginning of each paragraph. Document Formatting
Signature Line - Adds a custom signature line to Themes - Adds custom formatting to the
the document. document.
Date & Time - Adds the date and time to the Colors - Changes the entire color palette of the
document with different options. document to a color scheme of your choice.
Object - Adds another document or chart to the Fonts - Changes the font of the document.
existing document. Paragraph Spacing - Changes the line and
Symbols paragraph spacing of the document.
Equation - Adds mathematical equations to the Effects - Changes the overall look of objects with
document. shading and other options.
Symbol - Adds symbols to the document, such Set as Default - Sets the current formatting as
as currency and trademark. the default for new documents.
Media Page Background
Insert Media - Inserts Flash media in your Watermark - Adds a faint image behind the text
document. Flash must be installed for this to of your document.
work. Page Color - Changes the background color of
the document.
Draw Tab Page Borders - Adds a border around the
Drawing Tools document.
 Layout Tab Insert Endnote - Adds a comment or citation to
Page Setup the end of the page. Used with superscript
Margins - Sets the margin sizes for the numbers placed in the text.
document. Next Footnote - Moves to the next footnote.
Orientation - Changes the orientation of the Show Notes - Moves to the footnotes or
document to portrait or landscape mode. endnotes of the page.
Size - Selects the size of paper for printing. Research
Columns - Splits the page into up to 13 columns. Smart Lookup - Selects text in the document to
Breaks - Ends the current page at your desired search for a definition or more information
location and starts the remainder of the online.
information on the next page. Researcher - Assists in finding information and
Line Numbers - Adds numbers to each line for pictures that you can cite in your document.
easy reference to a specific location. Citations & Bibliography
Hyphenation - Automatically hyphenates words Insert Citation - Credits a source of information.
that extend beyond the end of a line. Manage Sources - Organizes the sources of the
Hyphenation is placed at syllable boundaries. information cited.
Paragraph Style - Choose the citation style from APA,
Indent Left - Moves the paragraph away from Chicago, or MLA.
the left margin. Bibliography - Displays a list of all cited sources.
Indent Right - Moves the paragraph away from Captions
the right margin. Insert Caption - Labels your object or picture.
Spacing Before - Changes how much spacing is Insert Table of Figures - Adds a listing of
before the selected paragraph. captions for easy reference.
Spacing After - Changes how much spacing is Update Table - If changes are made to the table
after the selected paragraph. of figures, this updates the changes.
Arrange Cross-reference - Refers to a source of
Position - Moves the placement of the selected information elsewhere in your document, such
item to the desired location on the page. as a table of figures. If the source information
Wrap Text - Selects how the text on the page changes, the reference is updated automatically.
wraps around the object. Index
Bring Forward - Moves the selected object Mark Entry - Adds selected text to the index.
forward in front of other objects. Insert Index - Adds a list of keywords and the
Send backward - Moves the selected object page number where they appear.
behind other objects. Update Index - If any changes are made to the
Selection pane - Displays a listing of all objects document, this updates it if necessary.
on the page. Table of Authorities
Align - Sets the alignment of the object on the Mark Citation - Adds selected text to the Table
page. of Authorities.
Group - Joins objects together, making them Insert Table of Authorities - Adds a list of
appear as one object. authorities, cases, or statutes noted in the
Rotate - Rotates the selected image. document.
Update Table - If any changes are made to the
document, this updates the Table of Authorities
References Tab if necessary.
Table of Contents
Table of Contents - Provides an overview of the
Mailings Tab
document's contents.
Add Text - Includes an editable heading in the Create
table of contents. Envelopes - Set up printer for printing
Update Table - If changes are made to the envelopes.
document, this refreshes the table of contents Labels - Set up printer for printing labels.
to reflect the correct page numbers. Start Mail Merge
Footnotes Start Mail Merge - Create one document, and
Insert Footnote - Adds a note to the bottom of send it to multiple recipients, personalizing it for
the current page. each person.
Select Recipients - Choose the list of people to
receive the document.
 Edit Recipient List - Enables changes to be made New Comment - Adds a note to the document.
to the recipient list. Delete - Deletes a note from the document.
Write & Insert Fields Previous - Skips to the previous note.
Highlight Merge Fields - Highlights specific fields Next - Skips to the next note.
in the document. Show Comments - Makes all comments in the
Address Block - Adds an address block to your document visible.
document. Tracking
Greeting Line - Adds a greeting line to your Track Changes - Keeps track of all changes made
document. to the document.
Insert Merge Field - Adds a field from the Simple Markup - Select how you want to see
recipient list, such as last name or phone changes.
number. Show Markup - Choose which types of markups
Rules - Specifies rules for the merge. you want to see.
Match Fields - Defines the different fields in the Reviewing Pane - Lists all document changes.
recipient list. Changes
Update Labels - Uses information from the Accept - Keeps the current change, and
recipient list to update the label fields. advances to the next.
Preview Results Reject - Undoes current change, and advances
Preview Results - Verify the mail merge to the next.
information is entered correctly before finalizing Previous - Jumps to the previous tracked
the document. change.
First Record - Jumps to the first recipient. Next - Jumps to the next tracked change.
Previous Record - Jumps to the previous Compare
recipient. Compare - Compares two documents for
Next Record - Jumps to the next recipient. differences.
Last Record - Jumps to the last recipient. Protect
Find Recipient - Searches for a specific recipient. Block Authors - Keeps others from making
Check for Errors - Checks the mail merge for changes to selected text.
errors before it is applied. Restrict Editing - Limits the changes that others
Finish can make to the document.
Finish & Merge - Choose how to complete the Ink
mail merge. Hide Ink - On touch-enabled computers, lets you
Acrobat hide any drawings made with Draw or Ink.
Merge to Adobe PDF - Merges the document to Resume
a PDF file, allowing you to send it digitally. Resume Assistant - Shows hints from LinkedIn to
update your resume.
Review Tab
Proofing View Tab
Editor - Checks for spelling, grammar, and Views
writing suggestions. Read Mode - Displays the pages in book format
Thesaurus - Suggests another word to use for for easier reading.
the selected word. Print Layout - Previews how the page looks if
Word Count - Tells you the words, lines, and printed.
characters in the document. Web Layout - Previews how the page would look
Speech if it were a website.
Read Aloud - Uses text-to-speech software to Outline - Previews your document in an outline
read the text out loud. form.
Accessibility Draft - Previews your document without any
Check Accessibility - Checks your document to formatting marks, headers, or footers.
make sure it is easily legible. Immersive
Language Focus - Hides buttons and UI (user interface)
Translate - Translates your text into another elements so you can focus on the document.
language. Immersive Reader - Helps with reading skills.
Language - Chooses the language for proofing Page Movement
tools like spellcheck. Vertical - Scrolls up and down to move between
Comments pages.
 Side to Side - Scrolls from side-to-side to move Format Tab
between pages. Format tabs are hidden tabs used to modify or
Show edit inserted objects such as pictures, shapes,
Ruler - Shows a ruler on the side of the tables, and charts.
document.
Gridlines - Shows gridlines over the document.
Navigation Pane - Shows a side pane with a
search function.
Zoom
Zoom - Increases the viewing size of the
document.
100% - Displays the document at actual size.
One Page - Zooms the document so you can see
the entire page.
Multiple Pages - Zooms the document so you
can see multiple pages at once.
Page Width - Zooms the page, so the width
matches the window.
Window
New Window - Opens a window of your
document so you can work in multiple places.
Arrange All - Stacks your documents so you can
see them all at once.
Split - Displays two sections of your document at
one time.
View Side by Side - Displays different documents
side-by-side for comparison.
Synchronous Scrolling - Displays two documents
at the same time.
Reset Window Position - Displays two
documents side-by-side so they are equally
sized on the screen.
Switch Windows - Quickly switches to another
open document window.
Macros
Macros - Create custom macros, or choose from
predefined macros, to perform a sequence of
actions all at once. To run a macro, click the
button on the Quick Access Toolbar, press the
keyboard shortcut, or run it from the Macros
list.
SharePoint
Properties - View and edit SharePoint
documents.

Help Tab
Help
Help - Gets help with Microsoft Word.
Contact Support - Gets help from a Microsoft
support agent.
Feedback - Provides feedback to Microsoft.
Show Training - Shows online training and
learning content.
What's New - Showcases the latest upgrades
from Microsoft.