【Ward Office】Leaving Japan - An Essential Guideline

LEAVING JAPAN:
AN ESSENTIAL
GUIDELINE
N O T I F I C AT I O N S T O T H E W A R D O F F I C E
1
OUTLINE
P.3 Overall process
P.5 Move-out notice
P.6 National health insurance / pension
P.7 Residence tax
P.8~10 Lump-sum withdrawal payment claim
2
OVERALL PROCESS
Q1: Are you supposed to pay residence tax? * More details are on P.7
Yes No
P.7~9 *Only for those who leave between Jan and Jun
About Application of Residence tax
1 month
before
Q2: Are you enrolled in MEXT insurance/pension?
Yes
Please contact your host department about the
cancellation of MEXT insurance/pension
Moving-out notice Moving-out notice

No
About
2 weeks P.5 If you want to claim
before lump-sum withdrawal
A bill will be delivered Cancellation of NHI / NP payment, please ask for
within 4~5 days
residence certificate at
this stage.
P.6 *Paying residence tax Continued
➢ P.4 / P.7~9
to the next
*Only for those who need to pay page 3
OVERALL PROCESS
P.6 *Paying residence tax *Only for those who need to pay it.
About
2 weeks
before
*Cancellation of childcare allowance / subsidy for child *Only for those who have children.
medical expenses
For more details, please refer to a
separate material for those with
Right children
Before Returning “Discount Medical Treatment for Children" card.
You leave
Leaving Japan
After
Leaving
Japan
Lump-sum withdrawal payment claim
*Only if you are eligible for it
P.7~9
4
MOVE-OUT NOTICE
⚫ You are required to submit a “move-out notice” to the ward office before leaving Japan.
*You can start the procedure 2 weeks before you move out.
Our Support What is required
✓ Residence card
⚫ Accompanying you to the ward office
✓ National Health Insurance card (if enrolled)
⚫ Provide information
✓ My Number card (if issued)
⚫ Support in obtaining a residence certificate
➢ Required for claiming “lump-sum withdrawal payment” ✓ Basic Pension Number
➢ For more details, please refer to P.7~9. ➢ Written on your pension card
Location
• Aoba ward office NOTE
〒980-8701 5-1 Kamisugi, Aoba ward, Sendai city • If you are living in other wards, please let us know
when you request our support.
• Wakabayashi ward office
〒984-0811 3-1 Hoshunin-mae-chou, Wakabayashi ward, Sendai city 5
NATIONAL HEALTH INSURANCE / PENSION
⚫ Other than submitting a move-out notice, you are also required to cancel your National Health Insurance/National Pension
when leaving Japan.
⚫ If you are enrolled in MEXT health insurance/pension, these procedures are not required. Please consult with your host department about how
to cancel MEXT health insurance/pension.
What is required Our Support
✓ Residence card ⚫ Accompany you to the ward office

✓ National Health Insurance card ⚫ Provide information
✓ Documents that shows your My Number
✓ Bank book … Transaction history should be entered
➢ If you have a Direct+ account, this is not required
My Number document
⚫ Documents that shows your My Number, such as My Number card.

➢ If you do not have such documents, a certificate of residence (住民票の写し) can be used as a replacement.
➢ We can assist you in obtaining a certificate of residence at the ward office.
6
RESIDENCE TAX
What is residence tax? Our support
⚫ The city where you live on January 1st of this year, will impose you the residence tax. ⚫ Accompany you to the ward office
⚫ If the previous year‘s total income was less than the specified amount or if you are receiving ⚫ Support you with application form
public assistance, you will be exempt from taxation (in the case of Sendai City). ⚫ Check if you need to pay the tax
⚫ The amount of tax is calculated based on your income in the previous year. ⚫ Provide information
How to pay it
⚫ Payment methods vary depending on when you leave Japan.
1. From January to June
➢ You have to complete the “prepayment (予納)”procedure at the Citizen‘s Tax Section of the Sendai City Hall. You will receive
a payment slip 4-5 days later that will allow you to make your payment.
➢ You can also specify a person, deposit money with this person and ask him/her to pay it on your behalf (this requires
additional procedures; the proxy must be selected and registered by you).
➢ If you need our support, please contact us through the comment section of the Jibun Page.
2. From June to December
➢ The tax will be derived from your last income payment.
➢ If you want to know whether the part of the residence tax that you have not paid can be derived from your last income
payment, please contact your host department. 7
LUMP-SUM WITHDRAWAL PAYMENT CLAIM
⚫ If you have paid pension for more than 6 months in total, you are eligible to claim a lump-sum withdrawal payment.
⚫ If you have stayed in Japan for more than 10 years, you are eligible to receive the Japanese pension.
➢ If this applies to you, please let us know when you request our support.
What is it?
⚫ Lump-sum withdrawal payment applies to those who don’t have a Japanese citizenship but have paid the
pension for more than 6 months.
⚫ If your claim is accepted by the Japan Pension Service, the amount you will receive is determined by the
length of period you have paid the pension.
➢ Please be advised that you will not get the full amount of the premiums that you have paid.
⚫ Below is the link for more details about lump-sum withdrawal payment.
➢ Including the formula for calculating the amount of lump-sum withdrawal payment.
https://www.nenkin.go.jp/international/japanese-system/withdrawalpayment/payment.html
8
⚫ The claim is accepted only after you leave your residence in Japan.
⚫ We recommend that you submit it by mail AFTER you arrive in your country.
What is required?
1. A copy of your passport
2. Residence certificate in Japan
➢ Only the ones you receive after submitting a move-out notice.
➢ We can support you in getting it issued. For this support detail, please refer to P.5.
3. Bank account certificate
➢ Please prepare documents that verifies “Bank name”, “Branch location”, “Bank account number” and “Bank account
holder’s name”.
➢ “Bank account holder’s name” should be the claimant himself/herself.
➢ This must be an official document issued by a bank.
➢ The account is used to receive the payment and can be an account in your home country.
4. Pension number card 9
How to claim it?
① Prepare the claim form

➢ The form has multiple language options. For more details, please refer to the link below.
https://www.nenkin.go.jp/service/jukyu/todokesho/sonota-kyufu/20150406.html
② Prepare the attachment

➢ The list of attachment is presented on the previous page.
③ Send them all by mail to the HQ of Japan Pension Service
➢ Please send it within 2 YEARS after you leave Japan.
➢ Below is the address of the Japan Pension Service.
〒168-8505 3-5-24, Takaido-Nishi, Suginami ward, Tokyo HQ of Japan Pension Service
④ Receive the payment
➢ It is usually paid 4 months after the application.
10

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LEAVING JAPAN:

P.5 Move-out notice

P.6 National health insurance / pension

P.7 Residence tax

P.8~10 Lump-sum withdrawal payment claim

Moving-out notice Moving-out notice

Our Support What is required

• Aoba ward office NOTE

What is required Our Support

✓ Residence card ⚫ Accompany you to the ward office

⚫ Documents that shows your My Number, such as My Number card.

① Prepare the claim form

② Prepare the attachment

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