Operating Instructions: Totalflow Print Server

TotalFlow Print Server
Operating Instructions Introduction

1
Trying Out TotalFlow Print Server Using Sample Files

2
Working with the Console

3
Configuring
4
Working with Jobs

5
Maintaining
6
Security
7
IPDS
8
Troubleshooting
9
Reference
10
For information not in this

manual, refer to the Help
System in your product.
Read this manual carefully and keep it handy for future reference.
Preface
For safe and correct use, be sure to read the Safety Information in the Setup Guide before using the
machine.
Guides for TotalFlow Print Server
The following guides are available for TotalFlow Print Server:
Instruction Manuals
The following instruction manuals are included:
• Se tup Guid e ( p r in te d )
This guide provides safety information, regulations, setup procedures, how to connect the printer to
TotalFlow Print Server, and settings required before you use TotalFlow Print Server. Before using the
machine, be sure to read the section of this manual entitled“ Safety Information”.
• O p e ra tin g I n struc tio n s ( th is g uid e , PDF)
This guide explains the functions and basic operations of TotalFlow Print Server.
This guide is for TotalFlow Print Server R-61 and TotalFlow Print Server R-61A. Descriptions and
illustrations in this manual are the same for these models. However, when necessary some
descriptions and illustrations are different.
Help
There are two ways of displaying help, the Information Center help and the field help. The Information
Center help explains the functions and basic operations of TotalFlow Print Server. The field help explains
each of the settings, their values, and how to configure them.
Reading the PDF Manuals on the CD-ROM

This section describes how to read Operating Instructions on the supplied manual CD-ROM.
File p ath
The manuals are included in the following folder on the CD-ROM:
MANUAL\language
1. Insert the CD-ROM in the CD-ROM drive of your computer.
2. Select a language, and then click [ O K ] .
3. Click [ R e a d m a n u a ls ] .
To view the PDF manuals, you need to have Adobe Reader installed on your computer.
1
How to Use the Information Center Help
Click the icon on the top right of the remote or local console, and then select [ H e l p ] . The top page
of the Information Center help appears.
How to Use the Field Help
Each pod in the console has its own icon. Click the icon to display a short description of the
pod. In this guide, this type of help is called “field help”.
Click [ F in d m o r e ] within the field help to display the related topic in the Information Center.
2
How to Read the Manuals
Symbols Used in the Manuals

This manual uses the following symbols:
This symbol indicates points that you need to pay attention to when using the print
server. Be sure to read these explanations.
This symbol indicates supplementary explanations of the print server's functions,
and instructions on resolving user errors.
[Bold] B o l d t y p e inside square brackets indicates the names of keys, menus, menu
items, field labels, settings, and buttons.
Bold B o l d t y p e indicates the names of commands, switches, indicators, and levers.
Italic Italic type indicates variables that you must replace with your own
information.
Monospace Monospace type indicates computer input and output and file names.
{} In messages and other elements of the console, curly brackets indicate variables
that a program replaces with its own information.
... An ellipsis indicates that a series can continue.
Select The words s e l e c t and s e le c t in g refer to the act of touching the touch-sensitive
screen, using the mouse, or using the keyboard as though you were pressing a
switch, choosing an option, or entering data.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
3
Machine Types
Check the type of your print server before reading the manuals.
• Type 1: TotalFlow Print Server R-61
• Type 2: TotalFlow Print Server R-61A
Trademarks
AIX and IBM are registered trademarks of International Business Machines Corporation in the United
States, other countries, or both.
Adobe, the Adobe logo, Acrobat, Illustrator, InDesign, PostScript, the PostScript logo, PDF, and Reader
are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/
or other countries.
Agfa is a trademark of Agfa-Gevaert N.V. or its affiliates.
APOGEE is a trademark of Agfa Gevaert N.V.
DIC and DIC COLOR GUIDE are registered trademarks of DIC Corporation.
Heidelberg and Prinect are registered trademarks of Heidelberger Druckmaschinen AG in Germany, the
United States and/or other countries.
HKS is a registered trademark of HKS® Warenzeichenverband e.V. (Hostmann-Steinberg GmbH, K+E
of Flint Group Germany GmbH, Schminke).
Kodak and PRINERGY are registered trademarks of Eastman Kodak Company.
Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both.
Microsoft, Windows, Windows Vista, the Windows logo, and Internet Explorer are trademarks of
Microsoft Corporation in the United States, other countries, or both. The proper names of Internet
Explorer 10 and 11 are as follows:
• Internet Explorer® 10
• Internet Explorer® 11
PANTONE and other Pantone trademarks are the property of Pantone LLC.
SCREEN and EQUIOS are trademarks or registered trademarks of SCREEN HOLDINGS CO., LTD.
TOYO INK and COLOR FINDER are registered trademarks of Toyo Ink SC Holdings Co., Ltd.
UNIX is a registered trademark of The Open Group in the United States and other countries.
Other company, product, or service names may be trademarks or service marks of others.
Copyrights for Software

This section explains copyrights for software used on the machine.
4
PANTONE
PANTONE® Colors displayed in the software application or in the user documentation may not match
PANTONE-identified standards. Consult current PANTONE Color Publications for accurate color. ©
Pantone LLC, 2016
Pantone is the copyright owner of color data and/or software which are licensed to Ricoh Company,
Ltd. to distribute for use only in combination with TotalFlow Print Server. PANTONE Color Data and/or
Software shall not be copied onto another disk or into memory unless as part of the execution of
TotalFlow Print Server.
DIC
The DIC COLOR GUIDE series is licensed from DIC Graphics Corporation.
The color data this product uses conforms to the DIC COLOR GUIDE.
Printed colors using this product may not necessarily match the colors included in the DIC COLOR
GUIDE.
TOYO
COLOR FINDER is licensed from Toyo Ink Co., Ltd.
We have obtained each author's permission for the use of applications including open-source software
applications. For details about the copyright information for these software applications, see “OSS.pdf”
on the CD-ROM supplied with the print server.
5
6
TABLE OF CONTENTS
Preface
Guides for TotalFlow Print Server ........................................................................................................ 1

Reading the PDF Manuals on the CD-ROM ........................................................................................ 1
How to Use the Information Center Help............................................................................................. 2
How to Use the Field Help .................................................................................................................. 2
How to Read the Manuals .................................................................................................................. 3
Symbols Used in the Manuals ............................................................................................................. 3
Disclaimer........................................................................................................................................... 3
Notes ................................................................................................................................................. 3
Machine Types ................................................................................................................................... 4
Trademarks......................................................................................................................................... 4
Copyrights for Software ...................................................................................................................... 4
1 Introduction
Product Overview ................................................................................................................................ 15

Input Data Streams............................................................................................................................ 15
Job Submission Methods................................................................................................................... 15
Job Processing .................................................................................................................................. 16
Color Support................................................................................................................................... 18
Console ............................................................................................................................................... 19
Icons Used in the Console................................................................................................................. 22
Printer Control Bar ............................................................................................................................ 24
Interactive Printer .............................................................................................................................. 27
Operations Hub and Jobs Hub ......................................................................................................... 28
Configuration Hub ............................................................................................................................ 35
Maintenance Hub............................................................................................................................. 46
[ J o b P r o p e r t i e s E d i t o r ] Dialog ........................................................................................................ 48
Using the Paper Catalog................................................................................................................... 57
Operator Control Panel........................................................................................................................ 57
Printer Control Bar ............................................................................................................................ 57
Operations Hub................................................................................................................................ 60
Jobs Hub .......................................................................................................................................... 61
Paper Setting Hub............................................................................................................................. 63
UserTools/Adjustment Hub ............................................................................................................... 63
Operator Call Light........................................................................................................................... 65
7
2 Trying Out TotalFlow Print Server Using Sample Files
Creating and Printing a Ring-Bound Book............................................................................................. 67

Creating and Printing a Stapled Booklet ............................................................................................... 69
Printing Tickets...................................................................................................................................... 70
3 Working with the Console
Logging Into and Out of TotalFlow Print Server..................................................................................... 73

Setting the Language of the Console .................................................................................................... 74
Setting the Display Language for the Local Console .......................................................................... 74
Setting the Display Language for the Remote Console....................................................................... 74
Setting the Display Language for the Current User............................................................................. 74
Setting User Preferences ....................................................................................................................... 75
Setting the Icon and Text Size for the Current User............................................................................ 75
Hiding or Showing Inline Help for the Current User........................................................................... 75
Working with Shortcut Buttons.............................................................................................................. 77
Adding Shortcut Buttons.................................................................................................................... 77
Removing Shortcut Buttons ................................................................................................................ 77
Changing How Shortcut Buttons Display ........................................................................................... 78
Resetting Shortcut Buttons Defaults .................................................................................................... 78
Customizing the Current Settings Pod.................................................................................................... 78
Adding Current Settings Editors......................................................................................................... 78
Removing Current Settings Editors ..................................................................................................... 79
Resetting Current Settings Defaults..................................................................................................... 79
Customizing the Operations Hub and the Jobs Hub.............................................................................. 79
Changing the View of a Pod ................................................................................................................ 80
Searching for Objects in a Pod............................................................................................................. 80
4 Configuring
Viewing and Updating TotalFlow Print Server Settings .......................................................................... 83

Setting the Date and Time..................................................................................................................... 83
Manually Setting the Date and Time.................................................................................................. 83
Automatically Setting the Date and Time ........................................................................................... 84
Configuring Sample Printing................................................................................................................. 84
Working with Virtual Printers................................................................................................................. 85
Copying a Virtual Printer ................................................................................................................... 85
Changing a Virtual Printer ................................................................................................................. 85
Deleting a Virtual Printer.................................................................................................................... 86
8
Setting Virtual Printer Defaults and Overrides for Job Properties......................................................... 86
Setting Printer Defaults for Job Properties .............................................................................................. 86
Working with Network Services Printer Protocols.................................................................................. 87
Enabling Protocols ............................................................................................................................ 87
Disabling Protocols ........................................................................................................................... 87
Defining a JMF Device ID ................................................................................................................. 87
Working with Ethernet Adapter Cards .................................................................................................. 88
Changing Configuration Values for Ethernet Adapter Cards.............................................................. 88
Checking the LAN Status of an Ethernet Card ................................................................................... 88
Accessing TotalFlow Print Server Remotely ........................................................................................... 88
Setting Up SNMP Access.................................................................................................................. 89
Enabling the Remote Console ........................................................................................................... 92
Setting Up for Outgoing E-mail ......................................................................................................... 93
Working with the Paper Catalog .......................................................................................................... 93
Using the Paper Catalog................................................................................................................... 94
Setting View Options......................................................................................................................... 94
Grouping or Sorting the Paper .......................................................................................................... 94
Searching in the Paper Catalog ........................................................................................................ 95
Adding New Paper to the Paper Catalog ......................................................................................... 95
Viewing or Editing Papers ................................................................................................................. 95
Deleting Paper from the Paper Catalog............................................................................................. 95
Working with Input, Interposer, and Output Trays ................................................................................ 96
Enabling Trays .................................................................................................................................. 96
Disabling Trays ................................................................................................................................. 96
Loading Paper in an Input Tray ......................................................................................................... 96
Editing the Paper in an Input Tray or Interposer Tray ......................................................................... 97
Working with Extended Features .......................................................................................................... 98
Listing Available Features .................................................................................................................. 98
Installing Features ............................................................................................................................. 99
Enabling Features ............................................................................................................................. 99
Disabling Features...........................................................................................................................100
Working with Printer Presets ...............................................................................................................100
Viewing and Updating Printer Presets..............................................................................................100
Configuring Printer Presets...............................................................................................................101
Creating Printer Presets ...................................................................................................................101
Loading Printer Presets ....................................................................................................................102
9
Working with Fonts ............................................................................................................................102
Viewing Fonts .................................................................................................................................102
Uploading a Font............................................................................................................................103
Deleting Fonts .................................................................................................................................103
Using a PostScript Job to Download Fonts.......................................................................................103
Working with Color Management......................................................................................................105
Configuring Basic Color Settings.....................................................................................................105
Working with Halftone Screening Sets ............................................................................................105
Working with Color Substitutions.....................................................................................................107
Working with ICC Profiles ...............................................................................................................109
Working with NamedColor Profiles.................................................................................................110
Working with Tone Curves..............................................................................................................113
5 Working with Jobs
Job Properties.....................................................................................................................................117
Submitting a Print Job .........................................................................................................................118
Submitting a Print Job from the Console...........................................................................................118
Submitting a Job from a Hot Folder on Windows ............................................................................118
Submitting a Print Job from a Hot Folder on Mac ............................................................................119
Submitting a Print Job Using FTP ......................................................................................................119
Submitting a Print Job Using the Printer Driver..................................................................................120
Submitting a Print Job from Prinect...................................................................................................121
Submitting a Print Job Using JMF.....................................................................................................121
Submitting a Print Job Using LPR ......................................................................................................122
Submitting a Print Job Using AppleTalk............................................................................................123
Saving Job Tickets ..............................................................................................................................124
Managing Print Jobs...........................................................................................................................124
Searching Pods...............................................................................................................................125
Previewing a Print Job .....................................................................................................................125
Viewing a Print Job .........................................................................................................................125
Holding a Print Job .........................................................................................................................126
Printing a Sample Copy of a Job.....................................................................................................127
Printing Sample Pages of a Job .......................................................................................................127
Causes of Invalid Print Jobs .............................................................................................................127
Editing the Properties of a Print Job..................................................................................................128
Changing the Tone Curve for a Job ................................................................................................128
Storing a Print Job...........................................................................................................................129
10
Reprinting a Stored Job...................................................................................................................130
Suspending a Print Job....................................................................................................................130
Resetting a Print Job ........................................................................................................................131
Releasing a Print Job .......................................................................................................................131
Processing a Job Next ....................................................................................................................131
Deleting a Print Job .........................................................................................................................132
Specifying Processing Options for Print Jobs .......................................................................................132
Working with Job Filters .....................................................................................................................133
Editing a Job Filter...........................................................................................................................133
Uploading a Job Filter.....................................................................................................................133
Viewing Job Properties .......................................................................................................................133
Defaults and Overrides ......................................................................................................................134
Changing the Job Properties...............................................................................................................134
Changing Job Options....................................................................................................................135
Editing the Layout Settings...............................................................................................................137
Changing the Paper Settings ..........................................................................................................141
Changing the Trim Size Settings ......................................................................................................142
Changing Finishing Options ............................................................................................................144
Changing the Output Options .........................................................................................................148
Changing the Color Settings ...........................................................................................................149
Changing the Print Quality Settings .................................................................................................154
Changing the Fifth Station Settings ..................................................................................................157
Changing the Watermark Settings...................................................................................................159
Changing the Header/Footer Settings ............................................................................................160
Changing Other Settings.................................................................................................................161
Using the Exception Pages Tools ........................................................................................................162
Using the Insert Tool........................................................................................................................162
Using the Substitute Tool .................................................................................................................164
Using the Subset Tool ......................................................................................................................165
Using the Tab Tool ..........................................................................................................................166
6 Maintaining
Checking Printer Status.......................................................................................................................169

Checking Toner Levels ....................................................................................................................169
Checking Paper Levels ....................................................................................................................169
Checking Other Printer Information .................................................................................................170
Uploading and Downloading Files.....................................................................................................170
11
Uploading Files...............................................................................................................................170
Downloading Files ..........................................................................................................................171
Optimizing Print Quality .....................................................................................................................172
Printing Test Charts..........................................................................................................................172
Calibrating the Printer .....................................................................................................................173
Backing Up and Restoring TotalFlow Print Server................................................................................173
Backing Up TotalFlow Print Server ..................................................................................................174
Restoring TotalFlow Print Server .....................................................................................................175
Erasing the Hard Drive .......................................................................................................................175
Cleaning the Control Panel.................................................................................................................176
7 Security
Changing Your Password...................................................................................................................177

Resetting a Password..........................................................................................................................177
Working with Users and Roles............................................................................................................177
Adding a User ................................................................................................................................181
Changing a User ............................................................................................................................181
Deleting a User...............................................................................................................................182
Adding a Role ................................................................................................................................182
Changing a Role.............................................................................................................................182
Deleting a Role ...............................................................................................................................183
Setting Up Authentication...................................................................................................................183
Setting Remote Authentication ............................................................................................................183
Encrypting User Data .........................................................................................................................184
Restricting IP Addresses ......................................................................................................................184
Overwriting Deleted Data ..................................................................................................................184
Setting up Secure Mode Printing ........................................................................................................184
Allowing or Suppressing Customer Data in Traces ..............................................................................185
Deleting Customer Data from Archived Traces....................................................................................185
8 IPDS
AFP/IPDS Support .............................................................................................................................187

Color Management Tab: IPDS Pod.....................................................................................................188
Data Stream Tab: IPDS Pod................................................................................................................188
Working with IPDS Profiles .................................................................................................................188
Selecting an IPDS Profile .................................................................................................................188
Adding IPDS Profiles .......................................................................................................................189
12
Deleting IPDS Profiles......................................................................................................................189
Saving IPDS Profiles ........................................................................................................................189
Mapping IPDS Input Trays..................................................................................................................190
Setting the Default Output Tray for IPDS Jobs......................................................................................190
Deleting Captured IPDS Resources .....................................................................................................191
IPDS Print Jobs....................................................................................................................................191
Canceling an IPDS Print Job............................................................................................................191
9 Troubleshooting
Responding to Messages ...................................................................................................................193

Traces ................................................................................................................................................193
Capturing a Print Job ......................................................................................................................194
Saving Traces .................................................................................................................................194
Configuring Traces..........................................................................................................................194
E-mailing Traces..............................................................................................................................195
Managing Archived Traces .............................................................................................................195
Known Problems ................................................................................................................................196
10 Reference
Fonts Shipped with TotalFlow Print Server...........................................................................................197

ICC Profiles Shipped with TotalFlow Print Server.................................................................................202
Papers Supported ..............................................................................................................................204
Clear Toner Patterns...........................................................................................................................208
Glossary
INDEX
13
1 . Introduction
•Product Overview
•Console
•Operator Control Panel
These Operating Instructions contain user information for TotalFlow Print Server, including information
about configuring and using the console. 1
The TotalFlow Print Server Setup Guide is also available in printed format.
You can use these interfaces to interact with TotalFlow Print Server:
• The c o n s o l e runs either locally or in a Web browser at a remote computer. While there are minor
differences between the local and remote consoles, you can do most tasks at either and all tasks at
one or the other.
• The o p e r a t o r c o n t r o l p a n e l is at the printer. It lets you do common tasks like monitoring the printer
status and managing print jobs.
Product Overvie w
TotalFlow Print Server is a digital front end for RICOH Pro C Series printers. It works with print workflows
such as Heidelberg Prinect, Kodak PRINERGY, SCREEN EQUIOS, and Agfa APOGEE.
Input Data Streams
TotalFlow Print Server supports these input data streams:

• PDF Version 1.7
• PDF/VT
• PDF/X
• PostScript Level 3
• PPML Version 2.2
• EPS
• JPEG
• TIFF
• IPDS (optional)
Job Submission Methods
You can use these methods to submit jobs to TotalFlow Print Server:
• The TotalFlow Print Server console
For more information, see Submitting a Print Job from the Console, p. 118.
• A hot folder on the system where TotalFlow Print Server is installed or on a remote system
15
1 Introduction
For more information, see Submitting a Job from a Hot Folder on Windows, p. 118 or Submitting a
Print Job from a Hot Folder on Mac, p. 119.
• File Transfer Protocol (FTP)
For more information, see Submitting a Print Job Using FTP, p. 119.
1 • The TotalFlow Print Server printer driver
For more information, see Submitting a Print Job Using the Printer Driver, p. 120. For information
about installing the printer driver, see the Setup Guide.
• Printing workflow systems and tools like PRINERGY, EQUIOS, APOGEE, TotalFlow Print Manager,
TotalFlow Production Manager, and TotalFlow Path that create or transmit Job Definition Format
(JDF) job tickets
For more information, see Submitting a Print Job Using JMF, p. 121.
• Line Printer Remote (LPR) protocol
For more information, see Submitting a Print Job Using LPR, p. 122.
• AppleTalk protocol
For more information, see Submitting a Print Job Using AppleTalk, p. 123.
Job Processing
This flowchart shows the basic path that jobs take through TotalFlow Print Server. Not all options are
shown. For example, the flowchart does not show suspending a job or reprinting a stored job.
START
Submit job
Printer FTP JMF AppleTalk Console LPR Hot

driver folder
No Virtual printer Yes

specified?
Default virtual Specified

printer receives virtual printer
job receives job
A
k3fc001
16
Job Processing
Virtual printer
A assigns defaults
and overrides
Processing option =
No
Process & Print |
Process &Hold? 1
Hold
Yes
Processing
Yes option = Hold | Job is
Process & Hold? RIPped
No Property changes
needed?
No
Yes
Yes
Operator changes Is job Yes
job properties valid?
No
Hold
Operator changes
Operator job or printer B
releases job properties
k3fc002
17
1 Introduction
Printer Printer Job is

B Job is
receives job assigns printed
processed
defaults
1
Store indefinitely Off | Not set
Store = ?
Store
for
Job is
stored Job is
stored
Operator
deletes job Storage period
expires
Job is
deleted
END k3fc003
Color Support
TotalFlow Print Server supports the following color functions:

• ICC profiles
– CMYK profiles: SWOP, GRACoL, FOGRA, Japan Color
– RGB profiles: sRGB, AppleRGB, AdobeRGB, RICOH-RGB
– Gray profiles: AdobeGray
– Device link profiles
– Rendering intent selection
• Profile switching by object type
• PDF/X output intent
• Spot color support: PANTONE, DIC, TOYO, HKS
• Color substitution
• Pure black/Rich black
• Black overprint
• Auto trapping
• Color gradation
• CMOCA CMRs (PostScript and PDF are not supported)
18
Console
• Printer calibration
• Halftone screening
• Plate separation
• Toner reduction by object type
• Converting RGB to CMYK
1
• Output profiles
• Converting color to K-only
• GCR strength control
• 4–object support: text, line art, image, or smooth shade
• Overprint
• Optional functions for RIP Model H:
– Black point compensation
– Printing gray using black
– Preserving primary and secondary colors
– Preserving pure black mode
• Optional functions for RIP Model K and RIP Model S:
– Printing gray using black only
– Force K black/gray (expand gray recognition)
Con sole
You can access TotalFlow Print Server through the console either locally or through a remote computer
using a Web browser.
To use the local console, you must attach a keyboard and monitor to TotalFlow Print Server.
Unless otherwise specified, the term “console” means either the local or remote console. You can use
either to do almost all tasks. Exceptions are:
Local Only Remote Only
• Setting the language of the local console • Setting the language of the Web browser
• Setting the language of the keyboard used by the remote console
attached to TotalFlow Print Server • Setting the text and button size of the remote
• Setting the text and button size of the local console
console • Specifying whether to display inline help
• Backing up jobs
The console contains these hubs that let you do different tasks:
• Operations
• Jobs
• Configuration
• Maintenance
19
1 Introduction
Figure 1, p. 20 shows the main page of the console, with the Operations hub displayed.
F i g u r e 1 . M a i n Pa g e o f t h e C o n s o l e , w i t h t h e O p e r a t i o n s H u b
Each hub contains a variety of pods. You use the controls and settings in the pods to set up and run the
printer.
20
Console
For most pods, clicking anywhere on the pod opens a dialog so that you can see additional information
and change settings. In the Operations hub and the Jobs hub, you can move the pods to different
positions, and you can close, reopen, and maximize the pods to hide and show their contents.
You can access a pod in these ways:
• Click anywhere on the pod. 1
• If the pod does not open when you click on it, you can use the pod without opening it. Select one of
the items, and then click the appropriate icon for the action you want to do.
• If a pod has buttons on it, click the buttons and do the appropriate action.
21
1 Introduction
Icons Used in the Console
This table lists the icons used in the console with a brief description of their function.
1 For icons used in the interactive printer and printer pod, see Printer graphic icons, p. 33. For job status
icons, see Job Status Icons, p. 31.
Icon Function
Select an object, such a a printer preset
Create new
Edit
Edit View combination
Copy
Search
Save
Delete
Multiple Delete
Zoom in
Original size
Zoom out
Download, receive, list, install or view
Disable or pause
Enable or print
Configure
View
Actions
22
Icons Used in the Console
Icon Function
Help
Information or warning
1
Invalid or intervention
Print test master
Open the Interactive Printer
Close the Interactive Printer
Printer status
Print a sample page
Stop the printer
Start the printer
Add to list
Remove from list
Move up in the list
Move down in the list
Move to the beginning of the document
Move one page back
Move one page forward
Move to the end of the document
23
1 Introduction
Printer Control Bar
The printer control bar is at the top of the console and is always present, regardless of which hub is
displayed. You can use it to access some operator actions instead of using the Operations hub.
1
Fig ure 2. P rinter Control Bar (Console)
The printer control bar includes three areas:

1. Printer status area
Shows a small image of the printer and message or warning icons. You can open the interactive
printer from the printer status area to see and act on operator messages, check toner levels, and edit
some properties of the papers in the printer’s input trays and interposer trays.
2. Job status area
Shows what job is printing and the percent complete.
3. Navigation bar
The navigation bar shows the tabs that are available. It also shows which user is currently logged in,
a button for submitting jobs, and a button that opens the help system.
The printer status section of the printer control bar displays the current state of the printer. States are listed
in Printer States, p. 25.
24
Printer Control Bar
Ta ble 1. P r in te r S ta te s
Icon State and Description
The printer is ready to print jobs. Before the printer can begin printing, it must
be in the “Ready“ state.
The printer is in the “Ready“ state when all of the following conditions are
1
(“Ready“) met:
• The printer and control unit are powered on and ready.
• All supplies are loaded.
• No errors are present.
• The ([[S t a r t ] ) button on the Control Bar has been selected.

The printer is currently operating and printing a job.
(“Printing“)
25
1 Introduction
The printer has been stopped.

If the printer changes to “Not Ready“ during printing, the printer stops
processing the job and stores the remaining data in the printer buffers.
1 (“Not Ready“) Selecting the [ S t o p ] button on the Control Bar causes the printer to enter the
“Not Ready“ state.
When normal operation is interrupted, the printer goes into a “Not Ready“
state.
When the printer detects an intervention condition, it places itself in the “Not
Ready“ state and displays a pop-up warning or error message.
Th e se in te rve n tio n c o n d itio n s c a use a “N o t R e a dy “ sta tus:
• The printer needs you to add or replace basic supplies. Some supplies
(for example, staples), let you temporarily bypass this message and
continue processing; other supplies (for example, black toner) require
you to replace them immediately.
• The printer needs basic service that involves paper handling or checking
mechanical conditions. You must handle all messages of this type
immediately.
• The printer or control unit has a hardware problem, such as a paper jam
or a component failure. You can postpone action for some messages of
this type; others you must handle immediately.
In any of these conditions, processing stops so that you can attempt to
correct the problem, or, if necessary, call for service. Some printed pages
may be lost or damaged because of printer errors.
The printer has encountered an error while printing.
(“Error“)
The printer has been turned on but it is not ready to print.
(“Warming up“)
The job status window on the printer control bar displays the job name and shows the progress of the job
on the printer.
Fig ure 3. J ob S ta tus W ind ow
The printer control bar also includes these buttons:
26
Interactive Printer
Button Description
Click this to print a copy of the page that is printing and output it to an
available tray. You can see if the printed results are as expected even while
([[S a m p l e ] ) printing.
Click this to make the printer ready to print and to start printing if a job is 1
available.
([[S t a r t ] )
Click this to stop printing.
([[S t o p ] )
Click this to open the interactive printer.
([[O p e n P r in t e r ] )
Click this to close the interactive printer.
([[C l o s e P r i n t e r ] )
Interactive Printer
Use the interactive printer to monitor and change basic printer settings.
Fig ure 4. Interac tiv e P rinter
The interactive printer contains large versions of these pods:

• Printer (see Printer, p. 33)
• Operator Messages (see Operator Messages, p. 34)
• Input Trays (see Input Trays, p. 33)
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1 Introduction
The interactive printer opens automatically when an error stops the printer. You can also use these
buttons in the printer status area of the printer control bar to open and close the interactive printer:
Table 2. Button s U se d to Ope n an d Close th e I n te ra c tive P rin te r
Button Description
1
Click this to open the interactive printer.
([[O p e n P r in t e r ] )
Click this to close the interactive printer.
([[C l o s e P r i n t e r ] )
Operations Hub and Jobs Hub
Depending on how you configure them, the Operationshub and the Jobs hub can contain the same or
different information. Either one can display information about operating TotalFlow Print Server or
managing the jobs in TotalFlow Print Server.
The Operations hub and the Jobs hub can contain these pods:
Pod Operations Hub Jobs Hub
Job Preview Default Default

Job Information Default Default
Active Jobs Default Default
Stored Jobs Default Default
Invalid Jobs Default Default
Inactive Jobs Default Default
Job History Default Default
Input Trays Default Available
Date/Time Available Available
Toner Available Available
Printer Available Available
Shortcut Buttons Available Available
Operator Messages Available Available
Current Settings Available Available
28
Job Preview
Fig ure 5. O p era tions Hub (Console)
Fig ure 6. J ob s Hub (C onsole)
Job Preview
The Job Preview pod displays a preview of a selected job and includes a navigation bar.
This pod appears by default in both the Operations hub and the Jobs hub.
Job Information
The Job Information pod displays detailed information about a selected job.
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1 Introduction
Active Jobs
The Active Jobs pod displays information about print jobs in the Active state.
1
Inactive Jobs
The Inactive Jobs pod displays information about jobs in the Held state.
Stored Jobs
The Stored Jobs pod displays information about jobs in the Stored/Space state.
Invalid Jobs
The Invalid Jobs pod displays information about jobs in the Invalid/Held state.
Job History
The Job History pod displays information about processed and deleted jobs in the Completed state and
deleted jobs in the Discontinued state.
The Job History pod includes the Print Complete heading, which lists the date and time when a job was
completed or discontinued.
IPDS jobs do not appear in the Job History pod.
All Jobs
The All Jobs pod displays a list of all current and past jobs.
This pod does not appear by default. To add it to the Operations hub or the Jobs hub, click the white
arrow on the hub, then [ A d d P o d s ] , then the pod name.
You can select , the search icon, to filter the listing. You can select , the edit icon, to add or
change options to customize how the job information is displayed, sorted, and grouped.
30
Job Properties Shown in Jobs Pods
Job Properties Shown in Jobs Pods
This section describes the job properties that can appear in the All Jobs, Active Jobs, Inactive Jobs,
Stored Jobs, Invalid Jobs, and Job History pods. In the grid view, they appear as table columns. Use
[ C h o o s e D e t a il s . . . ] to select the properties that appear in each pod.
1
• [ S t a t u s ] — The job’s status
In a job status, “processed” means that raster image processing (RIP) is complete.
Table 3. Job Status I cons
Icon Description
Receiving
Preprocessing
Processing
Preparing to print
Preparing to print (processed)
Printing
Printing (processed)
Printing and processing at same time
Held before processing
Held before print
Held before print (processed)
Waiting to print
Waiting to print (processed)
Completed
Stored
Stored (processed)
Suspended
Suspended (processed)
Invalid
Invalid (processed)
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1 Introduction
Icon Description
Failed
Deleted
1
• [ J o b n a m e ] — The job’s name
• [ U s e r I D ] — The user who submitted the job
• [ J o b t y p e ] — The job’s file type, such as PDF or TIFF
• [ S iz e ] — The job’s size
• [ C o p i e s ] — The number of copies included in the job
• [ P a g e s p e r c o p y ] — The number of pages (before impositioning) in one copy of the job
• [ I m p r e s s i o n s ] — The total number of printed pages in the job
• [ P a p e r ] — The paper that the job requests
• [ T o t a l s h e e t s ] — The total number of printed sheet sides in the job
• [ R e c e i v e d t i m e ] — The time when the job was received
• [ P r o c e s s i n g t i m e ] — How long it took to process the job
• [ P r i n t s t a r t ] — The date and time when the first printed page of the job was stacked in the output bin
• [ P r i n t c o m p l e t e ] — The date and time when the last printed page of the job was stacked in the
output bin, or when the job was terminated
• [ E x p i r a t i o n t im e ] — The time when the stored job will be automatically deleted
• [ P r i n t e r P r e s e t ] — The printer preset needed to print the job
• [ V ir t u a l p r i n t e r ] — The virtual printer that received the job
• [ P r o t o c o l ] — The network protocol by which the job was submitted
• [ P r i o r i t y ] — The priority of the job, with higher numbers meaning higher priority
• [ J o b I D ] — The unique identification number for the job
• [ C u s t o m e r ] — The customer associated with the job
• [ M o d i f i e d b y ] — The last user who modified the job
• [ S t o r e s o u r c e ] — How the job is stored
• [ P r o c e s s e d ] — Whether the job has been processed
• [ P r o c e s s i n g o p t i o n s ] — The processing options applied to the job
• [ T o n e C u r v e ] — The tone curve applied to the job
• [ A c t i o n s ] — The actions that can be performed on the job, such as delete or pause
This value appears only in the grid view of a pod.

• [ N u m b e r o f r e c o r d s ] — The total number of records included in a variable data job
32
Input Trays
Input Trays
The Input Trays pod displays information about the paper loaded in the printer’s input and interposer
trays.
This pod always appears in the interactive printer. It appears in the Operations hub by default. To add it 1
to the Jobs hub, click the white arrow on the hub, then [ A d d P o d s ] , then the pod name.
Date/Time
The Date/Time pod displays the date and time for the control unit only. It does not display the date and
time of any remote computer that might be connected.
The date and time displayed in the pod is configured in the Date/Time pod on the Printer tab of the
Configuration hub.
Toner
The Toner pod displays the level of each color of toner in the printer.
Printer
The Printer pod shows a graphic image of the printer, with installed optional equipment. Icons show the
status of the printer, the level of paper in each input tray and interposer tray, and the level of each toner
color.
The printer graphic uses these icons:
Ta ble 4. P r in te r gr a ph ic ic o n s
Icon Function
Informational messages about the printer are available. See the Operator
Messages pod for more information.
The printer is not available. See the Operator Messages pod for more
information.
A printer error has occurred. See the Operator Messages pod for more
information.
The cover or door is open.
The input tray or interposer tray is disabled.
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1 Introduction
Icon Function
These icons show the paper level in the input tray or interposer tray, from
high to low.
The input tray or interposer tray is empty.
The paper feeds on the long edge.

The paper feeds on the short edge.
Yellow toner.
Magenta toner.
Cyan toner.
Black toner.
Toner is low.
Toner has run out.
A button below the printer image shows the name of the printer. Click this button to see information about
the printer or to reset the print count.
Below the button with the printer name, gauges show the level of each toner color.
This pod always appears in the interactive printer. It does not appear in the Operations hub or the Jobs
hub by default. To add it to the Operations hub or the Jobs hub, click the white arrow on the hub, then
[ A d d P o d s ] , then the pod name.
Shortcut Buttons
The Shortcut Buttons pod is used to add frequently used tasks and features to the Operations or Jobs
hubs as buttons.
When you first add the Shortcut Buttons pod to a hub, no buttons are displayed. You can add shortcut
buttons from the [ V i e w ] menu on the title bar of the pod.
Operator Messages
The Operator Messages pod displays information about the current state of the machine, such as
hardware failures or paper jams.
34
Current Settings
The types of messages shown include:

• Error messages, which require an operator action. When you click a message in the list, the recovery
information for the message displays.
• Warning messages, which might require intervention at some point, such as reloading paper.
• Informational messages, which provide information about the status and configuration of the printer. 1
This pod appears in the interactive printer. It does not appear in the Operations hub or the Jobs hub by
default. To add it to the Operations hub or the Jobs hub, click the white arrow on the hub, then [ A d d
P o d s ] , then the pod name.
Current Settings
The Current Settings pod displays various configuration pods or options for TotalFlow Print Server.
You use the Current Settings pod to add configuration pods or options to the list or to make changes in
the choices that are displayed.
The Current Settings pod refers to the choices as “editors” because you can click , the edit icon, next
to the choices and make changes to them without going to the specific location of the pod.
When you first add the Current Settings pod to a hub, it shows these editors:
• Printer Preset
• Tone curve (if you have at least [ A d m i n i s t r a t o r ] access)
Use [ C h o o s e E d i t o r s . . . ] to change the editors that are displayed.
Configuration Hub
The Configuration hub contains all the configuration parameters that are used to control how TotalFlow
Print Server operates.
The Configuration hub contains these tabs:
• Paper
• Printer
• Color Management
• Data Stream
• Network
• Security
Each of the tabs contains its own pods.
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1 Introduction
Fig ure 7. C onf ig ura tion Hub
The elements of the console that you see and the tasks that you can do depend on your role. If you
cannot perform any tasks in a tab or pod, you do not see that tab or pod. If you are a [ P r i n t s u b m i t t e r ] ,
you cannot see the Configuration hub at all. For more information, see Working with Users and Roles, p.
177.
36
Paper Tab
Paper Tab
The Paper tab on the Configuration hub lets you define papers for TotalFlow Print Server.
The Paper tab contains one pod, the Paper Catalog pod.
1
F i g u r e 8 . Pa p e r Ta b
You can add new paper, change existing paper, or delete paper in the paper catalog from the Paper
Catalog pod.
Printer Tab
The Printer tab on the Configuration hub contains the configuration parameters that control the physical
printer.
The Printer tab on the Configuration hub contains these pods: Basic, Input Trays, Interposer Trays, Output
Trays, Printer Preset, Date/Time, and Extended Features.
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1 Introduction
F i g u r e 9 . P r i n t e r Ta b
Basic
The Basic pod on the Printer tab displays the basic printer settings that you can edit.
To change the printer settings, click the Basic pod and make your selections from the lists.
Input Trays
The Input Trays pod on the Printer tab lets you enable or disable the printer input trays and edit the paper
in the input trays.
Interposer Trays
The Interposer Trays pod on the Printer tab lets you enable or disable the printer interposer trays and edit
the paper in the interposer trays.
Output Trays
The Output Trays pod on the Printer tab lets you enable or disable the printer output trays.
Printer Preset
The Printer Preset pod on the Printer tab allows you to save, load, delete, configure, or edit a collection
of configurations.
You can then reload the collection instead of specifying the configurations individually.
A Printer Preset collection contains:
• General settings
• Paper settings
• Calibration settings
• Color Registration settings
38
Date/Time
• Printer settings
• IPDS tray mappings
• Color Management Basic settings
• Color Management for IPDS settings
• Tone curve settings
1
• Profile settings
Date/Time
The Date/Time pod on the Printer tab specifies the date and time settings.
Use the Date/Time pod to set the time or to specify how to get the current date and time.
Extended Features
The Extended Features pod on the Printer tab is used to manage features that have been added.
From this pod, features can be installed and uninstalled or enabled and disabled.
This pod displays the current features installed and their status. Features are listed only if they have been
installed. The ability to install and uninstall features depends on the user’s access level.
Color Management Tab
The Color Management tab on the Configuration hub contains the configuration parameters used to
obtain high-quality color reproduction.
The Color Management tab on the Configuration hub always contains these pods:
• Basic
• Profiles
• NamedColor Profiles
• Tone Curves
For RIP Model H only, the Color Management tab also contains the PDF and PS pods.
If the IPDS extended feature is installed, the Color Management tab also contains the IPDS pod.
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1 Introduction
F i g u r e 1 0 . C o l o r M a n a g e m e n t Ta b
Basic
The Basic pod on the Color Management tab is used to optimize how colors are processed and printed.
When you click the Basic pod, you can change the color settings or return to factory defaults.
Some of the settings on the Basic pod vary according to which RIP option is installed.
Tone Curves
The Tone Curves pod on the Color Management tab is used to manually adjust the colors produced by
the printer to match required colors when the source job cannot be corrected.
PDF
The PDF pod on the Color Management tab is used to specify the color settings that apply only to PDF
jobs.
For RIP Model K and RIP Model S, the PDF pod is not available. In this case, some PDF color settings are
available in the Basic pod.
PS
The PS pod on the Color Management tab is used to specify the color settings that apply only to
PostScript jobs.
For RIP Model K and RIP Model S, the PS pod is not available. In this case, some PDF color settings are
available in the Basic pod.
40
Profiles
Profiles
The Profiles pod on the Color Management tab displays the list of available ICC color profiles.
You use the pod to open the profiles to indicate which profile to use, to add new profiles, to uninstall a
profile, or to save the changes you have made.
1
You can change the values for the following profiles:
• [C M YK in p ut p r o f ile ]
• [R GB in p ut p ro f ile ]
• [Gr a y in put p ro f ile ]
• [R eferen ce profile]
• [Prin te r p ro f ile ]
• [ R e n d e r i n g I n t e n t ] (depending on the RIP option that is installed)
NamedColor Profiles
The NamedColor Profiles pod on the Color Management tab is used to manage ICC profiles.
When print jobs specify a color by name, the name is resolved to an actual color using the dictionary in
a NamedColor profile.
You can use the NamedColor profiles that are supplied or install custom NamedColor profiles. You can
delete custom NamedColor profiles, but not the supplied ones. You can save any NamedColor profile to
a file.
All installed NamedColor profiles are used. If you do not want to use an installed profile, save it, then
delete it. You can reinstall it when you want to use it again.
Color Management Tab: IPDS Pod

The IPDS pod in the Color Management tab is used to set the processing options for color management
with the Intelligent Printer Data Stream (IPDS).
The IPDS color management settings are independent of the other configuration options on the console.
The IPDS pod is available only when the IPDS extended feature is installed.
Data Stream Tab
The Data Stream tab on the Configuration hub contains the parameters that control the processing
options for the print jobs.
The Data Stream tab contains these pods:
• Basic
• Filters
• Fonts
• IPDS (only if the IPDS extended feature is installed)
A user must have at least [ A d m i n i s t r a t o r ] access to work with the pods on the Data Stream tab.
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1 Introduction
F i g u r e 1 1 . D a t a S t r e a m Ta b
Basic
The Basic pod on the Data Stream tab specifies the processing options for all print jobs except IPDS print
jobs.
When you click on the Basic pod, you can make changes to the processing options for all print jobs
except IPDS print jobs.
Filters
The Filters pod on the Data Stream tab is used to install programs that change the data stream in print
jobs.
The s t r i n g R e p l a c e filter is included in TotalFlow Print Server. It is used to find a string and replace it.
You cannot delete s t r i n g R e p la c e .
Fonts
The Fonts pod on the Data Stream tab lists all the available fonts. You can manage the fonts from this
pod.
Data Stream Tab: IPDS Pod

The IPDS pod on the Data Stream tab is used to set the processing options for Intelligent Printer Data
Stream (IPDS) print jobs. You can also use this pod to delete captured IPDS resources.
The IPDS datastream processing options are independent of the other configuration options on the
console.
42
Network Tab
Network Tab
The Network tab on the Configuration hub lets you configure network connections, configure and enable
TCP/IP Ethernet network interface cards, and set up remote management interfaces. You can also define
virtual printers that can be used to process jobs.
1
The Network tab on the Configuration hub contains these pods:
• Virtual Printers
• Network Services
• Ethernet Adapters
• Remote Access
A user must have at least [ A d m i n i s t r a t o r ] access to work with the pods on the Network tab. Contact
your Network Administrator for more information.
F i g u r e 1 2 . N e t w o r k Ta b
Virtual Printers
Virtual printers are separate input devices that can be created and customized to process print jobs
according to your requirements and work flows.
TotalFlow Print Server uses virtual printers to receive print jobs. Users can map the virtual printer from a
print submission workstation or server and move job files to the printer.
The Virtual Printers pod on the Network tab of the Configuration hub lists the available virtual printers that
you can edit, copy, or delete.
For Appletalk users, printing or ripping is not permitted while the Appletalk protocol is enabled on the
virtual printer that is configured for bidirectional font download. Also, the Appletalk protocol does not
transition to the enabled state until the processing of print jobs and ripped jobs are completed.
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1 Introduction
Network Services
The Network Services pod on the Network tab lists the protocols available.
Available protocols include:
1 • [ I P D S T C P / I P ] allows exclusive, interactive use of a printer by a host system. This protocol is

available only when the IPDS feature is installed.
• [ I P P ] supports print job submission, status, and management, and printer status and operations.
• [ J M F ] supports print job submission, status, and management, and printer status and operations.
• [ L P R ] supports print job submission, status, and management, and printer status. It also allows font
downloading.
LPR queue names are case-insensitive and restricted to the 7-bit ASCII character set. Because virtual
printer names are limited to the least common denominator that can be used for all job submission
protocols, virtual printer names are also case-insensitive and restricted to the 7-bit ASCII character
set.
• [ H o t F o l d e r s ] allow files to be copied into directories, from which they are submitted for printing.
They also allow font downloading.
• [ R a w P o r t ] allows print jobs to be sent directly to a specified port. It also allows font downloading.
• [ W S D ] allows Microsoft Windows systems to discover TotalFlow Print Server in the network. It
supports print job submission, status, and management, and printer status. [ W S D ] can be enabled
for only one virtual printer at a time.
• [ R H P P ] supports print job submission to printers that support the Reliable Host Printing Protocol.
• [ F T P ] allows files to be copied from a remote system into directories, from which they are submitted
for printing.
• [ A p p l e T a l k ] supports job submission and font downloading. [ A p p l e T a lk ] can be enabled for only
one virtual printer at a time.
Ethernet Adapters
The Ethernet Adapters pod on the Network tab is used to configure and enable the Ethernet network
interface.
Remote Access
The Remote Access pod on the Network tab is used to configure and manage remote management
interfaces.
44
Security Tab
Security Tab
The Security tab on the Configuration hub lets you set up authentication and remote authentication, set
up restrictions for IP addresses, and identify users and their roles when they log in. You can also choose
whether to encrypt stored information and overwrite deleted data so files are not recoverable.
1
The Security tab contains these pods:
• Basic
• Remote Authentication
• Disk Encryption
• Restricted IP Addresses
• Data Overwrite
• Users
• Roles
.
A user must have at least [ A d m i n i s t r a t o r ] access to work with the pods on the Security tab.
F i g u r e 1 3 . S e c u r i t y Ta b
Basic
The Basic pod on the Security tab is used to configure the basic access settings.
The settings include:
• Whether authentication is required to submit jobs (whether users must log in).
• The default role for authenticated users.
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1 Introduction
• Whether authentication is required to use the local console. If authentication is not required, when the
current user logs out, the default local console user is automatically logged in.
• The default local console user.
• Whether to include customer data in traces.
1
Remote Authentication
The Remote Authentication pod on the Security tab is used to specify authentication that allows users to
log in using intranet IDs (LDAP or AD).
Disk Encryption
The Disk Encryption on the Security tab lets you enable or disable the encryption of user data stored on
the disk and specify the password for encrypted data.
Restricted IP Addresses
The Restricted IP Addresses pod on the Security tab specifies whether IP addresses for print jobs, SNMP,
or the remote console are restricted or unrestricted. If access is restricted, you can specify whether access
is allowed or denied to ranges of IP addresses.
When IP addresses are restricted and active, a range of IP addresses can be specified.
Data Overwrite
The Data Overwrite pod on the Security tab lets you specify whether to overwrite the area occupied by a
deleted file. Overwriting makes it impossible to recover the file’s contents.
Users and Roles

Use the Users and Roles pods on the Security tab to create user IDs and associate the level of access or
Roles for the user IDs.
An administrator or service user can add, edit, and delete users and roles.
Maintenance Hub
The Maintenance hub contains pods that are used to perform maintenance tasks, such as shutting down
TotalFlow Print Server or calibrating the printer.
The Maintenance hub contains these pods:
• Shutdown/Restart
• Disk Operations
• List/Test Print
• Calibration
• Tools and Logs
• Traces
46
Shutdown/Restart
Fig ure 14. M aintena nce Hub
The elements of the console that you see and the tasks that you can do depend on your role. If you
cannot perform any tasks in a pod, you do not see that pod. If you are a [ P r i n t s u b m i t t e r ] , you cannot
see the Maintenance hub at all. For more information, see Working with Users and Roles, p. 177.
Shutdown/Restart
The Shutdown/Restart pod on the Maintenance hub provides access to shutdown and restart
procedures.
These are the default procedures:
• [ R e s t a r t T o t a lF l o w P r i n t S e r v e r ] perform an orderly shut down of the software, then restarts it.
• [ R e s t a r t P r i n t e r ] performs an orderly shut down of the software, then restarts the computer.
• [ S h u t D o w n P r i n t e r ] performs an orderly shut down of the software, then powers off the computer.
Disk Operations
The Disk Operations pod on the Maintenance hub is used to create a backup of configuration data, to
load data from configuration backups, and to erase all data from the hard drive.
Tools and Logs
The Tools and Logs pod on the Maintenance hub provides access to the hardware maintenance
procedures.
These maintenance procedures are included:
• [ C l e a n S c r e e n ] desensitizes the operator control panel without activating any controls. A black
display and a 30-second countdown timer appear. Use a clean, soft cloth and approved cleaner to
47
1 Introduction
clean the operator control panel. Pressing any key or mouse button ends the clean screen function.
This tool is available only on the local console.
• [ C o n t r o l U n i t S t a t u s ] displays read-only information about the processors.
• [ L o g s ] provides a list of all available logs.
1 List/Test Print
The List/Test Print pod on the Maintenance hub provides print configuration data and test masters for
verifying print quality.
The List/Test Print pod gives access to these types of test masters:
• [C o n f ig ura tio n ]
• [ I P D S ] (if the IPDS extended feature is installed)
• [PDF]
Calibration
The Calibration pod on the Maintenance hub provides access to calibration procedures.
Traces
The Traces pod on the Maintenance hub provides access to traces. Traces capture data needed to
diagnose software problems.
The Traces pod provides these variations of traces:
• [ S t a r t ] starts a trace for a job; and [ S t o p ] stops a trace for a job.
• [ S a v e T r a c e s ] saves traces that can be used to analyze printer problems.
• [ C o n f ig u r e T r a c e ] adjusts the level of detail captured in a trace.
• [ T r a c e A r c h iv e ] contains a list of recent traces.
[ J o b P r o p e r t i e s E d i t o r ] Dialog
The [ J o b P r o p e r t ie s E d it o r ] dialog consists of sections that let you configure and view the job that you
need to send to the printer. The [ J o b P r o p e r t i e s E d i t o r ] dialog provides all the information you need to
configure the job you need to print. All your changes are shown in real time so that you can see how the
final output will look.
To open the [ J o b P r o p e r t i e s E d it o r ] dialog, select a job and click , the properties icon.
The main sections are:
• [Main ] page
[Sh ow job] view
Shows the job displayed as a book.
48
[ J o b P r o p e r t i e s E d i t o r ] Dialog
[Sh ow pages in job ]view

Shows the job displayed as pages laid out in the order you read them.
[Sh ow job settin gs] view
Summarizes all the job settings. These settings can be exported as HTML files.
1
• [Job Properties] section
– [Job Setup]
– [Edit]
– [Paper]
– [Tr im Siz e ]
– [Fin ish in g]
– [Output Option ]
– [C olor]
– [Prin t Q ua lity ]
– [Fif th Station ]
The [ F i f t h S t a t i o n ] settings are only available when a [ F i f t h S t a t i o n ] extension kit is installed.

– [Watermark]
– [Header/Footer]
– [Oth er]
• [E x c e p tio n Pa g e s] se c tio n
– [In sert]
– [Substitute]
– [Subset]
– [Tab]
The elements of the [ M a i n ] page are:
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1 Introduction
1. Title bar
2. Content area
3. Footer area
4. Action bar
Scroll controls
The scroll controls let you flip through the physical pages of the book ([[S h o w j o b ] ), flip through screens
of pages ([[S h o w p a g e s i n jo b ] ), or change the current page.
In addition, you can also flip through the exception pages if they exist.
The scroll controls are displayed in the footer area of the [ M a in ] page.
The scroll controls do these functions:
50
Scroll controls
[First page]
[Previous exception page]
[Previous page]
1
[Next page]
[Next exception page]
[Last page]
[R o ta te vie w ]
[ P r e v i o u s s c r e e n ] ([[S h o w p a g e s i n j o b ] view only)
[ N e x t s c r e e n ] ([[S h o w p a g e s i n jo b ] view only)
You can change the orientation of the pages by rotating them to a degree angle of 90, 180 or 270
degrees. To rotate the pages, click , the [ R o t a t e v ie w ] icon.
The current page is displayed in the box in the middle of the scroll controls. To see a specific page, type
the page number. To see the first or last page, click , the [ F ir s t p a g e ] icon, or , the [ L a s t p a g e ]
icon.
If exception pages are inserted, click , the [ P r e v i o u s e x c e p t i o n p a g e ] icon, or , the [ N e x t

e x c e p t i o n p a g e ] icon, to go to that page exception.
The scroll controls are disabled when there is no corresponding page available.
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1 Introduction
View controls
The [ J o b P r o p e r t ie s E d it o r ] dialog shows these views of the job. The views icons are position on the
bottom right corner of the main page.
[Sh o w jo b ] Shows the job displayed as a book.

view
[Sh ow Shows the job displayed as pages in the order that you read
p a g e s in j o b them.
] view
[Sh ow job Summarizes all the job settings. These settings can be
settin gs] exported as HTML files.
view
52
[Sh o w j o b ] view
[ S h o w j o b ] view
The [ S h o w j o b ] view displays the job as a book in the center of the content area. You can flip the
pages and see in real time the changes to the job that you need to print. You navigate with the arrows on
the outside edge of each page or through the controls in the footer of the content area.
If you set the job to print simplex, the back side of every sheet is blank. If a job or a subset of the job is
bound (such as stapled, ring, perfect bind), the job or subset is displayed with the sheets bound together.
When you hover the cursor over the outer edge of a sheet, a visual indicator shows that more pages
follow.
Click the sheet edge or use the arrow keys on the keyboard to flip the pages.
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1 Introduction
The [ S h o w j o b ] view cannot be used when an item from the left column is not set or when a combination
from the right column is selected.
Not set Comb ina tion
1
• Paper size • [ C u s t o m l a y o u t ] and [ 2 - s t a p le a t c e n t e r ]
• Printing side • [ B o o k le t ] and [ S li p s h e e t ]
• [ G a t h e r e d b o o k le t ] and [ S l ip s h e e t ]
• [ S p e e d ] and [ S l i p s h e e t ]
• [ B o o k le t ] and [ F o l d f a c e o u t s id e ]
• [ G a t h e r e d b o o k le t ] and [ F o l d f a c e o u t s id e ]
• [ 2 - s t a p l e a t c e n t e r ] and [ P a p e r f o r S u b s t i t u t io n ]
• [ F o l d f a c e o u t s i d e ] and [ 2 - s t a p l e a t c e n t e r ]
• [ S l ip s h e e t ] and [ 2 - s t a p l e a t c e n t e r ]
• [ N o r m a l] imposition and [ S t a r t n e w c h a p t e r ] for a
substitution and [ 2 - s t a p l e a t c e n t e r ]
[ S h o w p a g e s i n j o b ] view
The [ S h o w p a g e s i n j o b ] view shows multiple pages in the order that you read the pages in the
job.
The current page is highlighted with a gold triangle in the upper left corner.
If you have exception pages inserted, you can display only these pages using the [ S h o w ] menu on the
top.
54
Selecting pages
[In serts]
Displays only inserted sheets.
[Sub stitutio n s]
Displays only the sheets where a substitution is available on at least one side.
1
[Subse ts]
Displays only sheets where stapling or binding is different from the rest of the job.
[Tabs]
Displays only sheets where tabs are available.
Selecting pages
The page selection feature is only available in the [ S h o w p a g e s i n j o b ] view.
You can select a page by clicking it or entering the corresponding physical page number in the current
page entry field.
The [ S h o w p a g e s i n j o b ] view cannot be used when an item from the left column is not set or when a
combination from the right column is selected.
Not set Comb ina tion
• Paper size • [ C u s t o m l a y o u t ] and [ 2 - s t a p le a t c e n t e r ]

• Printing side • [ B o o k le t ] and [ S li p s h e e t ]
• [ G a t h e r e d b o o k le t ] and [ S l ip s h e e t ]
• [ S p e e d ] and [ S l i p s h e e t ]
• [ B o o k le t ] and [ F o l d f a c e o u t s id e ]
• [ G a t h e r e d b o o k le t ] and [ F o l d f a c e o u t s id e ]
• Paper substitution[[2 - s t a p le a t c e n t e r ]
• [ F o l d f a c e o u t s i d e ] and [ 2 - s t a p l e a t c e n t e r ]
• [ S l ip s h e e t ] and [ 2 - s t a p l e a t c e n t e r ]
• [ N o r m a l] imposition and [ S t a r t n e w c h a p t e r ] for a
substitution and [ 2 - s t a p l e a t c e n t e r ]
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1 Introduction
[ S h o w j o b s e t t i n g s ] view
The [ S h o w j o b s e t t i n g s ] view displays a text summary of the current job. It includes exceptions and
links to edit the settings. It also lets you export the summary to an HTML file by pressing the [ E x p o r t ]
button located in the upper right side of the [ J o b S e t t in g s ] section. You can open and print the HTML file
from outside the editor.
The settings are listed in a group in the [ J o b S e t t i n g s ] view, and you can toggle between the individual
groups. If you need to change the settings already made, click a setting, which acts as a link to open the
corresponding place in the user interface.
If one of the values turns red, this means that your printer does not support the current selection and you
must change it to a valid one.
The [ J o b S e t t i n g s ] view displays the details of the current settings:
• [Job Setup]
• [Edit]
• [Paper]
• [Trim Siz e]
• [Fin ish ing ]
• [O utp ut O p tio n ]
• [Color]
• [Prin t Q ua lity ]
• [Fifth Station ]
The [ F if t h S t a t i o n ] settings are only available when a [ F i f t h S t a t i o n ] extension kit is installed.

• [Watermark]
56
Using the Paper Catalog
• [Header/Footer]
• [Oth er]

1
If a paper catalog exists on your device, you can toggle the paper switch to [ P a p e r c a t a l o g ] and select
the paper from your catalog by name. If there is no [ P a p e r c a t a l o g ] on your device, the paper switch is
not available and you can only select paper manually. For details about selecting paper manually, see
Changing the Paper Settings , p. 141.
Some options are not available for the default properties or if you edit the print job properties from the
V i r t u a l P r i n t e r s pod.
Searching in the Paper Catalog
The [ S e a r c h ] function lets you find the paper in the catalog that matches the attributes you are looking
for. You can search a paper based on the properties displayed either as a single keyword or as a string
containing the keywords. The search is narrowed down as it matches all the properties for the paper.
Operator Control Panel

The operator control panel is a simplified version of the console that lets you do the most common tasks.
For example, you can:
• View printer status
• View paper status and change paper settings
• View and manage print jobs
• Clear paper jams
• Load printer presets
Printer Control Bar
The printer control bar is at the top of the operator control panel and is always present, regardless of
which hub is displayed.
The printer control bar includes three areas:
1. Printer status area
Shows message or warning icons.
2. Job status area
Shows what job is printing and the percent complete.
3. Navigation bar
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1 Introduction
The navigation bar shows the tabs that are available.
F i g u r e 1 5 . P r i n t e r C o n t r o l B a r ( O p e r a t o r C o n t r o l Pa n e l )
1. Printer status
2. Job status
3. Navigation bar
The printer status section of the printer control bar displays the current state of the printer. Possible states
are:
The printer is ready to print jobs. Before the printer can begin printing, it must
be in the “Ready“ state.
The printer is in the “Ready“ state when all of the following conditions are
(“Ready“) met:
• The printer and control unit are powered on and ready.
• All supplies are loaded.
• No errors are present.
• The ([[S t a r t ] ) button on the Control Bar has been selected.

The printer is currently operating and printing a job.
(“Printing“)
58
Printer Control Bar
The printer has been stopped.

If the printer changes to “Not Ready“ during printing, the printer stops
processing the job and stores the remaining data in the printer buffers.
(“Not Ready“)
1
Selecting the [ S t o p ] button on the Control Bar causes the printer to enter the
“Not Ready“ state.
When normal operation is interrupted, the printer goes into a “Not Ready“
state.
When the printer detects an intervention condition, it places itself in the “Not
Ready“ state and displays a pop-up warning or error message.
Th e se in te rve n tio n c o n d itio n s c a use a “N o t R e a dy “ sta tus:
• The printer needs you to add or replace basic supplies. Some supplies
(for example, staples), let you temporarily bypass this message and
continue processing; other supplies (for example, black toner) require
you to replace them immediately.
• The printer needs basic service that involves paper handling or checking
mechanical conditions. You must handle all messages of this type
immediately.
• The printer or control unit has a hardware problem, such as a paper jam
or a component failure. You can postpone action for some messages of
this type; others you must handle immediately.
In any of these conditions, processing stops so that you can attempt to
correct the problem, or, if necessary, call for service. Some printed pages
may be lost or damaged because of printer errors.
The printer has encountered an error while printing.
(“Error“)
The printer has been turned on but it is not ready to print.
(“Warming up“)
The job status window on the printer control bar displays the job name and shows the progress of the job
on the printer.
The printer control bar also includes these buttons:
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1 Introduction
Button Description
Click this to print a copy of the page that is printing and output it to an
available tray. You can see if the printed results are as expected even while
([[S a m p l e ] ) printing.
1 Click this to make the printer ready to print and to start printing if a job is
available.
([[S t a r t ] )
Click this to stop printing.
([[S t o p ] )
Operations Hub
The Operations hub on the operator control panel displays basic information about operating the printer.
F i g u r e 1 6 . O p e r a t i o n s H u b ( O p e r a t o r C o n t r o l Pa n e l )
60
Operator Message
The Operations hub contains these pods: Operator Message, Tray Information, and Interposer Tray
Information.
Operator Message
The Operator Message pod displays information about the current state of the machine, such as 1
hardware failures or paper jams.
The types of messages shown include:
• Error messages, which require an operator action. When you click a message in the list, the recovery
information for the message displays.
• Warning messages, which might require intervention at some point, such as reloading toner or
paper.
• Informational messages, which provide information about the status and configuration of the printer.
Tray Information
The Tray Information pod displays information about the paper loaded in the printer’s input trays.
Interposer Tray Information
The Interposer Tray Information pod displays information about the paper in the printer’s interposer trays.
Jobs Hub
The Jobs hub displays information about managing the jobs on the printer.
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1 Introduction
F i g u r e 1 7 . J o b s H u b ( O p e r a t o r C o n t r o l Pa n e l )
The Jobs hub contains these pods: Active ({0}), Inactive ({0}), and History ({0}). {0} in parentheses
shows the number of jobs in the pod.
Active ({0})
The Active ({0}) pod displays information about print jobs in the Active state.
{0} in parentheses shows the number of jobs in the pod.
Inactive ({0})
The Inactive ({0}) pod displays information about jobs in the Held state.
History ({0})
The History ({0}) pod displays information about processed and deleted jobs in the Completed state
and deleted jobs in the Discontinued state.
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Paper Setting Hub
IPDS jobs do not appear in the History ({0}) pod.
1
Paper Setting Hub
The Paper Setting hub on the operator control panel lists the characteristics of the paper that is currently
defined for the printer.
F i g u r e 1 8 . Pa p e r S e t t i n g H u b
UserTools/Adjustment Hub
The UserTools/Adjustment hub contains pods that are used to perform maintenance tasks, such as
shutting down, restarting, backing up, and restoring TotalFlow Print Server
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1 Introduction
F i g u r e 1 9 . U s e r To o l s / A d j u s t m e n t H u b
The UserTools/Adjustment hub contains these buttons:

• [R estart Software]
• [R estart Computer]
• [Sh utdown C omputer]
• [Backup]
• [R estore]
• [Update Code]
• [Prin t Samples]
• [Sa mp le Pr in t Se ttin g ]
• [Save Traces]
• [C o n f ig ure Tra c e s]
• [Tra c e Ar c h ive ]
• [Load Prin ter Preset]
• [E th e r ne t C o n f ig ura tio n]
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Operator Call Light
Operator Call Light
The operator call light on top of the operator control panel shows the printer state.
Color State 1
Solid red “Not Ready“ or “Error“
Blinking blue “Receiving“
Solid blue “Printing“
65
2 . Trying Out TotalFlow Print Server Using Sample Files
•Creating and Printing a Ring-Bound Book
•Creating and Printing a Stapled Booklet
•Printing Tickets
In this chapter, sample files are used in practice examples so that you can better understand the functions
and operations of TotalFlow Print Server.
Cr e atin g an d P rin tin g a R in g-Boun d Book

This practice shows you how to create a ring-bound book from a sample file. You will configure a virtual
2
printer to receive the job, create papers for printing covers and tabs, submit the job by copying the job
file to a hot folder, specify ring binding, change the paper for the front and back covers, insert tabs
between chapters, and print the job.
O pe r a tio n s:
• Enabling the [ H o t f o l d e r s ] protocol
• Configuring a virtual printer
• Connecting from a remote system to a hot folder
• Creating papers
• Loading papers in input trays
• Submitting a job through a hot folder
• Changing the view of the [ J o b P r o p e r t i e s E d i t o r ]
• Setting the printing sides for a job
• Changing the page size to fit the paper
• Specifying finishing options
• Specifying page substitutions
• Inserting tabs
• Releasing a held job to print
Pre re q uisite s:
• Default size paper, cover paper, and tab stock must be loaded in the input trays of the physical
printer.
• The printer must have a ring binder attached.
You will use the sample file SAMPLE/SETUPGUIDE.pdf on the TotalFlow Print Server CD-ROM.
1. Make sure that the [ H o t f o l d e r s ] protocol is enabled.
See Enabling Protocols, p. 87 for instructions.
2. Create a virtual printer, or edit an existing one, to receive the job.
See Copying a Virtual Printer, p. 85 or Changing a Virtual Printer, p. 85 for instructions.
1. Set [ P r o c e s s i n g o p t io n ] to [ H o l d ] .
You need to hold the job so that you can edit it.
2. Under [ J o b s u b m is s i o n m e t h o d ] , select [ H o t f o l d e r s ] .
67
3. If you are working at a remote system, connect to the hot folder.

See Submitting a Job from a Hot Folder on Windows, p. 118 or Submitting a Print Job from a Hot
Folder on Mac, p. 119 for instructions.
4. Create a paper for covers.
See Adding New Paper to the Paper Catalog, p. 95 for instructions.
1. Set [ S i z e ] to [ L e t t e r ] or [ A 4 ] , whichever is the default paper size for your printer.
2 2. Set [ W e ig h t ] to [ W e i g h t 5 ( 1 6 3 . 1 – 2 2 0 . 0 g s m ) ] .
5. Create a paper for tabs.
1. Set [ S i z e ] to [ L e t t e r ] or [ A 4 ] , whichever is the default paper size for your printer.
2. Set [ W e ig h t ] to [ W e i g h t 4 ( 1 0 5 . 1 – 1 6 3 . 0 g s m ) ] .
3. Set [ T y p e ] to [ T a b s t o c k ] .
4. Set [ N u m b e r o f t a b s ] to the number of tabs in a bank of tabs.
You create 5 tabs in this practice. If there are any tabs left over after the job is printed, they
are ejected. For example, if you have a bank of 6 tabs, the 6th tab is ejected.
5. Set [ T a b w i d t h ] to [ 2 i n c h ] (Letter) or [ 5 5 m m ] (A4).
6. Set [ T a b p r i n t i n g m e t h o d ] to [ T e x t o n t a b ] .
6. Load the new papers in input trays.
See Loading Paper in an Input Tray, p. 96 for instructions.
7. Copy SAMPLE/SETUPGUIDE.pdf to the hot folder of the virtual printer that you configured in
Step 2.
The hot folder is in the Printer folder and has the same name as the virtual printer, for example,
Printer/Hold.
8. Select the job in the Inactive Jobs pod of the Operations hub or the Jobs hub and click , the
edit icon.
The [ J o b P r o p e r t i e s E d i t o r ] opens.
9. Click , the show pages in job icon.

This view lets you verify that you are selecting the right places to insert tabs.
10. Under [ J o b P r o p e r t ie s ] , click [ E d i t ] .
1. Set [ P r in t i n g s i d e ] to [ B o t h s i d e s ( 2 s i d e d ) ] .
2. If your printer default paper is Letter size, set [ R e d u c e / E n l a r g e ] to [ F i t t o p r i n t s i z e ] .
The sample file is formatted for A4 paper.
11. Under [ J o b P r o p e r t ie s ] , click [ F i n i s h i n g ] , then set [ S t a p l e / Bi n d ] to [ R i n g b i n d in g ] .
12. Under [ E x c e p t i o n P a g e s ] , click [ S u b s t it u t e ] .
13. In the [ N e w S u b s t i t u t io n ] dialog, set [ P a g e s ] to [ F i r s t t w o p a g e s ( F r o n t c o v e r ) ] .
14. Click [ P a p e r c a t a l o g ] and set [ N a m e ] to the name of the cover paper.
15. Click [ A d d ] .
68
Creating and Printing a Stapled Booklet
16. Repeat Steps 12 through 14 for [ L a s t t w o p a g e s ( B a c k c o v e r ) ] .

17. Under [ E x c e p t i o n P a g e s ] , click [ T a b ] .
18. In the [ N e w T a b ] dialog, find [ P o s i t i o n ] . Select [ Be f o r e d e s t i n a t io n p a g e ] and type 61 in the
entry field.
19. In [ L i n e 1 ] under [ T e x t s t r i n g ] , type Appendix.
20. In [ P a p e r ] , select the new tab paper that you created.
21. Click [ A d d ] . 2
22. Repeat Steps 17 through 21 for each of the following tabs:
Destination Page Text
61 Appendix
57 Chapter 4
23 Chapter 3
19 Chapter 2
11 Chapter 1
You are adding tabs from back to front because each new tab causes the following pages to be
renumbered in the [ J o b P r o p e r t ie s E d it o r ] . (The page numbers in the page images do not
change.)
23. Click [ O K ] to close the [ J o b P r o p e r t ie s E d i t o r ] .
24. Verify that the job is still selected in the Inactive Jobs pod. Click , the print icon.
Cr e atin g an d P rin tin g a S taple d Book le t

This practice shows how to create a stapled booklet from a sample file. You will submit the job by
copying the job file to a hot folder, fit the booklet to the paper size, lay out the booklet, specify stapling,
and print the job.
O pe r a tio n s:
• Changing the view of the [ J o b P r o p e r t i e s E d i t o r ]
• Changing the page size to fit the paper
• Specifying layout options
Pre re q uisite s:
• Default size paper must be loaded in the input trays of the physical printer.
• The printer must have a folding unit and a finisher that supports stapling attached. If you do not have
these options, you can do everything except specifying the finishing properties.
69
You will use the same hot folder that you set up in Creating and Printing a Ring-Bound Book, p. 67 and
the same sample file, SAMPLE/SETUPGUIDE.pdf.
1. Copy SAMPLE/SETUPGUIDE.pdf to the hot folder.
Printer/Hold.
edit icon.
2
3. Click , the show pages in job icon.

This view lets you verify the page order of the finished job.
1. Set [ P r in t i n g s i d e ] to [ B o t h s i d e s ( 2 s i d e d ) ] .
2. Set [ R e d u c e / E n l a r g e ] to [ R e d u c e t o f i t ] .
3. Set [ N u m b e r o f p a g e s ] to [ 2 ] .
4. Set [ I m p o s i t i o n ] to [ B o o k le t ] .
The page images in the Job Preview pod will show a question mark. This is normal because
previewing is not supported for booklet jobs.
5. Under [ J o b P r o p e r t ie s ] , click [ F i n i s h i n g ] and set [ S t a p le / B i n d ] to [ 2 - s t a p le a t c e n t e r ] .
As a result, these properties are set automatically:
• [ F o l d t y p e ] is set to [ H a l f f o ld ] .
• [ F o l d s h e e t s t o g e t h e r ] is selected.
Prin ting Tick ets

This practice shows how to print multiple tickets on one sheet of paper, using the fifth station to cover the
tickets with clear toner.
O pe r a tio n s:
• Creating a paper
• Loading paper in an input tray
• Setting the orientation for a job
• Specifying fifth station printing options
70
Printing Tickets

P r e r e q u is i t e : The printer must have the fifth station extension kit installed, with clear toner.
You will use the same hot folder that you set up in Creating and Printing a Ring-Bound Book, p. 67. You
will use the sample file SAMPLE/TICKETS.pdf. This file already shows multiple images of the ticket on
one sheet, with crop marks, so you do not have to define the [ I m p o s i t i o n ] or [ T r i m S i z e ] values.
When you preview the sample file in the Job Preview pod, view it using Adobe Reader, or print it on a 2
printer that does not have the fifth station extension kit, the spot color appears in magenta.
1. Create a paper for tickets.
See Adding New Paper to the Paper Catalog, p. 95 for instructions.
1. Set [ S i z e ] to [ S R A 3 ( 3 2 0 x 4 5 0 m m ) ] .
2. Set [ W e ig h t ] to [ W e i g h t 5 ( 1 6 3 . 1 – 2 2 0 . 0 g s m ) ] .
2. Load the new paper in an input tray.
See Loading Paper in an Input Tray, p. 96 for instructions.
3. Copy SAMPLE/TICKETS.pdf to the hot folder.
Printer/Hold.
edit icon.
1. Set [ O r i e n t a t io n ] to [ L a n d s c a p e ] .
2. Set [ P r in t i n g s i d e ] to [ F r o n t s i d e ( 1 s i d e d ) ] .
6. Click [ P a p e r ] , then [ P a p e r c a t a l o g ] and set [ N a m e ] to the name of the ticket paper.
7. Click [ 5 t h S t a t i o n ] and set [ P r o c e s s i n g t a r g e t ] to [ N a m e d s p o t c o lo r ] .
[ S p e c i a l e f f e c t t o n e r ] has already been automatically set to [ C l e a r ] .
These things happen automatically:
• [ S p o t c o l o r n a m e ] is set to [ C l e a r ] .
• [ S p o t c o l o r p r io r it y ] is set to [ N a m e d s p o t c o lo r ] .
• The spot color named [ C le a r ] changes from the alternate color (magenta) to clear in the job
preview.
71
2
72
3 . Working with the Console
•Logging Into and Out of TotalFlow Print Server
•Setting the Language of the Console
•Setting User Preferences
•Working with Shortcut Buttons
•Customizing the Current Settings Pod
•Customizing the Operations Hub and the Jobs Hub
•Changing the View of a Pod
•Searching for Objects in a Pod
The console provides a highly functional user interface that can be accessed either locally or through a
remote computer.
You can customize the console to suit your needs. 3
Loggin g I nto and Out of TotalFlow Print Se rve r
To use the TotalFlow Print Server console, you must be logged in.
Before using the remote console from Internet Explorer 10 or 11, add TotalFlow Print Server to the list of
trusted servers. Click the Settings icon, then [ I n t e r n e t O p t io n s ] , then [ S e c u r i t y ] , then [ T r u s t e d S i t e s ] ,
then [ S i t e s ] . Type http://hostname, where hostname is the host name or IP address of TotalFlow
Print Server, and click [ A d d ] .
If [ A u t h e n t ic a t i o n r e q u ir e d f o r l o c a l c o n s o l e ] is set to [ N o ] , the user specified in [ D e f a u l t lo c a l

c o n s o l e u s e r ] is automatically logged into the local console when TotalFlow Print Server starts or when
another user logs out. By default, this user is [ A d m i n i s t r a t o r ] .
To log in:
1. Do one of these:
• To use the local console, attach a keyboard and monitor to TotalFlow Print Server.
• To use the remote console, open a Web browser and go to http://hostname. hostname is
the host name or IP address of TotalFlow Print Server.
See the Setup Guide for supported browsers and operating systems.
2. In the [ U s e r I D ] field, select your user ID.
3. In the [ P a s s w o r d : ] field, type your password.
4. Click [ L o g i n ] .
5. To log out of TotalFlow Print Server:
• On the remote console or on the local console if you are not the default user, click on your
user ID in the printer control bar and select [ L o g o u t ] .
• If you are the default user of the local console, you cannot log out, but you can switch user
IDs. Click on your user ID in the printer control bar and select [ L o g i n ] , then log in as a
different user.
73
S e ttin g th e Lan gu age of th e Con sole

You can set different languages for the local console, for each remote console, and for different users.
Language settings are used in this order:
Local Console Remote Console
1. The language specified in the individual user’s 1. The language of the Web browser
preferences 2. The language of the local console
2. The language of the local console
3
Setting the Display Language for the Local Console
Administrators and service users can change the default display language of the local console. This
language is used in the local console when the current user has not set a different preference. It is also
used in the remote console when the Web browser is set to a language that TotalFlow Print Server does
not support.
This task can be done only at the local console.

To change the display language:
1. On the Configuration hub, click the Printer tab, then click the Basic pod.
2. In [ L a n g u a g e ] , select the language that you want to use and click [ O K ] .
Setting the Display Language for the Remote Console
Each remote console uses the language of the Web browser, if it is available.
TotalFlow Print Server is available in English, Japanese, Dutch, French, German, Italian, and Spanish. If
the browser is set to any of these languages, the remote console uses that language. If the browser is set
to a regional version of any of these languages, the remote console uses the basic version of the
language. For example, if the browser language is French/Canada, the remote console uses French.
If the browser is set to a language that TotalFlow Print Server does not support, the remote console uses
the language of the local console.
Setting the Display Language for the Current User
Each user can set a display language. This language is always used for that user in the local console. It is
not used in the remote console.
To change the language in your user preferences:
1. Click your user ID in the printer control bar and select [ U s e r P r e f e r e n c e s ] .
74
Setting User Preferences
2. In the [ D is p la y la n g u a g e ] field, select a language.

Select [ D e f a u lt ] to use the display language of the local console.
3. Click [ O K ] .
Setting User Pre fe rence s

The User Preferences dialog lets you set display preferences that apply to the whole console whenever
you log in.
Setting the Icon and Text Size for the Current User
3
Each user can specify the size of text and icons in the console. This setting affects only that user. It must
be set separately for the local and remote console.
To change the icon and text size in your user preferences:
2. Select a value in one of these fields:
• On the local console, [ B u t t o n s i z e ] . This setting affects only the local console.
• On the remote console, [ R e m o t e c o n s o l e b u t t o n s i z e ] . This setting affects only the remote
console.
3. Click [ O K ] .
Hiding or Showing Inline Help for the Current User
Each user can specify whether to show inline help text at the top of pods in the console. This setting
affects only that user.
You might want to hide inline help if your screen resolution is low, making the inline help hard to read.
These screen captures show the same pod with and without inline help:
75
F i g u r e 2 0 . B a s i c Po d w i t h I n l i n e H e l p
F i g u r e 2 1 . B a s i c Po d w i t h o u t I n l i n e H e l p
This task can be done only at the remote console. It sets user preferences for both the local and remote
consoles.
To hide or show inline help:
2. Select a value in the [ S h o w i n l in e h e l p ] field:
• Select [ Y e s ] to show the inline help.
• Select [ N o ] to hide the inline help.
3. Click [ O K ] .
76
Working with Shortcut Buttons
Workin g with Shortcut Buttons

You can use the Shortcut Buttons pod to specify how and what shortcut buttons to include in the console.
Use the [ V ie w ] menu to add and remove buttons and to change how the shortcut buttons look (for
example, as an icon, as text, or as an icon with text).
The defaults for the shortcut buttons can be reset from the Shortcut Buttons pod.
Adding Shortcut Buttons
You can add buttons for shortcuts to the Operations or Jobs hub with the Shortcut Buttons pod. 3
To add buttons for shortcuts:
1. From either the Operations or Jobs hub, find the Shortcut Buttons pod.
2. Click the [ V i e w ] menu on the title bar.
3. Click [ C h o o s e B u t t o n s . . . ] to open the dialog to add shortcut buttons.
4. Scroll the list of available buttons and select the buttons you want to include in the Shortcut Buttons
pod.
5. Click , the right arrow icon, to add the buttons to the list of selected buttons.
6. You can also click , the up arrow icon, or , the down arrow icon, to move the buttons up or
down in the list.
7. Click [ O K ] .
Removing Shortcut Buttons
You can remove buttons for shortcuts from the Shortcut Buttons pod.
To remove buttons for shortcuts:
3. Click [ C h o o s e B u t t o n s . . . ] to open the dialog to remove shortcut buttons.
4. Scroll the list of selected buttons and select the buttons you want to remove from the Shortcut
Buttons pod.
5. Click , the left arrow icon, to remove the buttons from the list of selected buttons.
6. You can also click , the up arrow icon, or , the down arrow icon, to move the remaining
buttons up or down in the list.
7. Click [ O K ] .
77
Changing How Shortcut Buttons Display
You can change how the buttons for shortcuts display on the Operations orJobs hub with the Shortcut
Buttons pod.
To change how the shortcut buttons display:
1. From either the Operations orJobs hub, find the Shortcut Buttons pod.
3. From the top of the menu, select one of these to change the way the buttons display:
3 • [ I c o n ] : Only the icon displays.
• [ I c o n a n d T e x t ] : The icon with text displays.
• [ T e x t ] : Only the text displays.
4. Click [ O K ] .
Resetting Shortcut Buttons Defaults
You can reset the defaults for the Shortcut Buttons pod.
To reset the Shortcut Buttons defaults:
3. Click [ R e s e t D e f a u l t s ] and then click [ O K ] .
Customiz in g th e Curr e n t S e ttin gs P od

The Current Settings pod is available on either the Operations or Jobs hub. You can customize this pod to
show the editors of the functions that you change most often.
Editors allow you to change parameters for the printer and print jobs. When you add an editor , the
edit icon, is added to the pod. Click , the edit icon, to open the editor.
Adding Current Settings Editors
You can add editors to the Current Settings pod as you need them.
To add Current Settings editors:
1. From either the Operations or the Jobs hub, find the Current Settings pod.
2. On the title bar, click V ie w → C h o o s e E d it o r s . . . .
3. Scroll the [ A v a il a b l e E d i t o r s ] list and select the items to include in the Current Settings pod.
78
Removing Current Settings Editors
4. Click , the right arrow icon, to add items to the [ S e l e c t e d E d it o r s ] list.
5. Click the , the up arrow icon, or , the down arrow icon, to move items up or down in the
list.
6. Click [ O K ] .
Removing Current Settings Editors
You can remove editors from the Current Settings pod when you no longer use them.
To remove Current Settings editors:
3
3. Click [ C h o o s e E d it o r s . . . ] to open the dialog to remove editors.
4. Scroll the [ S e l e c t e d E d it o r s ] list and select the buttons you want to remove from the Current
Settings pod.
5. Click , the left arrow icon, to remove the editors from the [ S e l e c t e d E d i t o r s ] list.
6. You can also click the , the up arrow icon, or , the down arrow icon, to move the remaining
buttons up or down in the list.
7. Click [ O K ] .
Resetting Current Settings Defaults
You can reset the defaults for the Current Settings pod.
To reset the defaults for the Current Settings editors:
2. Click V i e w → R e s e t D e f a u l t s on the title bar.
3. In the dialog that opens, click [ O K ] .
Customiz in g th e Ope r ation s Hub an d th e Jobs Hu b

You can change the Operations hub and the Jobs hub to display the information you need in the way
that works best for you.
When you click the Operations hub or the Jobs hub, a white arrow appears on the tab.
When you click the white arrow, a menu opens with these options:
• [ A d d P o d s ] lets you add available pods to the selected hub.
• [ R e s e t D e f a u l t s ] restores the selected hub to its default layout.
79
Ch an gin g th e Vie w of a P od
Some pods have [ V i e w ] in the title bar. It allows you to switch between different views and modify what
information is displayed in the pod.
Different view options are available for different pods.
To change what information is displayed in a pod and how that information is displayed:
1. Click [ V i e w ] .
2. Use options such as [ C h o o s e D e t a i l s . . . ] to select what information is displayed in the pod.
3. Select the view, such as [ G r i d ] , that you want.
3 4. Use options such as [ G r o u p b y ] and [ S o r t b y ] to arrange the information in the pod.
5. Click Jobs to switch which jobs list is displayed in the selected tab.
6. Click [ R e s e t D e f a u l t s ] to override the settings of the selected pod and restore them to default
values.
Searching f or Objects in a Pod
Some pods have a search icon ( ) in the title bar. You can search these pods for objects, such as jobs
or papers, with specific properties.
To search for objects in a pod:
1. Click , the search icon.

A search area opens.
2. Specify the search conditions:
• To search for a single text string included in the value of either one property or any property:
1. Select the property that you want to search for in the drop-down list. For example, to
search for all jobs owned by a certain user, select [ U s e r I D ] . To search all properties,
select [ A n y c o l u m n ] .
2. Type the text that you want to search for in the entry field. The search is not case-sensitive.
• To search for more than one value, for an exact match, or for values that do not contain a
certain text string:
1. Click [ A d v a n c e d ] .
2. Select the property that you want to search for in the drop-down list.
3. Select the type of match:
[c ontain s]
The value includes the search string. For example, smith matches smith, Smith,
SMITH, and JoeSmith.
[is]
The value exactly matches the search string (except for case). For example, smith
matches smith, Smith, and SMITH, but not JoeSmith.
80
Searching for Objects in a Pod
[d o e s n o t c o n ta in ]
The value does not include the search string. For example, smith matches jones and
lee, but not SMITH or JoeSmith. This option is not available for [ A n y c o l u m n ] .
[is n ot]
The value does not exactly match the search string (except for case). For example,
smith matches JoeSmith, jones, and lee, but not smith, SMITH or Smith. This
option is not available for [ A n y c o l u m n ] .
4. Type the text that you want to search for in the entry field.
5. To add another search condition, click the plus sign.
6. To remove a search condition, click the minus sign. 3
7. Select one of these values:
– To find all objects that match any search condition, select [ A n y ] . For example, if your
search conditions are “Job type is PDF” and “User ID is JoeSmith”, you find all PDF
jobs owned by any user and all jobs of any type owned by Joe Smith.
– To find all objects that match all search conditions, select [ A l l ] . For example, if your
search conditions are “Job type is PDF” and “User name is JoeSmith”, you find all PDF
jobs owned by Joe Smith.
3. To end the search and display all objects in the pod, click [ C l o s e ] .
81
3
82
4 . Configuring
•Viewing and Updating TotalFlow Print Server Settings
•Setting the Date and Time
•Configuring Sample Printing
•Working with Virtual Printers
•Setting Printer Defaults for Job Properties
•Working with Network Services Printer Protocols
•Working with Ethernet Adapter Cards
•Accessing TotalFlow Print Server Remotely
•Working with the Paper Catalog
•Working with Input, Interposer, and Output Trays
•Working with Extended Features
•Working with Printer Presets
•Working with Fonts
•Working with Color Management
Use these procedures to configure TotalFlow Print Server. 4

View ing and U pdating TotalFlow Print Server Settings
The settings determine the options that TotalFlow Print Server uses.
You cannot change some settings when the printer status is [ R e a d y ] .

To view or change settings:
1. On the Configuration hub, click the appropriate tab.
Most settings are on the Printer tab. Some are on the Color Management tab or the Security tab.
2. Find and click on the appropriate pod.
For example, click the Basic pod to change whether to reprint unfinished pages.
You see a dialog that lets you change the settings in the pod.
3. Select new values for the settings that you want to change.
4. Depending on the pod, click [ O K ] or [ C l o s e ] .
Setting the Date and Time

The local date and time for the control unit can be set manually or automatically using a time server. The
default for setting the date and time is [ M a n u a l ] .
You cannot change the date and time when the printer status is [ R e a d y ] .
Manually Setting the Date and Time
Use the Date/Time pod to manually set the date and time for TotalFlow Print Server.
To manually set the local date and time:
83
4 Configuring
1. On the Configuration hub, click the Printer tab and find the Date/Time pod.
2. Fill in the appropriate fields.
3. Click [ O K ] .
Automatically Setting the Date and Time
The date and time can be set automatically by using any accessible network server or by specifying a
server.
To automatically set the date and time:
1. On the Configuration hub, click the Printer tab and find the Date/Time pod.
2. Select either [ A n y n e t w o r k s e r v e r ] or [ S p e c i f i c n e t w o r k s e r v e r ] from the [ Ti m e s o u r c e ] list.
4 3. For [ S p e c i f i c n e t w o r k s e r v e r ] , enter the [ Ti m e s e r v e r n a m e ] and select the [ T i m e s e r v e r t y p e ] .
4. Click [ O K ] .
Con f igur in g S ample P rin tin g

You can configure the printer to allow, limit, or disable printing sample pages of printing jobs.
1. On the Configuration hub, click the Printer tab and find the Basic pod.
2. Select one of these values from the [ P r in t s a m p le ] list:
• To disable sample printing, select [ D i s a b l e d ] .
• To allow operators to print a single sample page or a single collated copy of the current job,
select [ M a n u a l ] .
– To print an entire copy of the current job, select [ S a m p le c o l l a t e d c o p y ( w h e n
p o s s i b l e ) ] . (If the job is not collated, only a single sheet is printed. Single-copy jobs are
not collated.)
– To print a single sheet of the current job, clear [ S a m p l e c o ll a t e d c o p y ( w h e n p o s s ib l e ) ]
• To allow operators to print sample sheets or copies at intervals, select [ P e r i o d ic a l l y ] .
1. Select or clear the [ S a m p l e c o l l a t e d c o p y ( w h e n p o s s i b le ) ] check box.
2. Select or clear the [ R e p e a t s a m p l e s o n l y d u r i n g c u r r e n t jo b ] check box.
– To stop sample printing at the end of the current job, select this check box.
– To continue sample printing until the operator clicks , the Sample button, clear
this check box.
3. Enter the number of sheets to print between samples in [ F r e q u e n c y ] .
3. Click [ O K ] .
84
Working with Virtual Printers
Workin g with Virtual Printers

Users submit jobs to virtual printers to start processing. You can change existing virtual printers, add new
virtual printers, or delete virtual printers.
Every virtual printer has a hot folder associated with it. Hot folders are the most common method of
submitting jobs.
Copying a Virtual Printer
To create a virtual printer, you must use an existing virtual printer as a template. You can create up to
250 virtual printers.
To copy a virtual printer:
1. On the Configuration hub, click the Network tab and find the Virtual Printers pod. 4
2. Click the name of the virtual printer to use as a template and click , the add icon.
3. Specify a unique name for the virtual printer and select the correct options for it.
For information, see the field help.
The [ W S D ] and [ A p p l e T a lk ] job submission methods can be enabled for only one virtual printer
at a time. [ R a w p o r t ] can be enabled for several virtual printers, but each one must use a different
port number.
4. Click [ O K ] .
Changing a Virtual Printer
You can change an existing virtual printer so that you can use it for a different job or if the requirement
for an existing job changes.
To change a virtual printer:
1. On the Configuration hub, click the Network tab and find the Virtual Printers pod.
2. Click the name of the virtual printer to change and click , edit icon.
3. Update the options as needed.
The [ W S D ] and [ A p p l e T a lk ] job submission methods can be enabled for only one virtual printer
at a time. [ R a w p o r t ] can be enabled for several virtual printers, but each one must use a different
port number.
4. Click [ O K ] .
85
4 Configuring
Deleting a Virtual Printer
You can delete an existing virtual printer when you no longer need to use it.
To delete a virtual printer:
2. Click the name of the virtual printer to delete, then click , the delete icon.
3. Click [ Y e s ] to confirm the action.
Setting Virtual Printer Defaults and Overrides for Job Properties

4
You can associate default and override values for job properties with a virtual printer.
When the virtual printer receives a job, the job uses the virtual printer defaults for properties that do not
have a value. It uses the virtual printer overrides for all job properties instead of the values in the job
ticket.
To set virtual printer defaults and overrides for job properties:
2. Click the name of the virtual printer to change and click , the edit icon.
3. Click [ J o b P r o p e r t i e s ] to open the [ J o b P r o p e r t ie s E d it o r ] .
4. Enter or select values for any properties that you want to set.
For information about job properties, see the field help.
5. For each property that you set, click the stack icon to mark the value as a default or an override.
The stack icon toggles between default and override images.
• , the stack with the gold paper at the bottom, means that the value is a default.
• , the stack with the gold paper at the top, means that the value is an override.
6. Click [ O K ] .
Setting Printer Def aults f or Job Properties

You can associate default values for job properties with the printer. The printer uses these values for
properties that are not set in any other way.
To set printer defaults for job properties:
1. On the Configuration hub, click the Data Stream tab and find the Basic pod.
2. Click the Basic pod to open it for editing.
3. Click [ J o b P r o p e r t i e s ] to open the Job Properties editor.
4. Click [ O K ] .
86
Working with Network Services Printer Protocols
Workin g with Ne twork Services Printer Protocols

A protocol is a set of rules controlling the communication and transfer of data between the host system
and a printer in a network.
When a protocol is enabled, jobs can be sent to the printer using that protocol.
Enabling Protocols
Use the Network Services pod to enable a network protocol.

To enable a network protocol:
1. On the Configuration hub, click the Network tab and find the Network Services pod.
2. Select the name of the protocol to enable and click , the edit icon, to edit it. 4
3. In the [ S t a t e ] field, select [ E n a b le d ] .
4. Select the correct options for the protocol.
5. Click [ O K ]
Disabling Protocols
Use the Network Services pod to disable a network protocol.

To disable a network protocol for the printer:
2. Select the name of the protocol to disable and click , the edit icon, to edit it.
3. In the [ S t a t e ] field, select [ D is a b le d ] .
4. Click [ O K ]
Defining a JMF Device ID
If you submit jobs using a method that uses a JMF device ID to identify TotalFlow Print Server, you must
define the device ID.
To define a JMF device ID:
2. Select [ J M F ] and click , the edit icon, to edit it.

3. In the [ S t a t e ] field, select [ D is a b le d ] and click [ O K ] .
87
4 Configuring
4. Click , the edit icon, again.

5. In the [ D e v ic e I D ] field, type a device ID.
This device ID must be unique in the network.
6. In the [ S t a t e ] field, select [ E n a b le d ] .
7. Click [ O K ]
Workin g with Eth erne t Adapter Cards

Ethernet adapter cards allow TotalFlow Print Server to receive data from a host or network. One or two
Ethernet adapter cards are installed in TotalFlow Print Server.
4 Changing Configuration Values for Ethernet Adapter Cards
A user with service or administrator access can configure and enable an Ethernet card from the Ethernet
Adapters pod on the Network tab of the Configuration hub.
To change the configuration values for an Ethernet adapter card:
1. On the Configuration hub, click the Network tab and find the Ethernet Adapters pod.
2. Scroll down the list of installed Ethernet adapter cards and select the one to change.
3. Click , the edit icon, to open the Ethernet card for editing.
4. Select the correct values for the Ethernet card.
5. Click [ O K ] .
Checking the LAN Status of an Ethernet Card
You can check whether and how fast an Ethernet card is sending and receiving information over the
LAN.
To check the LAN status of an Ethernet card:
1. On the Configuration hub, click the Network tab and find the Ethernet Adapters pod.
2. Scroll down the list of installed Ethernet adapter cards and select the one to check.
3. Click , the edit icon, to open the Ethernet card dialog.

4. Click [ L A N S t a t u s ] .
Ac c essin g TotalFlow Print Server R emotely

Users can access TotalFlow Print Server from remote computers using a variety of methods. The method
you choose is based on the task you are trying to do.
88
Setting Up SNMP Access
TotalFlow Print Server allows these types of remote access:

Simp le Ne tw o r k Ma n a g e me n t Pro to c o l ( SNMP)
Lets other programs on the network communicate and interact with TotalFlow Print Server.
E -ma il
Lets users receive notifications about events in TotalFlow Print Server or the printer. Traces and files
can also be sent from TotalFlow Print Server through e-mail.
R e mo te C on so le
Lets users access the console over the network using a Web browser.
Setting Up SNMP Access

4
SNMP lets operators on remote computers view printer status, receive notification of printer error
conditions, and control certain printer actions.
To set up SNMP access:
1. On the Configuration hub, click the Network tab and find the Remote Access pod.
2. Select [ S N M P ] and click , the edit icon.

3. Select the correct SNMP options for your installation.
For information, see the field help
4. Click [ S h o w L o g ] to view status for SNMP.
5. Click [ O K ] .
Adding or Copying an SNMP Trap Host
Use the Remote Access pod to add an SNMP trap host.

A trap host is a system that is notified via the SNMP protocol when asynchronous conditions exist on the
control unit.
To add an SNMP trap host:

3. Find the Trap hosts section.
4. If you want to copy an existing trap host, select that trap host.
5. Click , the add icon, and enter the IP address for a new trap host.
6. Click [ O K ] .
89
4 Configuring
Editing an SNMP Trap Host
Use the Remote Access pod to edit an SNMP trap host.

To edit an SNMP trap host:

4. Click the IP address to edit and click , the edit icon.

5. Change the IP address for the trap host.
6. Click [ O K ] .
4
Deleting an SNMP Trap Host
Use the Remote Access pod to delete an SNMP trap host.

To delete an SNMP trap host:

4. Click the IP address to delete and click , the delete icon.

5. Click [ O K ] .
Adding or Copying an SNMP Community
SNMP version 2 supports community-based security, while SNMP version 3 supports user-based
security. Use the Remote Access pod to add an SNMP community.
To add an SNMP community:

3. Find the Communities section.
4. If you want to copy an existing community, select that community.
5. Click , the add icon, and enter the [ N a m e ] for a new community.
6. Select the appropriate [ A c c e s s ] .
7. Click [ O K ] .
90
Editing an SNMP Community
Editing an SNMP Community
Use the Remote Access pod to edit an SNMP community.

To edit an SNMP community:

4. Click the community to edit and click , the edit icon.

5. Change the [ N a m e ] or [ A c c e s s ] for the community.
6. Click [ O K ] .
4
Deleting an SNMP Community
Use the Remote Access pod to delete an SNMP community.

To delete an SNMP community:

4. Click the community to delete and click , the delete icon.

5. Click [ O K ] .
Adding or Copying an SNMP User
SNMP version 2 supports community-based security, while SNMP version 3 supports user-based
security. Use the Remote Access pod to add an SNMP user.
To add an SNMP user:

3. Find the Users section.
4. If you want to copy an existing user, select that user.
5. Click , the add icon, and enter the [ N a m e ] for a new user.
6. Select the appropriate [ A c c e s s ] .
7. Click [ O K ] .
91
4 Configuring
Editing an SNMP User
Use the Remote Access pod to edit an SNMP user.

To edit an SNMP user:

4. Click the user to edit and click , the edit icon.

5. Change the [ N a m e ] or [ A c c e s s ] for the user.
6. Click [ O K ] .
4
Deleting an SNMP User
Use the Remote Access pod to delete an SNMP user.

To delete an SNMP user:

4. Click the user to delete and click , the delete icon.

5. Click [ O K ] .
Enabling the Remote Console
Users can access TotalFlow Print Server remotely by using the remote console.
To enable the remote console:
2. Select [ R e m o t e c o n s o l e ] and click , the edit icon.

3. Select [ E n a b l e d ] .
4. Click [ O K ] .
92
Setting Up for Outgoing E-mail
Setting Up for Outgoing E-mail
TotalFlow Print Server uses outgoing e-mail to automatically send notification of certain printer conditions
and for sending an internal trace (as an e-mail attachment) to a support person for problem analysis.
Before you can use e-mail, you must specify your mail server and primary and secondary DNS servers.
You can get these addresses from your network administrator.
To set up outgoing e-mail:
2. Select [ E - m a i l] and click , the edit icon.

3. Select e-mail options.
For information, see the field help. 4
You can click [ T e s t ] to make sure that the e-mail addresses work and that the SMTP server is
correct.
4. If you want to send e-mail notifications when specific errors occur, click [ C o n f i g u r e E r r o r
Codes].
5. Click an error code and click , the edit icon, to view details and change the status.
6. Click [ S h o w L o g ] to view information in the error log.
7. Click [ O K ] .
Wor k in g w ith th e P ape r Catalog

The TotalFlow Print Server Paper Catalog contains a list of media that is defined for use by the printer.
Media definitions include specific settings for a variety of settings.
The TotalFlow Print Server Paper Catalog is not the same as the paper catalog defined at the printer, but
the two interact.
Two different areas of the console let you work with the Paper Catalog:
• Use the [ P a p e r c a t a lo g ] function of the [ J o b P r o p e r t i e s E d i t o r ] to select which paper to use for a
job.
• Use the Paper Catalog pod on the Configuration hub to view or change information about paper
loaded in the printer, to add a new paper to the Paper Catalog, and to delete papers from the Paper
Catalog.
The Setting View Options, p. 94, Grouping or Sorting the Paper, p. 94, and Searching in the Paper
Catalog, p. 57 subtopics apply to the [ P a p e r c a t a lo g ] function of the [ J o b P r o p e r t i e s E d i t o r ] .
You can choose details to view, group papers, and search for papers in the Paper Catalog pod in the
same way as other pods with a [ V ie w ] menu or search icon ( ) in the title bar. For more information,
see Changing the View of a Pod, p. 80.and Searching for Objects in a Pod, p. 80.
93
4 Configuring
If a paper catalog exists on your device, you can toggle the paper switch to [ P a p e r c a t a l o g ] and select
the paper from your catalog by name. If there is no [ P a p e r c a t a l o g ] on your device, the paper switch is
not available and you can only select paper manually. For details about selecting paper manually, see
Changing the Paper Settings , p. 141.
Setting View Options

4
You can configure the [ P a p e r c a t a l o g ] to display different views.
1. Open [ J o b P r o p e r t i e s E d i t o r ] .
2. Click [ P a p e r ] on the left side of the screen.
3. Click [ P a p e r c a t a l o g ] .
4. Click [ C h a n g e ] to open the [ P a p e r c a t a l o g ] .
5. Go to [ V i e w ] and select [ G r a p h i c ] to display the paper properties as icons.
6. To see detailed information about all the paper types in the catalog, click [ G r i d ] .
7. To change which properties display for the [ P a p e r c a t a l o g ] , select [ C h o o s e d e t a il s . . . ] .
Grouping or Sorting the Paper
You can group or sort the paper in the [ P a p e r c a t a l o g ] .

3. Click [ P a p e r c a t a l o g ] .
4. Click [ C h a n g e ] to open the [ P a p e r c a t a l o g ] .
5. To group the paper based on name, size, type, weight, color, or if it is used or not in the [ P a p e r
c a t a lo g ] , click [ G r o u p b y ] .
6. To sort the paper based on name, size, type, weight, color, or if it is used or not in the [ P a p e r
c a t a lo g ] , click [ S o r t b y ] .
7. Select [ A s c e n d i n g ] or [ D e s c e n d i n g ] depending on how you want the paper sorted.
94
The [ S e a r c h ] function lets you find the paper in the catalog that matches the attributes you are looking
for. You can search a paper based on the properties displayed either as a single keyword or as a string
containing the keywords. The search is narrowed down as it matches all the properties for the paper.
Adding New Paper to the Paper Catalog
Use the Paper Catalog pod to add new paper to the Paper Catalog.
To add new paper to the Paper Catalog:
1. On the Configuration hub, click the Paper tab and find the Paper Catalog pod.
4
2. If you want to copy an existing paper, select that paper.
3. Click , the add icon, to specify a new paper.

4. In Paper Properties, specify a name for the new paper and select the paper properties you need.
See the field help for information.
5. Click [ O K ] .
Viewing or Editing Papers
Use the Paper Catalog pod to view or edit information about papers.
To view or edit information about papers:
2. Select the paper that you want to edit and click , the edit icon.
3. In Paper Properties, select the paper properties you need.
4. Click [ O K ] .
Deleting Paper from the Paper Catalog
Use the Paper Catalog pod to delete paper listed in the Paper Catalog.
To delete a paper listed in the Paper Catalog:
2. Click the paper to delete and click , the delete icon.
95
4 Configuring
You cannot delete a paper that is currently loaded in an input tray.

3. In the dialog that opens, click [ O K ] to confirm.
Workin g with Input, I nterposer, and Output Trays

Input trays contain the paper for printing the job. Interposer trays contain paper, usually preprinted, to
add to a printed job (for example, to insert an advertising leaflet in a bill). Output trays receive the
printed job.
Enabling Trays
4 Enable an input, interposer, or output tray when you want the printer to use it.
The printer must be stopped before you can enable a tray.
To enable a tray:
1. On the Configuration hub, click the Printer tab and find the Input Trays, Interposer Trays, or Output
Trays pod.
2. Select the tray that you want to enable and click , the edit icon.
3. Select the [ E n a b l e d ] check box and click [ O K ] .
Disabling Trays
Disable an input, interposer, or output tray when you do not want the printer to use it.
The printer must be stopped before you can disable a tray.
To disable a tray:
1. On the Configuration hub, click the Printer tab and find the Input Trays, Interposer Trays, or Output
Trays pod.
2. Select the tray that you want to disable and click , the edit icon.
3. Clear the [ E n a b le d ] check box and click [ O K ] .
Loading Paper in an Input Tray
When you physically load a new paper in an input tray, you need to configure the input tray in
TotalFlow Print Server. If the paper is defined in the Paper Catalog, you can select it from a list. This is
called loading the paper. (If the paper is not defined in the Paper Catalog, or for interposer trays, you
must edit the tray to define the paper manually.)
Use either of these methods to load a paper defined in the paper catalog:
96
Editing the Paper in an Input Tray or Interposer Tray
• On the Operations or Jobs hub:

1. Find the Input Trays pod.
2. Click the tray where you want to load paper.
3. Click the paper that you want to load.
• On the Configuration hub:
1. Click the Printer tab and find the Input Trays pod.
2. Select the tray where you want to load paper and click , the edit icon.
3. In the dialog that opens, click , the edit icon.

4. Select [ P a p e r c a t a lo g m o d e ] .
5. Select the paper that you want to load and click , the load icon.
4
Editing the Paper in an Input Tray or Interposer Tray
You can manually edit the input tray or interposer tray to define a paper. This is most useful when you
cannot load a paper (that is, if the paper is not defined in the Paper Catalog or if it is physically loaded
in an interposer tray), but you can also edit papers that are defined in the Paper Catalog and loaded, or
available for loading, in an input tray.
To edit a paper:
1. Do any of these:
• On the Operations or Jobs hub:
1. Find the Input Trays or Interposer Trays pod.
2. Click the tray where you want to edit paper.
3. Click [ P a p e r c a t a lo g ] .
• On the Configuration hub:
1. Click the Printer tab and find the Input Trays pod or Interposer Trays pod.
2. Select the tray where you want to edit paper and click , the edit icon.
3. In the dialog that opens, click , the edit icon.

• To edit an input tray in a printer preset:
1. On the Configuration hub, click the Printer tab and find the Printer Preset pod.
2. Select the printer preset and click , the edit icon.
3. Select the input tray and click , the edit icon.
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4 Configuring
You cannot edit interposer trays in printer presets.

2. Do any of these:
• For input trays only, select [ M a n u a l m o d e ] and click [ A d v a n c e d ] .
This option is not available for printer presets.

• For input trays only, select [ P a p e r c a t a lo g m o d e ] , then select the paper you want to edit and
click , the edit icon.
• For input trays in printer presets only, select [ U s e c u r r e n t in p u t t r a y s e t t i n g s ] .
• Interposer trays are always edited in manual mode. Click [ A d v a n c e d ] .
4 3. In manual mode or paper catalog mode, select values for the paper properties and click [ O K ] .
4. If you are in paper catalog mode and the paper that you edited is not already loaded, click ,
the load icon.
Workin g with Exte nded Feature s

Extended features are available for optional purchase with TotalFlow Print Server.
Users with service or administrator access can use the Extended Features pod on the Printer tab in the
Configuration hub to work with the available features.
These icons are available for Extended Features:
Icon Function Access
List features available for installation Service or administrator
Enable Service or administrator
Disable Service or administrator
Listing Available Features
You must have service or administrator access to list the features installed on a printer.
To list the available features that can be enabled on the printer:
1. On the Configuration hub, click the Printer tab and find the Extended Features pod.
2. Click , the install icon, to list the available features.

3. Click [ O K ] .
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Installing Features
Installing Features
The access level required to install extended features varies by feature.
Only one RIP option can be installed at a time. Installing a new RIP option automatically uninstalls the old
one.
To install an available feature:
1. If the feature requires a dongle to allow installation or function, connect it to the system where
TotalFlow Print Server is installed.
3. Click , the install icon.

4
4. Select the feature you want to install and click [ O K ] .
You see a confirmation dialog that tells you what to do next. Depending on the feature, you might
have to restart the computer, enter a password, or get a license from the Entitlement Management
System (EMS).
5. If the confirmation dialog shows a system fingerprint:
1. Copy the system fingerprint and paste it into a text editor, or write it down, then click [ O K ] .
2. In a Web browser, go to https://www.ricohsoftware-entitlements.com/ems/
customerLogin.html and log in using the EID that your customer service representative
provided.
The feature that corresponds to the EID is selected.
3. Do either of these:
• If the license already exists (if you are reinstalling a deleted feature), select it and click
[Activate].
• If the license does not already exist:
1) Click [ A c t i v a t e ] .
2) Enter the system fingerprint and click [ G e n e r a t e ] .
The license is displayed.
4. Click [ S a v e t o F il e ] and save the license file with a meaningful name to a folder where you
can find it again.
5. In the next dialog, enter the full file path of the license file.
6. Restart the system where TotalFlow Print Server is installed.
6. Check the Extended Features pod to see if the feature is enabled. If not, enable it.
Enabling Features
You must have service or administrator access to enable an extended feature.
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4 Configuring
To enable a feature:
2. Select the feature to enable.
3. Click , the enable icon.

4. Click [ O K ] .
You see a confirmation dialog that tells you what to do next.
Disabling Features
You must have service or administrator access to disable an extended feature.
4 To disable a feature:
2. Select the feature to disable.
3. Click , the disable icon.

4. Click [ O K ] .
You see a confirmation dialog that tells you what to do next.
Workin g with Printer Pre sets

A printer preset is a set of configuration information. Printer presets let you save the settings for essential
configuration items so that you can reuse them later without having to respecify each item individually.
Printer presets include the paper catalog, input tray information, and color management settings.
These icons are available when you work with printer presets:
Icon Function
Load the selected object.
Edit
Delete
Save
Configure
Viewing and Updating Printer Presets
You can view and update the options assigned to a printer preset.
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Configuring Printer Presets
To view and update a printer preset:

2. Select the printer preset you want to view and update.
3. Click , the edit icon.

4. Select the correct options for the printer preset you are viewing.
5. Click [ O K ] .
Configuring Printer Presets
You can change the configuration options for a printer preset.

To configure a printer preset: 4
2. Select the printer preset to configure.
3. Click , the configure icon.

4. In the Configure Printer Preset dialog, select the correct options for each configurable setting.
Not all parameters can be configured.
1. Select the [ L o a d ] check box to indicate that the value is copied to the corresponding system
setting when the printer preset is loaded. Clear the [ L o a d ] check box to ignore the value.
By default, [ L o a d ] is selected for all parameters.
2. Select or clear [ S i g n i f ic a n t ] to indicate how to handle a difference in value between the
system setting and the currently loaded printer preset. If [ S ig n i f i c a n t ] is selected, a difference
causes the currently loaded printer preset to be unloaded. If it is not selected, a difference
causes the printer preset to be marked as modified, but does not cause it to be unloaded.
By default, [ S i g n i f ic a n t ] is not selected for most parameters.
5. Click [ O K ] .
Creating Printer Presets
Create a new printer preset to save changes that you have made to the current settings of the printer.
You cannot create printer presets when the printer status is [ R e a d y ] .

You can save up to 4,000 printer presets.
To create a printer preset:
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4 Configuring
2. Click , the save icon, to save the current settings of the printer.
3. Enter the name of the new printer preset.
4. Click [ O K ] .
The new printer preset is marked as the currently loaded ( ) printer preset.
Loading Printer Presets
When you need to use a printer preset that you have already created, you can load it. When you load a
printer preset, the settings on the console are updated to match the values in the printer preset.
4
To load a printer preset:
2. Select the printer preset you want to load.
3. Click , the select icon.

A temporary message displays as the configuration settings in the selected printer preset are
applied.
4. Click [ C l o s e ] .
Workin g with Fon ts

The Fonts pod on the Data Stream tab on the Configuration hub lists all the fonts that are available to
You can view, install, and delete fonts from the Fonts pod.
Fonts shipped with the printer are [ S y s t e m ] fonts. Fonts installed by users are U s e r in s t a l l e d font. Fonts
that are sent to the printer by a PDL, such PostScript, are [ D o w n l o a d e d ] fonts.
Viewing Fonts
You can view the properties associated with a font with the Fonts pod.
To view the properties for a font:
1. On the Configuration hub, click the Data Stream tab and find the Fonts pod.
2. Click the font to view and click , the view icon, to see the properties associated with the font.
3. Click [ O K ] .
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Uploading a Font
Uploading a Font
If your jobs require fonts that are not loaded and are not embedded in the job, you might need to
upload those fonts.
To upload a font:
1. On the Configuration hub, click the Data Stream tab and find the Fonts pod.
2. Click the font to upload and click , the install icon.

3. Click [ O K ] .
Deleting Fonts 4
If you no longer need fonts, you can delete them.
You cannot delete any fonts that came with TotalFlow Print Server. These fonts are called system fonts.
To delete user-installed or downloaded fonts:
1. Click , the stop button, to stop the printer.

2. On the Configuration hub, click Data Stream and find the Fonts pod.
3. To delete a single user-installed font:
1. Select the font and click , the delete icon.

2. Click [ O K ] .
4. To delete all user-installed or downloaded fonts:
1. Click , the multiple delete icon.

2. Select [ D o w n l o a d e d ] or [ U s e r i n s t a l le d ] .
3. Click [ O K ] .
5. Click , the start button, to start the printer.
Using a PostScript Job to Download Fonts
You can download PostScript fonts from a remote system using a PostScript font job. Font jobs are
different from print jobs because the printer does not produce printed output for font jobs, even if the job
attempts to generate printed output.
Use one of these communication methods to download fonts using a PostScript job:
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4 Configuring
• AppleTalk
• FTP
• Hot folders
• LPR
• Raw port
• Font download Web page
You must install FTP and LPR and enable the appropriate protocols before you can use them to
download font jobs. See Working with Network Services Printer Protocols, p. 87 for more information.
• To download a font job using FTP:
1. Make an FTP connection from the system where the font job is to the system where TotalFlow Print
Server is installed.
4 For example, ftp myprintserver.
2. Do one of these:
• If authentication is not required to submit a job, press [ E n t e r ] to log in as the default user.
• Otherwise, enter your user name and password.
3. Set the FTP connection to binary mode using the binary or bin command.
4. Change the directory on the TotalFlow Print Server system to the /fonts directory by entering
cd /fonts.
5. Send the font job to TotalFlow Print Server.
For example, the command put myfonts.ps would send the file myfonts.ps to the /fonts
directory on the TotalFlow Print Server system .
6. Enter the bye command to end the FTP connection.
• To download a font job using a hot folder, LPR, AppleTalk, or the raw port protocol:
1. Configure a virtual printer to receive font jobs. Set [ P r o c e s s i n g m o d e ] to [ U n id i r e c t io n a l F o n t s ]
or [ B id i r e c t io n a l F o n t s ] .
You must use AppleTalk or raw port to download bidirectional fonts.
Printing or ripping cannot occur while the AppleTalk protocol is enabled on the virtual printer that
is configured for bidirectional font download. Also, the AppleTalk protocol is not enabled until the
processing of print jobs and RIP jobs is complete.
2. Submit the font job like any other job.
See one of these topics for instructions:
• Submitting a Job from a Hot Folder on Windows, p. 118
• Submitting a Print Job from a Hot Folder on Mac, p. 119
• Submitting a Print Job Using LPR, p. 122
104
Working with Color Management
3. If you used AppleTalk to download the font job, restart TotalFlow Print Server before you use the
fonts to print.
• To download a font job from a Web page, use the standard download procedure for your browser.
Save the font job to the /fonts directory.
Workin g with Color Management

The pods on the Color Management tab are used to enhance high-quality color reproduction.
The Color Management tab on the Configuration hub contains these pods: Basic, Profiles, IPDS,
NamedColor Profiles, and Tone Curves.
Configuring Basic Color Settings

4
Basic color settings optimize how colors are processed and printed.
To change the basic color settings:
1. On the Configuration hub, click the Color Management tab and find the Basic pod.
2. Select the group or object to configure.
3. Change the settings as required.
4. Click [ O K ] .
Working with Halftone Screening Sets
A halftone screen is the pattern of dots used to print an object. A halftone screening set is the set of
screens used for the different printable object types: images, text, line art, and smooth shades. A halftone
screening set can contain one screen used for all object types or a different screen for each object type.
TotalFlow Print Server supplies several predefined halftone screening sets. You can use one of these or
create custom halftone screening sets.
Selecting a Halftone Screening Set
Select the halftone screening set you want to use for your basic print jobs.
To select a halftone screening set:
2. Click the Basic pod.
3. Click , the edit icon, next to the [ H a l f t o n e s c r e e n in g s e t ] field.

4. In the dialog that opens, select the halftone screening set you want to use.
5. Click , the load icon.
105
4 Configuring
Adding a Halftone Screening Set
If the supplied halftone screening sets are not suitable, you can create custom halftone screening sets.
To create a halftone screening set:
4. In the dialog that opens, click , the add icon.

5. Type a name for the new halftone screening set.
6. Select a screen pattern for each object type.
4
7. Click [ O K ] .
Editing a Halftone Screening Set
You can edit custom halftone screening sets. You cannot edit the supplied halftone screening sets.
To edit a halftone screening set:
4. In the dialog that opens, select the halftone screening set that you want to edit and click , the
edit icon.
5. Select a screen pattern for each object type.
6. Click [ O K ] .
Deleting a Halftone Screening Set
You can delete custom halftone screening sets when you no longer need them. You cannot delete the
supplied halftone screening sets.
To delete a halftone screening set:
4. In the dialog that opens, select the halftone screening set that you want to delete and click ,
the delete icon.
106
Working with Color Substitutions
5. In the confirmation dialog, click [ O K ] .
Working with Color Substitutions
You can specify that input colors defined in the RGB, gray, or CMYK color space should be replaced
with output colors defined in the CMYK color space.
Color substitutions can apply to a specific ICC profile or to all ICC profiles.
Adding a Color Substitution
If you want to replace specific input colors with different output colors, you can create up to 64 color
substitutions.
4
To create a color substitution:
3. Click [ S u b s t i t u t io n s ] .

5. Select the ICC profile that you want the color substitution to apply to.
6. Select values to define the input and output colors.
7. Click [ O K ] .
Editing a Color Substitution
You can edit color substitutions to change the input color, output color, tolerance, and enablement status.
Using percentages for color substitutions may not produce expected results.
To edit a color substitution:
4. In the dialog that opens, select the color substitution that you want to edit and click , the edit
icon.
5. Change values as desired.
6. Click [ O K ] .
107
4 Configuring
Enabling and Disabling Color Substitutions
While you can create up to 64 color substitutions, you can enable only 20 at a time. If you have more
than 20, you must disable some.
• To enable color substitutions:
3. Set [ C o l o r s u b s t i t u t io n ] to [ O n ] .
4. Click [ S u b s t i t u t i o n s ] .
5. In the dialog that opens, select the color substitution that you want to enable and click , the
edit icon.
4 6. Set [ S t a t e ] to [ E n a b l e d ] .
7. Click [ O K ] .
• To disable selected color substitutions:
1. Click the Basic pod, then click [ S u b s t it u t i o n s ] .
2. In the dialog that opens, select the color substitution that you want to disable and click , the
edit icon.
3. Set [ S t a t e ] to [ D i s a b l e d ] .
4. Click [ O K ] .
• To disable all color substitutions:
2. Set [ C o l o r s u b s t i t u t io n ] to [ O f f ] .
Deleting Color Substitutions
When you no longer need color substitutions, you can delete them.
To delete color substitutions:
4. In the dialog that opens, do either of these:
• To delete individual color substitutions, select the color substitution that you want to delete and
click , the delete icon.
• To delete all color substitutions, click [ D e l e t e A l l S u b s t i t u t i o n s ] .
5. In the confirmation dialog, click [ Ye s ] .
108
Working with ICC Profiles
Working with ICC Profiles
ICC profiles manage the color settings of non-IPDS print jobs.

You can:
• Select, add, delete, and save profiles for groups, such as RGB or CMYK
• Apply separate profiles to different objects, such as text or line art
• Apply separate profiles to each printer
Selecting an ICC Profile
Select the ICC color profile to use for your basic print job.
4
To select an ICC color profile:
1. On the Configuration hub, click the Color Management tab and find the Profiles pod.
2. Click the Profiles pod to open the Profiles dialog.
3. Find the type of profile to save, such as [ C M Y K in p u t p r o f i le ] or [ P r i n t e r p r o f i l e ] and click ,

the edit icon, next to it.
4. In the dialog that opens, select the color profile to load and use.

6. Click [ C l o s e ] then click [ O K ] .
Adding ICC Profiles
Add an ICC profile when you need a new profile to accurately manage the color of basic print jobs.
To add an ICC color profile:
3. Find the type of profile to add, such as [ C M YK i n p u t p r o f i l e ] or [ P r i n t e r p r o f il e ] and click ,

4. In the dialog that opens, click , the create new icon.

5. In Add Profile, select the type of profile to add and click [ O K ] .
6. In the dialog that opens, select the profile you want to add.
For instructions, see Uploading Files, p. 170.
109
4 Configuring
Deleting ICC Profiles
Delete the ICC profiles you no longer need to accurately manage the color of basic print jobs.
To delete an ICC color profile:
3. Find the type of profile to delete, such as [ C M Y K i n p u t p r o f il e ] or [ P r i n t e r p r o f i le ] and click

, the edit icon, next to it.
4. In the dialog that opens, select a profile and click , the delete icon.
5. In Confirm Delete File, click [ O K ] .
4
Saving ICC Profiles
You can save the ICC profiles you plan to use again.
To save an ICC color profile:
3. Find the type of profile to save, such as [ C M Y K in p u t p r o f i le ] or [ P r i n t e r p r o f i l e ] and click ,

4. In the dialog that opens, click , the save icon.

If the save icon is not active, click any profile that does not have a checkmark next to it to activate
the save icon.
5. Save the file.
For instructions, see Downloading Files, p. 171.
Working with NamedColor Profiles
NamedColor profiles support the use of spot color.

Spot colors are named and defined in spot color dictionaries. They are usually defined in these color
spaces:
• CMYK: When [ S p o t c o l o r m a t c h i n g ] is set to [ O f f ] in the Basic pod on the Color Management tab,
default CMYK values are used for printing if they are available. If not, L*a*b* values are converted
to CMYK values for printing.
• CIELAB: When [ S p o t c o l o r m a t c h i n g ] is set to [ O n ] , L*a*b* values are converted to CMYK values
for printing.
• The Input Printer Profile is considered to assist in the best L*a*b* match.
110
Adding NamedColor Profiles
These spot color dictionaries are embedded in NamedColor profiles that are shipped with TotalFlow Print
Server:
• DIC Color Guide
• DIC Color Guide Part 2
• HKS K (Coated Paper)
• HKS N (Uncoated Paper)
• PANTONE+ solid coated
• PANTONE+ solid uncoated
• TOYO COLOR FINDER
• Do not use the spot color dictionaries for any purpose other than using this product.
• Do not change the file formats of NamedColor profiles that you save to a client computer.
4
NamedColor profiles do not need to be selected. As long as they are installed, any print job can use
them to resolve any color specified by name. You can add, delete and save NamedColor profiles. You
can also fine-tune each color in a NamedColor profile.
Adding NamedColor Profiles
Add a NamedColor profile when you need a new profile to support the use of a spot color.
To add a NamedColor profile:
1. On the Configuration hub, click the Color Management tab and find the NamedColor Profiles
pod.
2. Click , the download icon.

Deleting NamedColor Profiles
Delete the NamedColor profiles you no longer need to accurately manage a spot color.
To delete a NamedColor profile:
pod.
2. Select a NamedColor profile.
3. Click , the delete icon.

4. In Confirm Delete Profile, click [ O K ] .
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4 Configuring
Saving NamedColor Profiles
You can save the NamedColor profiles you plan to use again.
To save a NamedColor profile:
pod.
2. Select a NamedColor profile.
3. Click , the save icon.

4. Save the file.
For instructions, see Downloading Files, p. 171.
4
Adding a Color Exception
You can create exceptions to fine-tune any color in a NamedColor profile.

pod.
2. Select a NamedColor profile and click , the edit icon.
3. Select the color that you want to create an exception for and click , the edit icon.
You see a dialog that shows the named color as it is defined in these color spaces:
• CMYK: This definition is used when [ S p o t c o l o r m a t c h i n g ] is set to [ O f f ] in the Basic pod on
the Color Management tab.
• CIELAB: This definition is used when [ S p o t c o l o r m a t c h i n g ] is set to [ O n ] . The L*a*b* values
are converted to CMYK values for printing.
4. Click , the add icon.

5. Select a value for [ S p o t c o l o r m a t c h in g ] .
The exception is used when the value you select here matches the value of [ S p o t c o l o r m a t c h in g ]
in the Basic pod on the Color Management tab.
6. If you selected [ O n ] , select the ICC profile that the exception applies to.
The exception is used only when that ICC profile is used. Select [ A n y ] if the exception applies to
all ICC profiles.
If you want the exception to apply to more than one ICC profile, but not to all, you must create an
extension for each ICC profile.
7. Click [ O K ] .
8. Edit the CMYK values for the exception and click [ O K ] .
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Editing a Color Exception
Editing a Color Exception
After you create color exceptions, you can edit them.

pod.
3. Select the color that you want to edit an exception for and click , the edit icon.
4. Select the exception that you want to edit and click , the edit icon.
5. Edit the CMYK values for the exception and click [ O K ] .
Deleting Color Exceptions 4
When you no longer need color exceptions, you can delete them.
To delete color exceptions:
pod.

3. Do any of these:
• To delete an individual color exception:
1. Select the color and click , the edit icon.
2. Select the exception and click , the delete icon.

• To delete all exceptions for a specific color:
1. Select the color and click , the edit icon.

2. Click [ D e l e t e A l l E x c e p t i o n s ] .
• To delete all exceptions defined for the NamedColor profile, click [ D e l e t e A l l E x c e p t io n s ] .
4. In the confirmation dialog, click [ Ye s ] .
Working with Tone Curves
Tone curves adjust the colors produced by the printer. You can select, add, edit, and delete tone curves.
113
4 Configuring
Selecting Tone Curves
Select the tone curve you need to match a required color.

To select a tone curve:
1. On the Configuration hub, click the Color Management tab and find the Tone Curves pod.
2. Click the Tone Curves pod to open it.
3. Select the tone curve you want.
4. Click , the select icon.

Adding Tone Curves

4
Add a tone curve when you need a new tone curve to match required colors.
To add a tone curve:
3. To copy an existing tone curve, select that tone curve.

5. In Tone Curves, create the new tone curve.
Do either of these:
• Click [ S li d e r s ] . Either type numeric values in the entry fields or move the sliders left or right.
• Click [ T o n e C u r v e s ] , then select an edit mode:
– [ S m o o t h ] displays a graphic view of a curve for each color. Drag the adjustment points to
change the curve.
– [ C o m b o ] displays a graphic view and 10 numeric fields for each tone curve. These fields
contain values at X-axis values at intervals of 10%, starting at 10% and ending at 100%.
Type values in these fields or use the up and down arrows to change the numbers.
– [ N u m e r i c ] displays the same numeric fields as [ C o m b o ] , in larger format and without the
graphic view. Type values in these fields or use the up and down arrows to change the
numbers.
6. To view the result of applying the new tone curve to a sample image, click [ N a v ig a t o r ] . Drag and
drop the red box on the thumbnail image to select an area of the sample image.
7. To view the result of applying individual color planes to the sample image, click [ C o lo r P l a n e s ] .
Select one or more color planes to view.
8. Click [ O K ] .
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Editing Tone Curves
Editing Tone Curves
Edit a tone curve to change how it matches a required color.

To edit a tone curve:
3. Select the tone curve to edit.

5. In Tone Curves, change what you want.
Do either of these:
• Click [ S li d e r s ] . Either type numeric values in the entry fields or move the sliders left or right. 4
• Click [ T o n e C u r v e s ] , then select an edit mode:
– [ S m o o t h ] displays a graphic view of a curve for each color. Drag the adjustment points to
change the curve.
– [ C o m b o ] displays a graphic view and 10 numeric fields for each tone curve. These fields
contain values at X-axis values at intervals of 10%, starting at 10% and ending at 100%.
Type values in these fields or use the up and down arrows to change the numbers.
– [ N u m e r i c ] displays the same numeric fields as [ C o m b o ] , in larger format and without the
graphic view. Type values in these fields or use the up and down arrows to change the
numbers.
6. To view the result of applying the changed tone curve to a sample image, click [ N a v i g a t o r ] .
Drag and drop the red box on the thumbnail image to select an area of the sample image.
7. To view the result of applying individual color planes to the sample image, click [ C o lo r P l a n e s ] .
Select one or more color planes to view.
8. Click [ O K ] .
Deleting Tone Curves
Delete tone curves you no longer need to match required colors.

To delete a tone curve:
3. Select the tone curve to delete.

5. In the Confirm Delete Tone Curve Entry dialog, click [ Y e s ] .
115
4
116
5 . Working with Jobs
•Job Properties
•Submitting a Print Job
•Saving Job Tickets
•Managing Print Jobs
•Specifying Processing Options for Print Jobs
•Working with Job Filters
•Viewing Job Properties
•Defaults and Overrides
•Changing the Job Properties
•Using the Exception Pages Tools
Use these procedures to work with jobs on TotalFlow Print Server.
Job Properties
Job properties define the attributes of jobs. They control all aspects of job processing and printing.
There are many ways to set the properties of a print job. This table shows how property values are
applied:
5
Prece-
dence Values Changes Affect More Information
1. Override values set by the virtual New jobs Setting Virtual Printer Defaults and
printer Overrides for Job Properties, p. 86
2. Values in the job ticket All jobs Editing the Properties of a Print Job,
p. 128
3. Values set by the page description No changes
language
4. Values set by the job submission No changes
protocol
5. Default values set by the virtual New jobs Setting Virtual Printer Defaults and
printer Overrides for Job Properties, p. 86
6. Media values All jobs Viewing or Editing Papers, p. 95
7. Printer default values All jobs Setting Printer Defaults for Job
Properties, p. 86
Some values are applied when the job is received. Changing these values does not affect jobs that are
already in the system, but it affects jobs received after the change. Other values are applied when the
job is printed. Changing them affects jobs that have already been received. A third group of values
cannot be changed in TotalFlow Print Server.
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5 Working with Jobs
Submitting a P rint Job

There are a number of ways to submit a job to TotalFlow Print Server.
Before you submit jobs from Windows 7, check whether [ A u t h e n t ic a t io n r e q u ir e d t o s u b m i t j o b s ] is
set to [ Y e s ] . If so, download and install the Windows hotfix from http://support.microsoft.
com/kb/2616471 . This hotfix corrects an access problem. Without it, Windows 7 asks you for
authentication, but does not pass your credentials to TotalFlow Print Server .
When you submit a job from removable media (DVD or USB), you cannot do other tasks at the console
until the job is completely spooled or cancelled.
Submitting a Print Job from the Console
You can submit a job from the console.
5 To submit a print job from the console:

1. Edit the virtual printer where you want to submit the job and make sure that the [ C o n s o l e ] check
box is selected under [ J o b s u b m i s s i o n m e t h o d ] .
See Changing a Virtual Printer, p. 85 for instructions.
2. In the printer control bar, click [ S u b m i t J o b ] .
3. Select a virtual printer.
4. If you want to submit multiple jobs, select [ M u l t ip l e jo b s ] .
5. If you want to set properties for a single job, select [ O p e n J o b P r o p e r t ie s ] .
You cannot set properties for multiple jobs.
6. Click [ O K ] .
7. Select the jobs that you want to print and click [ F i l e U p lo a d ] .
The jobs can be on a USB storage device, a CD or DVD, or a mapped network drive.
8. If you selected [ O p e n J o b P r o p e r t i e s ] , set properties for the job and click [ O K ] .
Submitting a Job from a Hot Folder on Windows
In order to submit jobs from a remote Windows system to a virtual printer using a hot folder, you must
map a network drive to the Printer folder, which contains all the virtual printer hot folders.
This procedure explains how to map a network drive on Windows 7. Other versions of Windows might
be different.
1. In TotalFlow Print Server, make sure that the [ H o t f o ld e r s ] network protocol is enabled.
2. Edit the virtual printer and make sure that the values of [ J o b s u b m i s s io n m e t h o d ] include [ H o t
folders].
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Submitting a Print Job from a Hot Folder on Mac

3. On the Windows [ S t a r t ] menu, right-click [ C o m p u t e r ] , then click [ M a p n e t w o r k d r i v e . . . ] .
4. Select a drive letter.
5. In [ F o l d e r ] , type the IP address or host name of the system where TotalFlow Print Server is
installed with the \\ prefix, then click [ Br o w s e . . . ] .
6. Select the Printer folder.
7. Select [ R e c o n n e c t a t l o g i n ] .
8. Click [ F i n i s h ] .
9. O p t i o n a l: Create a shortcut to the hot folder.
Each hot folder has the same name as its virtual printer.
1. Right-click the hot folder and select [ C r e a t e s h o r t c u t ] .
You see a message asking if you want to create the shortcut on the desktop.
2. Click [ Y e s ] .
10. Copy a file either to the hot folder on the mapped network drive or to the shortcut.
5
Submitting a Print Job from a Hot Folder on Mac
Print jobs can be submitted from other computers in the network, including Mac systems.
To submit a print job from a hot folder on a Mac system:
1. In TotalFlow Print Server, make sure that the [ H o t f o l d e r s ] network protocol is enabled.
2. Edit the virtual printer and make sure that the values of [ J o b s u b m i s s io n m e t h o d ] include [ H o t
folders].
3. In the Mac system Finder, click [ G o ] , then [ C o n n e c t t o S e r v e r … ] .
4. Type the IP address of TotalFlow Print Server with the smb:// prefix, then click [ C o n n e c t ] .
5. Select [ G u e s t ] , then click [ C o n n e c t ] .
6. Copy a PostScript or PDF file to the virtual printer’s hot folder.
Printer/Print.
Submitting a Print Job Using FTP
You can use FTP to submit jobs to a virtual printer.

To submit jobs from a remote computer using FTP:
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5 Working with Jobs
1. In TotalFlow Print Server, make sure that the [ F T P ] and [ H o t f o l d e r s ] network protocols are
enabled.
2. Edit the virtual printer where you want to submit the job and make sure that the values of [ J o b
s u b m is s i o n m e t h o d ] include [ F T P ] and [ H o t f o ld e r s ] .
3. Make an FTP connection from the remote computer to TotalFlow Print Server .
For example, ftp myprintserver.
4. Do one of these:
• If TotalFlow Print Server does not require authentication to submit a job, press [ E n t e r ] to log in
as the default user.
• Otherwise, enter your user name and password.
You connect to the hot folder for the default virtual printer.
5. O p t i o n a l: To submit the job to a virtual printer other than the default, change to the hot folder for
5 that virtual printer.
For example, cd ../myvirtualprinter.
6. Set the FTP connection to binary mode using the binary or bin command.
7. Send the job to TotalFlow Print Server.
For example, the command put myfile.pdf would send the file myfile.pdf to the default
virtual printer.
8. Enter the bye command to end the FTP connection.
Submitting a Print Job Using the Printer Driver
You can use the printer driver to submit jobs to TotalFlow Print Server from a remote Windows or Mac
system.
To install the printer driver, see the Setup Guide.
• You cannot use the printer driver to print from these Mac applications because they do garbage
collection:
– Xcode 4.6.3 (Development environment)
– Fraize 3.7.3 (Text editor)
– Automator 2.3 (OS X 10.8 bundled utility)
• The results might not be what you intended when you use the printer driver to print from these Mac
OS X applications:
– Adobe InDesign CS3 or later
– Adobe Illustrator CS3 or later
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Submitting a Print Job from Prinect
To submit a job using the printer driver:

1. Open the document file in an application that has a print function (for example, Adobe Reader).
2. Select the print function.
In many applications, this is [ F i l e ] , then [ P r i n t ] .
3. In the Print window, select the printer and print options.
• When you print a PDF document from Adobe Acrobat or Adobe Reader, do not select
[ C h o o s e p a p e r s o u r c e b y P D F p a p e r s i z e ] if the document includes pages with different
orientations. If you do, the document might not be printed correctly.
• On Windows, do not use the [ S e p a r a t o r p a g e ] printer option to print separator pages. Use
the [ B a n n e r p a g e ] or [ J o b s e p a r a t o r s h e e t ] job property instead.
4. To change the job properties:
1. Click [ P r o p e r t i e s ] .
2. If you want to import a job ticket, click [ I m p o r t ] on the [ J o b P r o p e r t i e s ] tab and select the job
ticket file.
3. Set job properties in [ F r e q u e n t l y U s e d S e t t i n g s ] or [ J o b P r o p e r t i e s ] . 5
• [ F r e q u e n t ly U s e d S e t t in g s ] include input and output tray settings, paper size and type,
print side, finishing options, page orientation, and number of copies. [ F r e q u e n t l y U s e d
S e t t in g s ] is only available on Windows.
• [ J o b P r o p e r t i e s ] is very similar to the Job Properties Editor in the console.
4. If you want to export the job properties to a job ticket, click [ E x p o r t ] on [ J o b P r o p e r t i e s ] and
save the job ticket file.
5. Click [ O K ] .
5. Click [ P r in t ] .
Submitting a Print Job from Prinect
Prinect requires you to identify TotalFlow Print Server using a host name or IP address.
Before you use the Prinect Hybrid Workflow system, you must register the paper list in the printer.
1. In TotalFlow Print Server, make sure that the [ J M F ] network protocol is enabled.
2. To submit the job, use the host name or IP address of the system where TotalFlow Print Server is
installed.
Submitting a Print Job Using JMF
Many applications that create or transmit Job Definition Format (JDF) job tickets use JMF (Job Messaging
Format) to submit jobs. These applications include RICOH TotalFlow Path and workflows like APOGEE.
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5 Working with Jobs
The details for configuring TotalFlow Print Server to receive jobs from these applications vary. This topic
provides a general process that you might have to adjust.
1. In TotalFlow Print Server, make sure that the [ J M F ] network protocol is enabled.
2. If the application requires you to identify TotalFlow Print Server using a URL that includes a JMF
device ID, make sure that the JMF device ID is defined.
See Defining a JMF Device ID, p. 87 for instructions.
s u b m is s i o n m e t h o d ] include [ J M F ] .
4. To submit the job, use one of these URLs. You might have to experiment to find out which one
works for your application.
RICOH TotalFlow Path generates a URL from the host name or IP address of the print server, so
5 you do not need to specify one.
• To submit the job to the default virtual printer, use this URL:
http://hostname/webJmf/deviceID
• To submit the job to a specific virtual printer, use this URL:
http://hostname/webJmf/deviceID/vpname
hostname
The host name or IP address of the system where TotalFlow Print Server is installed.
deviceID
The JMF device ID
vpname
The name of the virtual printer
Submitting a Print Job Using LPR
You can use the lpr command to submit a job from any system where an LPR client is installed to
Before you use the lpr command, you must install the LPR client. Windows operating systems earlier
than Windows Vista do not support LPR.
To submit a job using the lpr command:
1. In TotalFlow Print Server, make sure that the [ L P R ] network protocol is enabled.
s u b m is s i o n m e t h o d ] include [ L P R ] .
122
Submitting a Print Job Using AppleTalk

3. Open a command prompt.
4. Enter one of these commands:
• On Windows:
lpr -Shostname -Pvpname filename
• On UNIX-based systems, including Mac systems:
lpr -Hhostname -Pvpname filename
hostname
The host name of the system where TotalFlow Print Server is installed
vpname
The name of the virtual printer
filename
The file name of the job
5
Submitting a Print Job Using AppleTalk
You can submit a print job from an AppleTalk client.
Mac OS X v10.7 and later versions do not support AppleTalk. To submit jobs from these operating
systems, use a hot folder, LPR, FTP, or the printer driver.
1. In TotalFlow Print Server, make sure that the [ A p p l e T a l k ] network protocol is enabled.
s u b m is s i o n m e t h o d ] include [ A p p le T a l k ] .
[ A p p l e T a l k ] can be enabled for only one virtual printer at a time.

3. On your Mac system, make sure that AppleTalk is enabled in Network preferences.
4. Do one of these:
• For Mac OS X v10.2.8 or earlier, click the [ P r i n t e r ] menu in the print dialog, then [ E d i t
Printer List].
• For Mac OS X v10.3 or later, click the [ V i e w ] menu, then [ S h o w P r i n t e r L is t ] .
The Printer List window opens.
5. Click [ A d d P r in t e r ] .
6. In the pop-up window, select [ A p p l e T a lk ] .
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5 Working with Jobs
7. If your network uses AppleTalk zones, choose the appropriate zone in the second pop-up menu.
8. Select the virtual printer and click [ A d d ] .
9. Open the document file in an application that has a print function (for example, Adobe Reader).
10. Select the print function.
11. Select the printer, then click [ P r i n t ] .
Saving Job Ticke ts

You can configure TotalFlow Print Server to save the updated job tickets for all jobs submitted to hot
folders.
When this function is enabled, TotalFlow Print Server creates an entry for each terminated job in the Job
History/JobHistory.csv file. The entry contains the job ID, job name, and whether the job was
completed, canceled, or aborted. TotalFlow Print Server also creates a file for each job in the Job
History folder. If the job ticket contains a job ID, this file is called ticketJobID.xml. Otherwise, the
file is called extJobID.xml or extJobID—intJobID.xml, where:
ticketJobID
5
The job ID from the job ticket. This job ID is assigned by an external program.
extJobID
The external job ID. This job ID is assigned when the job is received.
intJobID
The internal job ID. This job ID is created in some processing steps, for example, when the job is held
or stored.
This file contains the job ticket, including any changes that were made in processing.
JobHistory.csv has a limit of 10,000 entries. After it reaches this limit, the oldest existing entry and
the corresponding XML file are deleted whenever a new entry is added.
To enable saving updated job tickets:
2. Select [ H o t F o l d e r s ] and click , the edit icon, to edit it.

3. In the [ P u b l is h u p d a t e d j o b t i c k e t s ] field, select [ E n a b l e d ] .
4. Click [ O K ]
Managin g Print Jobs

There are several ways to manage print jobs. Print jobs can be paused in various states, stored, restarted,
and deleted.
Most of these actions can be found in the Active Jobs, Inactive Jobs, Stored Jobs, Invalid Jobs, and Job
History pods.
The Job Information and Job Preview pods can help you diagnose and correct invalid jobs.
124
Searching Pods
IPDS print jobs are processed differently from other print jobs.
Searching Pods
In general, only pods that contain lists of information have , the search icon, in the title bar. The
search icon provides the ability to perform simple and advanced searches.
To search a pod:
1. Click , the search icon.

2. In the expanded area below the title bar, select the correct options.
3. To use the advanced search features, click [ A d v a n c e d ] .
4. Click [ C l o s e ] to end the search.
5
Previewing a Print Job
Use the Job Information dialog to see the job and change the job properties.
To preview a print job:
1. On the Operations or Jobs hub, find the pod that contains the print job to preview.
2. Select the print job to preview.
3. Click , the actions icon.

4. Select [ P r e v ie w D ia l o g ] .
5. The Job Information dialog opens and displays an image of the print job and information about it.
6. To change the job properties:

The print job opens in the [ J o b P r o p e r t i e s E d i t o r ] .
2. Make your changes and click [ O K ] .
Viewing a Print Job
Use the Image Viewer to see a high-resolution image of a print job.
You cannot view jobs in the Job History pod or history jobs that appear in the All Jobs pod.
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5 Working with Jobs
To view a print job:

1. On the Operations or Jobs hub, find the pod that contains the print job to view.
2. Select the print job to view.

4. Select [ V i e w I m a g e ] .
5. The Image Viewer opens and displays an image of the print job.
6. Use these controls to select the area that you want to view:
Icon Description
Zoom out.
Zoom in.
Return to a whole-page view.

5
Rotate the image 90 degrees to the left.
Rotate the image 90 degrees to the right.
Go to the first page of the job.
Go to the previous page.
Go to the next page.
Go to the last page of the job.
7. Click [ N a v i g a t o r ] to show a thumbnail of the page with the area that you are viewing
highlighted.
8. Click [ C o l o r P l a n e s ] to select the color planes that you want to view.
The selected color planes are superimposed. To see one color plane at a time, select only that
color.
9. Click [ C a n c e l ] to close the Image Viewer.
Holding a Print Job
Active print jobs can be held at any point during the print process until they start to actually print.
To hold a print job:
1. On the Operations or Jobs hub, find the Active Jobs pod.
2. Select the active print job to hold.
126
Printing a Sample Copy of a Job
3. Click , the disable icon.

The print job moves to the Inactive Jobs pod and the “Held“ state.
Printing a Sample Copy of a Job
You can print a sample copy of a held job to check it before you print multiple copies.
To print a sample copy:
1. On the Operations orJobs hub, find the Inactive Jobs pod.
2. Select the job that you want to print a copy of.

4. Select [ S a m p l e p r in t ] .
The job is released to print a single copy, then returns to the “Held“ state. 5
Printing Sample Pages of a Job
You can print sample pages of the job that is currently printing.
To print sample pages:
1. In the printer control bar, click , the Sample button.

Depending on how sample print is configured, either a copy of the current page of the current job
or a collated copy of all the pages of the current job is printed. Again depending on the
configuration, more samples might be printed at intervals until the end of the job or until you stop
sample printing.
2. To stop sample printing, click , the Sample button, again.
Causes of Invalid Print Jobs
Print jobs that cannot be processed are given a status of “Invalid“. These print jobs are listed in the Invalid
Jobs pod.
An invalid job is not the same thing as a job with errors in the data stream. The job can be free of errors,
but the printer is not configured to process it. Changing the job property values or the the printer
configuration settings can make the job valid.
A print job could be invalid because:
• Required fonts are missing and font substitution is turned off.
127
5 Working with Jobs
• The correct printer preset is not loaded or has been modified after loading.
• The correct paper is not loaded.
• The correct page range is not indicated.
If you need more information than the error messages provide, check the Job Information dialog or use
[ P r e v ie w D i a l o g ] to see the job.
Editing the Properties of a Print Job
Use the [ J o b P r o p e r t i e s E d i t o r ] to edit the values of print job properties in the job ticket. You do not
have to submit a job ticket with the job to edit these properties. TotalFlow Print Server can create a job
ticket internally.
The values that you set by editing a print job in the [ J o b P r o p e r t i e s E d i t o r ] are job ticket values. They
take precedence over all other values.
5
Only inactive jobs and stored jobs can be edited. Active jobs cannot be edited.
To edit a print job in the [ J o b P r o p e r t ie s E d it o r ] :
1. On the Operations or Jobs hub, find the pod that contains the print job to edit.
2. Select the print job to edit.

After you make changes, verify them in the pod that contains the job.
Changing the Tone Curve for a Job
You can select a different tone curve for a job.

To change the tone curve of a print job:
1. On the Operations or Jobs hub, find the pod that contains the print job to edit.
2. Select the print job to edit.

4. Select [ E d it T o n e C u r v e ] .
The Named Tone Curve dialog opens.
5. Select the tone curve you want to use and click , the load icon.
128
Storing a Print Job
Storing a Print Job
Storing a print job prevents it from being automatically deleted after it is successfully printed. Print jobs
you plan to run again should be stored.
TotalFlow Print Server ignores storage settings from external programs, including the printer driver. Use
the process in this topic to store jobs.
To store a print job:
1. On the Operations or Jobs hub, find the pod that contains the print job to store.
2. Select the print job to store.

4. Click [ J o b S e t u p ] , then [ A d v a n c e d S e t t in g s ] . 5
5. In [ S t o r e ] , do any of these:
• Select [ S t o r e in d e f in i t e l y ] to store the job until the operator deletes it.
• Select [ S p a c e a v a i la b l e ] to store the job until TotalFlow Print Server runs out of raw spool
space or approaches the limit of jobs in the system. When that happens, jobs with this value
are deleted, starting with the jobs that were printed least recently.
If TotalFlow Print Server runs out of RIP spool space, jobs with this value are still stored but their
RIP data is deleted, least recently printed first.
• Select [ S t o r e u n t i l ] and specify the date and time when the job will be deleted.
You can set this value only for individual jobs that are already in “Stored“ state.
• Select [ S t o r e f o r ] and specify the number of days and hours to store the job.
You cannot set this value for individual jobs that are already in “Stored“ state.
6. Click [ O K ] .
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5 Working with Jobs
• You can use the [ J o b P r o p e r t i e s E d i t o r ] to store every non-IPDS print job submitted. On the
Configuration hub, click the Data Stream tab and find the Basic pod. Click the B a s i c pod, then [ J o b
P r o p e r t i e s ] to open the [ J o b P r o p e r t ie s E d i t o r ] .
• You can use the [ J o b P r o p e r t i e s E d i t o r ] to store every non-IPDS print job submitted to a virtual
printer. On the Configuration hub, click the Network tab and find the Virtual Printers pod. Select the
virtual printer you want, then click the edit icon, then [ J o b p r o p e r t i e s ] to open the [ J o b
Properties Editor].
For virtual printers only, you can set [ S t o r e ] to [ S t o r e f o r ] and specify the number of days and hours
to store jobs. This value is used to calculate the [ S t o r e u n t i l] value for jobs received by the virtual
printer.
Reprinting a Stored Job
5 You can print a stored job again.

To reprint a stored print job:
1. On the Operations orJobs hub, find the Stored Jobs pod.
2. Select the stored print job you want to reprint.
3. Do one of these:
• Click , the print icon.
• Click , the actions icon, and select [ P r o c e s s a n d H o ld ] .
• Click , the actions icon, and select [ P r o c e s s a n d P r i n t ] .
• Click , the actions icon, and select [ P r i n t a n d S t o r e ] .
• Click , the actions icon, and select [ P r o c e s s , P r i n t a n d S t o r e ] .

The print job moves to the Active Jobs pod and continues through the process you selected.
Suspending a Print Job
A print job that has a status of “Printing“ can be suspended in the middle of its run.
To suspend a print job:
1. On the Operations or Jobs hub, find the Active Jobs pod.
2. Select the print job to suspend.
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Resetting a Print Job
4. Select [ S u s p e n d J o b ] .
The print job’s status changes from “Printing“ to “Suspended“. The job moves to the Inactive Jobs pod.
Resetting a Print Job
A suspended print job can be reset. A reset print job starts printing again from the beginning.
To reset a print job:
1. On the Operations or Jobs hub, find the Inactive Jobs pod.
2. Select the print job to reset.

4. Select [ R e s e t S u s p e n d e d J o b ] .
The print job’s status changes from “Suspended“ to “Held“.
5. To finish printing the job, select it and click , the print icon.
5
Releasing a Print Job
Inactive print jobs can be released to continue processing, printing, or both. A suspended job begins
printing where it left off.
To release a print job:
1. On the Operations orJobs hub, find the Inactive Jobs pod.
2. Select the inactive print job to release.
3. Do one of these:
• Click , the print icon.
• Click , the actions icon, and select [ P r o c e s s a n d H o ld ] .
• Click , the actions icon, and select [ P r o c e s s a n d P r i n t ] .
• Click , the actions icon, and select [ P r i n t a n d S t o r e ] .
• Click , the actions icon, and select [ P r o c e s s , P r i n t a n d S t o r e ] .

The print job moves to the Active Jobs pod and continues through the process you selected.
Processing a Job Next
You can select an active job to be processed immediately after the current job.
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5 Working with Jobs
To process a job next:

1. On the Operations or Jobs hub, find the pod that contains the print job to process next.
2. Select the job to process next.
The job must be in the “Pending process“ or “Waiting to print“ state.

4. Select [ P r o c e s s N e x t ] .
Deleting a Print Job
Print jobs can be easily deleted.

To delete a print job:
1. On the Operations or Jobs hub, find the pod that contains the print job to delete.
5 2. Select the print job to delete.

Although the print job is deleted, a record of it can be found in the Job History pod.
Spec if yin g Proc essing Options f or Print Jobs

The processing options for print jobs are specified in the Basic pod. Processing options include the
information to include on the banner page.
These processing options do not apply to IPDS print jobs.

To specify processing options for print jobs:
1. On the Configuration hub, click the Data Stream tab and find the Basic pod.
2. Click the Basic pod to open it for editing.
3. Select the correct options for the print jobs.
Jobs will fail if the combination of job processing options and peripherals is incorrect because the
default value for[[P r o c e s s j o b s w i t h u n s u p p o r t e d o p t i o n s ] ] is [ F a il jo b ] . If you select[[S a v e a n d
h o l d ] , you can make changes to a combination repeatedly because jobs that do not have correct
combinations are saved. However, [ S a v e a n d h o ld ] uses spool space.
4. To configure the banner page:
1. Click [ S e t t in g s ] .
2. Scroll the list of available properties and select the properties to include on the banner page.
3. Click , the right arrow icon, to add the properties to the list of selected properties.
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Working with Job Filters
4. Click , the up arrow icon, or , the down arrow icon, to move the properties up or down
in the list.
5. Click [ O K ] .
Workin g with Job Filters

Job filters are programs that modify print jobs. For example, if a product name has recently changed,
you might create a filter to change the old name to the new name whenever it occurs in all print jobs.
The Filters pod on the Data Stream tab in the Configuration hub allows you to add filters for jobs and
upload them to the control unit.
Editing a Job Filter
Editing a job filter modifies the way jobs are processed.

To edit a job filter: 5
1. On the Configuration hub, click the Data Stream tab and find the Filters pod.
2. Select the filter to edit and click , the edit icon, to open the filter for editing.
3. Make the appropriate changes to the filter.
4. Click [ O K ] .
Uploading a Job Filter
You can upload job filters to use to process jobs.

To upload a job filter:
1. On the Configuration hub, click the Data Stream tab and find the Filters pod.
2. Select the filter to upload and click , the install icon.

3. Click [ O K ] .
View ing Job Properties

The [ J o b P r o p e r t ie s ] section lets you set your print job the way you need it to be.
It is divided into smaller subsections that let you fine-tune the job.
In addition, this section describes the process for working with the jobs. This includes configuring and
displaying the properties of the job and the printer.
To access the [ J o b P r o p e r t ie s E d it o r ] :
1. Select a job from the list.
2. Click [ E d it ] to open the editor and to change the job options.
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5 Working with Jobs
Def aults and Overrides

When an override value is set for a virtual printer property, that value replaces any existing value set for
that property in the incoming job. The default values are only used when no value is set in the incoming
job. The incoming job means a job’s print file or in the job’s ticket.
If any exception pages are set as defaults, they are used only if the incoming job does not have any
exceptions set. Once a job is in the system, you can edit any property, even the properties set based on
an override value.
A virtual printer attribute must first contain a value before it can be overridden or considered as a default
value. When the value is set, it is considered to be the default value.
To switch between the defaults and overrides for a value, do these steps:
5
2. Select an attribute containing a specific value. On the left side of the label, a small icon
displays that this is the default value.
3. To replace an existing value with the one you select, click the defaults and overrides icon. When
is displayed, the override mode is active.
The value selected is used as a default value for the attribute where the change was made. If no value is
set, the icon shows that the defaults and overrides option is disabled.
Ch an gin g th e Job P r ope rtie s

The [ J o b P r o p e r t ie s ] section contains these settings:
• [Job Setup]
• [Edit]
• [Paper]
• [Trim Siz e]
• [Fin ish ing ]
• [O utp ut O p tio n ]
• [Color]
• [Prin t Q ua lity ]
• [Fifth Station ]
• [Watermark]
• [Header/Footer]
• [Oth er]
Each setting shows an icon that indicates the current values. Open each setting to see and configure the
settings. You can open one setting at a time.
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Changing Job Options
The [ F if t h S t a t io n ] settings are only available when a [ F if t h S t a t io n ] extension kit is installed.

The [ F if t h S t a t io n ] extension kit can only be installed on these printers:
• Pro C7100/C7100S/C7100SX/C7100X/C7110/C7110S/C7110SX/C7110X
Changing Job Options
This section lets you see and edit basic information about the print job.
To access the job options:

2. Click [ J o b S e t u p ] on the left side of the screen.
3. Use the options displayed to customize the job.
Configuring the Job Basic Options
You can edit the basic information about the job.

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5 Working with Jobs
2. Enter the number of copies you want to print in the [ C o p ie s ] field.

3. To specify which pages to print, enter a single page, multiple pages separated by commas, or a
range of pages in the [ P a g e r a n g e ] field.
4. Specify which records to print, either as a single page, multiple pages separated by commas, or a
range of pages in the [ R e c o r d r a n g e ] field.
To enable the [ R e c o r d r a n g e ] field, go to the [ V a r i a b le D a t a S e t t i n g s ] section and edit the

[ N u m b e r o f p a g e s p e r r e c o r d ] and [ N u m b e r o f r e c o r d s ] fields.
5. To print a single sample copy of the job before manually releasing all the copies for the final print,
select [ O n ] from the [ S a m p l e p r i n t ] drop-down list.
6. To place a banner page before the job, go to [ B a n n e r p a g e ] and select [ B e f o r e j o b ] . To place
the banner page before and after the job, click [ B e f o r e a n d a f t e r j o b ] .
7. Expand the [ J o b in f o r m a t io n ] group.
8. Enter the job name in the [ J o b n a m e ] field. Enter up to 255 bytes.
5 9. Type a name to identify the user who modifies the job in the [ L a s t m o d i f i e d b y ] field or select a
user already registered from the drop-down list.
10. To identify the person who owns the job, enter the name in the [ C u s t o m e r ] field.
11. If you have chosen to add a banner page to the job, edit the information to print on the banner in
the [ B a n n e r p a g e in f o r m a t io n ] field.
12. Add additional information about the job in the [ N o t e s 1 ] and [ N o t e s 2 ] fields.
13. In the [ D e s c r i p t i o n ] field, enter a text to describe the job.
Editing the Variable Data Settings
Using the Variable Data Printing data formats, you can print personalized documents containing records.
You can specify the number of records and the number of pages per record.
2. Scroll down and expand the [ V a r ia b l e D a t a S e t t i n g s ] section.
If the [ N u m b e r o f r e c o r d s ] field is disabled, you need to set a value for the [ N u m b e r o f p a g e s

p e r r e c o r d ] field. The [ N u m b e r o f r e c o r d s ] field is always displayed as read-only.
3. Click the [ E d i t . . . ] button to open the [ E d i t V a r i a b l e D a t a S e t t i n g s ] dialog window.
4. In the [ N u m b e r o f p a g e s p e r r e c o r d ] field, enter a value to specify how many pages are per
one record.
The [ V a r i a b l e D a t a I n f o r m a t i o n ] automatically displays the number of records in the variable
data file by dividing the total number of pages by the number of pages per record.
5. Click [ O K ] to save the changes and close the dialog window.
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Setting the Job Priority
Setting the Job Priority
Specifies the priority of the job.

To set the job priority:
2. Go to [ P r i o r i t y ] under [ A d v a n c e d S e t t i n g s ] .
3. If necessary, select the check box to enable the [ P r i o r i t y ] input field.
4. Enter 100 if you want the job to be the highest priority or 1 if the job is the lowest priority.
Setting the Job Store Options
Specifies whether the job should be stored, and if so for how long.
To set whether or how the job is stored:
5
2. Scroll down and go to [ S t o r e ] under [ A d v a n c e d S e t t i n g s ] .
3. To turn off the [ S t o r e ] option for the current job, select [ O f f ] from the drop-down list.
4. To store the job select [ S t o r e i n d e f i n i t e ly ] . If [ S p a c e a v a i l a b l e ] is checked, this job is deleted
when an incoming job requires the space.
5. To store the job for a specific amount of time after it is printed, select [ S t o r e f o r ] and set the days
and hours you need to store the job.
6. To store a job until a specific day and time, select [ S t o r e u n t i l ] and use the calendar icon to set
the date. You can set the time by clicking the up and down arrows or simply entering the digits.
7. Use the [ S p a c e a v a i l a b l e ] option to store the job for the selected period if there is enough
storage space.
8. To store the processed version of the job along with the source, select [ S a v e p r o c e s s ] .
Setting the Email Address for Notifications
Specifies who to notify when this job completes or printer encounters an error.
To set up an email address to receive notifications when a job is done, do these:
2. Go to [ E m a i l n o t i f i c a t i o n ] and select [ N o t if y o n jo b c o m p le t i o n ] .
3. Enter the email address in the [ T o ] field.
4. In the [ M e s s a g e ] field, enter a customized message or a comment for the email body.
Editing the Layout Settings
This section lets you specify how you want the pages to be laid out in your print job.
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5 Working with Jobs
To access the layout options:

2. Click [ E d it ] on the left side of the screen.
3. Use the options displayed to edit the layout settings.
Selecting the Printing Side
You can specify which sides of the sheet to print on.

2. Go to [ P r i n t i n g s id e ] .
3. To print only on one side, select [ F r o n t s i d e ( 1 s i d e d ) ] .
4. To print only on the back side of the paper, select [ B a c k s id e ( 1 s i d e d ) ]
5. If you want to print on both sides of the paper, select [ B o t h s i d e s ( 2 s i d e d ) ] .
Changing the Page Orientation
To change the page orientation from vertical layout to a horizontal layout:

2. Go to [ O r i e n t a t i o n ] .
3. Select [ L a n d s c a p e ] from the drop-down list.
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Selecting the Open Orientation
The orientation selected should match the orientation of the pages in the print file. If there are combined
layouts in the print file, you should set it to match the orientation of most pages. For pages with a different
orientation, use the [ R o t a t e v ie w ] button to see them in the correct orientation. Jobs submitted to virtual
printers should have the same orientation as the virtual printer. Otherwise, the job might not print as
expected.
Selecting the Open Orientation
You can specify the direction in which sheets are opened.

To select the direction to open or flip the sheets:
2. Go to [ O p e n o r i e n t a t io n ] .
3. To open the sheet from right to left, select [ O p e n t o le f t ] . When you select it, the [ Bi n d i n g e d g e ]
is automatically set to [ L e f t ] .
4. To open the sheet from bottom to top, select [ O p e n t o t o p ] . When you select it, the [ B in d i n g
e d g e ] is automatically set to [ T o p ] .
5
Rotating a Page
To specify the amount to rotate the data on each page in the job in a counter clockwise direction:
2. Go to [ R o t a t i o n d e g r e e s ] .
3. Click on one of the buttons to select the number of degrees to rotate the image on the page in a
counter clockwise direction.
You can use this setting in addition to any automatic rotation. The automatic rotation ensures that the long
edge of the image is aligned with the long edge of the sheet or up.
Scaling an Image
To specify whether to reduce or enlarge the image to fit:

2. Go to [ R e d u c e / E n la r g e ] under [ A l i g n m e n t ] .
3. To reduce or enlarge the image or up size to match the print size, select [ F i t t o p r i n t s i z e ] .
4. To reduce an image to match the paper size or the ups size, when there are multiple ups, select
[Reduce to fit].
5. To preserve the original size of the image, select [ O f f ] .
Aligning an Image
To specify how to align an image:
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5 Working with Jobs

2. Go to [ I m a g e a l i g n m e n t ] under [ A li g n m e n t ] .
3. To have an image centered on the sheet, select [ C e n t e r ] .
4. To anchor the corner of an image to the bottom left corner of the sheet select [ B o t t o m l e f t ] .
The red cross on the coordinate system, displayed in the bottom right corner below the exception pages,
indicates the image alignment anchor.
Changing the Origin of the Page

2. Go to [ I m a g e o f f s e t ] under [ A l i g n m e n t ] .
3. If necessary, select the [ I m a g e o f f s e t ] check box.
4. You can set the same values for front and back by selecting the [ A p p l y t h e s a m e i m a g e o f f s e t
5 f o r f r o n t a n d b a c k ] check box.
5. Enter a value as a positive or negative number with up to three decimals in the [ F r o n t : ] and
[ B a c k : ] fields.
6. Select the unit of measure from the [ U n i t s ] drop-down list.
• When the sheet is rotated for display purposes, the image offset rotates with the sheet.
• The X and Y arrows on the coordinate system, displayed in the bottom right corner below the
exception pages, indicate the image offset direction for positive values.
Setting the Layout
You can select different layouts for printing on each side.

2. Go to [ I m p o s i t io n ] and click to expand the section.
3. From the [ N u m b e r o f p a g e s ] drop-down list select how many pages to place on each printed
side.
4. Select the method for the imposition by selecting a value from the [ I m p o s it i o n ] drop-down list.
5. To set the direction for the pages, go to [ P a g e o r d e r ] and select a specific value.
Creating a New Custom Layout
To add a new custom layout:

2. Go to [ I m p o s i t io n ] and expand the section.
3. Click [ A d d C u s t o m . . . ] to create a new custom layout.
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Changing the Paper Settings
4. In the [ N e w C u s t o m L a y o u t ] dialog, select the [ C u s t o m p a g e o r d e r ] to specify a custom order

for the pages on the front and back sides of each sheet.
5. In the [ P a g e o r d e r ] field, enter a value for the order of pages.
If you do not select the [ C u s t o m p a g e o r d e r ] check box, the page order is the same as specified
under[[L a y o u t ] .
6. Click [ L o c a t i o n ] to select the location of the layout you want to customize.
7. Click on one of the [ R o t a t io n d e g r e e s ] options to specify the degree to rotate the images placed
in this location.
8. To reduce or enlarge the images so that it fits the location, select a value from the [ R e d u c e /
E n la r g e ] drop-down list.
9. To specify the amount to offset the images placed in this location, select the [ I m a g e o f f s e t ] check
box and enter a value in the X and Y fields.
Any changes made under the [ R o t a t i o n d e g r e e s ] , [ R e d u c e / E n la r g e ] or [ I m a g e o f f s e t ] fields 5

overwrite the settings made in the same fields under the [ E d it ] section. If you set an exception for a page
that is placed in a particular location, any changes under [ R o t a t i o n d e g r e e s ] , [ R e d u c e / E n l a r g e ] or
[ I m a g e o f f s e t ] specified for that page replace the location settings.
Changing the Paper Settings
This section lets you see information about the paper selected for the job.
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5 Working with Jobs
To access the paper settings options:

3. Use the options displayed to customize the paper settings.
Switching from Manual Paper to Paper Catalog
You can select to choose among the [ M a n u a l ] and [ P a p e r c a t a l o g ] modes when setting the paper
options. The [ M a n u a l] mode lets you select the paper by individual properties. The [ P a p e r c a t a lo g ]
mode lets you select the paper that is currently defined in the printer’s paper catalog. You cannot change
the properties of a paper when the [ P a p e r c a t a lo g ] is selected. To find more information about
changing the paper in the [ P a p e r c a t a l o g ] , go to the Using the Paper Catalog, p. 94 section.
1. Open the [ J o b P r o p e r t ie s E d i t o r ] .
3. Click [ M a n u a l ] or [ P a p e r c a t a lo g ] , depending on the options you want to configure.
5
The [ M a n u a l ] and [ P a p e r c a t a lo g ] toggle buttons are not available for the printer default properties or
if no catalog paper is defined. You can only edit the settings for the [ M a n u a l ] paper.
Selecting the Manual Paper options
1. Open the [ J o b P r o p e r t ie s E d i t o r ] .
3. Click [ M a n u a l ] .
4. Select a manual paper from the [ N a m e ] drop-down list and then choose a tray from the [ I n p u t
t r a y ] drop-down list.
5. Set the size by selecting an option from the [ S iz e ] drop-down list or click [ A d d . . . ] to create a new
size . If the size is set as an override, it will override any size set in the print file, otherwise, the size
set in the print file is used. See the Defaults and Overrides, p. 134 section for more details.
6. Set the weight by selecting an option from the [ W e i g h t ] drop-down list or enter a weight. Select
[ A n y ] to allow the job to print on any paper weight.
7. Set the type by selecting an option from the [ Ty p e ] drop-down list or enter a type. Select [ A n y ] to
allow the job to print on any paper type.
Changing the Trim Size Settings
This section lets you edit the trim settings for the job, including margins and crop marks.
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Setting the [M a r g in / G u t t e r s e t t in g s ]
To access the trim size options:

2. Click [ T r i m S i z e ] on the left side of the screen.
3. Use the options displayed to edit the trim size settings.
Setting the [ M a r g i n / G u t t e r s e t t i n g s ]

2. Select the [ M a r g in / G u t t e r s e t t i n g s ] check box.
3. From the [ F i t b o x ] drop-down list, select [ F i n is h e d s i z e b a s i s ] to fit the print data to the finished
size or [ B l e e d b a s i s ] to fit the print data to the bleed area.
4. To set the top, bottom, left, and right margins, which indicate the amount of space to leave
between the finished size and the outside edges of the sheet, enter the values into the
corresponding fields.
5. Specify the width for the gutter, in the [ H o r iz o n t a l g u t t e r ] and [ V e r t ic a l g u t t e r ] fields.
6. Set the amount to bleed past edges of the finished size into the margins and gutters by entering the
size in the [ H o r iz o n t a l b l e e d ] and [ V e r t i c a l b l e e d ] fields.
7. By default, the finished size is the space left after subtracting the margins and gutters from the size
of the sheet, split into the number of pages. To set a different finished size:
1. Select the [ F in i s h e d s i z e ] check box.
2. Enter the size values in the [ H o r iz o n t a l s i z e ] and [ V e r t i c a l s i z e ] fields.
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5 Working with Jobs
When you set a finished size larger than the default one, some area of the finished size may
exceed the sheet.
8. To set the preferred measurement unit, select an option from the [ U n i t s ] drop-down list.
If for a PDF file only the Media Box is set, without a Trim Box or a Crop Box, setting a value for the bleed
area has no effect unless you select the [ B l e e d b a s is ] option. If there is no bleed area set, a basic PDF
file prints exactly the same regardless of whether [ F in i s h e d s i z e b a s is ] or [ B l e e d b a s i s ] is selected. A
PDF file with Media Box, Trim, and Crop Box, prints differently depending on the option you select, even
when the bleed area is set to zero.
Printing Crop Marks

2. To print the crop marks on the center:
5 1. From the [ C e n t e r c r o p m a r k p r in t s i d e ] drop-down list, select the side where to print the crop
marks.
2. Select the style for the center crop marks.
3. Enter a value in the [ O f f s e t ] field to specify the amount to shift the center of the crop mark
from the edge of the finished size.
4. To specify the units for the offset, use the [ U n i t s ] drop-down list.
3. To print the crop marks on the corner:
1. From the [ C o r n e r c r o p m a r k p r i n t s i d e ] drop-down list, select the side where to print the
crop marks.
2. Select the style for the corner crop marks. The [ S i n g l e ] style marks where to trim the finished
size and the [ D o u b l e ] style shows the edge of the bleed and where to trim the finished size.
3. To specify the line thickness in points, enter a value in the [ T h i c k n e s s ] field.
4. To print the corner crop marks to the edge of the sheet, select [ P r in t t o e d g e ] .
5. If you want to use a specific length, select [ C u s t o m ] .
6. Enter the values for the horizontal and vertical length and select the units of measure.
Changing Finishing Options
This section lets you see and edit the finishing for the job.
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Setting the Stapling and Binding Methods
To access the finishing options:

2. Click [ F i n i s h i n g ] on the left side of the screen.
3. Use the options displayed to customize the finishing settings.
Setting the Stapling and Binding Methods
To insert staples or to select the binding method:

2. Go to [ S t a p le / B i n d ] .
3. From the drop-down list, select whether to staple or bind the pages in the job.
4. To select an input tray where to load the paper for perfect bound paper, go to [ S t a p l e / B i n d ]
and select [ P e r f e c t b i n d in g ] .
5. Scroll down and the [ I n p u t t r a y f o r b in d i n g p a p e r ] field is visible.
6. Select one of the input trays available for your printer.
Printing a Cover Sheet
To enable the [ C o v e r s h e e t ] control, you must first select [ 2 - s t a p l e a t c e n t e r ] , [ P e r f e c t b i n d i n g ] , or

[Booklet].
To print a cover sheet for the job:
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5 Working with Jobs
1. When you select [ 2 - s t a p l e a t c e n t e r ] or [ B o o k l e t ] :

1. Go to the [ C o v e r s h e e t ] control.
2. Select [ O n ] to include a cover sheet for the job.
3. Select either [ M a n u a l ] or [ P a p e r c a t a l o g ] to specify the paper for the cover sheet.
2. When you select [ P e r f e c t b i n d i n g ] .
1. Go to the [ C o v e r s h e e t ] control.
2. Select either [ M a n u a l ] or [ P a p e r c a t a l o g ] to specify the paper for the cover sheet.
3. Go to [ L a y o u t ] and set the [ N u m b e r o f p a g e s ] value to [ 1 ] to enable the [ C o v e r s h e e t
p r i n t in g s i d e ] control.
4. Select which side of the cover of a perfect bound job to print on by clicking on one of the
printing side options.
Selecting the Punching Method
5 To select how to punch the pages in the job:

2. Go to [ P u n c h ] .
3. Select the punch method from the [ P u n c h ] drop-down list.
Selecting the Folding Method
To specify how to fold the job or large sheets in the job:

2. Go to [ F o l d t y p e ] .
3. Select one of the folding methods from the drop-down list.
Changing the Output Tray
To select what tray to use for the finished output:

2. Go to [ O u t p u t t r a y ] .
3. Select one the output trays available for your printer.
Collating the Job Copies
Specifies how to collate the copies of the job.

To specify how to collate the copies:
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Ejecting the Job Copies
2. Select [ S h i f t c o l l a t e ] to stack all the pages of the first set of copies in the bin, and then jog to
offset the stack before stacking all the pages of the second set of copies in the output bin.
3. To set the number of copies you want stacked in each set, enter a value in the [ S t a c k i n t e r v a l ]
field.
4. Select [ C o ll a t e ] to sort all the pages of the first copy in the bin, followed by all the pages of the
second copy.
5. Select [ S t a c k ] to sort all the copies of the first set of pages in the bin, and then jog to offset the
stack before stacking all the copies of the second set of pages in the output bin.
6. To set the number of copies you want stacked in each set, enter a value in the [ S t a c k i n t e r v a l ]
field.
7. Select [ O f f ] to sort all the copies of the first page in the bin, followed by all the copies of the
second page.
Ejecting the Job Copies
Specifies whether the output is ejected face-down or face-up in the output tray.
5
To specify how you want the output ejected:
2. Select [ F a c e - d o w n ] from the drop-down list to print the first page facing down at the bottom of
the stack.
3. Select [ F a c e - d o w n , r e v e r s e o r d e r ] from the drop-down list to print the first page facing down on
top of the stack.
4. Select [ F a c e - u p ] from the drop-down list to print the first page facing up at the bottom of the
stack.
5. Select [ F a c e - u p , r e v e r s e o r d e r ] from the drop-down list to print the first page facing up on top of
the stack.
Setting the Trimming Options
You can specify how to trim the output and by how much:
2. Go to [ S t a p le / B i n d ] and select either [ 2 - s t a p l e a t c e n t e r ] or [ P e r f e c t b in d i n g ] .
3. Scroll down to the [ T r im ] field.
You can choose to trim by amount or to finished size.
4. If you choose to trim by amount, select [ F o r e e d g e b y a m o u n t ] to specify the amount to trim from
the fore edge or [ T h r e e e d g e s b y a m o u n t ] to specify the amounts to trim from the three edges.
5. In the edge value fields, enter any value up to the maximum value the device supports.
6. Select the unit of measure from the [ U n i t s ] drop-down list.
7. If you choose to trim to the finished size, select [ F o r e e d g e t o f i n is h e d s i z e ] or [ T h r e e e d g e s t o
f in ish e d siz e ] .
8. Specify the finished size after trimming by selecting a paper size from the [ S i z e ] drop-down list.
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• This field is available only when the printer configuration supports it.
• When you select [ T h r e e e d g e s t o f in i s h e d s i z e ] , an equal amount is trimmed from both the
[ T o p e d g e ] and [ B o t t o m e d g e ] .
Changing the Output Options
This section lets you see and edit the output settings for the job.
To access the output options:

2. Click [ O u t p u t ] on the left side of the screen.
3. Use the options displayed to customize the output settings.
Inserting a Job Separator Sheet
Specifies whether to include a job separator sheet to separate this job from the previous job.
This field is available only when the printer configuration supports it.
To include a job separator sheet:
1. Click [ O u t p u t O p t i o n ] .
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Inserting a Copy Separator Sheet
2. Go to [ J o b s e p a r a t o r s h e e t ] .
3. Select [ O n ] from the drop-down list to include a separator sheet between the jobs.
4. Set the paper properties by selecting the [ M a n u a l ] or the [ P a p e r c a t a lo g ] mode.
5. Select [ O f f ] from the drop-down list to not include a separator sheet between the jobs.
Inserting a Copy Separator Sheet
Specifies whether to include a copy separator sheet between collated copies of the job.
To include a copy separator sheet:
1. Click [ O u t p u t O p t i o n ] .
2. Go to [ C o p y s e p a r a t o r s h e e t ] .
3. Select [ O n ] from the drop-down list. 5
4. Set the paper properties by selecting the [ M a n u a l] or the [ P a p e r c a t a lo g ] mode.
5. Enter the number of copies you want between the separator sheets in the [ I n t e r v a l ] field.
6. Select [ O f f ] from the drop-down list to not include any separator sheet between the job copies.
Inserting a Slip Sheet
To include a slip sheet:

1. Click [ O u t p u t ] .
2. Go to [ S l i p s h e e t ] .
3. Select [ O n ] from the drop-down list to insert slip sheets after every sheet in the job.
Changing the Color Settings
This section lets you see and edit the color settings for the job.
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To access the color settings options:

2. Click [ C o l o r ] on the left side of the screen.
3. Use the options displayed to customize the color settings.
Printing in Color or Black and White
To specify if the output is printed in color or black and white:

2. Go to [ C o l o r / B l a c k a n d w h it e ] .
3. Select [ C o lo r ] to print in full color or [ Bl a c k a n d w h i t e ] to print monochrome.
If [ N o t s e t ] is selected, the default value set in the job ticket is applied.
Specifying the Color Planes to Print
Specifies which color planes should print.

You can select to print all the color planes or only some of them.
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Printing a Control Bar

2. Go to [ P r i n t s e l e c t e d p la n e s ] .
3. To print all the color planes except for the [ S p e c i a l e f f e c t ] plane, select [ C M Y K ] .
4. To print all the color planes, including the [ S p e c i a l e f f e c t ] plane, select [ A l l ] .
5. To print only a specific plane or a specific set of planes, select [ C u s t o m ] . You can add or delete
the planes from the [ P r in t ] panel.
The [ S p e c i a l e f f e c t ] color plane is available only when the printer configuration supports it.
Printing a Control Bar
Specifies whether the [ C o n t r o l b a r ] (including a color bar and/or margin information) is printed on
each sheet.
To print a control bar:
1. Click [ C o l o r ] on the left side of the screen. 5
2. Go to [ C o n t r o l b a r ] .
3. Select [ O n ] to print a control bar on each sheet to check the toner density and track the printer
stability.
For more detailed settings, return to the console and go to C o n f i g u r a t io n → C o lo r
Managemen t → Basic Pod.
Setting the Color Profiles
2. To set the [ I n p u t P r o f i l e s ] :
1. Go to the [ I n p u t P r o f i l e s ] section and expand it.
2. For the CMYK input profile, go to [ C M Y K i n p u t p r o f i l e ] and select the profile for each of the
[ I m a g e s ] , [ T e x t ] , [ L in e a r t ] , and [ S m o o t h s h a d e s ] objects.
3. For the RGB input profile, go to [ R G B i n p u t p r o f il e ] and select the profile for each of the
4. For the gray input profile, go to [ G r a y i n p u t p r o f il e ] and select the profile for each of the
3. To simulate color reproduction for another printer, select a profile from the [ R e f e r e n c e p r o f i le ]
drop-down list.
4. To set the [ P r i n t e r P r o f il e s ] :
1. Go to the [ P r i n t e r P r o f i l e s ] section and expand it.
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2. To set the printer profile on the front, go to [ P r i n t e r p r o f i le , f r o n t ] and select the profile for
each of the [ I m a g e s ] , [ T e x t ] , [ L i n e a r t ] , and [ S m o o t h s h a d e s ] objects.
3. To set the printer profile on the back, go to [ P r in t e r p r o f i le , b a c k ] and select the profile for
each of the [ I m a g e s ] , [ T e x t ] , [ L i n e a r t ] , and [ S m o o t h s h a d e s ] objects.
4. To set separate intents for images, text, line art, and smooth shades, select one of the values
from the [ R e n d e r i n g i n t e n t ] drop-down list.
If separate intents are supported for color spaces, you can also set separate intents for the
CMYK, RGB, and Gray color spaces for each object.
Matching Spot Colors
The spot color is used when only one or two solid colors are needed on a page or when a color has to
match perfectly and be consistent.
5 This field is available only when the printer configuration supports it.
To enable matching the spot colors:
2. Go to [ S p o t c o lo r m a t c h i n g ] .
3. Select [ O n ] from the drop-down list.
For more detailed settings, return to the console and go to C o n f i g u r a t io n → C o lo r
Managemen t → Basic Pod.
Configuring the Advanced Color Settings
This section is available only when the printer configuration supports it.
2. Go to the [ A d v a n c e d ] section and expand it.
3. To substitute a color, set the [ C o l o r s u b s t i t u t io n ] to [ O n ] .
For more detailed settings, return to the console and go to C o n f i g u r a t i o n → C o l o r
Ma n ag e me n t → Ba sic Po d.
4. To set how to output black for text and line art, select one of the options from the [ Bl a c k ( t e x t /
lin e a rt) ].
5. To limit the toner amount used:
1. Go to [ T o n e r / I n k li m i t ] .
2. Select [ L o w ] , [ M e d i u m ] , or [ H i g h ] depending how much you want to limit the amount.
6. To specify how to reproduce black and gray when printing in color, select one of the options from
the [ B la c k / G r a y r e p r o d u c t i o n ] .
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Configuring PDF-specific settings
This option might not be available for jobs submitted from Prinect. To configure how to print the
black colors or the gray shades for a PDF file, see Configuring PDF-specific settings, p. 153.
7. Go to [ D o n o t p r in t ] to select which spot color name to print with a special toner and not with
CMYK.
When RIP Model K or RIP Model S is used to process a job whose input color space is CIELab,
the line art setting for [ Bl a c k / G r a y r e p r o d u c t i o n ] is applied to all objects.
Configuring PDF-specific settings

These settings apply only to the PDF files sent to the printers. Some of the options might not apply and
they depend on the available configuration.
To access these settings, you must first expand the [ A d v a n c e d ] area from the [ C o l o r ] section.
1. If you want the printer to use an embedded PDF/X output intent, select [ O n ] from the [ U s e P D F / X
o u t p u t i n t e n t ] drop-down list.
5
2. To specify whether to use the color trapping to compensate for poor color registration or not,
select a value from the [ T r a p p i n g ] drop-down list.
3. Use the [ B l a c k p o in t c o m p e n s a t io n ] option to preserve the shadow details for PDF jobs. You can
set the compensation separately for images, graphics, and color spaces or just select [ O n ] without
expanding the [ I m a g e s ] and [ G r a p h ic s ] selections.
4. Go to [ P r i n t g r a y R G B u s in g b la c k ] if you want to use only the black toner for the gray RGB
graphics. Enter 100 in the [ T h r e s h o l d ] box to apply it only to black color. Set the value to 0 to
apply it to the colors which RGB values are identical.
5. Go to [ P r e s e r v e p u r e b l a c k ] for more control on preserving the colors. You can select to
preserve the black, primary and secondary colors for images, text, line art, and smooth shades
objects.
To apply the [ P r e s e r v e p u r e b l a c k ] to individual objects:
1. Expand the left arrow displayed in front of the [ P r e s e r v e p u r e b la c k ] field.
2. Select a different value for each object displayed.
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Changing the Print Quality Settings
To access the print quality settings options:

2. Click [ P r in t Q u a l i t y ] on the left side of the screen.
3. Use the options displayed to customize the print quality settings.
Using the Halftone Screening to Convert the Input
To apply a particular halftone screen to the input:

2. Go to [ H a lf t o n e s c r e e n in g ] and use the drop-down list to display the values.
3. Select one of the methods to convert the input.
200 dot
Text: 200 dot
Line art: 200 dot
Smooth shade: 200 dot
Image: 200 dot
Performs a halftone screening appropriate for obscuring boundaries between text and photos.
Text: 200 line + fine text
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Using the Halftone Screening to Convert the Input
Text: 300 line

Line art: 200 line
Smooth shade: 200 line
Image: 200 line
Performs a halftone screening appropriate for graphics and photos.
200 dot + fine text
Text: 300 line
Line art: 200 dot
Image: 200 dot
Performs a standard halftone screening appropriate for all kinds of documents.
20 0 d o t + f in e te xt, lin e a rt, smo o th sh a d e s
Text: 300 line
Line art: 300 line 5
Image: 200 dot
Performs a halftone screening appropriate for line art and CAD data.
Interference reduction
Text: Interference reduction
Line art: Interference reduction
Smooth shade: Interference reduction
Image: Interference reduction
Performs a halftone screening appropriate for hatching patterns and thin lines. This setting
reduces moire and breaking of specific-angled thin lines.
175 dot
Text: 175 dot
Line art: 175 dot
Image: 175 dot
Performs a smoother halftone screening than 200 dot. This setting may improve halos.
175 line + fine text
Text: 300 line
Line art: 175 line
Image: 175 line
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Performs a smoother halftone screening than 200 line + fine text. This setting may improve
halos.
300 line
Text: 300 line
Line art: 300 line
Image: 300 line
Performs a halftone screening appropriate for thin lines and text in images.
Applying the Maximum Density
During a printer calibration process, the maximum density might be changed to a lower value for one or
more CMYK colors. Applying the maximum density forces the output to be at maximum density level,
regardless of calibration.
5
2. Go to [ U s e m a x i m u m d e n s i t y ] .
3. Select [ F o r C M Y K ] to apply the maximum density to all CMYK colors or [ F o r K o n l y ] to apply
the maximum density to black color only.
Printing Black Characters over Colored Backgrounds
When white lines appear around the characters, use the [ B l a c k o v e r p r i n t ] option to print the black
characters over colored backgrounds:
2. Go to [ B l a c k o v e r p r i n t ] and select [ O n ] from the drop-down list.
Enhancing the Text and Line Art Quality
The [ T h i n n in g / O u t l i n e e n h a n c e m e n t ] option is only available for these printers:

• Pro C9100
• Pro C9110
To enhance the quality for the edge or the thin lines:
2. Expand the [ Te x t / L i n e A r t Q u a l i t y ] section.
3. Go to [ E d g e e n h a n c e m e n t ] and select[[O n ] from the drop-down list.
This enhances edges for text and line art by removing jagged lines.
4. Go to [ T h i n n in g / O u t l i n e e n h a n c e m e n t ] and select [ O n ] from the drop-down list.
This enhances the thin lines for text and line art.
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Setting the Image Resolution
Setting the Image Resolution
To specify the output resolution in dots per inch to use when printing TIFF and JPEG jobs:
2. If necessary, select the [ I m a g e o u t p u t r e s o lu t i o n ] check box.
3. Enter the resolution or use the up and down arrows to specify it. The resolution is expressed in d p i .
Changing the Fifth Station Settings
[ F i f t h S t a t i o n ] is a special marking station where you can select different toners to use. This gives you the
option to print with a fifth color.
To access the [ F i f t h S t a t io n ] options:
2. Click [ F i f t h S t a t i o n ] on the left side of the screen.
3. Use the options displayed to customize the [ F i f t h S t a t i o n ] settings.
The [ F if t h S t a t io n ] settings are only available when a [ F if t h S t a t io n ] extension kit is installed.

The [ F if t h S t a t io n ] extension kit can only be installed on these printers:
• Pro C7100/C7100S/C7100SX/C7100X/C7110/C7110S/C7110SX/C7110X
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Setting Clear Toner Properties
When [ C le a r ] is the [ S p e c ia l e f f e c t t o n e r ] installed:

2. Go to the [ P r o c e s s i n g t a r g e t ] control and select one of these options:
• [Named spot c olor]
• [Wh ole page]
• [Specified objects]
• [None]
If you select [ N a m e d s p o t c o l o r ] from the drop-down list, choose a specific spot color from the
list or enter your own spot color name. The spot color name entered must match exactly the
corresponding spot color used in the PDF print file.
To apply the special effect toner only to specific objects, select [ S p e c i f ie d o b je c t s ] .
5 If you select [ N o n e ] , any spot color used is processed using alternate CMYK values.
3. Go to [ S p o t c o lo r p r io r it y ] to set which spot color has priority over each other. This field is only
displayed when you select [ N a m e d s p o t c o lo r ] from the [ P r o c e s s in g t a r g e t ] drop-down list.
4. Go to [ A d j u s t t o n e ] and enter a value from 0 to 100 %.
5. Go to [ P r i n t p r i o r i t y ] and set it to [ Q u a l it y ] or [ S p e e d ] . When the print mode is set to [ S p e e d ] ,
the amount of special effect toner is reduced to enable a faster printing speed.
6. Go to [ P a g e r a n g e ] and enter the range of pages to print with special effect toner.
Setting White Toner Properties
When [ W h i t e ] is the [ S p e c i a l e f f e c t t o n e r ] installed.

2. Go to the [ P r o c e s s i n g t a r g e t ] control and select one of these options:
• [Named spot c olor]
• [Wh ole page]
• [Specified objects]
• [None]
If you select [ N a m e d s p o t c o l o r ] from the drop-down list, choose a specific spot color from the
list or enter your own spot color name. The spot color name entered must match exactly the
corresponding spot color used in the PDF print file.
To apply the special effect toner only to specific objects, select [ S p e c i f ie d o b je c t s ] .
If you select [ N o n e ] , any spot color used is processed using CMYK values.
3. Go to [ A d j u s t t o n e ] and enter a value from 0 to 100 %.
4. Go to [ P r i n t p r i o r i t y ] and set it to [ Q u a l it y ] or [ S p e e d ] . When the print mode is set to [ S p e e d ] ,
the amount of special effect toner is reduced to enable a faster printing speed.
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Changing the Watermark Settings
5. Go to [ P a g e r a n g e ] and enter the range of pages to print with special effect toner.
6. Go to [ M ir r o r ] and select whether to mirror all the sheets in the job. The Mirror function applies to
the entire printing job, even if you set up a page range for the other [ F if t h S t a t io n ] options.
Changing the Watermark Settings
To access the watermark settings options:

2. Click [ W a t e r m a r k ] on the left side of the screen.
3. Use the options displayed to customize the watermark settings.
Adding a Watermark to the Job
1. Click [ W a t e r m a r k ] on the left side of the screen.

2. To specify the text displayed, enter the content in the text area or select a previously specified text
from the drop-down list.
3. Go to the [ F o n t ] section and select the name, color and size for the font displayed.
4. To rotate the text 90 degrees, enter the value 90 in the [ A n g l e ] field.
5. To make the watermark opaque, leave the transparency percentage to 0 in the [ Tr a n s p a r e n c y ]
field.
6. To customize the position of the text relative to the center of the page, go to [ P o s i t io n ] and enter
the amount you want to shift the watermark in the [ X ] and [ Y ] fields.
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7. To print the watermark only on the first page, select the [ P r i n t o n f i r s t p a g e o n ly ] check box.
Otherwise, the watermark is printed on all the pages in the job.
Changing the Header/Footer Settings
To access the header/footer settings options:

2. Click [ H e a d e r / F o o t e r ] on the left side of the screen.
3. Use the options displayed to customize the header and footer settings.
Configuring the Header and Footer Text
You can set up and configure the text displayed on the header and footer sections of the job.
1. Click [ H e a d e r / F o o t e r ] on the left side of the screen.
2. To specify the text displayed on the left, center or right at the top or bottom of the page, enter the
content in the corresponding fields. If you want only the text in the header to be displayed, leave
the footer text fields empty.
3. Go to the [ F o n t ] section and select the name, color and size for the font displayed.
4. To print the date on the page, enter &d as part of the text and go to [ D a t e f o r m a t ] and select one
of the options from the drop-down list.
5. To print the time on the page, enter &t as part of the text and, go to [ T i m e f o r m a t ] and select one
of the options from the drop-down list.
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Changing Other Settings
6. To print the page number on each page, enter &p as part of the text. Pages are numbered starting
with 1 for the first page, 2 for the second, and so on.
Changing Other Settings
To access the other settings options:

2. Click [ O t h e r ] on the left side of the screen.
3. Use the options displayed to customize the other settings.
Substituting a Font
You can select to substitute a requested font if it is not found.

2. From the [ F o n t s u b s t it u t i o n ] drop-down list, select [ O n ] .
Selecting Printer Presets
Specifies the printer preset used to print the job.

To select a set of printer configuration parameters:
2. Go to [ P r i n t e r p r e s e t ] .
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3. Select a printer preset configuration from the drop-down list, if available.

4. To print with any printer preset values, select [ A n y ] .
Using th e Exce ption Pages Tools

The [ E x c e p t i o n P a g e s ] are displayed on the right of the [ J o b P r o p e r t ie s E d it o r ] interface. Use these
tools to insert blank pages, modify or substitute the settings for the existing pages, create subsets of pages
to be finished, or insert tab pages (including text to print on the tab) for the current job.
The exception pages are:
• [Insert]
• [Sub stitute ]
• [Subset]
• [Tab]
Each tool shows an icon that indicates the current values. To view or change all these values, click that
specific tool. You can open one tool at a time.
5 You can click and drag to drop the tool on a particular page in the job. This creates an exception. The
current tool values are associated with that page.
To select one of the exception pages:
2. Click on one tool you want to use.
3. To close an open tool, click [ C l o s e ] .
Using the Insert Tool
The [ I n s e r t ] tool allows the user to insert sheets either before or after a printed page (up) in the job. The
user can specify the paper to use for the Insert. Inserts are always blank pages.
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Adding Blank Pages into a Job
To access the [ I n s e r t ] tool:

2. Click [ I n s e r t ] on the right side of the screen.
The [ I n s e r t ] tool is not available when [ B o o k l e t ] , [ G a t h e r e d b o o k l e t ] , or[[S p e e d ] imposition is

selected.
Adding Blank Pages into a Job
To add a blank page into a job:

1. Click [ I n s e r t ] .
2. To insert a blank page before a particular page, click [ B e f o r e d e s t i n a t i o n p a g e ] and then enter
the page number.
3. To insert a blank page after a particular page, click [ A f t e r d e s t in a t i o n p a g e ] and then enter the
page number.
Adding Blank Covers to a Job
You can add blank front and back covers to the job.
To add a blank front or a back cover:
1. Click [ I n s e r t ] .
2. To insert a front cover, click [ Be f o r e f ir s t p a g e ( f r o n t c o v e r ) ] .
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5 Working with Jobs
3. To insert a back cover, click [ A f t e r l a s t p a g e ( b a c k c o v e r ) ] .
Using the Substitute Tool
The [ S u b s t i t u t e ] tool allows you to modify the color, the printing sides and the alignment properties and
whether to start a new chapter for a printed page or a range of printed pages.
To access the [ S u b s t i t u t e ] tool:

2. Click [ S u b s t i t u t e ] on the right side of the screen.
Modifying Pages in a Job
The [ S u b s t i t u t e ] tool allows you to modify the color, the printing sides and the alignment properties and
whether to start a new chapter for a printed page or a range of printed pages.
1. Click [ S u b s t i t u t e ] .
2. Go to the [ P a g e s ] section and click the [ P a g e s ] icon.
3. Enter a number in the text field to specify which page you need to modify or a range of pages
separated by a dash.
4. To specify a value enter a single page (such as 1) or a range of pages separated by a dash (such
as 1-10). When you enter a range of pages, a single substitution is created for all the pages in the
range.
164
Modifying 1 Sided and 2 Sided Job Covers
To modify page 5 in a job, enter 5 in the text field, under [ P a g e s ] . If you want to modify the pages from
5 to 10, enter 5–10 in the text field.
Modifying 1 Sided and 2 Sided Job Covers
The substitute tool allows you to modify the 1 sided and 2 sided front and back job covers.
1. Click [ S u b s t i t u t e ] .
2. For a 1 sided front cover, click [ F i r s t p a g e ( F r o n t c o v e r ) ] and then modify the color and the
alignment properties.
3. To print on the back side of the front cover, change the [ P r in t i n g s id e ] to [ B a c k s i d e ( 1 s i d e d ) ] .
4. For a 2 sided front cover, click [ F i r s t t w o p a g e s ( F r o n t c o v e r ) ] and then modify the color and
the alignment properties.
5. For a 1 sided back cover, click [ L a s t p a g e ( B a c k c o v e r ) ] and then modify the color and the
alignment properties.
6. To print on the back side of the back cover, change the [ P r in t i n g s i d e ] to [ B a c k s i d e ( 1 s i d e d ) ] .
7. For a 2 sided back cover, click [ L a s t t w o p a g e s ( Ba c k c o v e r ) ] , select [ S t a r t n e w c h a p t e r ] and 5
then modify the color and the alignment properties.
Using the Subset Tool
To access the [ S u b s e t ] tool:

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5 Working with Jobs
2. Click [ S u b s e t ] on the right side of the screen.
The [ S u b s e t ] tool is not available when [ B o o k le t ] , [ G a t h e r e d b o o k l e t ] , or[[S p e e d ] imposition is

selected.
Adding a Subset to the Job
1. Click [ S u b s e t ] on the right side of the screen.

2. In the [ P a g e s ] field, enter a number to specify the printed pages the subset contains.
3. To specify how to staple the subset, select one of the values from the [ S t a p l e ] drop-down list.
4. Select the punch method from the [ P u n c h ] drop-down list.
5. Set the folding method by selecting an option from the [ F o l d t y p e ] drop-down list.
5
Using the Tab Tool
To access the [ T a b ] tool:
166
Specifying the Tab Position and the Text
2. Click [ T a b ] on the right side of the screen.
The [ T a b ] tool is not available unless at least one catalog paper supports text on tab. The [ T a b ] tool is
also not available if the job is folded or if multiple ups are set for the job.
Specifying the Tab Position and the Text
You can specify the page that the tab is positioned before or after and also the text that should be
printed on the tab ear.
2. Go to [ P o s i t i o n ] .
3. Depending on the position you want, click on one of the placement options available.
4. Enter a tab number in the field below the [ P o s it i o n ] icons. You can enter multiple tabs either
separated by commas or as a range of tabs. 5
5. To specify the text you want to be displayed on the tabs, go to[[T e x t s t r i n g ] .
6. Enter the text you need to display in the [ L i n e 1 ] field.
7. If you need additional information or you want the information on multiple lines, use the [ L in e 2 ]
and [ L i n e 2 ] fields.
Selecting the Paper for the Tab
You can specify the paper to use for the tab.

2. Go to [ P a p e r ] .
3. From the drop-down list, select one of the existing paper types in the catalog that supports tabs.
4. Click [ M o r e . . . ] to see the properties of the selected paper type or to choose another paper.
Formatting the Text for Tabs
You can format the text displayed on the tabs by selecting the font characteristics, the direction of text,
and the text alignment.
2. Go to the [ A d v a n c e d ] section and click the down arrow to expand it.
3. Set the font name and select the color and size for it.
4. Select where to start the text by setting the [ T e x t d ir e c t i o n ] .
5. Go to [ T e x t a l i g n m e n t ] to set the horizontal and vertical position of the text.
6. Enter a value in the [ I n d e n t ] field if you want to indent the text towards the outside edge of the
tab.
167
5 Working with Jobs
7. Change the measurement units from the [ U n it s ] drop-down list. When the units are changed, the
value is automatically converted.
168
6 . Maintaining
•Checking Printer Status
•Uploading and Downloading Files
•Optimizing Print Quality
•Backing Up and Restoring TotalFlow Print Server
•Erasing the Hard Drive
•Cleaning the Control Panel
Use these procedures to maintain TotalFlow Print Server.
Ch e c k in g P rin te r S tatus
There are different ways to check the printer status, depending on the information you want.
Checking Toner Levels
There are several ways to check toner levels.

To see gauges that show the level of each toner color, do any of these:
• In the printer control bar, click , the open interactive printer icon, to open the interactive printer.
The gauges are below the [ M y P r i n t e r ] button. 6
• On the Operations hub or Jobs hub, find the Toner pod.
This pod appears by default on the Operations hub. You can add it to the Jobs hub.
• On the Operations hub or Jobs hub, find thePrinter pod.
This pod does not appear by default on the Operations hub or the Jobs hub. You can add it to either
hub.
The gauges are below the [ M y P r i n t e r ] button.
Checking Paper Levels
There are several ways to check the level of paper in each input tray or interposer tray.
For each input or interposer tray, an icon in the appropriate location on the printer graphic shows the
approximate paper level.
• On the Operations hub or Jobs hub, find thePrinter pod.
hub.
For each input or interposer tray, an icon in the appropriate location on the printer graphic shows the
approximate paper level.
• Find the Input Trays or Interposer Trays pod in the interactive printer, on the Operations hub or Jobs
hub, or on the Printer tab on the Configuration hub. Select a tray and click , the edit icon.
169
6 Maintaining
Checking Other Printer Information
The Printer name dialog shows the machine name or IP address of the printer, its serial number, and
the number of pages that have printed since the print count was last reset.
To open the Printer name dialog, do either of these:
Click the button with the printer name below the printer graphic.
• On the Operations hub or Jobs hub, find thePrinter pod. Click the button with the printer name below
the printer graphic.
hub.
U ploading and D ow nloading Files

Many tasks require you to upload files to or download files from the control unit.
You can upload and download files from any of these devices:
6 • A USB storage device attached to the control unit
• A network drive mounted to the control unit
• Any storage device that you can access from the remote console
You can also upload files from a DVD drive attached to the control unit.
You can also download files to e-mail if an e-mail adapter is attached to the control unit and e-mail is
enabled for remote access.
Uploading Files
The Select File dialog opens when you need to upload a file.
To upload a file:
• If the file is on a USB storage device attached to TotalFlow Print Server (not to the computer where the
local console is running):
1. Select , the USB icon.

2. If you have not already done so, attach the USB drive.
3. Select the file and click [ L o a d ] .
• If the file is on a DVD attached to TotalFlow Print Server (not to the computer where the local console
is running):
1. Select , the DVD icon.
170
Downloading Files
2. If you have not already done so, attach the DVD drive and insert the DVD.
• If the file is on a network drive mounted to TotalFlow Print Server (not mapped to the computer where
the local console is running):
1. Select , the network icon.

This icon is not available if TotalFlow Print Server does not have a network adapter.
2. If you have not already done so, mount the network drive.
3. If more than one network drive is mounted, select the network drive.
4. If you want to unmount the network drive after uploading the file, select [ U n m o u n t w h e n
c omplete].
• If the file is on a storage device that you can access from the computer where the remote console is
running (including the computer’s hard drive, USB storage devices, DVDs, and mapped network
drives):
1. Click [ F il e U p l o a d ] .
This button is available only at the remote console.
6
2. Use the standard browser dialog to select and upload the file.
This dialog is different for each browser.
Downloading Files
The Select File dialog opens when you need to download a file.
To download a file:
• To download a file to a USB storage device attached to the control unit (not to the computer where
1. Select , the USB icon.

2. If you have not already done so, attach the USB drive.
3. Navigate to the folder where you want to store the file.
To create a new folder, click the folder icon with the plus sign.
4. To save the file with a different name, type the new name in [ F i le n a m e : ] .
5. Click [ S a v e ] .
• To download a file to a network drive mounted to the control unit (not mapped to the computer where
1. Select , the network icon.

This icon is not available if the control unit does not have a network adapter.
171
6 Maintaining
2. If you have not already done so, mount the network drive.
3. If more than one network drive is mounted, select the network drive.
4. If you want to unmount the network drive after downloading the file, select [ U n m o u n t w h e n
c omplete].
5. Navigate to the folder where you want to store the file.
To create a new folder, click the folder icon with the plus sign.
6. To save the file with a different name, type the new name in [ F i le n a m e : ] .
7. Click [ S a v e ] .
• To save the file to a storage device that you can access from the computer where the remote console
is running (including the computer’s hard drive, USB storage devices, DVDs, and mapped network
drives):
1. Click [ D o w n l o a d F i le ] .
This button is available only at the remote console.
2. Use the standard browser dialog to save the file.
This dialog is different for each browser.
• To e-mail the file:
6
1. Select , the e-mail icon.
This icon is not available if the control unit does not have an e-mail adapter or if remote e-mail
access is not enabled.
2. Type one or more e-mail addresses.
Separate multiple addresses with any combination of commas and default space characters (U
+0020). Do not use the double-byte space character (U+3000).
3. Type a subject for the e-mail.
You cannot send an e-mail with a blank subject.
4. Click [ S e n d ] .
Optimizing Print Quality

This section describes how to check print quality and some ways of improving it.
Many print quality problems are directly related to the kind of paper being used and the application
being processed.
Printing Test Charts
You can print a test chart to help identify print quality problems.
These types of test masters are available:
• [C o n f ig ura tio n ]
172
Calibrating the Printer
• [ I P D S ] (if the IPDS feature is installed)

• [PDF]
• [Diagn ostic]
To print a test chart:
1. On the Maintenance hub, find the List/Test Print pod.
2. Select the test master to use and specify the number of copies to print.
The most common print sample for checking print quality is the Basic chart. You should print eighty
Basic charts and inspect the last two charts printed for print quality problems.
3. Click [ O K ] .
Calibrating the Printer
Calibrate the printer to ensure that it prints accurate colors whenever you change toners, use a paper
that has not been calibrated before, or observe printer drift.
For instructions, see the Calibration Guide on the printer driver CD-ROM and http://www.xrite.com. 6
Bac k ing U p an d R estoring TotalFlow Prin t Server
You can back up TotalFlow Print Server configuration data, user-created ICC profiles, logs, traces and, if
space permits, jobs. You can then use the backed-up data to restore TotalFlow Print Server after a hard
drive failure or to copy the configuration data to another installation of TotalFlow Print Server.
You can back up data from an installation of TotalFlow Print Server at one printer and restore it to
another printer of the same model. You cannot restore it to another printer of a different model.
Backup or Restore Type Data Type
Configuration User-Created ICC Logs Traces Jobs
Data (Note 1) Profiles
[Normal] Yes Yes

[Extended bac kup] Yes Yes Optional Optional
[Extended bac kup Yes Yes Optional Optional Yes
( inc lud e Jo b s) ]
[ P a r t i a l r e s t o r e ] (Note Selected
2)
[ N o r m a l r e s t o r e ] (Note Yes Yes
3)
[Exten ded restore] Yes Yes Optional Optional
(Note 3)
173
6 Maintaining
Backup or Restore Type Data Type

Configuration User-Created ICC Logs Traces Jobs
Data (Note 1) Profiles
[Exten ded restore Yes Yes Optional Optional Yes

( i n c lu d i n g j o b s ) ] (Note
3)
1. Configuration data includes printer presets, virtual printers, users, roles, paper catalog, and other
configuration parameters. It does not include fonts.
2. [ P a r t ia l r e s t o r e ] lets you choose whether to preserve or overwrite existing configuration data.
3. [ N o r m a l r e s t o r e ] , [ E x t e n d e d r e s t o r e ] , and [ E x t e n d e d r e s t o r e ( i n c l u d i n g j o b s ) ] overwrite all
existing data. Therefore, these restore types can be performed only by a service user.
Backing Up TotalFlow Print Server
6 You can back up configuration data, ICC profiles, logs, and trace files from either the local or remote
console. Because jobs can require more space than is available for remote download, you must back up
jobs from the local console to a storage device.
To back up TotalFlow Print Server:
1. If you are using the local console, attach a USB storage device to TotalFlow Print Server.
2. Log in as an administrator or service user.
3. On the Maintenance hub, find the Disk Operations pod.
4. Click [ B a c k u p ] .
5. Select the type of backup to perform:
• [ N o r m a l] includes configuration data and user-created ICC profiles.
• [ E x t e n d e d b a c k u p ] adds logs, trace files, or both to [ N o r m a l ] data.
• [ E x t e n d e d b a c k u p ( in c lu d e J o b s ) ] adds jobs to [ E x t e n d e d b a c k u p ] data. This option is not
available at the remote console.
6. For [ E x t e n d e d b a c k u p ( in c lu d e J o b s ) ] , you see a message if TotalFlow Print Server the printer is
processing jobs. Click [ O K ] to restart the system and stop TotalFlow Print Server. When the system
restarts, restart the backup process.
7. For [ E x t e n d e d b a c k u p ] or [ E x t e n d e d b a c k u p ( i n c l u d e J o b s ) ] , select the types of data to back
up.
8. Click [ O K ] .
9. Save the backup file.
174
Restoring TotalFlow Print Server
Restoring TotalFlow Print Server
Administrators can restore configuration data from a backup file. Service users can restore any backup
data.
To restore backed-up data:
2. Click [ R e s t o r e ] .
3. Select the type of restore to perform:
• [ P a r t i a l r e s t o r e ] lets you select the configuration data to restore and whether it replaces
existing data. This is the only option that administrators can select.
• [ N o r m a l r e s t o r e ] includes all configuration data and user-created ICC profiles. Restored
configuration data replaces existing data. Restored user-created ICC profiles are added to
existing ICC profiles. Any existing ICC profiles with the same names as restored ICC profiles
are overwritten. Only users assigned to the Service role can choose this option.
• [ E x t e n d e d r e s t o r e ] adds logs, trace files, or both to [ N o r m a l ] data. Restored logs and trace
files replace existing logs and trace files. Only users assigned to the Service role can choose
this option.
6
• [ E x t e n d e d r e s t o r e ( in c lu d i n g j o b s ) ] adds jobs to [ E x t e n d e d r e s t o r e ] data. Only users
assigned to the Service role can choose this option.
4. For [ E x t e n d e d r e s t o r e ( in c lu d i n g j o b s ) ] , you see a message if TotalFlow Print Server is
processing jobs. Click [ O K ] to restart the system and stop TotalFlow Print Server. When the system
restarts, restart the restore process.
5. For [ P a r t i a l r e s t o r e ] , [ E x t e n d e d r e s t o r e ] or [ E x t e n d e d r e s t o r e ( i n c l u d i n g j o b s ) ] , select the
types of data to restore.
6. For [ P a r t i a l r e s t o r e ] , select one of these options:
• [ A d d u n i q u e o n ly ] restores only objects (for example, user IDs) that do not have the same
name as existing objects. Existing objects are preserved.
• [ A d d u n i q u e a n d r e p la c e n o n - u n i q u e ] restores objects that do not have the same name as
existing objects and replaces existing objects that have the same names as restored objects.
Existing objects that do not have the same name as restored objects are preserved.
• [ R e p la c e a l l ] deletes all existing objects, then restores all objects from the backup file.
7. Click [ O K ] .
8. Select the backup file.
For all types of restore except [ P a r t i a l r e s t o r e ] , the system is automatically restarted after the restore is
complete.
Erasing the Hard Drive

[ A d m i n is t r a t o r ] and [ S e r v i c e ] users can erase all data from the hard drive by repeatedly overwriting it.
175
6 Maintaining
Th is o p e ra tio n ma k e s To ta lFlo w Pr in t Se r ve r in o pe r a b le . Do n ot d o th is o p e ra tio n un le ss y o u a r e

c o mp le te ly f in ish e d w ith th e pr int se rve r , f o r e x amp le , wh e n y o u a re sc ra p p ing th e pr int se rve r
or returning it as part of an upgrade.
This procedure can take up to 17 hours, depending on the amount of data on your hard drive.
2. Click [ D is k E r a s e ] .
You see a confirmation dialog.
3. Click [ O K ] to continue or [ C a n c e l ] to quit.
Cle an in g th e Con trol P an e l

You can desensitize the control panel screen to clean it without activating any controls.
This task can be done only at the local console.
To clean the control panel:
1. On the Maintenance hub, find the Tools and Logs pod.
2. Click [ C l e a n S c r e e n ] .
6 The screen turns black and shows a countdown timer for 30 seconds.
3. Wipe the screen with a soft cloth.
4. If you finish cleaning the screen before the timer expires, press any key or mouse button to
sensitize the screen again.
176
7 . Security
•Changing Your Password
•Resetting a Password
•Working with Users and Roles
•Setting Up Authentication
•Setting Remote Authentication
•Encrypting User Data
•Restricting IP Addresses
•Overwriting Deleted Data
•Setting up Secure Mode Printing
•Allowing or Suppressing Customer Data in Traces
•Deleting Customer Data from Archived Traces
Use these procedures to set up and maintain security on TotalFlow Print Server.
Ch an gin g Your P assw ord

You need to change your password when you first log in to the console. You can change it again at any
time. You might want to change it at regular intervals for security.
To change your password:
1. Log in to the console.
2. Click your user ID in the printer control bar and select [ C h a n g e P a s s w o r d ] .
3. Enter the requested values.
4. Click [ O K ] .
7
Re settin g a Passw ord
Resetting a password deletes the current password without setting a new password.
You must have an access level equal to or higher than the user account you are resetting.
To log in after a password is reset, you must leave the password field blank. After you are logged in, you
can change your password.
To reset a password:
1. On the Configuration hub, click the Security tab and find the Users pod.
2. Double-click the user ID that needs to have its password reset.
3. In Edit User, click [ R e s e t P a s s w o r d ] .
4. After you click [ O K ] , the system clears the password.
Workin g with Users and Role s

Everyone who works with TotalFlow Print Server has a user ID that is assigned to a role. Roles define the
level of access that users have and the actions they can do.
TotalFlow Print Server provides these default users:
• [ P r i n t s u b m i t t e r ] : Assigned to the [ P r i n t s u b m i t t e r ] role. Only allowed to submit jobs with no access
to the console.
• [ O p e r a t o r ] : Assigned to the [ O p e r a t o r ] role. Limited access to configuration settings.
177
7 Security
• [ A d m i n i s t r a t o r ] : Assigned to the [ A d m i n i s t r a t o r ] role. Access to most configuration settings.

• [ S e r v i c e ] : Assigned to [ S e r v i c e ] the role. Full access to printer configuration settings and diagnostic
tools.
You cannot delete the predefined users, and you cannot change their associated roles. The
[ A d m i n is t r a t o r ] or [ S e r v i c e ] user can create, delete, and configure users.
When you create a user, you specify the associated role for that user. The role defines the base functions
that a user can perform.
Ta ble 5. D e f au lt Fu n c tio n s A u th o riz e d f or P r e de f in e d R o le s
Hub Tab Pod Task [Print [Operator] [Adminis- [Service]

submitte r] trator]
Opera- Jobs pods Release Yes Yes Yes
tions or jobs
Jobs
Delete Yes Yes Yes
jobs
Hold jobs Yes Yes Yes
Suspend Yes Yes Yes
jobs
Submit Yes Yes Yes Yes
jobs
7 Configura- Paper Paper Any Yes Yes Yes

tion Catalog
Printer Input Trays Any Yes Yes Yes
(including
Interposer
Trays)
Output Any Yes Yes Yes
Trays
Basic Configure Yes Yes Yes
console
Change Yes Yes
console
language
Change Yes
keyboard
language
Reprint Yes Yes
unfinished
pages
Change Yes Yes Yes
printer
name
178
Working with Users and Roles
Hub Tab Pod Task [Print [Ope rato r] [Admin is- [Service]
submitte r] trator]
Change Yes Yes Yes

printer
location
Date/Time Any Yes Yes
Printer Any Yes Yes Yes
Preset
Extended List Yes Yes
Features available
extended
features
Uninstall Yes
extended
features
Enable Yes Yes
extended
features
Disable Yes Yes
extended
features
Color Basic Any Yes Yes
Manage- 7
ment Tone Manage Yes Yes
Curves tone
curves
Profiles Any Yes Yes
Named- Manage Yes Yes
Color Named-
Profiles Color
profiles
Edit Yes Yes
Named-
Color
profiles
Data Basic Set Yes Yes Yes
Stream processing
options
Manage Yes Yes
banner
pages
Filters Any Yes Yes
Fonts Any Yes Yes
179
7 Security
submitte r] trator]
Network Ethernet Any Yes Yes

Adapters
Network Any Yes Yes
Services
Remote Any Yes Yes
Access
Virtual Any Yes Yes
Printers
Security Basic Any Yes Yes
Disk Any Yes Yes
Encryption
Data Any Yes Yes
Overwrite
Remote Any Yes Yes
Authenti-
cation
Restricted Any Yes Yes
IP
Addresses
7 Roles Any Yes Yes
Users Any Yes Yes
Mainte- Tools and Manage Yes Yes
nance Logs logs
View DFE Yes Yes
hardware
status
List/Test View Yes Yes Yes
Print available
test
masters
Print test Yes Yes Yes
masters
Shut- Restart Yes Yes Yes
down/ software
Restart Restart Yes Yes Yes
computer
Shut down Yes Yes Yes
computer
Calibra- Any Yes Yes Yes
tion
180
Adding a User
submitte r] trator]
Disk Erase hard Yes Yes

Opera- disk drive
tions Update Yes
microcode
(receive
update
file)
Update Yes
microcode
(use
developer
tools)
Back up Yes Yes
data
Restore Yes Yes
data
Users can edit any role with access less than or equal to their access role, with these restrictions:
• You can restrict the default functions for a role, but not authorize more functions than the default.
• You cannot restrict the only authorized function for the [ P r i n t s u b m i t t e r ] role.
7
The [ A d m in i s t r a t o r ] or [ S e r v ic e ] user can create and delete additional roles. The [ A d m i n is t r a t o r ]
cannot create roles based on the [ S e r v i c e ] role.
Adding a User
When necessary, new users can be added.

To add a user:
2. If you want to copy an existing user, select that user.

4. Enter a name for the user and select the correct options for that user.
A password is not required, but it is strongly recommended.
5. Click [ O K ] .
Changing a User
Sometimes various aspects of a user need to be changed.
181
7 Security
You must have an access level equal to or higher than the user account you are changing.
To change a user:
2. Click the user to change and click , the edit icon.

3. Make the appropriate changes.
You can also reset the password for a user from Edit User by clicking [ R e s e t P a s s w o r d ] .
4. Click [ O K ] .
Deleting a User
Delete users that should no longer have access to TotalFlow Print Server.
To delete a user:
2. Click the user to delete and click , the delete icon.

3. Click [ O K ] .
7 Adding a Role
You can add a role if necessary.

To add a role:
1. On the Configuration hub, click the Security tab and find the Roles pod.
2. To copy an existing role, select that role.

4. Enter a name for the role and select the basic access level.
The basic access level should have at least the same access as the new role, because when you
edit the new role you cannot authorize tasks that the basic access level cannot do by default.
5. Click [ O K ] .
6. Edit the role to customize the tasks that the role can do.
Changing a Role
Sometimes various aspects of a role need to be changed.

To change a role:
182
Deleting a Role
2. Click the role to change and click , the edit icon.

3. Make the appropriate changes.
4. Click [ O K ] .
Deleting a Role
Delete the roles that you no longer need to support users.

To delete a role:
2. Click the role to delete and click , the delete icon.

3. Click [ O K ] .
Setting Up Authe ntication

The Basic pod contains options that specify how TotalFlow Print Server uses authentication.
To set basic authentication:
1. On the Configuration hub, click the Security tab and find the Basic pod. 7
2. Click the title of the Basic pod.
3. Select the correct settings for authentication.
4. Click [ O K ] .
If you set [ A u t h e n t i c a t io n r e q u i r e d t o s u b m i t j o b s ] to [ Y e s ] , download and install the Windows hotfix

from http://support.microsoft.com/kb/2616471 to Windows 7 client systems. This hotfix
corrects an access problem. Without it, Windows 7 asks you for authentication, but does not pass your
credentials to TotalFlow Print Server.
Setting R emote Authen tic ation

The remote authentication settings let users log in to TotalFlow Print Server with LDAP or WINS user IDs.
To allow remote authentication:
1. On the Configuration hub, click the Security tab and find the Remote Authentication pod.
2. Click the title of the Remote Authentication pod.
3. Select the appropriate settings for remote authentication.
4. Click [ O K ] .
183
7 Security
Enc rypting U se r D ata

You can store user data on the disk in an encrypted format. Encrypted data requires you to enter a
password whenever you start TotalFlow Print Server.
To enable or disable encryption of stored user data:
1. On the Configuration hub, click the Security tab and find the Disk Encryption pod.
2. Click the title of the Disk Encryption pod.
3. Select [ Ye s ] to enable encryption or [ N o ] to disable it.
4. If you selected [ Y e s ] , enter the password for encrypted data.
Enter up to 32 bytes.
5. Click [ O K ] .
Re stricting IP Addresse s
TotalFlow Print Server can be configured to accept network connection requests from certain network
addresses. You can restrict the network addresses that are used to submit print jobs, access TotalFlow
Print Server using SNMP, and access the remote console.
To restrict IP addresses:
1. On the Configuration hub, click the Security tab and find the Restricted IP Addresses pod.
2. Click the title of the Restricted IP Addresses pod.
7 3. Select the types of connections you want to restrict and select [ R e s t r i c t e d ] .
4. Enter one or more ranges of IP addresses and choose whether to permit or deny access to
TotalFlow Print Server from those addresses.
5. Click [ O K ] .
Overwriting Deleted Data

You can configure TotalFlow Print Server so that when a file is deleted, the area is overwritten.
To enable or disable data overwrite:
1. On the Configuration hub, click the Security tab and find the Data Overwrite pod.
2. Click the title of the Data Overwrite pod.
3. Select [ Ye s ] to enable data overwrite or [ N o ] to disable it.
4. If you selected [ Y e s ] , select the overwrite method.
5. Click [ O K ] .
Setting up Secure Mode Prin ting

Secure mode printing sends a job to the printer without placing it on the spool, so that the job is never
written to the hard disk.
Secure mode supports these data streams:
• PostScript
184
Allowing or Suppressing Customer Data in Traces
• EPS
• JPEG
To use secure mode:
1. Configure a virtual printer. Set [ P r o c e s s i n g m o d e ] to [ S e c u r e m o d e ] .
2. Submit jobs to that virtual printer in the same way as to other virtual printers.
Allowing or Suppre ssing Customer Data in Traces

By default, the trace information for spooled jobs (not in secure mode) includes customer information.
Because this information might be sensitive, a service user can specify whether to include it.
To include or suppress customer data in traces:
1. On the Configuration hub, click the Security tab and find the Basic pod.
2. Click the title of the Basic pod.
3. In the [ J o b d a t a i n t r a c e s ] list, select one of these values:
• Select [ A ll o w e d ] to include customer data in job traces.
• Select [ N o t a ll o w e d ] to suppress customer data in job traces.
4. Click [ O K ] .
Deleting Custome r D ata f rom Arc hived Trac es 7

You can delete sensitive customer data from an archived job trace.
To delete customer data from a trace:
1. On the Maintenance hub, find the Traces pod.
2. Click [ T r a c e A r c h i v e ] .
3. Select a trace and click , the delete icon.
185
7
186
8 . IPDS
•AFP/IPDS Support
•Color Management Tab: IPDS Pod
•Data Stream Tab: IPDS Pod
•Working with IPDS Profiles
•Mapping IPDS Input Trays
•Setting the Default Output Tray for IPDS Jobs
•Deleting Captured IPDS Resources
•IPDS Print Jobs
This chapter describes the IPDS extended feature.

IPDS is the host-to-printer data stream for AFP printing systems. The IPDS data stream processing options
and color management settings are independent of TotalFlow Print Server’s configuration options.
AFP/IP DS Support
To print AFP or line data jobs using TotalFlow Print Server, you need a print server to convert these data
streams to IPDS. You might also need a product that manages AFP resources.
I n f o P r i n t p r i n t s e r v e r s receive print jobs from various sources and prepare them to be sent to a printer.
This preparation includes conversion from AFP or line data format to IPDS. After print jobs have been
prepared, the print server interacts with the printer to make sure that all the required resources are
available, then sends the print job data to be printed. Several different print servers are available.
Although they provide much of the same function, they are appropriate for different environments.
• I n f o P r in t M a n a g e r is a print management solution for AIX , Linux, or Windows; it can process print
jobs that contain references to color management resources and it can search the resource libraries
you create with the AFP Resource installer to find data objects and CMRs when print jobs request
them. P a g e P r i n t e r F o r m a t t i n g A i d ( P P F A ) is a feature of InfoPrint Manager that lets you create
form definitions and page definitions for use with your AFP print jobs. You can use PPFA to associate
CMRs with form definitions and page definitions for your color print jobs. The form definitions and 8
page definitions that you create using PPFA can be used in print jobs that are sent to InfoPrint
Manager and RICOH ProcessDirector.
• R I C O H P r o c e s s D i r e c t o r is a database-driven print workflow system that lets you manage all
aspects of your printing process. The server runs on an AIX , Linux, or Windows system and is
accessed using a Web browser-based interface. Ricoh ProcessDirector can receive and process AFP
print jobs that include AFP color management objects. RICOH ProcessDirector can also receive line
data print jobs that refer to CMRs and data objects and convert them into AFP.
TotalFlow Print Server supports the industry-standard AFP color management architecture published by
the AFP Consortium (www.afpcinc.org). This standard can help you provide accurate, consistent, and
device-independent color output.
I n f o P r i n t A F P R e s o u r c e I n s t a l le r lets you create, install, and manage color management resources
(CMRs), fonts, and data objects for use in your system. CMRs are AFP resources that provide all the
color management information, such as ICC profiles and halftones, that an AFP system needs to process
a print job and maintain consistent color from one device to another. Data objects contain a single type
of data (such as TIFF, GIF, and JPEG images); they can be placed directly in a page or overlay or can
be defined as resources and included in pages or overlays. Using a data object as a resource is more
efficient when that object appears more than once in a print job; resources are downloaded just once
and referenced as needed.
187
8 IPDS
Color Man age me n t T ab: I P D S P od

The IPDS pod in the Color Management tab is used to set the processing options for color management
with the Intelligent Printer Data Stream (IPDS).
The IPDS color management settings are independent of the other configuration options on the console.
Data Stream Tab: IPDS Pod

The IPDS pod on the Data Stream tab is used to set the processing options for Intelligent Printer Data
Stream (IPDS) print jobs. You can also use this pod to delete captured IPDS resources.
The IPDS datastream processing options are independent of the other configuration options on the
console.
Workin g with IPDS Prof iles

When the IPDS extended feature is installed and enabled, IPDS profiles manage the color settings of
IPDS print jobs.
IPDS color management is more automated than International Color Consortium (ICC) color
management. This increased automation means IPDS profiles have fewer settings than ICC profiles. You
can select, add, delete, and save profiles for groups, such as RGB or CMYK. However, you cannot
apply separate profiles to different objects, such as text or line art.
8
You need to indicate whether to use color management resources (CMRs) downloaded from the host in
[Pr in te r pr o f ile so ur c e ] .
Selecting an IPDS Profile
Select the IPDS profile you want to use for your IPDS print job.
To select an IPDS color profile:
1. On the Configuration hub, click the Color Management tab and find the IPDS pod.
2. Click the IPDS pod to open the IPDS dialog.
3. Find the type of profile to load, such as [ R G B i n p u t p r o f il e ] or [ P r in t e r p r o f i l e ] and click ,

4. In the dialog that opens, select the color profile to load and use.
188
Adding IPDS Profiles
Adding IPDS Profiles
Add an IPDS profile when you need a new profile to accurately manage the color of IPDS print jobs.
To add an IPDS color profile:
3. Find the type of profile to add and click , the edit icon, next to it.

5. In Add Profile, select the type of profile to add and click [ O K ] .
Deleting IPDS Profiles
Delete the IPDS profiles that you no longer need to accurately manage the color of IPDS print jobs.
To delete an IPDS profile: 8
3. Select a type of color profile and click , the edit icon, next to it.
4. In the dialog that opens, select the profile to delete and click , the delete icon.
5. In Confirm Delete File, click [ O K ] .
Saving IPDS Profiles
You can save the IPDS profiles you plan to use again.
To save an IPDS color profile:
189
8 IPDS
3. Find the type of profile to save, such as [ R G B i n p u t p r o f il e ] or [ P r in t e r p r o f i l e ] and click ,

4. In the dialog that opens, click , the save icon.

5. Save the file.
Mapping IPDS Input Trays

IPDS jobs request papers by logical input tray instead of paper name. In order to use the right paper,
you must map the IPDS logical input trays either to the physical input trays that have the appropriate
paper loaded or to the names of papers in the paper catalog.
To map IPDS input trays:
1. On the Configuration hub, click the Data Stream tab and find the IPDS pod.
2. Click [ I P D S T r a y M a p p i n g ] .
3. Do either of these:
• To map physical input trays to IPDS logical input trays:
1. Select [ T r a y r e n u m b e r i n g ] .
2. For each physical input tray, select the corresponding IPDS logical input tray. Do not select
the same logical input tray for more than one physical input tray.
• To map IPDS logical input trays to papers:
1. Select [ M e d i a m a p p i n g ] .
8 2. Do either of these:
– To add a new mapping, click . You can create more than one mapping for the
same IPDS logical input tray, but only one mapping can be enabled at a time.
– To change an existing mapping, select it and click , the edit icon.

3. Enter the logical input tray to map.
4. Select [ E n a b l e d ] or [ D is a b le d ] . If you select [ E n a b le d ] for a an input tray that already
has a mapping enabled, the previous mapping is disabled.
5. Select a paper name.
6. Click [ O K ] .
7. Because interposer trays cannot be loaded in paper catalog mode, you cannot map them
to paper names. Instead, select the corresponding IPDS logical input tray for each
interposer tray.
4. Click [ O K ] .
Setting the Def ault Output Tray f or IPDS Jobs

You can set the default output tray for IPDS jobs.
190
Deleting Captured IPDS Resources
The output tray must be enabled before you can select it.
You cannot select a finishing device as the default IPDS output tray.
1. On the Configuration hub, click the Printer tab and find the Output Trays pod.
2. Select the default tray and click , the edit icon.

3. Select the [ I P D S d e f a u l t ] check box and click [ O K ] .
Deleting Capture d I PDS Re sources

When resources are downloaded with IPDS print jobs, TotalFlow Print Server can save them for future
use. This is called capturing the resources. You can delete captured resources if you do not need to use
them again.
1. On the Configuration hub, click the Data Stream tab and find the IPDS pod.
2. Click [ D e le t e C a p t u r e d I P D S R e s o u r c e s ] .
IP DS Print Jobs
IPDS print jobs do not go through the same print process as other print jobs. This difference means that
IPDS print jobs cannot be controlled in the same way as other print jobs. TotalFlow Print Server must
switch to IPDS mode.
When TotalFlow Print Server switches to IPDS mode:
• No history is retained for IPDS print jobs.
• No preview is available for IPDS print jobs.
• IPDS print jobs cannot be held or suspended, only canceled or stopped.
8
If you need more information than the error messages provide, you can check the Job Information dialog
or use [ P r e v i e w D i a lo g ] to see the job.
Canceling an IPDS Print Job
IPDS print jobs cannot be deleted; they must be canceled.

To cancel an IPDS print job:
1. Find the job in one of the Jobs pods.
2. Select the job to be canceled.

4. Click [ O K ] .
191
8
192
9 . Troubleshooting
•Responding to Messages
•Traces
•Known Problems
Use these topics to identify and fix problems with TotalFlow Print Server.
Re sponding to Me ssages
Operator messages display information about how TotalFlow Print Server or the printer is running.
Operator messages display on the interactive printer and in the Operator Messages pod of the
Operations or Jobs hub.
You can tell the type of an operator message by the message icon. The types of operator messages
include:
• Warnings
Warning messages do not stop printing, but if the problem is not solved it could potentially cause
problems. Select the warning message to open a message window that provides more information
about the warning.
• Interventions
Intervention messages stop printing. Parts of the printer graphics in the Printer Information pod of the
Operations hub and in the interactive printer turn red to show the location of the problem. To restore
the printer to the “Ready“ state, follow any recovery directions that appear in the message window.
Some intervention messages have additional troubleshooting information that displays in a detailed
message window. The suggested actions are arranged based on the most likely condition that could
cause the error and you should follow the suggestions in the order listed. Use the mouse to select the
colored text; these are links that display a related online help topic.
9
• Status
Status messages describe the condition of a printer or of TotalFlow Print Server. Sometimes they
appear in response to an operator action. They appear only for your information and do not
necessarily mean that something is wrong. However, if a printer is not performing the way you think it
should, a status message can give you information about what to do.
Traces
Tracing lets you save internal event traces or capture a print job as an aid in resolving problems. Internal
event tracing is always active.
Select the Traces pod in the Tools and Logs hub to:
• Request that traces be saved. When you select this, the current state of recent events is saved.
• As separate actions, start and stop capturing job data.
193
9 Troubleshooting
Saving a trace or sending the trace to a specified e-mail destination does not initiate a service call. You
still need to contact your service representative.
Enabling traces in addition to internal event tracing may affect performance.
Capturing a Print Job
Job captures include print data and host communications. Service representatives use job captures to
diagnose problems. To capture a print job:
2. Next to Job Capture, click [ S t a r t ] .
3. In Start Job Capture, select the values you want.
4. Click [ O K ] .
Saving Traces
TotalFlow Print Server automatically captures all the data needed to diagnose software problems when it
encounters a program check or fatal error. You can also save a trace whenever you notice anything
unusual.
To save a trace:
2. Click [ S a v e T r a c e s ] .
3. Type a description of the trace and then click [ O K ] .
9 4. In the Select Destination dialog, do either of these:
• Click the USB icon and insert a USB drive.
• Click the network icon.
5. Click [ D o w n l o a d F i l e ] .
6. Select a destination for the file, then click [ S a v e ] . The trace information is saved after the trace
completes.
Configuring Traces
Your service representative might ask you to change the details of a trace to identify a problem.
To configure a trace:
2. Click [ C o n f i g u r e T r a c e ] .
194
E-mailing Traces
3. Select a component and click , the edit icon.

4. In Configure Traces, select the trace flags that you want to activate and then click [ O K ] .
E-mailing Traces
Before you can e-mail your saved trace data, TotalFlow Print Server must be correctly configured to send
e-mail.
To e-mail traces:
2. Click [ S a v e T r a c e s ] and then click [ O K ] .
3. In the Select Destination window, select [ E - m a i l ] and click [ O K ] .
4. Verify the information in the E-mail window.
5. Click [ O K ] to send the e-mail.
Managing Archived Traces
The last 660 MB of trace information is saved to an archive file system for use by your service
representative. In some cases your service representative might need you to access this archive. To
access the trace archive:
2. Click [ T r a c e A r c h i v e ] .
3. In Archive Traces, you can select a trace and view details about the trace, save the trace, mark 9
the trace as done, or mark all of the traces in the window as done.
If the trace includes customer data, you can delete that data.
195
9 Troubleshooting
Known Proble ms
This topic includes a table of known problems.
Problem or Symptom Possible Meanings or Solutions
• The printer might not be able to do the

Job is not stapled. selected finishing operation (staple, punch,
Job is not punched. bind, fold, and so on) because of other
properties of the job. Possible causes can be:
Job is not ring bound. incompatible finishing settings, too many
pages to be stapled together, only certain
Job is not perfect bound. paper sizes that can be ring bound, or the job
Job is not booklet folded. uses a different paper size. If the printer
cannot correctly finish a simple job, check the
Job is not Z-folded. printer documentation for information about
other restrictions that apply to that type of
finishing.
• The printer might not have the correct finishing
equipment installed. For example, if the printer
does not have a perfect binder installed, it
does not do any jobs requiring the perfect
bind option. Resend the job to a printer that
has the required finisher installed.
• The overall job finishing options cannot be
processed together with subset finishing. If you
have selected subset finishing for certain
pages in the job, any job finishing selections
are removed.
• The option of [ Z - f o ld ] is not supported when
[ B i n d i n g e d g e ] is set to [ B o t t o m ] .
• The [ S t a p l e / Bi n d ] option is not supported
when [ B i n d in g e d g e ] is set to[[B o t t o m ] .
9
Job is not booklet folded. Booklet finishing is incompatible with printing on
only one side of the sheet, printing multiple pages
Job is not booklet stapled. side by side, printing more than two pages on a
sheet, and inserted tabs.
Set the [ P r i n t i n g s i d e ] property to [ B o t h s i d e s ( 2
s i d e d ) ] or [ B o t h s i d e s ( 2 s i d e d ) , f li p o n s h o r t
e d g e ] . When you change the [ P r in t i n g s i d e ]
property, either at the job or page level, to a one-
sided option, the booklet formatting is removed.
On a Windows 7 client, you receive this message Install Windows hotfix 2616471. For more
when you try to access the printer: You do not information, see Setting Up Authentication, p.
have access to the printer, please 183.
try a different username or
password.
196
1 0 . Reference
•Fonts Shipped with TotalFlow Print Server
•ICC Profiles Shipped with TotalFlow Print Server
•Papers Supported
•Clear Toner Patterns
Use reference information to help you with configuring and managing TotalFlow Print Server.
Fonts Shipped with TotalFlow Print Server

These fonts are shipped with TotalFlow Print Server.
Roman Fonts
Adobe Sans MM
Adobe Serif MM
Albertus MT
Albertus MT Italic
Albertus MT Light
Antique Olive Bold
Antique Olive Compact
Antique Olive Italic
Antique Olive Roman
Apple Chancery
Arial
Arial Bold
Arial Bold Italic
Arial Italic
Bodoni Bold
Bodoni Bold Italic
Bodoni Italic
Bodoni Poster
Bodoni Poster Compressed 10
Bodoni Roman
Carta
Chicago
Clarendon Bold
Clarendon Light
Clarendon Roman
Cooper Black
Cooper Black Italic
Copperplate Gothic Thirty-Three BC
Copperplate Gothic Thirty-Two BC
Coronet Regular
Courier
Courier Bold
197
10 Reference
Courier Bold Oblique

Courier Oblique
Eurostile Bold
Eurostile Bold Extended #2
Eurostile Extended #2
Eurostile Medium
Geneva
Gill Sans
Gill Sans Bold
Gill Sans Bold Condensed
Gill Sans Condensed
Gill Sans Bold Italic
Gill Sans Extra Bold
Gill Sans Italic
Gill Sans Light
Gill Sans Light Italic
Goudy Bold
Goudy Bold Italic
Goudy Extra Bold
Goudy Old Style
Goudy Old Style Italic
Helvetica
Helvetica Bold
Helvetica Bold Oblique
Helvetica Condensed Bold
Helvetica Condensed Bold Oblique
Helvetica Condensed Medium
Helvetica Condensed Oblique
Helvetica Narrow
10 Helvetica Narrow Bold
Helvetica Narrow Bold Oblique
Helvetica Narrow Oblique
Helvetica Oblique
Hoefler Text
Hoefler Text Black
Hoefler Text Black Italic
Hoefler Text Italic
Hoefler Text Ornaments
ITC Avant Garde Gothic Book
ITC Avant Garde Book Oblique
ITC Avant Garde Demi
ITC Avant Garde Demi Oblique
198
ITC Bookman Demi

ITC Bookman Demi Italic
ITC Bookman Light
ITC Bookman Light Italic
ITC Lubalin Graph Book
ITC Lubalin Graph Book Oblique
ITC Lubalin Graph Demi
ITC Lubalin Graph Demi Oblique
ITC Mona Lisa Recut
ITC Zapf Chancery Medium Italic
ITC Zapf Dingbats
Joanna MT
Joanna MT Bold
Joanna MT Bold Italic
Joanna MT Italic
Letter Gothic
Letter Gothic Bold
Letter Gothic Bold Slanted
Letter Gothic Slanted
Marigold
Monaco
New Century Schoolbook Bold
New Century Schoolbook Bold Italic
New Century Schoolbook Italic
New Century Schoolbook Roman
New York
Optima Bold
Optima Bold Italic
Optima Italic
Optima Roman 10
Oxford
Palatino Bold
Palatino Bold Italic
Palatino Italic
Palatino Roman
Stempel Garamond Bold
Stempel Garamond Bold Italic
Stempel Garamond Italic
Stempel Garamond Roman
Symbol
Tekton Regular
Times Bold
199
10 Reference
Times Bold Italic

Times Italic
Times Roman
Times New Roman
Times New Roman Bold
Times New Roman Bold Italic
Times New Roman Italic
Univers 45 Light
Univers 45 Light Oblique
Univers 53 Extended
Univers 53 Extended Oblique
Univers 55 Oblique
Univers 55 Roman
Univers 57 Condensed
Univers 57 Condensed Oblique
Univers 63 Bold Extended
Univers 63 Bold Extended Oblique
Univers 65 Bold
Univers 65 Bold Oblique
Univers 67 Condensed Bold
Univers 67 Condensed Bold Oblique
Wingdings
Chinese, Japanese, and Korean Fonts

• Mo risaw a f o n ts ( O p tio n a l)
Futo Go B101
Futo Min A101
Gothic Medium BBB
10 Jun 101
Ryumin Light KL
• Compatible f onts (Optional)
These Type 1 fonts can be used in PostScript and PDF jobs when Morisawa fonts are installed. They
are mapped to Morisawa fonts.
Compatible Morisawa
Chu Gothic BBB Medium Monospace Roman Gothic Medium BBB

Chu Gothic BBB Medium Proportional Roman Gothic Medium BBB
Heisei Kaku Gothic W5 Proportional Roman Gothic Medium BBB
Heisei Mincho W3 Proportional Roman Ryumin Light KL
Hon Mincho Medium Proportional Roman Ryumin Light KL
200
Compatible Morisawa
Maru Gothic Medium Proportional Roman Jun 101

Osaka Monospace Roman Gothic Medium BBB
Osaka Proportional Roman Gothic Medium BBB
Ryumin Light KL Monospace Roman Ryumin Light KL
Ryumin Light KL Proportional Roman Ryumin Light KL
• Substitute f on ts
CPSI uses substitute fonts to replace Chinese, Japanese, and Korean fonts that are neither installed
with TotalFlow Print Server nor embedded in a PDF file.
– Type 1
Futo Go B101 Bold Proportional Roman
Futo Min A101 Bold Proportional Roman
Jun OneZeroOne Light Proportional Roman
Midashi Gothic MB31 Proportional Roman
Midashi Mincho MA31 Proportional Roman
Mincho PC Hiragana
Mincho PC Katakana
– CID-Based
Adobe Heiti Standard OpenType Regular
Adobe Ming Standard OpenType Light
Adobe Myungjo Standard OpenType Medium
Adobe Song Standard OpenType Light
Kozuka Gothic Pr6N AJ16 OpenType Medium
Kozuka Mincho Pr6N AJ16 OpenType Regular
10
201
10 Reference
ICC Profiles Shipped with TotalFlow Print Server

These ICC profiles are shipped with TotalFlow Print Server.
RGB Profiles
• Adobe RGB (1998)
• Apple RGB
• RICOH RGB photo
• RICOH RGB vivid
• SMPTE-C
• sRGB IEC61966-2-1 black scaled
• sRGB IEC61966-2-1 no black scaling
• sRGB v4 ICC preference perceptual intent beta
CMYK Profiles
• Coated FOGRA27 (ISO 12647-2:2004)
• Coated FOGRA39 (ISO 12647-2:2004)
• Coated GRACoL 2006 ISO 12647-2:2004)
• Japan Color 2001 Coated
• Japan Color 2001 Uncoated
• Japan Color 2002 Newspaper
• Japan Color 2003 Web Coated
• Japan Color 2011 Coated
• Japan Web Coated (Ad)
• JMPA ver. 3 (RICOH)
• PSO Coated v2 300% Glossy laminate (ECI)
• PSO Coated v2 300% Matte laminate (ECI)
• PSO LWC Improved (ECI)
• PSO Uncoated ISO12647 (ECI)
10 • U.S. Web Coated (SWOP) v2
• U.S. Web Uncoated v2
• Uncoated FOGRA29 (ISO 12647-2:2004)
• Web Coated FOGRA28 (ISO 12647-2:2004)
• Web Coated SWOP 2006 Grade 3 Paper
• Web Coated SWOP 2006 Grade 5 Paper
Gray Profiles
• Adobe Gray–20% Dot Gain
202
ICC Profiles Shipped with TotalFlow Print Server
Printer Profiles
• Fo r Pr o C 71 0 0/C 7 1 10 X se rie s p r in te r s
The Pro C7100/C7110X series includes these printer models: Pro C7100, Pro C7100S, Pro
C7100SX, Pro C7100X, Pro C7110, Pro C7110S, Pro C7110SX, and Pro C7110X.
– Pro C7100Sseries Plain JPN
– Pro C7100Sseries Gloss JPN
– Pro C7100Sseries Matte JPN
– Pro C7100Sseries Plain
– Pro C7100Sseries Gloss
– Pro C7100Sseries Matte
• For Pro C 9100/C9110 prin ters
– Pro C9100series Plain JPN
– Pro C9100series Gloss JPN
– Pro C9100series Matte JPN
– Pro C9100series Plain
– Pro C9100series Gloss
– Pro C9100series Matte
NamedColor Profiles
• DIC Color Guide (Part 1 and Part 2)
• HKS K (Coated Paper) v2.2
• HKS N (Uncoated Paper) v2.2
• PANTONE+ Solid Coated-V3
• PANTONE+ Solid Uncoated-V3
• TOYO COLOR FINDER (Ver. 2.0)
10
203
10 Reference
Pape rs Supported
This topic describes the paper sizes, types, and weights that TotalFlow Print Server supports.
There are some differences between the papers supported for Pro C7100/C7110X series and Pro
C9100/C9110 printers. The Pro C7100/C7110X series includes these printer models: Pro C7100, Pro
C7100S, Pro C7100SX, Pro C7100X, Pro C7110, Pro C7110S, Pro C7110SX, and Pro C7110X.
Paper Sizes
Size Feed Direction Width Length Unit Notes
A3 SEF 297 420 mm

A4 SEF 210 297 mm
A4 LEF 297 210 mm
A5 SEF 148 210 mm
A5 LEF 210 148 mm
A6 SEF 105 148 mm
B4 SEF 257 364 mm
B5 SEF 182 257 mm
B5 LEF 257 182 mm
B6 SEF 128 182 mm
DLT SEF 11 17 inch
Legal SEF 8.5 14 inch
Foolscap SEF 8.5 13 inch
Letter SEF 8.5 11 inch
Letter LEF 11 8.5 inch
Government LG SEF 8.25 14 inch
10 Folio SEF 8.25 13 inch
F/GL SEF 8 13 inch
Eng Quatro SEF 8 10 inch
Executive SEF 7.25 10.5 inch
Executive LEF 10.5 10.25 inch
Statement SEF 5.5 8.5 inch
Statement LEF 8.5 5.5 inch
8K SEF 267 390 mm
16K SEF 195 267 mm
16K LEF 267 195 mm
12x18 SEF 12 18 inch
204
Papers Supported

13x19.2 SEF 13 19.2 inch
12.6x19.2 SEF 12.6 19.2 inch
12.6x18.5 SEF 12.6 18.5 inch
SRA3 SEF 320 450 mm
SRA4 SEF 225 320 mm
SRA4 LEF 320 225 mm
Japanese postcard SEF 4.2 5.5 inch
Custom standard 100.0 139.7 mm
(min.)
Custom standard 330.2 487.7 mm
(max.)
Custom standard 3.94 5.50 inch
(min.)
Custom standard 13.00 19.20 inch
(max.)
Custom long 210.0 139.7 mm
(min.)
Custom long 330.2 1260.0 mm Pro C7100/C7110X series,
(max.) when [ T r a y A ] supports
super-long paper 10
205
10 Reference
Custom long 330.2 700.0 mm

(max.)
Custom long 8.27 5.50 inch
(min.)
Custom long 13.00 49.60 inch Pro C7100/C7110X series,
(max.) when [ T r a y A ] supports
super-long paper
Custom long 13.00 27.55 inch
(max.)
Paper Types and Weights

Supported paper weights are:
1. 52.3—63.0 gsm
2. 63.1—80.0 gsm
3. 80.1—105.0 gsm
4. 105.1—163.0 gsm
5. 163.1—220.0 gsm
6. 220.1—256.0 gsm
7. 256.1—300.0 gsm
8. 300.1—360.0 gsm (Pro C7100/C7110X series), 300.1—350.0 gsm (Pro C9100/C9110)
9. 350.1—400.0 gsm (Pro C9100/C9110 only)
10
206
Papers Supported
Type Weights (Pro C7100/C7110X Weights (Pro C9100/C9110)

Series)
[Pla in ] 1—8 1—9

[Recycled] 1—8 1—9
[Bla c k ] 1—8 1—9
[C o lo r e d ] 1—8 1—9
[Letterhead] 1—8 1—9
[Preprin ted] 1—8 1—9
[Prepun ch ed] 1—8 1—9
[Tran spare nc y] Not set Not set
[Tab stock] 1—8 1—9
[Tran slucen t] Not set Not set
[Labels] 1—8 1—9
[Coated] 2—8 1—9
[E n ve lo p e ] 5—7 5—7
[Textured] 1—8 1—9
[Magnetic] Not set Not set
[Me ta llic /Pe a r l] 3—8 3—9
[Clear file f older] Not set Not set
[Sy n th e tic ] 2—8 1—9
10
207
10 Reference
Cle ar T on e r P atte rn s
Certain products that create printable document files, for example, Adobe Illustrator, let you specify a
halftone pattern for clear toner. You can apply this pattern either to the whole page or to selected areas.
This pattern is applied to the [ R i c o h E f f e c t ] for 5th station printing.
• TotalFlow Print Server supports printing these clear toner patterns, but you cannot specify them in the
console, the operator control panel, or the printer driver. You must specify these patterns in the
program that creates the printable document file.
• In Adobe Illustrator, define a special plane called R i c o h E f f e c t . Apply swatches of clear toner to this
plane.
TotalFlow Print Server supports these patterns:
Ricoh Effect Value
Area Ratio (Tint) Pixels Effect Pattern
98% 248–255 Reserved

90% 228–232 Full page gloss, Type 1 Inverter mask 1
80% 202–206 Matte pattern 25
10
Texture Pattern 25
Texture Pattern 24
Texture Pattern 23
208
Clear Toner Patterns
Ricoh Effect Value

Texture Pattern 22
Texture Pattern 21
Texture Pattern 20
Texture Pattern 19
Texture Pattern 18
10
Texture Pattern 17
Texture Pattern 16
Texture Pattern 15
209
10 Reference
Ricoh Effect Value

Texture Pattern 14
Texture Pattern 13
Texture Pattern 12
Texture Pattern 11
Texture Pattern 10
10 44% 110–114 Matte pattern 9
Texture Pattern 9
Texture Pattern 8
210
Clear Toner Patterns
Ricoh Effect Value

Texture Pattern 7
Texture Pattern 6
Texture Pattern 5
Texture Pattern 4
Texture Pattern 3
10
Texture Pattern 2
Texture Pattern 1
211
10 Reference
Ricoh Effect Value


8% 18–22 Reserved
6% 13–17 Reserved
4% 8–12 Reserved
2% 1–7 Reserved
0% 0 None Blank
In verter mask 1
Sets the clear toner value to 100%.
In verter mask 2
Sets the clear toner value to 150% minus (C+M+Y+K) at each pixel position, but no less than 0% and
no greater than 100%.
In verter mask 3
Sets the clear toner value to 100% minus (C+M+Y+K) at each pixel position, but no less than 0%.
This covers the area evenly with clear toner.
10
212
Glossary
A
a*
In the CIELAB color space, a value on the green–magenta axis, where green is negative and
magenta is positive.
ad d itive p rima ry c o lor s
Red, green and blue light, used in video monitors and televisions. When used in various degrees of
intensity and variation, they create all other colors of light; when superimposed equally, they create
white. Contrast with subtractive primary colors.
Adobe R GB color space
An RGB color space with a wider range of colors than sRGB. It includes most of the colors that can
be printed with CMYK inks or toners.
Ad va n c e d F un c tio n Pre se n ta tio n ( AFP)
The presentation environment that includes the IPDS data stream architecture and various data object
architectures.
AFP
See Advanced Function Presentation.
AppleTalk
Apple’s suite of networking protocols for Macintosh computers.
audit CMR
A CMR that reflects processing that has been done on an object.
B
b*
In the CIELAB color space, a value on the blue–yellow axis, where blue is negative and yellow is
positive.
C
capture
To save a downloaded resource for future use.
CC CMR
See color conversion CMR.
CIE
Commission Internationale d'Eclairage.
CIELAB color spac e
The internationally accepted color space model used as a standard to define color within the graphic
arts industry, as well as other industries. L* (black–white), a* (green–magenta), and b* (blue–
yellow) are plotted at right angles to one another. Equal distances in the space represent
approximately equal color difference.
213
c luste re d -do t h a lf to ne
Any halftone algorithm that uses multiple pixels that vary from small to larger dots as the color gets
darker. It is characterized by a polka-dot look.
CMR
See color management resource.
CMYK
Cyan, magenta, yellow, and black, the primary colors used in four-color printing processes.
CMYK color spac e
Any color space based on the primary colors used in four-color printing processes: cyan, magenta,
yellow, and black.
c o lo r c o nve r sio n ( C C ) C MR
A CMR created from an ICC profile that ties a color space to or from the PCS.
c o lo r ma n a g e me nt
The technology to calibrate the color of input devices (such as scanners or digital cameras) and
presentation devices (such as printers or offset presses). Parts of this technology are implemented in
the operating system, the API, or directly in the application.
c o lo r ma n a g e me nt r e so urc e ( C MR )
An object that provides color management in presentation environments.
c o lo r sp a c e
A model for representing color in terms of intensity values; a color space specifies how color
information is represented. It defines a multidimensional space whose dimensions, or components,
represent intensity values.
Conf igurable PostSc ript In terpre te r (CPSI)
A raster image processor for PostScript and PDF files. PDF is converted to PostScript before
processing.
CPSI
See Configurable PostScript Interpreter.
D
data object
An object that conveys information, such as text, graphics, audio, or video.
de vic e lin k ( DL ) C M R
A link CMR that converts directly from an input color space to an output color space without
reference to an audit-mode or instruction-mode color conversion CMR. Contrast with link CMR.
DFE
See digital front end.
digital front end (DFE)
214
The control unit software for a digital printer. The DFE accepts input files from local or remote
computers and processes the files for output to the printer.
dithering
A technique of interleaving dark and light pixels so that the resulting image looks smoothly shaded
when viewed from a distance.
DL C MR
See device link CMR.
dots per inch (DPI)
The unit of measure for output resolution.
DPI
See dots per inch.
E
e mb e d d e d IC C p r o f ile
An ICC profiles that is embedded within a graphic document or image. It lets users transparently
move color data between different computers, networks and even operating systems without having
to worry if the necessary profiles are present on the destination systems.
error-dif fusion h alfton e
A specific dithering method in which quantization errors are diffused spatially in a quasi-random
manner.
F
File Tra n sf e r Pro to c o l ( FTP)
A network protocol for transferring files from one host to another.
FTP
See File Transfer Protocol,
G
gamut
The collection of colors or shades available to a presentation device.
GCR
See gray component replacement.
gr a y c o mp o n e n t r e p la c e me n t ( G C R )
Replacing proportions of cyan, magenta, and yellow toner with proportional amounts of black toner.
grayscale
An image containing a series of tones stepped from white to black.
H
halftone
215
A method of generating an image that requires varying densities or shades to accurately render the
image. This is achieved by representing the image as a pattern of dots of varying size. Larger dots
represent darker areas, and smaller dots represent lighter areas of an image.
halfton e sc reen
The dot pattern used to print a halftone.
halfton e sc reen set
A group of halftone screens used for different object types in the same job.
hot folder
A folder that submits files copied into it for printing.
hub
An area of the console that occupies the entire printer console or browser window, except for the
printer control bar. Hubs are divided into pods.
I
ICC
See International Color Consortium.
IC C p r of ile
A file in the International Color Consortium profile format, containing information for converting
between two color spaces. In most ICC profiles, one color space is the PCS. The other color space
can be device-independent; or it can describe the color reproduction capabilities of a device such as
a scanner, a digital camera, a monitor, or a printer.
The intent of this format is to provide a cross-platform device profile format. Such device profiles can
be used to translate color data created on one device into another device's native color space. The
acceptance of this format by operating system vendors lets end users transparently move profiles and
images with embedded profiles between different operating systems.
An ICC profile includes three elements: 128-byte file header, tag table, and tagged element data.
in d e xe d ( IX ) C MR
A CMR that maps indexed colors in the data to presentation device colors or colorant combinations.
in str uc tion C MR
A CMR that reflects processing that is to be done to an object.
In te llig e n t Prin te r Da ta Stre a m ( I PDS)
An architected host-to-printer data stream that contains both data and controls defining how the data
is to be presented. IPDS is part of AFP.
in te r ac tive p rin te r
A window in the console that you can be open from the printer control bar to monitor and change
basic printer settings.
In tern ational Color Con sortium ( ICC )
A group of companies chartered to develop, use, and promote cross-platform standards so that
applications and devices can exchange color data without ambiguity.
216
In tern et Printin g Protocol (IPP)
A network protocol for remote printing and managing print jobs. IPP is implemented using the
Hypertext Transfer Protocol (HTTP).
IPDS
See Intelligent Printer Data Stream.
IPP
See Internet Printing Protocol.
IX CMR
See indexed CMR.
J
JDF
See Job Definition Format.
JMF
See Job Messaging Format.
Jo b De f in itio n Fo r ma t ( JDF)
An XML-based language used to create and store electronic job tickets.
Jo b Me ssa g in g Fo rma t ( J MF)
The JDF component that is used to communicate between the JDF management information system
and device control unit.
L
L*
In the CIELAB color space, a value on the black–white axis between 0 (black) and 100 (white).
lin e ar t
Graphics that consist of lines and areas of pure color and white. Line art does not require halftone
screening.
Lin e Pr in te r R e mote ( LPR ) pr o toc o l
A network protocol for submitting jobs to a remote printer, originally implemented for Berkeley
Systems Division (BSD) UNIX but now platform-independent.
lin e sc r e e n f r e que n c y
The measure of distance between the rows of dots that make up a halftone screen. Lower line screens
are used on rougher, low quality printing substrates (such as newsprint), while higher line screens are
used for high quality print jobs on smooth art papers.
lin k ( L K) C MR
A CMR that converts input color space in the presentation data to the output color space of the
presentation device. Contrast with device link CMR.
lin k c o lo r c on ve r sio n C MR
217
A CMR that converts input color space in the presentation data to the output color space of the
presentation device.
LK CMR
See link CMR.
LPR
See Line Printer Remote.
M
moiré
A repetitive noise pattern in a halftoned image caused by superimposing the CMYK images.
N
named color
A color that is specified with a descriptive name. An example of a named color is green.
Na me dC o lo r p r o f ile
An ICC profile for converting one or more named colors to or from the PCS. NamedColor profiles
are associated with specific devices. They can be embedded in images.
P
pa g e d e sc rip tio n la n g uag e ( PDL )
A markup language that describes the appearance of a printed page. PostScript is an example of a
PDL.
PCS
See profile connection space.
PDF
See Portable Document Format.
PDL
See page description language.
pod
In the console, a subdivision of a hub.
Portable Documen t Format ( PDF)
A standard file format developed by Adobe Systems Inc. PDF files are cross-platform and contain all
of the image and font data. Design attributes are retained in a compressed single package.
preset
See printer preset.
printer control bar
The area at the top of the console that shows printer and job status and lets you navigate between
hubs and open or close the interactive printer.
printer preset
218
A collection of printer configuration settings. You can load a printer preset instead of setting each
value individually.
pr inte r re so lution
The density of pixels in the output of a printer, usually measured in dots per inch.
pr o f ile c o nn e c tio n sp a c e ( PC S)
The reference color space defined by ICC, in which colors are encoded in order to provide an
interface for connecting source and destination transforms. The PCS is based on the CIE 1931
standard colorimetric observer.
R
RAT
See resource access table.
raw protocol
A protocol for submitting raw page description language (PDL) data directly to a specified printer
port, often port 9100.
rendering intent
A rule for adjusting colors that the printer cannot reproduce.
resource
An object that is referenced by a data stream or by another object to provide data or information.
Resource objects can be stored in libraries. Examples of resources are fonts, data objects, and
CMRs.
resource ac cess table (R AT)
The table in a library that maps resource names to file names and contains other information about
the resources.
re sour c e lib ra r y
A folder or directory where resources are stored. As well as the resources, it normally contains a
table that maps resource names to file names. A resource library can reside on your local system, on
a mapped network drive, or on an FTP system.
RGB
Red, green and blue, the additive primaries.
RGB color space
Any color space based on red, green and blue, the additive primaries. RGB is the basic additive
color model used for color video display, as on a computer monitor.
ro ta tio n
The orientation of a presentation space with respect to the coordinate system of a containing
presentation space. Rotation is measured in degrees in a clockwise direction. Zero-degree rotation
exists when the angle between a presentation space's positive X axis and the containing presentation
space's positive X axis is zero degrees.
S
smooth shades
219
Graphics that use smooth shading.
smooth shadin g
A technique for varying the color values in a space so that the resulting image appears to have a
curved surface.
sRGB color spac e
An RGB color space developed by Hewlett-Packard and Microsoft to match the color space of a
low-end computer monitor. sRGB is widely used in digital cameras.
sto c h a stic h a lf to ne
Any halftone algorithm that uses a pseudorandom dot size, frequency, or both, without the visible
regularity in the dot patterns found in traditional screening.
sub tr a c tive p r ima r y c o lo rs
Cyan, magenta, and yellow colorants that are used to subtract a portion of the white light that is
illuminating an object. Subtractive colors are reflective on paper and printed media. When used
together with various degrees of coverage and variation, they have the ability to create billions of
other colors. Contrast with additive primary colors.
T
ton e curve
A mathematical representation of the relationship between the input and output of a system,
subsystem, or equipment. The function is normally one-dimensional: a single channel of input
corresponds to a single channel of output. In imaging systems, it is mainly used for contrast
adjustments.
U
UI
Console (user interface).
V
virtual pr inter
A software device that represents the printer to the job submitter. A virtual printer receives jobs, sets
default and override values for job properties, and sends the jobs to the printer.
W
We b S e rvic e s f o r De vic e s ( WSD)
A Microsoft application programming interface that simplifies connection to Web service-enabled
devices, such as printers.
WS D
See Web Services for Devices.
220
INDEX
C
Calibrating the printer .....................................173
A Calibration pod ................................................ 48
Active Jobs pod Center Crop Marks.........................................144
Column titles ................................................. 31 Changing Color Settings.................................149
Description.................................................... 30 Changing Fifth Station Settings........................157
Job properties............................................... 31 Changing Finishing Options ............................144
Active pod Changing Header/Footer...............................160
Operator control panel................................. 62 Changing Job Options....................................135
Adding a Subset .............................................166 Changing Other Settings.................................161
Adding Blank Pages........................................163 Changing Paper Settings.................................141
Adding Covers to a Job ..................................163 Changing the Print Quality Settings .................154
Adding Watermark .........................................159 Changing the Trim Size Settings ......................142
Advanced Color Settings ................................152 Changing the Watermark Settings...................159
AFP Cleaning control panel ...................................176
Color management.....................................187 Clear toner
Data conversion..........................................187 Halftone patterns ........................................208
All Jobs pod Clear Toner Properties ....................................158
Column titles ................................................. 31 CMYK ............................................................156
Description.................................................... 30 Collate............................................................146
Job properties............................................... 31 Collating Job Copies.......................................146
APOGEE Color Bar........................................................151
Product overview .......................................... 15 Color exceptions
Submitting jobs............................................121 Adding .......................................................112
AppleTalk Deleting......................................................113
Submitting font jobs.....................................103 Editing ........................................................113
Submitting print jobs....................................123 Color management
Authentication AFP architecture..........................................187
Basic...........................................................183 Changing basic settings ..............................105
Errors..........................................................196 ICC profiles ................................................109
Remote .......................................................183 IPDS ...........................................................188
Authentication pod............................................ 45 NamedColor profiles ..................................110
B Supporting products....................................187
Tone curves ................................................113
Backing up
Color Management tab .................................... 39
Overview....................................................173
Color planes...................................................125
Procedure ...................................................174
Color Settings .................................................149
Banner page...................................................132
Color substitutions
Basic pod,
Adding .......................................................107
Color Management tab ................................ 40
Deleting......................................................108
Data Stream tab ........................................... 42
Disabling ....................................................108
Printer tab ..................................................... 38
Enabling .....................................................108
Black overprint................................................156
221
Color support.................................................... 18 Virtual printer ................................................ 86
Color/Black and White ..................................150 DFE
Colored backgrounds.....................................156 IPDS pod
Communities, SNMP Color Management tab ................... 41, 188
Adding ......................................................... 90 Data Stream tab .............................. 42, 188
Deleting........................................................ 91 Shutdown/Restart pod.................................. 47
Editing .......................................................... 91 Disk Encryption pod.......................................... 46
Configuration hub............................................. 35 Disk Operations pod......................................... 47
Configuring PDF-specific settings.....................153 E
Console
E-mail ............................................................... 93
Disk Operations pod..................................... 47
Editors .............................................................. 35
Icon list ......................................................... 22
Adding ......................................................... 78
Overview...................................................... 19
Deleting........................................................ 79
Control panel
Resetting default............................................ 79
Cleaning.....................................................176
Eject output.....................................................147
Conventions........................................................ 3
Ejecting face-down .........................................147
Copy Separator Sheet ...........................148–149
Ejecting face-up..............................................147
Corner Crop Marks ........................................144
Email Address .................................................137
Cover sheet ....................................................145
Enabling Font Substitution ...............................161
Creating a New Custom Layout ......................140
Encryption.......................................................184
Crop Marks ....................................................144
Erasing hard drive...........................................175
Current Settings pod ......................................... 35
Errors
Customizing.................................................. 78
Authentication.............................................196
Custom Layout ................................................140
Cannot access printer .................................196
D Finishing......................................................196
Data Ethernet adapter cards
Encrypting...................................................184 Checking LAN status..................................... 88
Overwriting deleted....................................184 Configuring................................................... 88
Data Overwrite pod.......................................... 46 Description.................................................... 88
Data Stream tab ............................................... 41 Enabling ....................................................... 88
Data streams..................................................... 15 Ethernet Adapters pod ...................................... 44
Date Exception Pages .............................................162
Display ......................................................... 33 Extended features
Setting Disabling ....................................................100
Automatically............................................ 84 Enabling ....................................................... 99
Manually.................................................. 83 Installing ....................................................... 99
Date/Time pod Listing............................................................ 98
Configuration hub......................................... 39 Overview...................................................... 98
Operations or Jobs hub................................. 33 Extended Features pod ..................................... 39
Defaults and overrides ....................................134 F
Defaults for job properties
Face-down .....................................................147
Printer ........................................................... 86
Face-up ..........................................................147
222
Fifth Station Settings ........................................157 Hot folders
Fifth-station printing........................................... 70 Mapping network drives to .........................118
Filters Practice......................................................... 67
Description..................................................133 Submitting font jobs.....................................103
Editing ........................................................133 Submitting print jobs
Uploading ..................................................133 Mac .......................................................119
Filters pod......................................................... 42 Windows................................................118
Finishing..........................................................144 I
Errors..........................................................196
ICC profiles
Fold type ........................................................146
Adding .......................................................109
Folding ...........................................................146
Deleting......................................................110
Font ................................................................167
Overview....................................................109
Font Substitution..............................................161
Saving ........................................................110
Fonts
Selecting.....................................................109
Deleting......................................................103
Shipped with TotalFlow Print Server.............202
Deleting captured .......................................191
Icons
Downloading..............................................103
List ................................................................ 22
Overview....................................................102
Setting size ................................................... 75
PostScript jobs.............................................103
Image alignment.............................................139
Shipped with TotalFlow Print Server.............197
Image offset....................................................140
Viewing ......................................................102
Image viewer..................................................125
Fonts pod.......................................................... 42
Imposition .......................................................140
Footer text.......................................................160
Inactive Jobs pod
Formatting the Text for Tabs ............................167
Column titles ................................................. 31
FTP
Description.................................................... 30
Submitting font jobs.....................................103
Job properties............................................... 31
Submitting print jobs....................................119
Inactive pod
G Operator control panel................................. 62
Glossary.........................................................213 InfoPrint AFP Resource Installer........................187
H InfoPrint Manager
Description..................................................187
Halftone screening sets
Version required .........................................187
Adding .......................................................106
Input trays
Deleting......................................................106
Description.................................................... 96
Editing ...............................................106–107
Disabling ...................................................... 96
Selecting.....................................................105
Editing paper ................................................ 97
Header text.....................................................160
Enabling ....................................................... 96
Header/Footer...............................................160
IPDS ...........................................................190
History Jobs pod
Loading paper.............................................. 96
Column titles ................................................. 31
Input Trays pod
Job properties............................................... 31
Configuration hub......................................... 38
History pod
Operations or Jobs hub................................. 33
Control panel................................................ 62
223
Insert Tool .......................................................162 Description.................................................... 30
Inserting a Copy Separator Sheet ..........148–149 Job Information pod.......................................... 29
Inserts .............................................................162 Job Preview pod ............................................... 29
Interactive printer .............................................. 27 Job Priority......................................................137
Interposer Tray Information pod........................ 61 Job properties
Interposer trays Changes applied ........................................117
Description.................................................... 96 Changing ..........................................128, 134
Disabling ...................................................... 96 Defaults ........................................................ 86
Editing paper ................................................ 97 Overrides ..................................................... 86
Enabling ....................................................... 96 Precedence.................................................117
Interposer Trays pod Shown in jobs pods....................................... 31
Configuration hub......................................... 38 Viewing ......................................................134
Invalid Jobs pod Job Properties .................................................133
Column titles ................................................. 31 Job Settings view............................................... 56
Description.................................................... 30 Job status.......................................................... 24
Job properties............................................... 31 Operator control panel................................. 57
Inverter masks.................................................208 Job Store ........................................................137
IP addresses Job tickets
Restricting access ........................................184 Saving ........................................................124
IPDS Submitting jobs with ....................................121
Color management............................187–188 Job view ........................................................... 53
Data conversion..........................................187 Jobs
Default output tray ......................................190 Canceling IPDS...........................................191
Definition ....................................................187 Capturing ...................................................194
Deleting resources ......................................191 Changing properties of ...............................134
Input trays...................................................190 Changing tone curves .................................128
Print jobs.....................................................191 Deleting......................................................132
Profiles Editing ........................................................128
Adding ...................................................189 Holding ......................................................126
Deleting..................................................189 Invalid ........................................................127
Description..............................................188 Previewing..................................................125
Saving ....................................................189 Priority ........................................................131
Selecting.................................................188 Processing next ...........................................131
IPDS mode......................................................191 Processing options ......................................132
IPDS pod Releasing....................................................131
Color Management tab ....................... 41, 188 Reprinting ...................................................130
Data Stream tab .................................. 42, 188 Resetting .....................................................131
J RICOH TotalFlow Path ................................121
Sample copy ..............................................127
JMF
Sample page..............................................127
Submitting jobs............................................121
Searching for....................................... 80, 125
Job Completion Notification............................137
Storing........................................................129
Job History pod
224
Submitting N
APOGEE ................................................121 NamedColor profiles
AppleTalk ...............................................123 Adding .......................................................111
FTP..........................................................119 Color exceptions.........................................112
Hot folder on Mac ..................................119 Deleting......................................................111
Hot folder on Windows...........................118 Overview....................................................110
JMF ........................................................121 Saving ........................................................112
LPR..........................................................122 NamedColor Profiles pod ................................. 41
Prinect.....................................................121 Network Services pod ...................................... 44
Printer driver ...........................................120 Network tab ..................................................... 43
User interface .........................................118 New Custom Layout........................................140
Suspending.................................................130
O
Viewing ......................................................125
Open Orientation ...........................................139
Jobs hub ........................................................... 28
Operations hub................................................. 28
Customizing.................................................. 79
Customizing.................................................. 79
Operator control panel................................. 61
Operator control panel................................. 60
K
Operator call light ............................................ 65
K only.............................................................156 Operator control panel
L Overview...................................................... 57
Landscape ......................................................138 Operator Message pod
Language Operator control panel................................. 61
Display Operator Messages pod .................................. 34
Current user .............................................. 74 Orientation .....................................................138
Local......................................................... 74 Other Settings.................................................161
Remote ..................................................... 74 Output tray .....................................................146
Layout.............................................................140 Output trays
LDAP user IDs .................................................183 Description.................................................... 96
Line art quality ................................................156 Disabling ...................................................... 96
List/Test Print pod.............................................. 48 Enabling ....................................................... 96
Logging in......................................................... 73 IPDS default................................................190
LPR Output Trays pod.............................................. 38
Submitting font jobs.....................................103 Overrides for job properties
Submitting print jobs....................................122 Virtual printer ................................................ 86
Overwriting deleted data................................184
M
P
Maintenance hub.............................................. 46
Manual Paper.................................................142 Page fit, margins, gutters and bleeds...............143
Margins..........................................................143 Page orientation..............................................138
Maximum density............................................156 Page Printer Formatting Aid.............................187
Messages .......................................................193 Page view......................................................... 54
Modifying Pages in a Job ...............................164 Pages
Modifying the Job Covers...............................165 Viewing job by ............................................. 54
225
Paper Catalog ................................................142 Preset pod ........................................................ 38
Adding paper ............................................... 95 Prinect............................................................... 15
Deleting paper.............................................. 95 Submitting jobs............................................121
Editing paper ................................................ 95 Virtual printer ..............................................121
Overview...................................................... 93 PRINERGY
Paper Catalog pod........................................... 37 EQUIOS....................................................... 15
Paper Catalog View.......................................... 94 Print quality
Paper Settings.................................................141 Calibration..................................................173
Paper Settings hub ............................................ 63 Optimizing..................................................172
Paper tab.......................................................... 37 Test charts...................................................172
Papers Print Quality....................................................154
Adding ......................................................... 95 Print Quality Settings .......................................154
Deleting........................................................ 95 Printer control bar ............................................. 24
Editing .......................................................... 95 Operator control panel................................. 57
Editing in tray................................................ 97 Printer driver
Loading ........................................................ 96 Submitting jobs............................................120
Searching for................................................ 80 Printer pod........................................................ 33
Supported sizes ..........................................204 Printer presets
Supported types..........................................204 Configuring.................................................101
Passwords Creating .....................................................101
Changing ...................................................177 Loading ......................................................102
Resetting .....................................................177 Overview....................................................100
PDF.................................................................153 Saving ........................................................101
PDF pod ........................................................... 40 Printer status...................................................... 24
PDF settings.....................................................153 Operator control panel................................. 57
Pods Printer tab ......................................................... 37
Changing view ............................................. 80 Printers
Searching ..................................................... 80 Defaults for job properties............................. 86
Portrait............................................................138 Printing a Color Bar ........................................151
PostScript font jobs..........................................103 Printing Crop Marks........................................144
PPFA ...............................................................187 Printing in Color or Black and White ...............150
Practices Printing Side....................................................138
Booklet imposition......................................... 69 Priority ............................................................131
Changing image size.................................... 69 Profiles pod....................................................... 41
Creating and printing a ring-bound book...... 67 Properties
Creating and printing a stapled booklet ........ 69 Changing ...................................................134
Fifth-station printing....................................... 70 Viewing ......................................................134
Hot folder ..................................................... 67 Properties for Job dialog
Imposition ..................................................... 69 Job Settings view........................................... 56
Printing tickets ............................................... 70 Job view ....................................................... 53
Sample files for ............................................. 67 Overview...................................................... 48
Tabs.............................................................. 67 Page view..................................................... 54
Scroll controls ............................................... 50
226
View controls ................................................ 52 S
Protocols Sample file........................................................ 67
Description............................................. 44, 87 Samples
Disabling ...................................................... 87 Job copy.....................................................127
Enabling ....................................................... 87 Job page ....................................................127
PS pod.............................................................. 40 Scroll controls ................................................... 50
Punch..............................................................146 Secure mode ..................................................184
R Security...........................................................177
Raw port Security tab....................................................... 45
Submitting font jobs.....................................103 Selecting the Clear Toner Properties................158
Reduce/Enlarge .............................................139 Selecting the Printing Side ...............................138
Remote access Selecting the White Toner Properties ...............158
E-mail ........................................................... 93 Setting the Color Profiles .................................151
Overview...................................................... 88 Setting the Job Basic Options..........................135
Remote console ............................................ 92 Setting the Job Priority.....................................137
SNMP .......................................................... 89 Setting the Manual Paper options ...................142
Remote Access pod .......................................... 44 Setting the Margins.........................................143
Remote Authentication pod ............................... 46 Settings
Resources Changing ..................................................... 83
Deleting captured .......................................191 Viewing ........................................................ 83
Managing ..................................................187 Shortcut buttons
Restoring Adding ......................................................... 77
Overview....................................................173 Changing display ......................................... 78
Restoring configuration Deleting........................................................ 77
Procedure ...................................................175 Resetting defaults .......................................... 78
Restricted IP Addresses pod .............................. 46 Shortcut Buttons pod ......................................... 34
Ricoh effect.....................................................208 Shutdown/Restart pod...................................... 47
RICOH ProcessDirector SNMP
Description..................................................187 Adding communities...................................... 90
Version required .........................................187 Adding trap hosts.......................................... 89
RICOH TotalFlow Path ....................................121 Adding users................................................. 91
Ring-bound book, creating and printing............ 67 Deleting communities .................................... 91
Roles Deleting trap hosts ........................................ 90
Adding .......................................................182 Deleting users ............................................... 92
Deleting......................................................183 Editing communities....................................... 91
Editing ........................................................182 Editing trap hosts........................................... 90
Overview....................................................177 Editing users.................................................. 92
Predefined ..................................................177 Restricting access ........................................184
Roles pod ......................................................... 46 Setting up ..................................................... 89
Rotate.............................................................139 Spot color.......................................................110
Rotation degrees.............................................139 Spot color matching........................................152
Staple/Bind....................................................145
227
Stapled booklet, creating and printing .............. 69 Restoring.....................................................173
Stapling ............................................................ 69 Traces
Stored Jobs pod Archived .....................................................195
Column titles ................................................. 31 Configuring.................................................194
Description.................................................... 30 Description..................................................193
Job properties............................................... 31 E-mailing.....................................................195
Storing a Job ..................................................137 Saving ........................................................194
stringReplace filter............................................. 42 Starting.......................................................194
Subset Tool .....................................................165 Traces pod........................................................ 48
Subsets ..................................................165–166 Trademarks......................................................... 4
Substitute Tool .................................................164 Trap hosts
Substitutes.......................................................164 Adding ......................................................... 89
Supported weights..........................................204 Deleting........................................................ 90
Switching from Manual Paper to Paper Catalog Editing .......................................................... 90
.....................................................................142 Tray Information pod ........................................ 61
Symbols.............................................................. 3 Trim ................................................................147
T Trim Size.........................................................142
Tab Tool ................................................166–167 Trim Size Settings............................................142
Tabs................................................................166 troubleshooting topics .....................................193
Tabs, inserting................................................... 67 Typefaces ........................................................... 3
Test charts.......................................................172 U
Text alignment.................................................167 User interface
Text direction ..................................................167 Display language
Text quality .....................................................156 Current user .............................................. 74
Text/Line Art quality........................................156 Local......................................................... 74
Time Remote ..................................................... 74
Display ......................................................... 33 Enabling remote............................................ 92
Setting Icon size ....................................................... 75
Automatically............................................ 84 Inline help..................................................... 75
Manually.................................................. 83 Logging in..................................................... 73
Tone curves Properties for Job dialog ............................... 48
Adding .......................................................114 Scroll controls ............................................... 50
Changing for jobs.......................................128 Shortcut buttons ............................................ 77
Deleting......................................................115 Submitting jobs from....................................118
Editing ........................................................115 Text size........................................................ 75
Overview....................................................113 View controls ................................................ 52
Selecting.....................................................114 User Tools/Adjustment hub............................... 63
Tone Curves pod .............................................. 40 Users
Toner pod......................................................... 33 Access levels...............................................177
Tools and Logs pod .......................................... 47 Adding .......................................................181
TotalFlow Print Server Deleting......................................................182
Backing up .................................................173 Editing ........................................................181
228
Overview....................................................177
Predefined ..................................................177
Users pod ......................................................... 46
Users, SNMP
Adding ......................................................... 91
Deleting........................................................ 92
Editing .......................................................... 92
Using the Exception Pages Tools .....................162
V
View controls .................................................... 52
Virtual printers
Adding ......................................................... 85
Copying ....................................................... 85
Defaults for job properties............................. 86
Deleting........................................................ 86
Description.................................................... 85
Editing .......................................................... 85
Overrides for job properties.......................... 86
Prinect.........................................................121
Virtual Printers pod............................................ 43
W
Watermark .....................................................159
Watermark Settings.........................................159
White lines around characters.........................156
White Toner Properties....................................158
WINS user IDs................................................183
229
Copyright © 2015, 2016 Ricoh Company, Ltd. All rights reserved.
RICOH COMPANY, LTD.
8-13-1, Ginza, Chuo-ku, Tokyo 104-8222, Japan
http://www.ricoh.com
TotalFlow Print Server

Operating Instructions
EN US EN GB EN AU 6/2016 M507–7502

Operating Instructions: Totalflow Print Server

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TotalFlow Print Server

Operating Instructions Introduction

Trying Out TotalFlow Print Server Using Sample Files

Working with the Console

Working with Jobs

For information not in this

Guides for TotalFlow Print Server

The following guides are available for TotalFlow Print Server:

Reading the PDF Manuals on the CD-ROM

How to Use the Field Help

Symbols Used in the Manuals

Copyrights for Software

Guides for TotalFlow Print Server ........................................................................................................ 1

Product Overview ................................................................................................................................ 15

Creating and Printing a Ring-Bound Book............................................................................................. 67

Logging Into and Out of TotalFlow Print Server..................................................................................... 73

Viewing and Updating TotalFlow Print Server Settings .......................................................................... 83

Checking Printer Status.......................................................................................................................169

Changing Your Password...................................................................................................................177

AFP/IPDS Support .............................................................................................................................187

Responding to Messages ...................................................................................................................193

Fonts Shipped with TotalFlow Print Server...........................................................................................197

Input Data Streams

TotalFlow Print Server supports these input data streams:

Job Submission Methods

Printer FTP JMF AppleTalk Console LPR Hot

No Virtual printer Yes

Default virtual Specified

Printer Printer Job is

TotalFlow Print Server supports the following color functions:

Icons Used in the Console

Edit View combination

Download, receive, list, install or view

Print test master

Open the Interactive Printer

Close the Interactive Printer

Print a sample page

Stop the printer

Start the printer

Remove from list

Move up in the list

Move down in the list

Move to the beginning of the document

Move one page back

Move one page forward

Move to the end of the document

Printer Control Bar

The printer control bar includes three areas:

Icon State and Description

• The ([[S t a r t ] ) button on the Control Bar has been selected.

Icon State and Description

The printer has been stopped.

Fig ure 3. J ob S ta tus W ind ow

The printer control bar also includes these buttons:

Fig ure 4. Interac tiv e P rinter

The interactive printer contains large versions of these pods:

Table 2. Button s U se d to Ope n an d Close th e I n te ra c tive P rin te r

Operations Hub and Jobs Hub

Job Preview Default Default