Labhya OST
Labhya OST
Labhya OST
AT
TOYOTA TSUSHO INDIA PVT.LTD
A Report submitted in partial fulfillment of the requirements for the degree of
Master of Business Administration
By
LABHYA M
246145236
Under the Guidance of
RAMANATH H R
MBA PRAGRAMME
SCHOOL OF BUSINESS AND MANAGEMENT
CHRIST (DEEMED TO BE UNIVERSITY), BANGALORE
JUNE2024
Declaration
I also declare that this Organization Structure Training report has not been submitted
for the award of any Degree, Diploma, Associate ship, Fellowship or any other title, in
CHRIST (Deemed to be University) or in any other university.
This is to certify that the Organization Structure Training report submitted by Vijetha M
Swamy is a record of work done by him during the year 2024 under my guidance and
supervision in partial fulfillment of the requirements of Master of Business Administration
degree..
MBA Programme
School of Business and Management
CHRIST (Deemed to be University)
Bangalore
Acknowledgement
I am indebted to all the people who helped me accomplish this Organisation Structure
Training successfully.
First, I thank the Vice Chancellor Dr. Fr. Abraham VM, CHRIST (Deemed to be
University), Bangalore, for giving me the opportunity to do my project.
I thank Dr. Jain Mathew, Dean, Dr. Georgy Kurien, Associate Dean (Main Campus),
Dr. Jeevananda S, Associate Dean (Kengeri Campus), Prof.Sirish V, Head (Main Campus),
Prof. Krishna MC, Head (Kengeri Campus), of MBA programme, School of Business and
Management, CHRIST (Deemed to be University), Bangalore, for their kind support.
I thank Prof. Sitaram for his support and guidance during my training. I remember
him with much gratitude for his patience and motivation, but for which I could not have
submitted this work.
I thank my parents for their blessings and constant support, without which this
training would not have seen the light of day.
Labhya M
246146631
CHAPTER PAGE
NUMBER TABLE OF CONTENTS NO.
1 INTRODUCTION TO ORGANISATION 1-8
2 ORGANISATION STRUCTURE 9-10
3 FUCTIONAL DEPARTMENT 11-14
4 ACCOUNTING POLICIES AND 15-20
PROCEEDURES
5 SWOT ANALYSIS 21-22
6 KEY RESULTING AREA 23-25
7 26-28
FINDINGS, RECOMMENDATION, AND
LEARNING OUTCOMES
8 29-30
CONCLUSION
CHAPTER 1:
INTRODUCTION TO ORGANISATION
1
The automotive industry comprises a wide range of companies and
organizations involved in the design, development, manufacturing, marketing,
selling, repairing, and modification of motor vehicles. It is one of the world's
largest industries by revenue. The automotive industry in India is the world's
fourth-largest by production and valuation as per 2022 statistics. As of 2023,
India is the 3rd largest automobile market in the world in terms of sales.
As of April 2022, India's auto industry is worth more than US$100 billion and
accounts for 8% of the country's total exports and 7.1% of India's GDP.
According to the 2021 National Family Health Survey, barely 8% of Indian
households own an automobile. According to government statistics, India has
barely 22 automobiles per 1,000 people.
About TOYOTA INDUSTRIES:
Toyota Industries Corporation is a Japanese machine maker. Originally, and still
actively (as of 2023), a manufacturer of automatic looms, it is the company
from which Toyota Motor Corporation developed. It is the world's largest
manufacturer of forklift trucks measured by revenues.
The company was founded on 18 November 1926 as Toyoda Automatic Loom
Works, Ltd. by Sakichi Toyoda, the inventor of a series of manual and machine-
powered looms. The most significant of these was the 1924 Toyoda Automatic
Loom, Type G, a completely automatic high-speed loom featuring the ability to
change shuttles without stopping and dozens of other innovations.
In 1944, Toyota Industries’ Obu plant, which produces castings, began
operations. Five years later, the Toyota Industries stock was listed on the Tokyo,
Osaka, and Nagoya Stock Exchanges. One year later the Kyowa plant began to
assemble automobiles and produce engines. In 1956 Toyota unveiled the Model
LA 1-ton lift truck, this was the company's first lift truck model. In 1957, Toyota
Industries began producing D-type diesel engines. That same year, it launched
the Model LAT .85-ton towing tractor. In the final year of the decade, Toyota
Industries began producing the P-type gasoline engine. That same year, the
company began producing the shovel loader and three-cylinder crank shaft type
compressor. That same year, Toyota Industries' Development Laboratories and
Toyota Central Research were established with funds from ten Toyota group
companies. One year later, in 1974, production began on car air-conditioning
compressors.
Toyota industries have many divisions around global wide which includes
Toyota Kirloskar Motors, Toyota Kirloskar autoparts, Toyota Tsusho India
pvt.ltd.
2
TOYOTA TSUSHO INDIA Pvt.Ltd.
Toyota Tsusho India Private Limited was established in 1999 as a joint venture
unit of Toyota Tsusho Corporation, Japan and KSL. At present, TTIPL hosts its
business operations at New Delhi, Manesar, Ahmedabad, Visakhapatnam,
Mumbai, Pune, Bengaluru and Chennai, with its headquarters in Bangalore,
Karnataka. We have set up our operations in Bangalore to implement Global
Toyota’s Plan project. TTIPL acts as a steel processing and integrated Logistics
service provider besides dealing with various materials with regards to import
and export for TKM and its Parts suppliers.
TTIPL believes and follows the core principles of conducting business activities
as per Toyota Tsusho Corporation 3 business fields- Mobility- A business field
that works towards building a convenient society for all. Life & Community- A
business field that contributes to a comfortable & healthy society through
services like insurance, healthcare and IT services and Resource &
Environment-A business field that contributes to a sustainable society through
services like Energy & Project, Rare Earth Products and Recycling.
Toyota Tsusho began exports of Toyota cars in 1964, starting with exports to the
Dominican Republic. By the 1980s it had expanded its business to include
overseas production for the Toyota Group, and had established a second head
office in Tokyo.
Toyota Tsusho merged with Kasho Company, Ltd. in 2000. Kasho was a trading
company focused on the Southeast Asia markets and dealt in rubber, paper,
food, chemicals and general merchandise.
3
History and Future:
History:
2017 2020
ANTT-TWB 1
TTSS-G Operation
Establishment
Future:
2025 2026
ANTT-TWB 2 TTSS-B Expantion
Expantion BL/SE
4
Mr. Nobuaki Yahiro
Managing Director at Toyota Tsusho
India Pvt Ltd, Member of the Board
of Mirra And Mirra Industries Pvt
Ltd, Toyotsu Rare Earths India Pvt
Ltd, Toyota Material Handling India
Pvt Ltd, Toyotsu Ambika
Automotive Safety Components
India Pvt Ltd, TT Recycling
Management India Pvt Ltd, Maruti
Suzuki Toyotsu India Pvt Ltd &
Japanese Chamber Of Commerce
And Industry Bangalore
5
Mission:
To be a trusted and value generating company that acts as a bridge between
Customers and Suppliers Devote all the resources to develop innovative ideas to
create superior products and services to Customers, there by contributing
towards Environment, Society and Economy Globally .Strive to build a
Reliable, Competitive and Sustainable business for the betterment of our
Employees and Stakeholders.
Vision:
To become No.1 value generating company in Steel processing and supply
chain management and ensure ultimate customer satisfaction.
Core Values:
6
OBJECTIVES:
3. Social Responsibility:
The Toyota Tsusho Group recognizes that from the perspective of
corporate ethics, the safety and health of employees represents the
foundation of all its business activities as a company. With this in mind,
we undertake safety and health-related activities that are intricately
woven into our business activities to ensure a safe and comfortable
working environment for our employees.
4. Crisis Management:
Toyota Tsusho undertakes various initiatives aimed at protecting the
health and safety of employees and their families in Japan and overseas.
Toyota Tsusho has established a structure enabling rapid response to
emergency situations by setting up a crisis management headquarters to
respond to contingencies as well as by forming affiliations with
emergency medical service companies.
5. Environmental responsibility:
Toyota Tsusho aims to eliminate environmental accidents,abnormalities,
complaints and “Hiyari-Hatto” (risk incidents). In the event of an
environmental accident, we have established a system to report the
emergency within 24 hours.
7
Products Manufactured:
8
CHAPTER 2:
ORGANISATION STRUCTURE
9
Sales and SCM
Product control
Production
BRANCH HEAD
Quality control
Maintanence
MD
Company
Secratory
Finance and
Accounts
CORPORATE HEAD
HR and Admin
IT
10
CHAPTER 3:
FUCTIONAL DEPARTMENTS
11
In TTIPL they manufacture spare parts which is used in manufacturing of cars.
They convert raw materials into semi-finished goods which becomes a raw
material in manufacturing of cars which is the companies final product.
While converting these raw materials into finished goods the company has
various departments which look after the finance, production, sales, dispatch,
accounting, quality check and safety of both workers and goods.
I. Finance Department:
This department includes managing of budgeting, insurance, mortgage,
planning, saving, retirement planning and it also oversees the incomes and
expenses of the company.
TTIPL follows equity financing and dept financing, the main advantage of
equity financing is that there is no obligation to repay the money acquired
through it.
II. Accounting Department:
They record all the incomes and expenses that is occurred in time of buying the
raw materials, salary to all the employees and workers, bonus, renumerations,
and maintenance of the plant.
The system software that is used for recording all the transactions is SAPB1,
SCAMS and RPA. Accounting procedures that’s used in TTIPL is to ensure that
the financial statements confirm GAAP [Generally Accepted Accounting
Principles] and bank statements.
III. HR and Admin:
This department's social issues affecting the employees are a priority. They take
care of hiring and employee well-being. This department keeps records of
employee attendance and absences deal with labour difficulties, both social and
workplace compliance, and orientation for new employees.
In TTIPL, HR mostly concentrate on recruitment of the employees, deciding the
payroll and looking after the welfare of the employees.
Regular admin activities to manage the labours
Direct-salary and bonus
Indirect-regular heath checkups, family get togethers
12
Human Resource Development (HRD): It includes providing health and
accident insurance to the workers, free transport facility, subsidy for food etc.
they also provide regular health checkups, annual family get together and
annual training outside banglore.
Duties of Admin:
a. Promotion policy: The company follows a scoring policy where the
employees with minimum points will be eligible for the promotion which
is held once in three years.
b. Training: The company provides on-the-job training, external training and
training in Japan for their employees on the basis of skill map which they
monitor regularly.
c. Manpower planning: The admin decides the number of workers and
number of shifts which is required for the production which depends on
the order of the customers.
IV. Information Technology:
The role of IT in manufacturing companies plays a significant role in the entire
production process, it includes automation of processes, supply chain
management, quality control, data analysis, and maintenance and repair.
Hardware Software
Management
Management
Enterprise
Servers resource
planning
Networking SCAMS
Laptop/
RPA
DEstop
13
V. Production and maintainance:
Poduction department includes cost minimization, production planning,
optimization of resource usage, ensuring an efficient schedule, and choosing
design and product. Moreover, it aims to deliver the right output levels and
produce within timelines.In TTIPL they produce steel sheets from the primary
raw material Steel coils then these sheets are converted into finished goods i.e
Blanks which is used as the outer layer of the cars.
VI. Quality Check Department:
Quality control involves testing units and determining if they are within the
specifications for the final product. The purpose of the testing is to determine
any need for corrective actions in the manufacturing process.
VII. Safety Department:
Safety department is responsible for monitoring, analysing and evaluating
different work hazards (physical, chemical, electrical, civil and or mechanical
so on) at workplace and also modifying safety rules and procedures to fit the
international standards.
It also includes maintenance of machines, regular checking on the insurance and
depreciation of machines in case of any repair or replacement.
14
CHAPTER 4:
ACCOUNTING POLICIES AND
PROCEEDURES
15
Accounting policies:
I. Revenue and sales:
The core principle of Revenue recognition states that an entity should
recognize revenue when it has been earned, that is when it is realized or
realizable and when goods are transferred to buyer or services are
rendered but not when the related cash is received. This is accrual basis of
accounting.
Revenue recognised in TTS
Sale of manufacturing goods
Sale of traded goods
Commission income
Warehousing and manpower services
Rental income
Scrap sales
In TTS for inventory management and movement SCAMS (Steel Centre
Application Management System) is used. Automatically Inventory
movement, Issues and Receipt of Inventory data will flow from SCAMS
to SAP B1accounting system on real time basis by automatic interface
between two systems. SAP B1 is used for issue of all types Sales Invoice
including Inventory trading.
So once Invoice is generated for recording sale entry, no separate manual
entry is required in SAP B1 accounting system, as automatically
accounting journal will be posted in SAP B1 system.
II. Provisions:
As mentioned in revenue area, there should be matching concept of
booking of revenues and costs in the same period. By any chance invoice
is not booked in system for any reason, provision is to be created at end
of the month. The same provision will be reversed immediately at the
beginning of next month. This process will continue until the original
bills is booked.
Provisions provided by TTSS are:
Income provision
Reimbursements for expenses incurred
Expenses provisions
Reimbursement to customers for expenses incurred
16
III. Cost of sales/purchases:
For any Revenue booked, related cost to be booked at the same period of time,
this principle is called Matching principle. For every sale of traded goods or
manufactured goods related cost must be booked.
Trading process:
Material Recieved
gguguivyuyyyguuk
17
Payroll journals which is booked every month captures monthly payroll
costs of the employees, Statutory deductions from salary such as
employees contributions to various funds, employee income tax liability,
employee advances and employee expenses and other recoveries. Human
Resources department is sole responsible for the monthly head count
reconciliation and also for monthly payroll cost reconciliation and also
for the complete validity of the transaction
V. Depreciation:
Monthly deprecation amounts are calculated and recorded at the net value
of the assets.
Depreciation which is direct in nature is booked to COGS (Cost of goods
sold) and depreciation which is Indirect in nature is to be booked under
SGA.
Depreciation of direct in nature means those assets depreciation which are
used in manufacturing facility. Rest other assets depreciation is Indirect in
nature.
18
Age of Accounts Receivables Rate of Provisions for Doubtful Debts
19
VII. Provision for Obsolete Inventory:
Company can design its own rules for creation of inventory provision for
its obsolescence.
The quarterly provision is to be created for inventory obsolescence and
such provision will be reversed during end of next quarter when new
provision is created.
The rates of Provision:
Age of Inventory Rate of Allowance
Above 1 year 50%
Above 2 years 75%
Above 3 years 100%
account as other income or they can also be deducted from the respective
expenditures in profit & loss statement.
VIII. Treatment of difference in Inventory on physical verification:
Inventory physical verification is done half yearly September & March of
every year. When any difference in Inventory is noticed between books
stock and physical stock, reconciliation is to be prepared to know the
reason for the differences and the same to be approved by respective
authorities based on the companies FDIM table and necessary accounting
treatment should be provided after approvals.
20
X. Accounting for Government Grants:
As required under IND-AS for revenue related grants accounting has to
follow Income approach. Grants received are credited to profit & loss
account as other income or they can also be deducted from the respective
expenditures in profit & loss statement.
21
CHAPTER 5
SWOT ANALYSIS
22
SWOT is an acronym for Strength, Weakness, Opportunities, and Threats.
While strengths and weaknesses are viewed as internal factors, opportunities
and threats are considered external to the organization. This approach involves
matching an organization's internal capabilities with the opportunities and
threats emerging in the environment.
STRENGTHS
1. Clean and eco-friendly environment
2. Free cab, nutritious -clean-and tasty food to employees and workers.
3. Good working environment
4. Safety is first priority.
WEAKNESS
1. Daily wages of workers are comparatively low
2. Men - women ratio is less
3. Most of the supervisors are from Japan
4. It will long time to complete the production as there is many procedures.
OPPORTUNITIES
1. Expansion of business in different states
2. World-wide customers
3. Fresh and innovative employees
4. Raising demand for the employment.
THREATS
1. Growth of more automobiles has led to increase in competition
2. Raising labour costs
3. Increase in cost of Transportation of raw materials from one place
to another
23
CHAPTER 6
KEY RESULTING AREAS
24
Previous Year (2023-24):
25
Revenue, Profits and Total Assets form past three years:
26
CHAPTER 7
FINDINGS, RECOMMENDATIONS, AND
LEARNING OUTCOME
27
FINDINGS:
i. The quality department has been checked and verified by the ISI (Indian
Standard Institute) mark.
ii. The company will manufacture all the raw materials that is required to
build a car.
iii. The company has skilled and well trained workers.
iv. The proportion of male in the organization is more than females.
RECOMMENDATIONS
More emergency units.
Speed up production.
Create friendly environment to work.
28
LEARNING OUTCOME:
The organization structure training gave me immense knowledge about the
functioning and operations of a manufacturing company. Apart from the
operations, I also learned the importance of each department in an organization.
Through this organization structure training, I also learned how to organize
myself by being punctual and managing time. It was a great opportunity to learn
about how managers make many decisions on a day-to-day basis and how this
impacts the organization overall. Interviewing and interacting with several
employees among different departments was indeed a great experience. This
study motivated me to become more independent with my work and strive
towards my goal. I would sincerely like to thank my mentor for guiding me
throughout the journey.
29
CHAPTER 8
CONCLUTION
30
The OST program in TTIPL was a good opportunity for me to learn the various
aspects of the department practically. The day to day functions of various
departments were carried perfectly and efficiently.
During the training period the staff of the various departments in the company
helped me a lot to know the duties performed by them and as well as the do’s
and dont’s of all functions in the manufacturing unit. The manager also helped
me in improving my planning skills, co-ordinating with team members and time
management. Overall, this training period was very useful for my MBA
program.
Finally, I have learnt a lot during my internship and gathered real life experience
while working with TTIPL.
As I conclude, this internship, I am glad and grateful for the guidance and
mentorship I received from the experienced professionals in all the fields. This
experience has solidified my passion for finance and other departments.
Overall, my OST as an MBA student has been a pivotal step in my career
journey. I am excited about the prospect of applying the knowledge and skills, I
have gained to contribute meaningfully in my MBA journey. I am confident that
this experience has laid a strong foundation for my future success as a MBA
graduate.
Finally, I have learnt a lot during my project and gathered a life time experience
while working with TTIPL.
31