PROJECT

ON

LIBRARY

MANAGEMENT
 Title of the page
NAME – SNEHA VERMA

COURSE – DATA ANALYTICS

PROJECT – LIBRARY MANAGEMENT

SUBMITTED TO – DR. DUTTA SIR

INSTITUTE - YMCA
 ACKNOWLEDGMENT
I WOULD LIKE TO EXPRESS MY GRATITUDE TO ALL THOSE WHO
HELPED ME COPLETE THIS PROJECT SUCCESSFULLY.

FIRST AND FOREMOST, I WOULD LIKE TO THANK MY

CLASSTEACHER, DR. DUTTA SIR FOR THEIR COSTANT SUPPORT,
VALUEABLE GUIDANCE AND ENCOURAGEMENT THROUGHOUT
THE PROCESS.

I WOULD ALSO LIKE TO EXTEND MY THANKS TO OUR INSTITUTE,

(YMCA), FOR PROVIDING ALL THE NECESSARY FACILITIES
REQUIRED FOR THIS PROJECT.

FINALLY, I WOULD LIKE TO THANK MY FAMILY WHO

MOTIVATED ME ND BOOSTED MY MORALE WHEN I WAS
STRESSED.
 CERTIFICATE OF
ORIGINALITY
THIS IS TO CERTIFY THAT THE PROJECT TITLES “LIBRARY
MANAGEMENT”IS ORIGINAL WORK OF THE STUDENT AND IS
BEING SUBMITTED IN PARTIAL FULFILMENT FOR THE AWARD.

SNEHA VERMA
 INDEX
 TITLE OF THE PAGE
 ACKNOWLEDGMENT
 CERTIFICATE OF ORIGINALITY
 TABLE OF CONTANTS
 INTRODUCTION
 ER DIGRAM
 USE CASE DIGRAM
 DESIGN VIEW OF TABLE
 DATA SHEET OF THE TABLE
 QUERY DESIGN
 FORM
 REPORTS
 SCOPE OF THE PROJECT
 ER DIAGRAM
MEM

P M CODE. TEXT
M NAME. TEXT
M FNAME. TEXT
GENDER TEXT
DOB DATE/TIME
ADDR. TEXT
MOB NO. NUMBER

BOOK

P B CODE TEXT
B NAME TEXT
BPUBLISHER TEXT
BAUTHOR TEXT
BPRICE TEXT

TRAN

P TRAN NO. NUMBER

M CODE. TEXT
B CODE. TEXT
ISSUE DATE DATE/TIME
R DATE. DATE/TIME
FINE NUMBER
 INTRODUCTION
When managing libraries within a system like MS
Access, the term "libraries management system"
typically refers to the approach or tools used to
handle, organize, and utilize libraries of code and
resources effectively. While MS Access itself does
not have a dedicated "libraries management
system," you can implement best practices and
strategies to manage your code libraries and
resources efficiently.

Here’s a structured approach to managing libraries

in the context of an MS Access database:

1. Organizing and Structuring

Libraries

1.1. Modular Design

Create Separate Modules: Divide your code

into separate modules based on functionality. For
example, create one module for data access
functions, another for user interface operations, and
another for business logic.

Use Class Modules: Define custom classes for

complex data structures and operations. This helps
in encapsulating related properties and methods,
making your code more organized and reusable.

1.2. Naming Conventions

Consistent Naming: Use clear and consistent

naming conventions for your modules, functions, and
classes. This improves readability and
maintainability.

Descriptive Names: Choose names that

describe the purpose of the module or function, such
as `DataAccessModule`, `UserFormHandler`, or
`Invoice Processing`.

2. Adding and Managing

References

2.1. Adding References

Open VBA Editor: Press `ALT + F11` in MS
Access to open the Visual Basic for Applications
editor.

Manage References: Go to "Tools" >

"References" to add or remove references to
external libraries, such as DAO, ADO, or custom
libraries.

2.2. Updating and Troubleshooting

References

Check for Missing References: Regularly

check the "References" dialog for any missing or
broken references, especially if libraries or
components are updated or removed.

Resolve Reference Issues: Update or

correct references as needed to ensure that all
external libraries are accessible.

3. Using and Managing

Custom Libraries
3.1. Creating Custom Libraries

VBA Modules: Create new modules in the VBA

editor to define reusable functions and procedures.
For example, a module for common string
manipulation functions.

Class Modules: Create class modules to

define custom objects with specific properties and
methods. For example, a `Customer` class with
properties like `Name`, `Address`, and methods like
`Calculate Discount`.

3.2. Reusing Code

Call Functions: Use the functions and

procedures defined in your modules across different
parts of your Access application. For example, call a
common validation function in multiple forms.

Instantiate Classes: Create instances of

your custom classes to use their methods and
properties throughout your application.
4. Documentation and
Maintenance

4.1. Documenting Code

Comments: Include comments within your

code to explain the purpose and functionality of your
functions, procedures, and classes.

Documentation: Maintain external

documentation or a developer guide that describes
the structure, purpose, and usage of your libraries.

4.2. Version Control

Track Changes: Use version control systems

(such as Git) to track changes in your code and
manage different versions of your libraries.

Backup Regularly: Regularly back up your

Access database and associated code libraries to
prevent data loss.
 5. Integration and
Automation

5.1. Integration with Other Applications

OLE Automation: Use OLE Automation to

integrate Access with other Microsoft Office
applications, such as automating Excel reports or
Word documents.

External Libraries: Incorporate external

libraries and APIs to extend the functionality of your
Access database.

5.2. Automating Tasks

VBA Automation: Write VBA code to automate

repetitive tasks, such as data imports, report
generation, or user notifications.

Objective of the Project:

The objective of the Library Management System

(LMS) project is to design and implement an

efficient and user-friendly system that automates

the various tasks associated with managing a

library.

The primary goals of the project include:

1. Efficient Book Management: Streamlining

the process of book acquisition, cataloguing, and

tracking to ensure an organized and easily

accessible collection.

2. User-Friendly Interface: Developing an

intuitive and user-friendly interface for library

staff and patrons to facilitate easy navigation,

quick retrieval of information, and seamless

interaction with the system.

3. Automation of Processes: Automating

routine library tasks such as book check-in and

check-out, reservation management, and overdue

 notifications to improve operational efficiency and

reduce manual workload.

4. Inventory Management: Implementing a

robust inventory management system to monitor

stock levels, identify popular titles, and facilitate

timely reordering of books to maintain a well-

stocked library.

5. Enhanced Search and

Retrieval: Implementing an advanced search

mechanism to allow users to quickly locate

books, authors, or genres, promoting a more

efficient and enjoyable library experience.

6. User Account Management: Providing

features for patrons to create accounts, track

their borrowing history, and manage personal

preferences, fostering a personalized and user-

centric library experience.

7. Reporting and Analytics: Incorporating

reporting tools to generate insights into library
 usage, popular genres, and circulation trends,

enabling informed decision-making for library

administrators.

8. Security and Access

Control: Implementing robust security measures

to protect sensitive library data and incorporating

access controls to ensure that only authorized

personnel have access to specific functionalities.

9. Integration with Other Systems: Offering

the flexibility for integration with other academic

or administrative systems to create a cohesive

and interconnected information ecosystem within

the institution.

10. Scalability: Designing the system to be

scalable, allowing for easy expansion and

adaptation to the evolving needs of the library as

it grows over time.

By achieving these objectives, the Library

Management System project aims to enhance the

overall efficiency, accessibility, and user

satisfaction of the library services, ultimately

contributing to an enriched learning and research

environment within the institution.

Summary
Effectively managing libraries within an MS Access
database involves a combination of good design
practices, organized code structure, efficient
reference management, and thorough
documentation. By following these practices, you
can enhance the maintainability, scalability, and
functionality of your Access applications.
 DESIGN

VIEW OF

THE TABLE
MEM DESGIN VIEW
DESGIN VIEW OF BOOK TABLE

DESGIN VIEW OF TRAN. TABLE

DATA
SHEET
OF
TABLE
TABLE OF MEM.
TABLE OF BOOK
TABLE OF TRAN.
QUERY
OF
DESIGNS
QUERY DESIGN OF BOOK TABLE
QUERY DESIGN OF MEM. TABLE
QUERY DESIGN OF TRAN. TABLE
FORMS
FORMS OF BOOKS TABLE
FORMS OF MEM. TABLE
FORMS OF TRAN.TABLE
REPORTS OF BOOKS TABLE
REPORTS OF MEM.TABLE
REPORTS OF TRAN. TABLE
Scope of

the

Project
It may help collecting perfect
management in details. In a very short
time the collection will be obvious simple
and sensible. it will help a person to know
the management of passed year perfectly
and vividly. it also helps in current all
works relative to library management
system project. It will reduce the cost of
collecting the management and collection
procedure will go on smoothly.

The scope of the project of library

management system typically covers the
following aspects:

1. Functional Scope:
 Book Management: The system
should cover tasks related to book
 acquisition, cataloguing, and
organization within the library.
 User Management: Creating and
managing user accounts, handling
patron information, and providing
authentication for library services.
 Circulation
Management: Automating the
process of book check-in, check-out,
and reservation to streamline
circulation activities.
 Search and Retrieval: Implementing a
robust search mechanism for users to
quickly locate books, authors, and
other library resources.
 Reporting and Analytics: Generating
reports on library usage, circulation
 trends, and popular genres to aid
decision-making.
 Security and Access Control: Ensuring
the security of sensitive data and
implementing access controls to
manage user privileges.

2. Non-Functional
Scope:
 Usability: Ensuring a user-friendly

interface that promotes ease of

navigation and a positive user
experience for both library staff and
patrons.

 Scalability: Designing the system

to accommodate growth in the

 library’s collection and user base over
time.

 Performance: Meeting
performance standards to ensure timely
response and efficient processing of
library transactions.

 Reliability: Building a reliable

system that minimizes downtime and

ensures the continuous availability of
library services.

 Security: Incorporating robust

security measures to protect against

unauthorized access, data breaches,
and other security threats.
ER Model of
Library
Management
System
Project
An Entity-Relationship Diagram (ERD) for a

Library Management System (LMS) models the

entities and their relationships within the system.
Below is a simplified ERD for a Library Management
System. In Synopsys we make a rough ER Diagram to
give an idea about the working of the project.
Let’s Draw an ER Model of Library Management
System Project:

ER Model of Library Management System

Project

Entities:
Book: Attributes: ISBN (Primary Key),
Title, Author, Genre, Published Year,
Copies Available, etc.
 Readers: Attributes: User ID (Primary
Key), Name, Email, Address, Phone
Number, etc.
 Staff: Attributes: Staff ID (Primary Key),
Name, etc.
 Authentication System: Attributes: Login
ID (Primary Key) and Password
 Publisher: Attributes: Publisher ID
(Primary Key), Year of Publication, Name,
etc.
 Reports: Attributes: Reg No (Primary
Key), User ID, Book No, Issue/Return

Relationships:
1. Borrow (Association between Readers
and Book):
 A Reader can borrow multiple books.
 A Book can be borrowed by multiple
Readers.
 Attributes: Borrow Date, Return Date
2. Manage (Association between Staff
and Book):
 A Staff member manages the catalogue,
which includes adding, updating, or
removing books.
 A Book is managed by a Staff member.

 Attributes: Management Date,

Operation Type (Add/Update/Remove)

3. Issue (Association between Staff
and Readers):
 A Staff member issues library cards to
Readers.
 A Reader can have only one Staff member
issuing their card.
 Attributes: Issue Date, Expiry Date
4. Authenticate (Association between
Authentication System and
Staff/Readers):
 The Authentication System authenticates
Staff and Readers during the login
process.
 Attributes: Last Login Date, Login
Attempts
5. Publisher (Association between
Book and Publisher):
 A Book is published by a Publisher.
  A Publisher can have multiple books.
 Attributes: Publication Date
6. Manages (Association Between
Staff and Report):
 A Report is generated for transactions
involving Readers and Books.

 Attributes: Generation Date, Report

Type (Issue/Return)

Data Flow
Diagram of
Library
Management
 System
Project
Data Flow Diagram (DFD) serves as a
visual representation of the flow of
information within the system. This diagram
illustrates how data, such as book
information, user details, and transaction
records, moves between various
components of the LMS.
 Processes, represented by circles or ovals,
Depict activities such as book issuance,
returns, and cataloguing.
 Data stores, depicted by rectangles,
represent where information is stored,
including databases housing book records.
 Data flows, indicated by arrows, showcase
how data moves between processes, data
stores, and external entities like library
patrons.
The DFD provides a concise yet
comprehensive overview of the LMS’s data
flow and interactions, aiding in the analysis,
design, and communication of the system’s
functional aspects.

Data Flow Diagram of Library Management

System Project

Use Case Diagram of Library

Management System Project:
Use case diagram referred as a Behaviour
model or diagram. It simply describes and
displays the relation or interaction between
the users or customers and providers of
application service or the system. It
describes different actions that a system
performs in collaboration to achieve
something with one or more users of the
system. Use case diagram is used a lot
nowadays to manage the system.

Here is a Use Case

Diagram for Library
Management System
Project :
Use Case Diagram for
Library Management
System Project