Microsoft Word Expert 2019/Office 365

Student Study Guide

 Microsoft Word Expert 2019/Office 365
Student Study Guide

Microsoft License Terms

This courseware is the copyrighted work of Microsoft and/or its suppliers, and is licensed, not sold, to you.
Microsoft grants you a license to use this courseware, but only in accordance with the “Guidelines” below.
Except as expressly provided for herein, you may not copy, adapt, modify, prepare derivative works of,
distribute, publicly display, sell or use this courseware, in whole or in part, for any commercial purpose
without the express prior written consent of Microsoft Corporation.
This courseware is provided to you “as-is.” Microsoft makes no warranties as to this courseware, express
or implied. MICROSOFT CORPORATION HEREBY DISCLAIMS ALL WARRANTIES AND CONDITIONS WITH
REGARD TO THE SOFTWARE, INCLUDING ALL WARRANTIES AND CONDITIONS OF MERCHANTABILITY,
WHETHER EXPRESS, IMPLIED OR STATUTORY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-
INFRINGEMENT. Microsoft may change or alter the information in this courseware, including URL and
other Internet Web site references, without notice to you.
Examples depicted herein are provided for illustration purposes only and are fictitious. No real association
or connection is intended or should be inferred.
This courseware does not provide you with any legal rights to any intellectual property in or to any
Microsoft products.
The Microsoft Terms of Use are incorporated herein by reference.
Guidelines
This courseware is only for use by instructors and only to teach a class for current Microsoft Imagine
Academy program members. If you are not an instructor, you are not permitted to use this courseware.
The following terms apply to your use of this courseware:
• You may distribute this courseware only to those students enrolled in your class using the
courseware, or publish this courseware on a secured website that is restricted to students enrolled
in that class, provided that if you distribute this courseware:
• you will not grant any rights to copy, adapt, modify, prepare derivative works of,
distribute, publicly display or sell this courseware;
• you may not distribute this courseware under terms that would permit commercial use, or
under terms that purport to require that this courseware, in whole or in part, be
sublicensed to others or redistributable at no charge; and
• you will maintain and not alter, obscure or remove any copyright or other protective
notices, identifications or branding in or on the courseware.
• If you are using this courseware in Microsoft OneNote format, you may use supplemental
materials in addition to and in conjunction with your classes, provided that you:
• will only use supplemental materials developed by you and not by, or in collaboration
with, any third party;
• clearly differentiate the supplemental materials from the Microsoft content, including this
courseware, by inserting prominent notice on the supplemental materials clearly
indicating to students that they are not Microsoft materials. Such notices must: (i) clearly
identify the supplemental materials, and (ii) not state or imply that Microsoft authored or
endorsed the supplemental materials; and
• warrant and represent that the supplemental materials will not infringe or violate any
intellectual property, proprietary, personal or any other rights of any third party.
© 2020 Microsoft. All rights reserved.
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Table of Contents
Introduction..................................................................................................................................................... 4
Study Guide Features ................................................................................................................................... 4
Strategies for Success .................................................................................................................................. 5
Software Requirements ............................................................................................................................... 6
Additional Information and Resources .................................................................................................. 6
Project 1 ............................................................................................................................................................ 6
Project 2 ............................................................................................................................................................ 9
Project 3 .......................................................................................................................................................... 12
Learning Directory....................................................................................................................................... 16
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Introduction
Welcome to the Microsoft Word Expert 2019 Student Study Guide. This guide prepares
you for Microsoft Office Specialist: Microsoft Word Expert (Word and Word 2019)
certification exam. Preparing for certification is exciting! Employers around the world
recognize Microsoft certifications as premier technical certifications. Certifications give
you a professional edge by providing globally recognized industry endorsed evidence of
skills mastery, demonstrating your abilities and willingness to embrace new
technologies. Gaining these skills and certifying can unlock your potential and
opportunities.

The Student Study Guide includes three 50-minute hands-on projects to help you assess
your readiness for the exam. These scenario-based projects consist of multiple real-
world tasks that map to exam objectives. Each project covers approximately 35 exam
objectives, allowing ample opportunity to gain certification skills through practice and
preparation.

Study Guide Features

The following Study Guide features were designed and structured to support
achievement of the MO-101: Microsoft Word Expert (Word and Word 2019) certification
exam.

Scenario
This Study Guide is based around a single business scenario that unifies all project tasks
and gives you a single focus for applying what you learn. As tasks are completed, you
will build advanced skills with Microsoft Word while navigating common workplace
responsibilities.
The Scenario: Munson’s Pickles and Preserves started as a small farm market focused
on fresh produce. Due to the success of the business, coupled with the family’s passion
for greenery, Munson’s is now considering expanding the business to include a flower
and plant nursery. Envision yourself as a Munson’s Pickles and Preserves Farm employee
tasked with evaluating and researching the potential flower and plant nursery
expansion. Your collected research and data will guide the future development and
expansion of the farm.
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Projects
The Student Study Guide is divided into three different projects. Projects include a set of
up to 22 tasks to be completed within approximately 50 minutes to simulate the
certification exam environment. Based on exam MO-101: Microsoft Word Expert (Word
and Word 2019), each task addresses specific objectives to assess your knowledge of the
application in a real-world context.

Data Files/Media Files

The Project Files folder contains all data and media files. These resources are the starter
and supporting files that you will use to complete the projects.

Learning Directory
The Learning Directory provides a table which includes certification exam objectives,
online resources, step-by-step guidance for practice of skills, along with mapping to the
Study Guide projects and the MSIA Microsoft Word Expert 2019 course. This directory
allows you the ability to focus on specific concepts to improve competency with
Microsoft Word Expert 2019.

Strategies for Success

• Before beginning each task, read the instructions carefully to ensure the task is
performed correctly
• As you move through the project, use the checkbox provided as an
organizational tool to track completion
• If you have difficulty completing a task, utilize the Learning Directory to research
and practice specific concepts until mastery
• If a project task instructs you to enter “specific text,” the text in quotation marks
indicates what you will input into the document. The comma inside the
quotations should not be included.
• Consider completing all three projects to cover each exam objective
• The Learning Directory may only address one or two options for completion, but
there may be multiple ways to complete each project task correctly
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Software Requirements
In preparation of using the Student Study Guide, ensure you have a computer with:
• Office 2019 or Office 365

Additional Information and Resources

• To learn more about Microsoft Office certifications, visit Microsoft Office
Certification
• To view the Certiport Microsoft Office Specialist 365 and 2019 Exam Tutorial, visit
Certiport Exam Tutorial

Project 1
Instructions: In this project there are 21 tasks based on the exam objectives for Exam
MO-101: Microsoft Word Expert (Word and Word 2019). For each exam objective,
complete the task(s) using the supporting files listed below under Resources. After each
task is completed, check the task box to mark as complete.

Note: Refer to the Learning Directory for step-by-step guidance and additional resources,
if needed.

Indicates certification exam objectives that are computer settings

Resources: Download files listed below before beginning tasks

• Project1_datafile.docm in the Project_Files folder
• text.docx in the Project_Files folder
• list.docx in the Project_Files folder

Project 1 Tasks
1.1.5 Enable macros in a document
☐ Open Project1_datafile.docm and Enable macros

1.1.6 Customize the Quick Access toolbar

☐ Add Read Aloud and Spelling & Grammar to the Quick Access Toolbar
 Microsoft Word Expert 2019/Office 365
Student Study Guide

1.1.7 Display hidden ribbon tabs

☐ Display the Developer tab

1.1.8 Change the Normal template default font

☐ Change the Normal template default font to 12pt Arial

2.3.1 Create paragraph and character styles

☐ Create a new paragraph Style named “Munsons” with the font set to “Arial
Nova” 13pt

3.2.2: Create custom font sets

☐ Create a Custom Font set named Munsons with the Heading font Arial Black
and the Body font Arial

1.3.1 Configure editing and display languages

☐ Add an additional editing Language to Word (Example: add Spanish, Filipino,
or Dutch)

Note: Restarting Office is not necessary to complete project

1.3.2 Use language-specific features

☐ Set your native language as the default Display Language

Note: Restarting Office is not necessary to complete project

3.1.1 Create Quick Parts

☐ Create a Quick Part for the first three lines of text, beginning with “Munson’s”
and ending with ”10215” then format the Quick Part as follows:
Name: Munson’s Address
Gallery: Quick Parts
Category: General
Description: current address
Save in: Normal
Options: Insert content in its own paragraph

2.1.3 Apply Paste Options

☐ Open the text.docx file and copy the text in the scroll shape. Then, return to
the Project1.docx and paste the text to Merge Formatting at the end of the
paragraph that begins with “Munson’s would like to expand the farm to
include.” Close the text.docx document
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4.1.3 Insert standard content controls

☐ Insert a double space after the “Munson’s Pickles and Preserves Farm”
address then insert a Date Picker Content Control on the new line

4.1.4 Configure standard content controls

☐ Modify the Date Picker Properties so the title is “Current Date” and the date
format is Month Day, Year (example: January 1, 2020)

1.1.4 Link to external document content

☐ Save the list.docx to your local folder and then link the list.docx document to
the text “identified plants and flower list” located in the paragraph beginning
with “To minimize the initial cost”

2.2.2 Set paragraph pagination options

☐ Set the paragraph pagination so the paragraph beginning with “Munson’s
would like to expand” and ending with “zones in the United States.” text
remains together

4.3.4 Create merged documents, labels, and envelopes

☐ Start a Mail Merge Letter with a New List and include the recipients below.
Then, name the list “Zones” in the Document Source folder
First Last Address Line 1 City State Zip Email address Zone
Name Name
Amal Padilla 234 Main Street Harlem Montana 59526 [email protected] Zone 3
Andree Meilleur 789 Elm Street Casper Wyoming 82601 [email protected] Zone 4

4.3.2 Insert merged fields

☐ Insert the following fields:
• Address Block quadruple spaced (4 lines) below the date
• Greeting Block double spaced (2 lines) below the Address Block
• The Zone information in the paragraph beginning with “To minimize the
initial cost” following the text “potential business partner for”
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4.3.1 Manage recipient lists

☐ Add the following information to the recipient list:
First Last Address Line 1 City State Zip Email address Zone
Name name
Charline Varieur 4567 Pine Lamar Colorado 81052 [email protected] Zone 5
Avenue
Felipe Bui 456 College Christmas Oregon 97641 [email protected] Zone 6
Street Valley

4.3.3 Preview merge results

☐ Preview each of the seven merged letters, then close the preview

4.3.4 Create merged documents, labels, and envelopes

☐ Finish and Merge the document to Edit Individual letters then Save the
created document as “merged”

1.2.1 Restrict editing

☐ In the merged.docx document, Restrict editing so only Tracked changes is
allowed with the password “edit”

1.2.2 Protect documents by using passwords

☐ Protect the merged.docx document with the password “final” then Save and
Close all files

Project 2
Instructions: In this project there are 22 tasks based on the exam objectives for Exam
MO-101: Microsoft Word Expert (Word and Word 2019). For each exam objective,
complete the task(s) using the supporting files listed below under Resources. After each
task is completed, check the task box to mark as complete.

Note: Refer to the Learning Directory for step-by-step guidance and additional resources,
if needed.

Indicates certification exam objectives that are computer settings

Resources: Download files listed below before beginning tasks

• Project2_datafile.docx in the Project_Files folder
• styles.docx in the Project_Files folder

Project 2 Tasks
 Microsoft Word Expert 2019/Office 365
Student Study Guide

1.1.6 Customize the Quick Access toolbar

☐ Open the Project2_datafile.docx and Save the document to OneDrive. Then,
Add Styles and Add a Hyperlink to the Quick Access Toolbar

1.1.7 Display hidden ribbon tabs

☐ Display the Draw ribbon tab

1.1.8 Change the Normal template default font

☐ Change the Normal template default font to 13 pt Times New Roman

2.3.3 Copy styles to other documents or templates

☐ Copy the “Normal, Munsons” style from the styles.docx to the
Project2_datafile.docx then apply the style to the entire document

2.3.2 Modify existing styles

☐ Format the first line of text “Munson’s Pickles and Preserves Farm” as follows
then update the Title style to match the formatting
• Font: Arial Rounded MT Bold
• Size: 20
• Font style: Bold
• Alignment: Center
• Line spacing: 15pt After

2.2.1 Configure hyphenation and line numbers

☐ In the document, show Continuous Line Numbers

2.3.2 Modify existing styles

☐ Modify the Heading 1 Style to Arial font, Centered on the page with 6pt
Paragraph Spacing Before and After the paragraph. Then, apply the Heading
1 style to lines 2, 3, and 4 of text beginning with “234” and ending with
“www.munsonspicklesandpreserves.com”

3.2.4 Create custom style sets

☐ Save the current formatting as a New Style Set named “Munsons”

3.1.1 Create Quick Parts

☐ Create a Quick Part for the Munsons web address and format as follows:
• Name: “Munson’s Web Address”
• Gallery: Quick Parts
 Microsoft Word Expert 2019/Office 365
Student Study Guide

• Category: General
• Description: “current web address”
• Save in: Normal
• Options: Insert content in its own paragraph

3.1.2 Manage building blocks

☐ Modify the “Do Not Copy 1” watermark to change the name to “MUNSONS”
in the Disclaimers category, then insert the Watermark

1.1.4 Link to external document content

☐ Insert the email link “[email protected]” to the
text “email” located on line 28 and include the Subject Line “Proposal”

2.2.1 Configure hyphenation and line numbers

☐ Hyphenate the document text automatically

2.2.2 Set paragraph pagination options

☐ Set the Paragraph Pagination so that the Popular Flowers by Region title and
list remain together on one page, and the Native Plants title and list remain
on one page together

3.3.1 Mark index entries

☐ At the end of the document, Mark Index Entries for the following titles,
“Popular Flowers by Region,” “Native Plants,” “Featured Staff,” and “Identified
Zones” for the Current page with Bold page numbers

3.3.2 Create indexes

☐ Insert an Index on its own page after the last paragraph ending in “proposal
by email” formatted as follows:
• Right align page numbers
• Tab leader: ……
• Formats: From template
• Columns: 1

3.3.1 Mark index entries

☐ Mark index entries for the following text:
“Munsons’ employs” (paragraph beginning with “Munsons’ employs” and
ending with “farm tours and field trips”) Cross-referenced to “Featured
Staff”
 Microsoft Word Expert 2019/Office 365
Student Study Guide

“plants” (last sentence in paragraph beginning with “To minimize the initial
cost” and ending with “proposal by email”) Cross-referenced to “Native
Plants”
“flowers” (last sentence in paragraph beginning with “To minimize the initial
cost” and ending with “proposal by email”) Cross-referenced to “Popular
Flowers”

3.3.3 Update indexes

☐ Update the index, save the file and hide paragraph marks

1.1.2 Manage document versions

1.1.3 Compare and combine multiple documents
☐ View the version history, open the earliest version to compare it to the
current version. Accept the 1st, 3rd, and 5th suggested changes, save the
compared document as “compared” and then close the file

4.2.1 Record simple macros

4.2.2 Name simple macros
☐ Record a Button Macro named “paragraph” in the current document to add 8
pt spacing after the paragraph, then check to make sure the macro is
working by running it on each paragraph

4.2.3 Edit simple macros

☐ Edit the “Paragraph” Macro so the paragraph spacing is 10 pt after the
paragraph, run the macro for each paragraph then Save the Project2_datafile
as a Macro enabled document in OneDrive

1.2.1 Restrict editing

☐ Limit the formatting to only use the Title and Heading 1 styles

1.2.2 Protect documents by using passwords

☐ Password protect the document with the password “Final” then Save and
Close all files

Project 3
Instructions: In this project there are 19 tasks based on the exam objectives for Exam
MO-101: Microsoft Word Expert (Word and Word 2019). For each exam objective,
complete the task(s) using the supporting files listed below under Resources. After each
task is completed, check the task box to mark as complete.
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Note: Refer to the Learning Directory for step-by-step guidance and additional resources,
if needed.

Indicates certification exam objectives that are computer settings

Resources: Download files listed below before beginning tasks

• Project3_datafile.docx in the Project_Files folder
• Combine.docx in the Project_Files folder
• Macro.docm in the Project_Files folder
• Styles.dotx in the Project_Files folder
• Farm.jpg in the Project_Files folder
• Logo.png in the Project_Files folder

Project 3 Tasks
1.1.3 Compare and combine multiple documents
☐ Combine the Project3_datafile.docx and the Combine.docx file into a New
document. Accept All Changes and Stop Tracking, then Save the file as
“project3combined” and when complete, Hide Source Documents

4.2.4 Copy macros to other documents or templates

☐ Save the document as a Macro-Enabled Document, copy the “NewMacros”
macro from the Macro.docm file

4.2.3 Edit simple macros

☐ Edit the Header macro to change “Munsons” to “Munson’s” then run the
macro

2.1.2 Find and replace formatting and styles

☐ Use Find and Replace to Replace All Heading 1 Styles with Heading 2 Styles

2.1.1 Find and replace text by using wildcards and special characters
☐ Use Wildcards to Find every shipping cost that begins with “1” and ends with
“0” and Replace it with “150”

2.3.3 Copy styles to other documents or templates

☐ Copy the Heading 2 style from Styles.docx into the Project3_combined
document
 Microsoft Word Expert 2019/Office 365
Student Study Guide

2.2.2 Set paragraph pagination options

☐ Set the Shipping Cost title and table to remain together on one page
3.2.1 Create custom color sets
☐ Create a Custom Color set named Munsons with the Hyperlink color Orange
and Followed Hyperlink color Purple

3.2.3 Create custom themes

☐ Save the current Theme named “Theme”

1.1.1 Modify existing document templates

☐ Open a new document based on the “Seasonal event flyer” template then
format the template as follows. Save the template as “Flyer” and Close
Edit the picture to the Farm.jpg
Edit the logo to Logo.png and resize to “1.5”
Edit the text in the textbox as follows:
• “Add Key Info About Your Event Here!” to “Pickles”
• “Don’t Be Shy-Tell Them Why They Can’t Miss This Event” to “Preserves”
• “One More Exciting Point Here!” to “Flowers”
• “Add Another Important Point Here” to “Plants”
• “You Have Room for One More Here!” to “And More!”
Edit the Company Information textbox as follows:
• “Munson’s Pickles and Preserves Farm”
• “234 Bridge Street”
• “Edison, WA 10215”
• “http://www.munsonspicklesandpreservesfarm.com/”
Note: If the “Seasonal event flyer” is not available, choose an appropriate
flyer theme

1.1.4 Link to external document content

☐ Insert a link to the Flyer template from the text “flyer template” located in the
paragraph beginning with “Your farm has been identified” and ending with
“working with you.”

4.1.1 Add custom fields

☐ On the last page of the document add a field to display the UserName, then
on the following line add a field to display the document Keywords

4.1.2 Modify field properties

 Microsoft Word Expert 2019/Office 365
Student Study Guide

☐ Update the document Keywords to “Proposal” and update the Keywords field,
then format the UserName field so it displays as Uppercase

4.1.3 Insert standard content controls

☐ At the end of the document add the following standard content controls each
on a separate line as follows:
Date Picker
Rich Text
Combo Box
Drop-Down List

4.1.4 Configure standard content controls

☐ Configure the Content Controls as follows:
Date Picker to display the date as Month, Day, Year (example: January 1, 2020)
Rich Text Content Control with the title “Farm name”
Combo Box with the title “Flowers” and Add Choices:
• Golden Wattle
• Orchid
Drop-down list with the title “Plants” and Add Choices:
• Miniature Hollyhock
• Alpine Strawberry

3.4.1 Insert figure and table captions

☐ Insert an appropriate caption below each table in the document

3.4.1 Insert figure and table captions

3.4.2 Configure caption properties
☐ Insert an appropriate caption below each picture in the document with the
caption label “picture”

3.4.3 Insert and modify a table of figures

☐ Insert a Table of Figures for the Pictures and a Table of Figures for the Tables
on their own page at the end of the document

3.4.2 Configure caption properties

☐ Update each picture with the caption numbering formatted as “A,B,C”

3.4.3 Insert and modify a table of figures

☐ Update the Pictures Table of Figures, then Save and Close the document
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Learning Directory
The Learning Directory allows you the opportunity to research and practice specific
concepts until mastery. The table includes certification exam objectives, online
resources, step-by-step guidance, along with mapping to the Study Guide projects and
the MSIA Microsoft Word Expert 2019 course. Refer to the Learning Directory table if
you have difficulty or need help completing specific tasks within the projects.
Word Expert 2019 Learning Directory
Mapping to Online Step-by-Step Study Word
MO-101 Resources Guide Expert
Exam Project 2019
Objective Map Course
Domain Map

1.1.1 Modify Edit 1. From the File tab, select New Project 3 Module 2,
existing templates 2. Search for a template by: Lesson 2
document • Entering a keyword in the
templates Search box Module 2,
• Selecting a suggested Lesson 3
search topic
• Selecting a built-in template
icon
3. Make changes to the template
and then save the document
as a Word template using the
.dotx format
1.1.2 Recover an 1. Open the file Project 2 Module 2,
Manage earlier 2. From the File tab, select Info, Lesson 2
document version of an and then choose Version
versions Office file history
3. In the Version history pane,
select a version to open, and
then open it in a separate
window.
A Previous Version bar
displays at the top of the file,
from which you can compare
or restore document version
4. Select Restore, and then from
the Task pane select the
 Microsoft Word Expert 2019/Office 365
Student Study Guide

document version you want to

restore
1.1.3 View and 1. From the Review tab > Project 2 Module 2,
Compare compare Compare group, select Project 3 Lesson 3
and documents Compare, and then in the sub-
combine side by side menu, select Compare again
multiple 3. In the Compare Documents
dialog box, select the original
documents
document and the revised
document
4. From the Original document
drop-down, select the
document you sent out for
review. If you need to browse
to the file's location, select the
Browse for original folder
icon
5. From the Revised document
drop-down, select the
document to compare with
original
6. In the Label changes with
box, enter a name or phrase
7. Select the More >> button to
get additional options for
comparing and combining the
documents
8. In Show changes in section,
select how to display the
changes, then select OK
Note: Word opens a new
document that is a combination of
the original document and the
copy you compared it to
9. To change the display options,
in the Compare group, select
Compare, and then in the sub-
menu, select Show Source
Documents
 Microsoft Word Expert 2019/Office 365
Student Study Guide

10. After resolving the combined,

save the new document
1.1.3 Combine Note: the Combine feature can Project 3 Module 5,
Compare document only keep one set of formatting Lesson 1
and revisions changes
combine 1. From the Review tab >
multiple Compare group, select
documents Compare, and then from the
sub-menu, choose Combine
3. In the Combine Documents
dialog box > Original
document drop-down, select
the reviewed document. If
needed, select the Browse
original documents folder
icon
4. In the Combine Documents
dialog box > Revised
document drop-down, select
the document to merge
(usually your original
document)
5. In the Label changes with
box, enter a name or phrase
6. Select the More button to
access additional options for
combining the documents
7. In the Show changes in
section, select how to review
the changes by selecting from
one of the options
Note: Word opens the document
that combines the original
document and the copy you are
comparing it to
8. To change the display options,
in the Compare group, select
 Microsoft Word Expert 2019/Office 365
Student Study Guide

Compare, and then in the sub-

menu, select Show Source
Documents
9. After resolving the combined
changes, save the document
1.1.4 Link to Embed and Link to a file on your computer Project 1 Module 5,
external link to files 1. Select the text or picture Project 2 Lesson 1
document 2. From the Insert tab > Links Project 3
content group, select Link
3. In the Insert Hyperlink dialog
box > Link to section, select
Existing File or Web Page
4. From the Look in drop-down,
navigate to the file
5. Select OK

Link to a new file on your

computer
1. Select the text or picture
2. From the Insert tab > Links
group, select Link
3. In the Insert Hyperlink dialog
box > Link to section, select
Create New Document
4. In the Name of new
document box, enter a name
for the new file, and either use
the location displayed under
Full path or browse to a
different save location by
selecting Change
5. Choose whether to Edit the
new document later or open
and Edit the new document
now

Link to a new email message

1. Select the text or picture that
you want to display as a link
 Microsoft Word Expert 2019/Office 365
Student Study Guide

6. On the Insert tab > Links

group, select Link
2. In the Insert Hyperlink dialog
box, under Link to, select E-
mail Address
3. In the E-mail address box,
enter the email address or
select an address in the
Recently used e-mail
addresses list
4. In the Subject box, enter the
subject of the message

Link to a location in the

document
1. Select the text or picture that
you want to display as a link
2. On the Insert tab > Links
group, select Link
3. From the Insert Hyperlink
dialog box, under Link to,
select Place in This
Document
4. From the list, select the
heading or bookmark to link
to your text or picture
1.1.5 Enable Enable or Enable Macros Project 1 Module 1,
macros in a disable 1. From the File tab > Security Lesson 1
document macros in Warning area, select Enable
Office files Content
2. Under Enable Content, select
Enable All Content

Change macro settings

1. From the File tab, select
Options
2. Select Trust Center, and then
choose Trust Center Settings
3. In the Macro Settings section,
change the settings
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4. Select Ok
1.1.6 Customize 1. Select Customize Quick Project 1 Module 1,
Customize the Quick Access Toolbar, and select Project 2 Lesson 2
the Quick Access More Commands
Access Toolbar 2. In the Choose commands
toolbar from list, select the command
3. Locate the command in the list,
and then select Add
1.1.7 Customize Hide or unhide a tab Project 1 Module 1,
Display the ribbon 1. Right-click or access the Project 2 Lesson 2
hidden context menu on any empty
ribbon tabs space in the ribbon
2. Select Customize the Ribbon
3. In the Word Options window
under the Customize the
Ribbon list, uncheck or check
the box next to the tab that
you wish to hide or unhide
4. Review and save your changes,
then select OK
1.1.8 Change the 1. From the Home tab > Font Project 1 Module 1,
Change the Normal group, launch the Font dialog Project 2 Lesson 1
Normal template box
template 2. Select the desired font and
default font size
3. Select Set As Default
4. Select one of the following:
• This document only
• All documents based on
the Normal template
5. Select OK
1.2.1 Allow Restrict styles and themes Project 1 Module 4,
Restrict changes to 1. From the Review tab > Project 2 Lesson 3
editing parts of a Protect group, select Restrict
protected Editing
document 2. In the Formatting
Restrictions section, select
Settings
3. In the Formatting
Restrictions dialog box, in the
Microsoft Word Expert 2019/Office 365
Student Study Guide

Styles section, select the Limit

formatting to a selection of
styles check box
4. Choose the styles to restrict by
clearing the check box for each
style
5. In the Formatting section,
select any of the check boxes
that apply

Restrict editing
1. From the Review tab, in the
Protect group, select Restrict
Editing
2. In the 2. Editing restrictions
section, select the Allow only
this type of editing in the
document check box
3. In the list of editing
restrictions, select No changes
(Read only)
4. Select the part(s) of the
document where you want to
allow changes
5. In the Exceptions (optional)
section, do one of the
following:
a. To allow anyone who opens
the document to edit the
selected section, select the
Everyone check box in the
Groups list
b. To allow only particular
individuals to edit the
selected section, select
More users, and then enter
the usernames. Include your
name if you want to be able
to edit that part of the
document. Separate each
 Microsoft Word Expert 2019/Office 365
Student Study Guide

name from the next name

with a semicolon
Note: If you intend to help
protect the document via user
authentication rather than
passwords, make sure to enter
email addresses for the
usernames
6. Select OK, and then select the
check boxes for the names of
the individuals allowed to edit
7. Continue to select parts of the
document and assign users
permission to edit
8. In the 3. Start enforcement
section, select Yes, Start
Enforcing Protection
9. Do one of the following:
• To assign a password to the
document, enter a password
in the Enter new password
(optional) box, and then
confirm the password
• To encrypt the document so
that only authenticated
owners of the document
can remove the protection,
select User authentication
1.2.2 Protect a 1. From the File tab, select Info Project 1 Module 4,
Protect document 2. Select Protect Document, and Project 2 Lesson 3
documents with a then select one of the
by using password following commands:
passwords • Always Open Read-Only.
Helps prevent accidental
changes by asking readers
to opt in to editing
• Encrypt with Password.
Helps protect this
document via a password
 Microsoft Word Expert 2019/Office 365
Student Study Guide

• Restrict Editing. Controls

the types of changes others
can make
• Restrict Access. Grants
people access while
removing their ability to
edit, copy, or print this
document
• Add a Digital Signature.
Helps ensure the integrity of
the document by adding an
invisible digital signature
• Mark as Final. Lets readers
know that the document is
final
1.3.1 Add an From the File tab, select Options, Project 1 Module 1,
Configure editing then select Language Lesson 3
editing and language or
display set language
languages preferences
in Office
1.3.2 Use Add an From the File tab, select Options, Project 1 Module 1,
language- editing then select Language Lesson 3
specific language or
features set language
preferences
in Office

Language
Accessory
Pack for
Office
2.1.1 Find Find and 1. From the Home tab > Editing Project 3 Module 4,
and replace replace text group, select Replace. Lesson 4
text by Alternatively, select Ctrl+H
using Examples of 2. In the Find and Replace
wildcards wildcard dialog box, select More >>
characters
 Microsoft Word Expert 2019/Office 365
Student Study Guide

and special 3. In the Search Options section,

characters select the Use wildcards check
box
4. In the Find what box, enter
the text
5. In the Replace with box, enter
the text
2.1.2 Find Find and 1. From the Home tab > Editing Project 3 Module 4,
and replace replace text group, select Replace. Lesson 4
formatting Alternatively, select Ctrl+H
and styles Use a screen 2. In the Find and Replace
reader to dialog box, select More>>
find text with 3. In the Search Options section,
specific select Format
formatting in 4. Select one of the following
Word commands:
• Font
• Paragraph
• Tabs
• Language
• Frame
• Style
• Highlight
2.1.3 Apply Control the 1. Place the cursor in the correct Project 1 Module 3,
Paste formatting position in the document Lesson 5
Options when you
paste text 2. From the Home tab >
Clipboard group, select the
Paste drop-down

3. In the Paste Options: section,

hover over the buttons for a
live review

4. Select the paste option:

• Use Destination Theme
• Keep Source Formatting
• Merge Formatting
• Picture
• Keep Text Only
 Microsoft Word Expert 2019/Office 365
Student Study Guide

2.2.1 Control Hyphenation Project 2 Module 3,

Configure hyphenation 1. Place the cursor in the Lesson 5
hyphenation document to insert a
and line Add or nonbreaking hyphen
numbers remove line 2. From the Layout tab > Page
numbers Setup group, select the
Hyphenation drop-down

Line numbers
1. From the Layout tab > Page
Setup group, select the Line
Numbers drop-down
2. Do one of the following:
• To number consecutively
throughout the document,
select Continuous
• To start with number 1 on
each page, select Restart
Each Page
• To start with number 1 after
each section break, select
Restart Each Section
• For more advanced line
numbering options, such as
numbering at different
intervals, select Line
Numbering Options, and
then select Line Numbers
from the Layout tab
2.2.2 Set Line and Keep lines together Project 1 Module 3,
paragraph page breaks 1. Select the paragraphs that Project 2 Lesson 5
pagination contain lines that should be Project 3
options kept together
2. From the Home tab >
Paragraph group, launch the
Paragraph Settings dialog
box
3. Select the Line and Page
Breaks tab. In the Pagination
 Microsoft Word Expert 2019/Office 365
Student Study Guide

section, select Keep lines

together
4. Select OK

Keep paragraphs together

1. Select the paragraphs you
want to keep together
2. From the Home tab >
Paragraph group, launch the
Paragraph Settings dialog
box
3. Select the Line and Page
Breaks tab, then in the
Pagination section, select
Keep with next
4. Select OK
2.3.1 Create Customize or 1. Select the text Project 1 Module 2,
paragraph create new 2. From the Home tab > Styles Lesson 1
and styles group, select the Style Set
character gallery drop-down, then
styles choose Create a Style
3. In the Create New Style from
Formatting dialog box,
provide a name for your style
4. Select OK. The new style will
appear in the Styles gallery
2.3.2 Modify Customize or 1. From the Home tab, right-click Project 2 Module 2,
existing create new or access the context menu on Lesson 1
styles styles any style in the Styles gallery,
and then select Modify
2. In the Modify Style dialog box
> Formatting section, make
formatting changes
3. Select the Add to the Styles
gallery check box, and then
select the radio button for
whether the style changes
apply to Only this document,
or to New documents based
on this template
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4. Select OK
2.3.3 Copy Customize or 1. From the Home tab > Styles Project 2 Module 2,
styles to create new group, launch the Styles Project 3 Lesson 1
other styles dialog box
documents 2. In the Styles dialog box, select
or Manage Styles
templates 3. In the Manage Styles dialog
box > Edit tab, select
Import/Export
4. In the Organizer dialog box,
from the first Styles available
in drop-down, select the first
document
5. From the second Styles
available in drop-down, select
the second document
6. Select the style, and then
select Copy
3.1.1 Create Use Quick 1. Select a phrase, sentence, or Project 1 Module 3,
QuickParts Parts and other portion of the document Project 2 Lesson 1
AutoText in 2. From the Insert tab > Text
Word group, select Quick Parts,
then select Save Selection to
Quick Part Gallery
3. In the Create New Building
Block dialog box, edit the text
as needed
4. Select Save
3.1.2 Create and 1. Place the cursor in the desired Project 2 Module 3,
Manage use content location within the document Lesson 2
building Building to insert the Building Block
blocks Blocks in 2. From the Insert tab >Text
Word group, select Quick Parts,
documents then select Building Blocks
Organizer
3. Choose the building block, and
then select Insert
3.2.1 Create Create my 1. From the Design tab > Project 3 Module 3,
custom own color Document Formatting group, Lesson 3
color sets theme
 Microsoft Word Expert 2019/Office 365
Student Study Guide

select Colors, and then select

Customize Colors
2. In the Create New Theme
Colors window
3. Select the drop-down next to
the theme color to change,
and then select a color
4. Repeat this for all the colors to
change
5. In the Name box, enter a
name for the new theme
colors, and select Save
3.2.2: Create Change 1. From the Design tab > Project 1 Module 3,
custom font theme fonts Document Formatting group, Lesson 3
sets select the Fonts drop-down,
and choose Customize Fonts
2. In the Create New Theme
Fonts dialog box > Heading
font and Body font boxes,
choose fonts
3. In the Name box, enter a
name
4. Select Save
3.2.3 Create Change a 1. From the Design tab > Project 3 Module 3,
custom theme and Themes group, select Save Lesson 3
themes make it the Current Theme
default in 2. In the Save Current Theme
Word or dialog box > File name: box,
Excel enter a name for the theme
3. Select Save
3.2.4 Create Customize or 1. From the Design tab > Project 2 Module 3,
custom style create new Document formatting group, Lesson 4
sets styles select the Style Set gallery
drop-down, then choose Save
as a New Style Set…
2. In the Save as a New Style Set
dialog box > File name: box,
enter a name
 Microsoft Word Expert 2019/Office 365
Student Study Guide

3. Select Save
3.3.1 Mark Create and 1. Select the text Project 2 Module 4,
index update an 2. From the References tab > Lesson 1
entries index Index group, select Mark
Entry
• To create a cross-
reference to another
entry, in the Mark
Index Entry dialog box
> Options section,
select Cross-reference.
In the Cross-reference
box, enter the text for
the other entry
• If you want to format
the page numbers that
the index will display, in
the Page number
format section, select
the Bold check box, the
Italic check box, or
both
3. To mark the index entry, select
Mark. To mark this text
everywhere it appears in the
document, select Mark All
3.3.2 Create Create and 1. Select the location to add the Project 2 Module 4,
indexes update an index Lesson 1
index 2. From the References tab >
Index group, select Insert
Index
3. In the Index dialog box, you
can choose the formatting for
text entries, page numbers,
tabs, and leader characters
4. Select OK
3.3.3 Create and 1. Select the index Project 2 Module 4,
Update update an 2. From the References tab > Lesson 1
indexes index Index group, select Update
Index
 Microsoft Word Expert 2019/Office 365
Student Study Guide

3.4.1 Insert Add, format, 1. Select the object to add a Project 3 Module 4,
figure and or delete caption (table, equation, Lesson 2
table captions in figure, or other object)
captions Word 2. From the References tab >
Captions group, select Insert
Caption
3. From the Caption dialog box,
in the Label list, select the
label that best describes the
object
4. In the Caption box, enter any
text, including punctuation, to
appear after the label
5. Select OK
3.4.2 Add, format, 1. Select the caption Project 3 Module 4,
Configure or delete 2. From the References tab > Lesson 2
caption captions in Captions group, select Insert
properties Word Caption, then in the Caption
dialog box do one of the
following:
• In the Label list, select
Equation, Figure, Picture,
or Table
• In the Position list, select
Above selected item or
Below selected item
• Select New Label, and then
enter a custom label name
• Select Numbering, then in
the Format list, select the
desired numbering style
3.4.3 Insert Insert a Insert a Table of Figures Project 3 Module 4,
and modify Table of 1. Place the cursor in the Lesson 2
a table of Figures document
figures 2. From the References tab >
Captions group, select Insert
Table of Figures
 Microsoft Word Expert 2019/Office 365
Student Study Guide

3. From the Table of Figures

dialog box, adjust the
formatting and options
4. Select OK

Update a Table of Figures

1. Select anywhere in the Table of
Figures
2. From the References tab >
Captions group, select
Update Table
3. In the Update Table of
Figures dialog box, select an
update option:
• Update page numbers
only
• Update entire table
4. Select OK
4.1.1 Add Insert, edit, 1. Place the cursor in the Project 3 Module 5,
custom and view document to insert a field Lesson 1
fields fields in 2. From the Insert tab > Text
Word group, select Quick Parts,
then choose Field
List of field 3. In the Field dialog box, Field
codes in names list, select a field name
Word
4.1.2 Modify 1. In the field, right-click or Project 3 Module 5,
field access the context menu, then Lesson 1
properties select Edit Field…
2. In the Field dialog box, modify
the field options
4.1.3 Insert Create forms 1. Place your cursor in the Project 1 Module 5,
standard that users document to insert the control Project 3 Lesson 2
content complete or 2. From the Developer tab >
controls print in Controls group, select one of
Word the following options:
• Rich Text Content
Control
• Plain Text Content
Control
 Microsoft Word Expert 2019/Office 365
Student Study Guide

• Picture Content Control

• Building Block Gallery
Content Control
• Check Box Content
Control
• Combo Box Content
Control
• Drop-Down List Content
Control
• Date Picker Content
Control
• Repeating Section
Content Control
• Legacy Tools Content
Control
4.1.4 Create forms 1. Select the content control to Project 1 Module 5,
Configure that users change Project 3 Lesson 2
standard complete or 2. From the Developer tab >
content print in Controls group, select
controls Word Properties
3. Select the properties to
change
4.2.1 Record Create or run 1. From the View tab > Macros Project 2 Module 6,
simple a macro group, select the Macros Lesson 1
macros drop-down, then choose
Record Macro…
2. From the Record Macro
dialog box, in the Macro
name: box, enter a name for
the macro
3. To use this macro in any new
document, in the Store macro
in: box, select All Documents
(Normal.dotm)
4. Select OK to begin recording
the macro
5. Record the steps in the macro
by selecting the commands or
entering the text for each step
 Microsoft Word Expert 2019/Office 365
Student Study Guide

in the task. Word records the

actions
Note: Use the keyboard to
select text by using the
SHIFT+arrow keys while you
are recording your macros.
Macros don’t record selections
made with a mouse or other
pointing device
6. When the steps are completed,
to stop recording, select the
View tab > Macros group,
and select the Macros drop-
down, then choose Stop
Recording
7. From the View tab > Macros
group, select the Macros
drop-down, then choose View
Macros, and select the macro
4.2.2 Name Create or run 1. From the View tab > Macros Project 2 Module 6,
simple a macro group, select the Macros Lesson 1
macros drop-down, then choose View
Macros or Record Macro…
2. In the Macro name: box, enter
a name for the macro
4.2.3 Edit Create or run 1. From the View tab > Macros Project 2 Module 6,
simple a macro group, select the Macros Project 3 Lesson 2
macros drop-down, then choose View
Getting Macros
started with 2. From the Macros dialog box,
VBA in Office select Edit
3. A Microsoft Visual Basic for
Applications window will
open. Locate the macro from
the list by identifying the
macro name next to the Sub
command (example: Sub
Demo ( ))
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4. Review the code and make

changes
4.2.4 Copy Create or run 1. From the View tab > Macros Project 3 Module 6,
macros to a macro group, select the Macros Lesson 2
other drop-down, then choose View
documents Copy a Macros
or macro 2. In the Macros dialog box,
module to select Organizer
templates
another 3. In the Organizer dialog box >
workbook Macro Project Items tab,
select the file to copy the
macro from by using the drop-
down under the Macro
Project Items available in:
4. Select the file to copy the
macro to by using the drop-
down under the second Macro
Project Items available in:
5. Select the Macro Project item
from the first document, select
Copy, then Close
4.3.1 Create a 1. From the Mailings tab > Start Project 1 Module 7,
Manage directory of Mail Merge group, select Edit Lesson 2
recipient names, Recipient List
lists addresses, 2. In the Mail Merge
and other Recipients dialog box > Data
information Source box, select the file
3. Select Edit
Use Outlook 4. In the Edit Data Source dialog
contacts as a box, select New Entry
data source 5. A new highlighted row
for a mail displays for the data entry.
merge Enter data for each field by
selecting that field in the row,
Data sources and navigate by using the Tab
you can use key
for a mail
merge
 Microsoft Word Expert 2019/Office 365
Student Study Guide

4.3.2 Insert Insert, edit, 1. Place the cursor in the Project 1 Module 7,
merged and view document Lesson 1
fields fields in 2. From the Mailings tab >
Word Write & Insert Fields group,
select the Insert Merge Field
drop-down, then choose the
merge field
4.3.3 Insert, edit, 1. From the Mailings tab > Project 1 Module 7,
Preview and view Preview Results group, select Lesson 1
merge fields in Preview Results
results Word 2. Navigate through each
personalized version by using
the Preview Results
navigation buttons
4.3.4 Create Mail merge Print documents Project 1 Module 7,
merged 1. From the Mailings tab > Lesson 3
documents, Print letters Finish group, select Finish &
labels, and Merge, and then select Print
envelopes Print Documents
envelopes 2. In the Merge to
Printer dialog box, select
which records to merge
3. Select OK

Email messages
1. From the Mailings tab >
Finish group, select Finish &
Merge, and then select Send
Email Messages
2. In the Merge to E-
mail dialog box, configure the
message options making sure
to enter an appropriate
subject line, and then select
which records to merge into
an email
3. Select OK to run the merge
and send the emails

Create and print envelopes

Microsoft Word Expert 2019/Office 365
Student Study Guide

1. Just for envelopes, open a

new blank document
2. From the Mailings tab >
Finish group, select Start
Mail Merge, and then select
Envelopes
3. Set your envelope options
5.

4. Set your printing options

Create and print labels
1. On the Mailings tab > Start
Mail Merge group, select
Start Mail Merge, and then
select Labels
2. Set your labels options,
Note: find information about
the labels on the label
packaging
3. Select New Label to review
the label layout and apply
merge rules to the labels
4. Set up the first label with the
merge fields
5. For the next label, in the
Write & Insert Fields group,
select Rules > Next Record
> Next Record Rule
6. Select Update Labels