Introduction to Data

Archiving
Mickael
QUESNOT

#SAPBC
Georg Fischer,
Product Manager PDMS
#SAP
SAP AG for dummies

youtube.com/@s4hclubforyou
This presentation outlines our general product direction and should not be relied on in making a purchase decision. This presentation is not
subject to your license agreement or any other agreement with SAP. SAP has no obligation to pursue any course of business outlined in this
presentation or to develop or release any functionality mentioned in this presentation. This presentation and SAP's strategy and possible
future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided
without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a
particular purpose, or non-infringement. SAP assumes no responsibility for errors or omissions in this document, except if such damages were
caused by SAP intentionally or grossly negligent.
Agenda

1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Data Archiving

Online

Display
Access

Database File System Storage System

Application Data Data Objects Data Objects

Archive and Delete Store

Benefits

Value Generation

1
through Data Archiving powered by SAP NetWeaver

2
System Availability
Faster and easier upgrade to Use of Resources
higher software releases. Reduced hardware costs for
Shorter runtime for backup and Disk, CPU, Memory as well as
recovery. administration costs.

3 Better Performance
Shorter response times in dialog
4
Legal Compliance
Meeting data retention
mode for all employees. requirements and setting up
end-of-life scenarios.
Use of Resources – Storage Savings

Data Records Mirrors System Copies

10 GB 20 GB 80 GB
Archiving

Compression
to 20 %

2 GB 2 GB
Backup to Tape

Total savings in this scenario: 97.5%

Use of Resources – Distribution of Storage
Costs
“Hard disk costs represent less than a quarter of storage costs.”
(Giga Information Group)

Various
(Training, other costs
10%

Personnel Hard disk

45% 23%

Storage Mgmt.
Environment
(Soft- & Hardware)
(Electricity, physical space)
19%
3%

“Administration costs for 1 Terabyte storage are five to seven times higher than the storage
costs”
(Dataquest/Gartner)
Better Performance – Areas of Improvement

Reduce display of mature data

Faster DB access

Faster access to single documents

2500

2000 MSEG MB MB51 msec

MB / msec

1500

1000

500

0
Month 1 Month 2 Month 3 Month 4
 Number of Legal Requirements Keeps
Increasing

Laws and regulations affecting ever more media and data types

Laws and regulations growing across industries and countries

Laws and regulations requiring data to be kept for longer periods

Agenda

1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Data Archiving and Storage

SAP Business Suite Storage System

Partner (Optional)

ArchiveLink
Storage
System

Database File System Storage System

HSM
System
Alternative
Storage
Application Data Data Objects Data Objects
Data Archiving in Relation to Optical Archiving

Incoming Outgoing
Documents Documents

Hyperlink

Archive Files
Print Lists
Archive Development Kit (ADK)

Runtime solution for data archiving

Development tool for data archiving solutions

SAP
Application developers integrate archiving functionality into the application
Customer
Archiving solutions for customer-specific tables and extensions

SAP Business Suite

Database Applications

ADK Adjustment of code page, number format, structure

changes, compression, file handling, job scheduling

Archive Files
Archiving Object

Definition of logical units in business processes

All programs required for archiving, for example preprocessing, read,

write and delete programs

Definition of required Customizing

Archiving Object

Customizing Data

Programs
Archive Administration –
Access via Role or Transaction SARA
Archive Administration – Central Access to
Archiving Logs
Archive Administration – Tables and Archiving
Objects
Archive Administration – Archive Information
System
Archive Administration – Statistics
Archive Management – Overview of Archiving
Sessions
Agenda

1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Accessing Archived Data

Database Retrieval from DB + Archive

Business processes Business view

DRB Application
SAP System Archive Files

AS
100%
ADK

x% Index / Archive Infostructure

Archive Information System

Flexible creation of archive file indexes

Configurable infostructures stored in transparent database tables
Manually filled using selected archive file(s)
Automatically filled during archive delete phase

Retrieval of archived data

Technical view for all archiving objects

Document lists
Based on infostructures
Based on ad hoc evaluation of selected archive files
Use of display variants

Generic tool also for customer developments

Using the Archive Information System

Archive Retrieval Configurator

Archive Information System
Selection of the archiving object
Archive Retrieval Selection of the required field catalog
Archive Explorer
Configurator Selection and activation of the desired
infostructure

Create Read Status Management

Archive
Fill the infostructure with the required archive
Information
file content
Structure
Archive Explorer
Select infostructure
Make field selections
Browse document list
Detailed display from the archive

Archive Files
Document Relationship Browser (DRB)

User Interface
Archive Explorer
Transaction ALO1
User role SAP_DRB
Application transactions

Display

Database
Display of business processes across archive
and database boundaries

Application Infra- Archive

Data structure Files
DRB – Find Related Documents
DRB – Display the Relationship Tree
Display Archived Data from Within an
Application
Exception: Reloading Archived Data

Reloading archived data back into the DB should be

considered only in the following cases:

1Scenario
Reload in the test system
2 Scenario
Reload immediately after
Data in a test environment can be reloaded archiving
at any time, since this does not affect Restoring the database due to an
operational data (cannot result in business error (e.g. incorrect selection,
inconsistencies) incorrect customizing of residence
times)

Reload function is not available

for all archiving objects
Agenda

1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Finding the Right Time

1 A „healthy“ System
Data Archiving should not be seen as the last
resort for preventing total system collapse
after all other means have been exhausted.

2
Early Planning
Ensure that the performance of your
systems remains efficient.

3 Interdisciplinary Process
Data Archiving requires a high degree of cooperation between
user and IT departments.
Table Growth in Accounting at a Customer
Site

Database Size
500
450
400
350
300
[GB]
250
200
150
100
50
0

Month 12
Month 10

Month 11
Month 8
Month 1

Month 2

Month 4

Month 5

Month 6

Month 7

Month 9
Month 3
Date

Date Size in GB Monthly Growth in GB

Month 1 33.17 1.90
Month 2 36.09 2.92
Month 3 73.78 37.69
Month 4 137.96 64.18
Month 5 190.01 52.05
Month 6 256.99 66.98
Month 7 324.87 67.88
Month 8 376.00 51.13
Month 9 428.37 52.37
Considerations Before Data Archiving

Is the data Yes Can the data be Yes

Summarize
still required? summarized? data

No No Yes

Can the data be deleted?

Deactivate
the creation No Yes
Delete
of the data data!

Can the data be archived?

No Archive
Yes
data!
Data
remains
in the
database
Detailed Data Archiving Statistics

Automatically collected statistics can be used to

Demonstrate the use and need for data archiving
Better plan future archiving projects
Recognize resource bottlenecks early on

Statistics can be
Stored
Displayed
Standard statistics log
Analyze statistics in Archive Administration (transaction SARA)
Space information: Database space and disk space
Amount: Number of data objects, structures, and delete jobs
Time: Job duration

Rule of thumb: Compression factor of five – DB size vs. file size

The greater the number and the variation of archiving
objects used, the closer the factor is to five
Statistics
 Customer Example – Visualized

10.000
Estimated DB size without archiving 9.2 TB

8.000

6.000
Total amount archived 5.5 TB

Allocated DB space
4.000
3.8 TB
3.2 TB

Total database size

2.000

Size
in GB
Jan

Jul

Jan

Jan

Sep
Jul

Jan
May

May
Sep

Sep
Jul
Mar

Mar

May

Mar
Nov

Nov
Nov

2004 2005 2006 2007

Agenda

1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Important Sources of Information

ILM in SAP Service Marketplace

http://service.sap.com/ilm
Is Your Missing ILM Strategy Putting You at Risk?
From Birth to Burial
Information Lifecycle Management at SAP
Data Archiving:
Media Library Presentations
Introduction to Data Archiving
Media Library Literature & Brochures
Data Management Guide
Introduction to Data Archiving
Reports and Transactions for Accessing
Archived Data

Data Volume Management

http://service.sap.com/dvm

Archive Migration and Archive Conversion

http://service.sap.com/slo
Data Archiving in Print - 2nd Edition

Revised new edition with up-to-

date information for
SAP NetWeaver 7.0
SAP ERP 6.0

New functions and technologies,

e.g.
Introduction to ILM
Archive Routing
XML-based archiving
Table analysis with TAANA

Authors
SAP archiving experts

More information
www.sappress.de
ISBN: 978-3-89842-796-8 (German)
ISBN: 1-59229-008-6 (English)
ISBN: 4-8222-5130-6 (Japanese) – 1st edition
SAP Customer Training

BIT660 Data Archiving

Level 3
3 Days

BIT670 Data Archiving – Retrieval

Level 3
2 Days

BC680*/WDE680 (USA/Germany)
Level 3
2 Days
*on demand only

http:/www.sap.com/education
Thank You!
Copyright 2009 SAP AG. All Rights Reserved

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior
notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z,
System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.
MaxDB is a trademark of MySQL AB, Sweden.
SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG
in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves
informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of
SAP AG.
This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of
the SAP® product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be
changed by SAP at any time without notice.
SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this
material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-
infringement.
SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not
apply in cases of intent or gross negligence.
The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and
does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages.
Copyright 2009 SAP AG. Alle Rechte
vorbehalten

Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, ohne die ausdrückliche schriftliche Genehmigung durch SAP AG
nicht gestattet. In dieser Publikation enthaltene Informationen können ohne vorherige Ankündigung geändert werden.
Die von SAP AG oder deren Vertriebsfirmen angebotenen Softwareprodukte können Softwarekomponenten auch anderer Softwarehersteller enthalten.
Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® und SQL Server® sind eingetragene Marken der Microsoft Corporation.
IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z,
System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower und PowerPC sind Marken oder eingetragene Marken der IBM Corporation.
Adobe, das Adobe Logo, Acrobat, PostScript und Reader sind Marken oder eingetragene Marken von Adobe Systems Inc. in den USA und/oder anderen Ländern.
ORACLE® ist eine eingetragene Marke der ORACLE Corporation.
UNIX®, X/Open®, OSF/1® und Motif® sind eingetragene Marken der Open Group.
Citrix®, das Citrix-Logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® und andere hier erwähnte Namen von Citrix-Produkten sind Marken von Citrix Systems, Inc.
HTML, DHTML, XML, XHTML sind Marken oder eingetragene Marken des W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.
JAVA® ist eine eingetragene Marke der Sun Microsystems, Inc.
JAVASCRIPT® ist eine eingetragene Marke der Sun Microsystems, Inc., verwendet unter der Lizenz der von Netscape entwickelten und implementierten Technologie.
MaxDB ist eine Marke von MySQL AB, Schweden.
SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, und weitere im Text erwähnte SAP-Produkte und -Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken
der SAP AG in Deutschland und anderen Ländern weltweit. Alle anderen Namen von Produkten und Dienstleistungen sind Marken der jeweiligen Firmen. Die Angaben im Text sind unverbindlich und
dienen lediglich zu Informationszwecken. Produkte können länderspezifische Unterschiede aufweisen.

Die in dieser Publikation enthaltene Information ist Eigentum der SAP. Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer,
nur mit ausdrücklicher schriftlicher Genehmigung durch SAP AG gestattet.
Bei dieser Publikation handelt es sich um eine vorläufige Version, die nicht Ihrem gültigen Lizenzvertrag oder anderen Vereinbarungen mit SAP unterliegt. Diese Publikation enthält nur vorgesehene
Strategien, Entwicklungen und Funktionen des SAP®-Produkts. SAP entsteht aus dieser Publikation keine Verpflichtung zu einer bestimmten Geschäfts- oder Produktstrategie und/oder bestimmten
Entwicklungen. Diese Publikation kann von SAP jederzeit ohne vorherige Ankündigung geändert werden.
SAP übernimmt keine Haftung für Fehler oder Auslassungen in dieser Publikation. Des Weiteren übernimmt SAP keine Garantie für die Exaktheit oder Vollständigkeit der Informationen, Texte, Grafiken,
Links und sonstigen in dieser Publikation enthaltenen Elementen. Diese Publikation wird ohne jegliche Gewähr, weder ausdrücklich noch stillschweigend, bereitgestellt. Dies gilt u. a., aber nicht
ausschließlich, hinsichtlich der Gewährleistung der Marktgängigkeit und der Eignung für einen bestimmten Zweck sowie für die Gewährleistung der Nichtverletzung geltenden Rechts.
SAP haftet nicht für entstandene Schäden. Dies gilt u. a. und uneingeschränkt für konkrete, besondere und mittelbare Schäden oder Folgeschäden, die aus der Nutzung dieser Materialien entstehen
können. Diese Einschränkung gilt nicht bei Vorsatz oder grober Fahrlässigkeit.
Die gesetzliche Haftung bei Personenschäden oder Produkthaftung bleibt unberührt. Die Informationen, auf die Sie möglicherweise über die in diesem Material enthaltenen Hotlinks zugreifen, unterliegen
nicht dem Einfluss von SAP, und SAP unterstützt nicht die Nutzung von Internetseiten Dritter durch Sie und gibt keinerlei Gewährleistungen oder Zusagen über Internetseiten Dritter ab.