MAHATMA EDUCATION SOCIETY'S PILLAI COLLEGE OF ARTS,

COMMERCE & SCIENCE (Autonomous) NEW PANVEL

PROJECT REPORT ON "Library Management System"

IN PARTIAL FULFILLMENT OF

BACHELOR OF COMPUTER SCIENCE

SEMESTER III202324

PROJECT GUIDE

Name: Prof. Simran Ma'am

SUBMITTED BY: Ankit Kumar Singh

ROLL NO: 5255

A billing system is a software application designed to manage and
automate the process of invoicing customers for goods and services.
Here’s an overview of its introduction, key features, and functionality:

Introduction

In today's fast paced business environment, a billing system is an

indispensable tool that helps companies manage their invoicing processes
with precision and efficiency. By automating the billing cycle, businesses
can reduce manual errors and streamline operations, leading to more
accurate financial tracking and reporting.

A billing system ensures that invoices are generated promptly and

payments are processed seamlessly, enhancing cash flow and reducing
administrative burdens. It is essential for businesses of all sizes to maintain
financial health, manage revenue efficiently, and provide a smooth
customer experience. By integrating with other business systems like
accounting software, a billing system supports comprehensive financial
management and strategic decision making, making it a cornerstone of
modern business operations.

Ultimately, a well implemented billing system empowers businesses to

focus on growth and customer satisfaction by ensuring that financial
processes are reliable, transparent, and secure.
Key Features

1. Invoicing and Billing

Generate and send invoices automatically.
Customize invoice templates.
Support for multiple currencies and languages.

2. Customer Management
Maintain customer profiles and contact information.
 Track customer billing history and preferences.
Set up recurring billing for subscription services.

3. Reporting and Analytics

Generate financial reports (revenue, outstanding payments, etc.).
Analyze billing trends and customer payment behaviors.
Dashboards for real time insights.

4. Integration
Connect with accounting software (e.g., QuickBooks, Xero).
API support for integration with other business systems.
Sync with CRM and ERP systems.

Functionality

Automated Billing: Automates the entire billing cycle from invoice

generation to payment collection.
Customization: Allows businesses to tailor billing processes to fit their
specific needs.
Efficiency: Reduces time spent on manual billing tasks and minimizes
errors.
Scalability: Accommodates growing businesses with increasing transaction
volumes.
Customer Experience: Enhances customer satisfaction with accurate and
timely billing information.

Implementing a robust billing system can significantly enhance operational

efficiency and financial management for businesses.
CODE:

import tkinter as tk
from tkinter import *
import random

class Bill_App:
def __init__(self, root):
self.root = root
self.root.geometry("1300x700+0+0")
self.root.maxsize(width=1280, height=700)
self.root.minsize(width=1280, height=700)
self.root.title("Billing Software")

# Variables
self.cus_name = StringVar()
self.c_phone = StringVar()
self.c_bill_no = StringVar(value=str(random.randint(1000, 9999)))
self.product_vars = {
'Bath Soap': IntVar(),
'Face Cream': IntVar(),
'Face Wash': IntVar(),
'Hair Spray': IntVar(),
'Body Lotion': IntVar(),
'Rice': IntVar(),
'Daal': IntVar(),
'Food Oil': IntVar(),
'Wheat': IntVar(),
'Sugar': IntVar(),
'Maza': IntVar(),
'Coke': IntVar(),
'Frooti': IntVar(),
'Nimko': IntVar(),
'Biscuits': IntVar(),
}
 self.total_cosmetics = StringVar()
self.total_grocery = StringVar()
self.total_other = StringVar()
self.tax_cos = StringVar()
self.tax_groc = StringVar()
self.tax_other = StringVar()

bg_color = "#AFEEEE"
fg_color = "black"
lbl_color = 'black'

# Title of App
title = Label(self.root, text="Billing Software", bd=12, relief=GROOVE,
fg=fg_color, bg=bg_color,
font=("times new roman", 30, "bold"), pady=3).pack(fill=X)

# Customer Details Frame

F1 = LabelFrame(self.root, text="Customer Details", font=("times new
roman", 12, "bold"), fg="black", bg=bg_color,
relief=GROOVE, bd=10)
F1.place(x=0, y=80, relwidth=1)
cname_lbl = Label(F1, text="Customer Name", bg=bg_color,
fg=fg_color, font=("times new roman", 15, "bold"))
cname_lbl.grid(row=0, column=0, padx=10, pady=5)
cname_en = Entry(F1, bd=8, relief=GROOVE,
textvariable=self.cus_name)
cname_en.grid(row=0, column=1, ipady=4, ipadx=30, pady=5)
cphon_lbl = Label(F1, text="Phone No", bg=bg_color, fg=fg_color,
font=("times new roman", 15, "bold"))
cphon_lbl.grid(row=0, column=2, padx=20)
cphon_en = Entry(F1, bd=8, relief=GROOVE,
textvariable=self.c_phone)
cphon_en.grid(row=0, column=3, ipady=4, ipadx=30, pady=5)
cbill_lbl = Label(F1, text="Bill No.", bg=bg_color, fg=fg_color,
font=("times new roman", 15, "bold"))
 cbill_lbl.grid(row=0, column=4, padx=20)
cbill_en = Entry(F1, bd=8, relief=GROOVE,
textvariable=self.c_bill_no)
cbill_en.grid(row=0, column=5, ipadx=30, ipady=4, pady=5)
bill_btn = Button(F1, text="Enter", bd=7, relief=GROOVE, font=("times
new roman", 12, "bold"), bg=bg_color,
fg=fg_color)
bill_btn.grid(row=0, column=6, ipady=5, padx=60, ipadx=19, pady=5)

# Cosmetics Frame
F2_cosmetics = LabelFrame(self.root, text='Cosmetics', bd=10,
relief=GROOVE, bg=bg_color, fg="black",
font=("times new roman", 13, "bold"))
F2_cosmetics.place(x=5, y=180, width=325, height=380)
self.add_products_to_frame(F2_cosmetics,
list(self.product_vars.keys())[:5])

# Grocery Frame
F2_grocery = LabelFrame(self.root, text='Grocery', bd=10,
relief=GROOVE, bg=bg_color, fg="black",
font=("times new roman", 13, "bold"))
F2_grocery.place(x=330, y=180, width=325, height=380)
self.add_products_to_frame(F2_grocery,
list(self.product_vars.keys())[5:10])

# Others Frame
F2_others = LabelFrame(self.root, text='Others', bd=10,
relief=GROOVE, bg=bg_color, fg="black",
font=("times new roman", 13, "bold"))
F2_others.place(x=655, y=180, width=325, height=380)
self.add_products_to_frame(F2_others,
list(self.product_vars.keys())[10:])

# Bill Area Frame

F3 = Label(self.root, bd=10, relief=GROOVE)
 F3.place(x=960, y=180, width=325, height=380)
bill_title = Label(F3, text="Bill Area", font=("Lucida", 13, "bold"), bd=7,
relief=GROOVE)
bill_title.pack(fill=X)
scroll_y = Scrollbar(F3, orient=VERTICAL)
self.txt = Text(F3, yscrollcommand=scroll_y.set)
scroll_y.pack(side=RIGHT, fill=Y)
scroll_y.config(command=self.txt.yview)
self.txt.pack(fill=BOTH, expand=1)

# Buttons Frame
F4 = LabelFrame(self.root, text='Bill Menu', bd=10, relief=GROOVE,
bg=bg_color, fg="black",
font=("times new roman", 13, "bold"))
F4.place(x=0, y=560, relwidth=1, height=145)
self.add_buttons(F4)

def add_products_to_frame(self, frame, products):

for i, product in enumerate(products):
lbl = Label(frame, font=("times new roman", 15, "bold"), fg='black',
bg='#AFEEEE', text=product)
lbl.grid(row=i, column=0, padx=10, pady=20)
en = Entry(frame, bd=8, relief=GROOVE,
textvariable=self.product_vars[product])
en.grid(row=i, column=1, ipady=5, ipadx=5)

def add_buttons(self, frame):

lbl_color = 'black'
bg_color = '#AFEEEE'
labels = ['Total Cosmetics', 'Total Grocery', 'Others Total', 'Cosmetics
Tax', 'Grocery Tax', 'Others Tax']
vars = [self.total_cosmetics, self.total_grocery, self.total_other,
self.tax_cos, self.tax_groc, self.tax_other]
for i, (lbl, var) in enumerate(zip(labels, vars)):
row = i // 2
 col = (i % 2) * 2
lbl = Label(frame, font=("times new roman", 15, "bold"), fg=lbl_color,
bg=bg_color, text=lbl)
lbl.grid(row=row, column=col, padx=10, pady=5)
en = Entry(frame, bd=8, relief=GROOVE, textvariable=var)
en.grid(row=row, column=col+1, ipady=2, ipadx=5)
total_btn = Button(frame, text="Total", bg=bg_color, fg='black',
font=("lucida", 12, "bold"), bd=7, relief=GROOVE,
command=self.total)
total_btn.grid(row=1, column=4, ipadx=20, padx=30)
genbill_btn = Button(frame, text="Generate Bill", bg=bg_color,
fg='black', font=("lucida", 12, "bold"), bd=7,
relief=GROOVE, command=self.bill_area)
genbill_btn.grid(row=1, column=5, ipadx=20)
clear_btn = Button(frame, text="Clear", bg=bg_color, fg='black',
font=("lucida", 12, "bold"), bd=7, relief=GROOVE,
command=self.clear)
clear_btn.grid(row=1, column=6, ipadx=20, padx=30)
exit_btn = Button(frame, text="Exit", bg=bg_color, fg='black',
font=("lucida", 12, "bold"), bd=7, relief=GROOVE,
command=self.exit)
exit_btn.grid(row=1, column=7, ipadx=20)

def total(self):
self.total_cosmetics.set(str(sum(var.get() * 20 for var in
list(self.product_vars.values())[:5])))
self.total_grocery.set(str(sum(var.get() * 30 for var in
list(self.product_vars.values())[5:10])))
self.total_other.set(str(sum(var.get() * 50 for var in
list(self.product_vars.values())[10:])))
self.tax_cos.set(str(round((0.05 * float(self.total_cosmetics.get())), 2)))
self.tax_groc.set(str(round((0.1 * float(self.total_grocery.get())), 2)))
self.tax_other.set(str(round((0.15 * float(self.total_other.get())), 2)))

def bill_area(self):
 self.txt.delete('1.0', END)
self.txt.insert(END, "\tWelcome to our Shop\n")
self.txt.insert(END, f"\n\nBill Number : {self.c_bill_no.get()}")
self.txt.insert(END, f"\nCustomer Name : {self.cus_name.get()}")
self.txt.insert(END, f"\nPhone Number : {self.c_phone.get()}")
self.txt.insert(END,
"\n====================================")
self.txt.insert(END, "\nProduct\t\tQTY\t\tPrice")
self.txt.insert(END,
"\n====================================")
total_cosmetics = 0
total_grocery = 0
total_other = 0
for product, var in self.product_vars.items():
qty = var.get()
if qty > 0:
if product in list(self.product_vars.keys())[:5]:
price = qty * 20
total_cosmetics += price
elif product in list(self.product_vars.keys())[5:10]:
price = qty * 30
total_grocery += price
else:
price = qty * 50
total_other += price
self.txt.insert(END, f"\n{product}\t\t{qty}\t\t{price}")
total_tax_cos = round(0.05 * total_cosmetics, 2)
total_tax_groc = round(0.1 * total_grocery, 2)
total_tax_other = round(0.15 * total_other, 2)
total_cost = total_cosmetics + total_grocery + total_other +
total_tax_cos + total_tax_groc + total_tax_other
self.txt.insert(END, "\n------------------------------------")
self.txt.insert(END, f"\nTotal Cosmetics : {total_cosmetics}")
self.txt.insert(END, f"\nTotal Grocery : {total_grocery}")
self.txt.insert(END, f"\nTotal Others : {total_other}")
 self.txt.insert(END, f"\nCosmetics Tax : {total_tax_cos}")
self.txt.insert(END, f"\nGrocery Tax : {total_tax_groc}")
self.txt.insert(END, f"\nOthers Tax : {total_tax_other}")
self.txt.insert(END, "\n------------------------------------")
self.txt.insert(END, f"\nTotal Bill : {total_cost}")
self.txt.insert(END, "\n\n\tThank You")

def clear(self):
for var in self.product_vars.values():
var.set(0)
self.cus_name.set('')
self.c_phone.set('')
self.c_bill_no.set(str(random.randint(1000, 9999)))
self.txt.delete('1.0', END)
self.total_cosmetics.set('')
self.total_grocery.set('')
self.total_other.set('')
self.tax_cos.set('')
self.tax_groc.set('')
self.tax_other.set('')

def exit(self):
self.root.destroy()

if __name__ == "__main__":
root = Tk()
Bill_App(root)
root.mainloop()
 Conclusion
Implementing a billing system is crucial for businesses seeking to enhance
their financial operations. It offers significant advantages by automating
processes, improving accuracy, and integrating with other systems. While
challenges like cost and complexity exist, the opportunities for growth and
innovation outweigh the risks. By leveraging technological advancements
and addressing potential threats, businesses can maintain a competitive
edge and achieve long term success through efficient and secure billing
practices.
SWOT analysis for a billing system:
Strengths

1. Automation and Efficiency

Reduces manual tasks and errors.
Speeds up the invoicing process.

2. Accuracy
Ensures precise calculations and billing.
Minimizes discrepancies in financial records.

3. Integration
Seamlessly connects with accounting, CRM, and ERP systems.
Enhances data consistency across platforms.

4. Customer Satisfaction
Provides clear and timely invoices.

Weaknesses

1. Cost
Initial setup and maintenance can be expensive.
May require ongoing updates and support.

2. Complexity
Implementation can be complex, requiring training.
Customization might be limited by software constraints.

3. Dependence on Technology
 System failures can disrupt billing processes.
Requires reliable internet and infrastructure.

Opportunities

1. Technological Advancements
Adoption of AI and machine learning for predictive analytics.
Use of blockchain for enhanced security.

2. Market Expansion
Growth in ecommerce and subscription models increases demand.
Opportunities in emerging markets.

3. Enhanced Features
Development of mobile friendly interfaces.
Integration with payment technologies like cryptocurrency.

Threats

1. Security Risks
Vulnerable to cyberattacks and data breaches.
Requires constant updates to protect against threats.

2. Regulatory Changes
Compliance with evolving financial regulations can be challenging.
Penalties for noncompliance can be severe.

3. Competition
High competition from established and new software providers.
Pressure to continuously innovate and improve.