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    Student - Information - Database - Management - System - Documentation by Group DelaTiongCisco

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    Nathaniel Delacruz

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    Student - Information - Database - Management - System - Documentation by Group DelaTiongCisco

    Uploaded by

    Nathaniel Delacruz
    8 views10 pages

    Original Title

    Student_Information_Database_Management_System_Documentation by Group DelaTiongCisco

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    © © All Rights Reserved

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    Download as docx, pdf, or txt
    8 views10 pages

    Student - Information - Database - Management - System - Documentation by Group DelaTiongCisco

    Uploaded by

    Nathaniel Delacruz

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 10

    Student Information Database Management System (SIDMS) for Richwell

    Colleges Incorporated

    Group Members

    dela Cruz, Nathaniel L. Jr

    Francisco, Dan Rhei

    Tiongco, Charles

    Will be submitted to:

    Ian Africa

    Information Management Instructor


    Student Information Database Management System (SIDMS) for Richwell
    Colleges Incorporated

    Introduction
    As Richwell Colleges Incorporated (RCI) continues to grow and expand its
    educational offerings, the need for an efficient and comprehensive Student Information
    Database Management System (SIDMS) has become increasingly evident. This system is
    crucial for managing the vast amounts of student data generated each academic year,
    including enrollment records, academic performance, personal information, and
    administrative details.

    Project Summary
    RCI is creating a sophisticated SIDMS to handle student data efficiently and
    accurately. The system aims to streamline data management, enhance data accuracy,
    improve accessibility, support decision-making, and enhance the student experience. The
    SIDMS will include modules for admissions, registrations, grades, attendance, and more.

    Key Objectives
    1. Streamlining Data Management: Automating student data processes to reduce errors and
    administrative workload.

    2. Enhancing Data Accuracy: Ensuring student records are accurate and up-to-date.

    3. Improving Accessibility: Providing easy access to student information for faculty, staff,
    and authorized personnel.

    4. Supporting Decision-Making: Offering insights through data analytics for informed


    decisions.

    5. Enhancing Student Experience: Facilitating better communication and service delivery to


    students.

    Project Requirements
    1. Table Normalization: Ensuring the database tables are normalized.

    2. Overall ERD (Entity-Relationship Diagram): Providing a comprehensive ERD for the


    entire database.

    3. ERD of Each Table: Creating ERDs for each table and their relationships.

    4. Key Components for Each Table: Identifying different key components for each table.

    5. Details of Each Table: Providing detailed information about each table.


    6. Queries: Creating and taking screenshots of queries that the database should perform,
    such as:

    a. Student information details

    b. Subjects students are enrolled in

    c. Students' year level

    d. Summary of students' grades

    e. Teacher schedules

    7. PowerPoint Presentation and Demonstration: Preparing a presentation and


    demonstrating the database.

    8. Reports (Optional): Generating reports using Crystal Reports, SAP, or other MySQL report
    generation tools (limited to 2 groups per section).

    Notes
    Deadline and Presentation: Scheduled for August, with exact dates to be updated.

    Group Composition: Each group should have a maximum of 3 members.

    Submission: No extensions for the submission of the soft copy and presentation, even if
    rescheduling is requested.

    Table Normalization
    Database and Table Creation
    The following SQL code creates the necessary tables for the SIDMS:

    Create the database


    CREATE DATABASE IF NOT EXISTS RCI_SIDMS;
    USE RCI_SIDMS;

    Create the Students table


    CREATE TABLE Students (
    student_id INT AUTO_INCREMENT PRIMARY KEY,
    first_name VARCHAR(50) NOT NULL,
    last_name VARCHAR(50) NOT NULL,
    birthdate DATE,
    email VARCHAR(100),
    phone VARCHAR(15),
    address TEXT
    );

    Create the Courses table


    CREATE TABLE Courses (
    course_id INT AUTO_INCREMENT PRIMARY KEY,
    course_name VARCHAR(100) NOT NULL,
    course_description TEXT
    );

    Create the Enrollments table


    CREATE TABLE Enrollments (
    enrollment_id INT AUTO_INCREMENT PRIMARY KEY,
    student_id INT,
    course_id INT,
    enrollment_date DATE,
    year_level INT,
    FOREIGN KEY (student_id) REFERENCES Students(student_id),
    FOREIGN KEY (course_id) REFERENCES Courses(course_id)
    );

    Create the Grades table


    CREATE TABLE Grades (
    grade_id INT AUTO_INCREMENT PRIMARY KEY,
    enrollment_id INT,
    grade DECIMAL(3,2),
    FOREIGN KEY (enrollment_id) REFERENCES Enrollments(enrollment_id)
    );
    Create the Teachers table
    CREATE TABLE Teachers (
    teacher_id INT AUTO_INCREMENT PRIMARY KEY,
    first_name VARCHAR(50) NOT NULL,
    last_name VARCHAR(50) NOT NULL,
    email VARCHAR(100),
    phone VARCHAR(15)
    );

    Create the TeacherSchedules table


    CREATE TABLE TeacherSchedules (
    schedule_id INT AUTO_INCREMENT PRIMARY KEY,
    teacher_id INT,
    course_id INT,
    schedule_time VARCHAR(50),
    FOREIGN KEY (teacher_id) REFERENCES Teachers(teacher_id),
    FOREIGN KEY (course_id) REFERENCES Courses(course_id)
    );

    Queries
    a. Student Information Details

    SELECT * FROM Students WHERE student_id = 1;

    b. Students Subject Enrolled

    SELECT s.student_id, s.first_name, s.last_name, c.course_name


    FROM Students s
    JOIN Enrollments e ON s.student_id = e.student_id
    JOIN Courses c ON e.course_id = c.course_id
    WHERE s.student_id = 1;

    OR

    SELECT s.student_id, s.first_name, s.last_name, c.course_id


    FROM Students s
    JOIN Enrollments e ON s.student_id = e.student_id
    JOIN Courses c ON e.course_id = c.course_id
    WHERE c.course_id = 1;
    c. Students Year Level

    SELECT DISTINCT s.student_id, s.first_name, s.last_name, e.year_level

    FROM Students s

    JOIN Enrollments e ON s.student_id = e.student_id

    WHERE e.year_level = 2;

    OR

    SELECT DISTINCT s.student_id, s.first_name, s.last_name, e.year_level

    FROM Students s

    JOIN Enrollments e ON s.student_id = e.student_id

    WHERE s.student_id = 1;

    d. Students Summary of Grades

    SELECT s.student_id, s.first_name, s.last_name, c.course_name, g.grade


    FROM Students s
    JOIN Enrollments e ON s.student_id = e.student_id
    JOIN Grades g ON e.enrollment_id = g.enrollment_id
    JOIN Courses c ON e.course_id = c.course_id
    WHERE s.student_id = 1;

    e. Teacher Schedules

    SELECT t.teacher_id, t.first_name, t.last_name, c.course_name, ts.schedule_time


    FROM Teachers t
    JOIN TeacherSchedules ts ON t.teacher_id = ts.teacher_id
    JOIN Courses c ON ts.course_id = c.course_id
    WHERE t.teacher_id = 1;
    Examples of Inserts

    Students table
    INSERT INTO Students (first_name, last_name, birthdate, email, phone, address)

    VALUES

    ('John', 'Doe', '2000-01-01', '[email protected]', '1234567890', '123 Main St, Anytown,


    USA'),

    ('Jane', 'Smith', '1999-05-15', '[email protected]', '0987654321', '456 Elm St,


    Anytown, USA');

    Enrollments table
    INSERT INTO Enrollments (student_id, course_id, enrollment_date, year_level)

    VALUES

    (1, 1, '2023-08-01', 1),

    (2, 2, '2023-08-01', 2);

    Courses table
    INSERT INTO Courses (course_name, course_description)

    VALUES

    ('Introduction to Computer Science', 'Basic concepts in computer science and


    programming.'),

    ('Data Structures', 'Advanced topics in data organization and manipulation.');

    Grades table
    INSERT INTO Grades (enrollment_id, grade)

    VALUES

    (1, 3.5),

    (2, 3.8);

    Teachers table
    INSERT INTO Teachers (first_name, last_name, email, phone)

    VALUES

    ('Alice', 'Johnson', '[email protected]', '1112223333'),

    ('Bob', 'Brown', '[email protected]', '4445556666');


    TeacherSchedules table

    INSERT INTO TeacherSchedules (teacher_id, course_id, schedule_time)

    VALUES

    (1, 1, 'MWF 10:00-11:00'),

    (2, 2, 'TTh 14:00-15:30');

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