School-Based Child Protection Committee

Functionality Indicators Monitoring Tool

Name of School: OLAVE ELEMENTARY SCHOOL Address: (Lower Olave, Buenavista, agusan del Norte)

School ID: 131564 Contact Number: 09058396271 _District: Buenavista Division: Agusan del Norte Region: Caraga
This is a self-assessment tool designed to monitor and help strengthen the child protection committee in the school/s inaccordance with the
Department of Education’s Child protection and Anti-Bullying policy.

To answer the tool, put a check mark ( ✓ ) on the appropriate box/space: Yes, if the Indicator is met; No, if the indicatormet; Not Sure if status of
indicator is not known or is neither Yes nor No.
Findings will be based on the scores and their corresponding functionality level. These will also be the basis for the planofaction by the school and
assistance from the different levels of DepEd.

isnot

Functionality Indicators Indicator ismet:

YES Not
NO

1. ORGANIZATION AND COORDINATION

a) Establishment/Reorganization of the Child Protection Committee (CPC)

1. Immediate assistance on how to convene the CPC was sought.

2. There is a list of CPC members

3. Meeting with possible CPC members had been scheduled

4. The orientation for identified CPC members had been scheduled.

5. The CPC was organized and convened.

6. CPC members were identified and their names posted in school

7. Turnover of reports and other CPC documents to the new CPC was done

8. New CPC members oriented on the functions and work of CPC

9. CPC Members have identified and divided the tasks among themselves

10. CPC has a clear organizational chart

11. CPC members have reviewed its functions

12. CPC members have analyzed the Child protection situation in the school

13. CPC Holds quarterly meetings to discuss appropriate interventions/responses to schoolproblems on

bullying and child abuse cases, as well as updating on status of the CPC plan

14. CPC has written orientation material/ guidebook for CPC members (printed/ digital)
 15. Each CPC member has a copy of the orientation material/guidebook (printed/ digital)

16. CPC has a strategic goal or VMG and plan (3 years; and an annual plan with tasking basedChild
Protection situation analysis)

17. 90-100% of planned meetings of the CPC are conducted

18. 80%-100% of annual objectives/targets in plans accomplished

19. CPC has clear mechanisms for ensuring protection of Children with disabilities

20. CPC has integrated the responsibilities of CPC from DO 55 2013 (anti-bullying) and DO 18, 2015 restorative
justice panel (RJP re CICL)) and other child protection policies of DepEd

21. Has clear plans for strengthening the child protection system in school

1.a TOTAL COUNT

Functionality Indicators Indicator ism

YES Not
NO

b) Coordination mechanisms

1. Immediate assistance on how to develop coordination mechanism on child protection wassought.

2. Has mapped out available resources in their community for possible for
linkages/networkingcases needing referrals

3. Has identified specific areas of work for coordination/collaboration with other agencies orservice providers

4. Has informal or initial coordination arrangements for referral system with WCPD, LSWD, LHO, other agencies
or non-government organizations

5. Actively coordinates with the Schools District/ Division office

6. Has formal coordination mechanism (e.g. MOA), with the LHO, WCPD, LSWD, private practicecounselling
(Psychiatrist, Psychologist) for the referral services.

7. Actively coordinates with the Schools District/ Division office

8. Has implemented cooperative/collaborative work

9. Coordination mechanism for planning, implementation, monitoring and assessments havebeen

formalized and functioning of this mechanism is reviewed and disseminated.

1.b TOTAL COUNT

2. POLICIES AND GUIDELINES

 a) Child Protection policy and operational guidelines

1. Immediate assistance on how to draft the school-based child protection policy was sought

2. Has identified the policy and program gaps and challenges that need to be addressed

3. Has initiated meetings to review and craft the school-based child protection policy and codeof conduct

4. Has drafted the school-based child protection policy based on Department Order No. 40series of
2012

5. Draft Child Protection policy includes code of conduct for Learners, School
administrators,Non-teaching personnel, Teachers, Visitors, and Off campus activities

6. Draft code of conduct may have specific provisions to address potential risks to students

7. Conflict resolution may be in practice

8. School has a written school-based child protection and anti-bullying policy with a code ofconduct for Learners,
School administrators, Non-teaching personnel, Teachers, Visitors, andOff campus activities

9. School has a conflict resolution mechanism that respects children’s rights

10. There are written procedures to guide the conduct of disciplinary proceedings in cases ofoffenses
committed by pupils, students or learners

11. School has a handbook/ manual on its school-based child protection and anti-bullying policywith a code of
conduct and a plan to ensure child protection and safety, which is reviewedevery 3 years

12. School has a clear policy on the use of positive and non-violent discipline for children

13. School has specific guidelines that ensure child protection for children with disabilities

14. CPC integrates other Child protection policy related orders in this school-based CP policy.

2.a TOTAL COUNT

Functionality Indicators Indicator ismet:

YES Not
NO

3. CAPACITIES AND RESOURCES

 a) Orientation and capacity building activities for the members of the CPC

1. Seeks immediate assistance on how the CPC can develop an annual capacity building activitiesfor its
members

2. CPC has identified capacity building needs of its members

3. Initiated plans for capacity building needs which includes: Child’s Rights; DepEd childprotection training
module/s; First responder training; Training on 4Rs of VAC (Recognizing, Recording, Reporting & Referring
VAC cases); Positive Discipline; Monitoring & Evaluationpolicy and plan

4. Initiated plans and request for technical assistance or capacity building activities from DepEd, LGU, or CSO

5. At least one CPC member participated in training for CPC conducted by the School
DistrictDivision Office/Central Office for roll out to other CPC members

6. CPC has received training based on their capacity needs which may include: Child’s Rights;DepEd child &
protection training module/s; First responder training; Training on 4Rs of VAC(Recognizing,
Recording, Reporting & Referring VAC cases); Positive Discipline; MonitoringEvaluation of policy and
plan.

7. Capacity building plan is partially implemented

8. Capacity building plan is fully implemented and participated in by all CPC members

9. Trainor’s training conducted for CPC members

10. CPC members capable of rolling out the training modules among teachers,
administratorsnon-teaching personnel

3.a TOTAL COUNT

b) Budget allocation for CPC operations and its financial sustainability

1. Seeks immediate assistance on how to craft a budget for the CPC

2. Has identified budgetary requirements for CPC operations

3. Has initiated plans or requests for budget from LGU/LSB

4. There is minimal allocation from the school MOOE

5. LGU and/or LSB allocates some amount for the planned activities of the CPC

6. Budgets allocated and utilized for hiring and training of Guidance counsellors for CPC workIn lieu of or
guidance counsellors, Teacher–guidance (graduates of psychology)

7. Budgets allocated and utilized for the establishment of Room or Infrastructure for the CPCa private
interview/ counselling room

8. Partial allocation for Capability building activities

9. Partial allocation for Information Dissemination

10. Partial allocation for Operations for service delivery

 11. CPC has secured budget allocation for its Strategic and annual plans in implementing theprotection child
policy based on its investment programming

12. CPC plan and budget included in the school improvement plan and the Annual work andfinancial plan

13. The School, PTA, LGU and LSB are coordinating to ensure budget allocation for the strategicand annual
investment program of the CPC

14. School is able to generate funds from external sources.

3.b TOTAL COUNT

Functionality Indicators Indicator ismet:

YES Not
NO

4. SERVICE DELIVERY

a) Prevention programs: Information dissemination program; and, Organizing activitiesthe protectionfor

of children from abuse, exploitation, violence, discrimination andbullying or peer abuse

1. Immediate assistance on how to develop an information dissemination program was sought.

2. There is some information on Child protection policy posted on the bulletin board in school

3. Has conducted meetings to flesh out the details and schedules of orientation on CP policyother awarenessand
raising activities on the policy

4. CPC conducts orientation of learners on the school’s child protection and anti-bullying policyonce during
the school-year

5. CPC organizes activity/ies on child protection during children’s month celebration

6. CPC conducts orientation sessions on the school’s child protection policy for learners,
schooladministrators, teachers, non-teaching staff

7. CPC conducts training among teachers and non-teaching staff on First Responder
systemandreferral system for VAC incidents within the school

8. CPC able to roll out and implement the capability building program on child protection forlearners, teachers,
 administrators, non-teaching staff

9. CPC has IEC materials (Handbook, Guidebook) on the child protection policy and disseminatedthese to
the learners, teachers, parents, non-teaching staff

10. CPC monitors and evaluates the impact of the trainings and awareness raising activities

4.a TOTAL COUNT

b) Existence of quick response system for child protection

1. Seeks immediate assistance on how to develop a quick response system for CP

2. Meetings are conducted to develop the quick response system

3. In practice, witnesses call on the school principal or guidance counsellor for

immediateresponse to an ongoing case

4. All school personnel are oriented on the quick response system

5. There is a written quick response system which is substantially implemented

6. All learners are oriented on the quick response system

7. Quick response system is implemented where teachers, administrators and non-teachingare able staff,
to act as first responders.

4.b TOTAL COUNT

c) Referral system, case management and monitoring and documentation of cases

1. Seeks immediate assistance on how to establish a referral system

2. Seeks immediate assistance on how to conduct a case conference

3. The CPC is drafting a school-based referral and monitoring system to address child abusebullying cases. and

4. Informal referral system in practice

5. Meetings with other agencies or service providers are conducted to discuss the referralsystem and
case management

6. CPC has developed and is implementing a school-based referral and monitoring systemtoaddress
child abuse and bullying cases

7. System is substantially implemented

8. At least 50% of incidents/cases of bullying and child abuse were managed according to quickresponse and
referral system

4
 Functionality Indicators Indicator ismet:

YES Not
NO

9. At least 50% of bullying and VAC cases are documented

10. At least 50% of cases/complaints can be tracked and immediate feed backing on status of
caseprovided to concerned parties

11. 100% of incidents/cases of bullying and child abuse were managed according to quickresponse and
referral system

12. 100% of bullying and VAC cases are documented

13. 100% of cases/complaints can be tracked and immediate feed backing on status of
caseprovided to concerned parties

14. Documents are well kept and 0% violation of confidentiality

15. Assistance provided to parents or guardians, whenever necessary in securing expert

guidancecounseling from the appropriate offices or institutions

4.c TOTAL COUNT

d) Proactive identification and reporting of VAC cases (Early detection)

1. Seeks immediate assistance on how to develop a system for identifying students who may besuffering from
significant harm based on physical, emotional, or behavioral signs

2. The CPC is drafting a system for identifying students who may be suffering from significantharm based on
physical, emotional, or behavioral signs

3. Teachers, administrators, guidance counselors and non-teaching staff are trained on thissystem

4. Teachers, administrators, guidance counselors and non-teaching staff are able to recognizeand identify
signs of abuse

5. Identified cases are referred for appropriate action

 6. 90%-100% of recognized and reported possible cases of abuse are investigated.

7. All identified cases are provided with appropriate intervention

4.d TOTAL COUNT

5. ACCOUNTABILITY AND PERFORMANCE

a) Availability and accessibility of statistical report on cases handled

1. Seeks immediate assistance on how to generate Data or Statistical reports on VAC caseshandled by the
CPC /School

2. CPC finalizes intake sheets, other monitoring and reporting forms on VAC

3. CPC sets schedules for the submission and consolidation of reports

4. CPC fills up intake sheets, and other monitoring and reporting forms on VAC

5. Submits consolidated reports on bullying and child abuse cases to the division office

6. Data may be incomplete; Partial implementation of statistical reporting on VAC cases

7. Substantial documentation and implementation of statistical reporting on VAC cases handledis done
and is always updated

8. Regularly submits updated consolidated reports on bullying and child abuse cases to thedivision office

9. CPC is able to document VAC cases and responses and presents a situational analysis of VACschool
based on statistical report on VAC cases handled by the CPC.

10. CPC Situation on VAC is discussed among teachers, guidance, administrators and non-teachingstaff
and parents of learners

11. Situational analysis with statistical report is regularly submitted and discussed with thedivision office

12. Situational analysis is also made available and accessible to the public

5.a TOTAL COUNT

5
 Functionality Indicators Indicator ismet:

YES Not
NO

b) Child participation in CPC planning, implementation and evaluation - Solicits feedbackfrom

learners

1. Seeks immediate assistance on how to facilitate student participation in CPC activities

2. Orientation on child participation is conducted for all CPC members

3. There are initial plans on how children can meaningfully participate in the planning,
implementation, and evaluation of CPC activities

4. Plans on how children can meaningfully participate in the planning, implementation,

andevaluation of CPC activities are finalized

5. CPC provides information to all learners about how they can participate in the
planning,implementation, and evaluation of CPC activities

6. CPC creates safe spaces for child participation

7. CPC encourages feedback from learners on the CPC activities informally

8. CPC orients all learners about the child-friendly CPC functionality booklet

9. CPC provides regular venue for learners and student bodies in the CPC planning,
implementation and evaluation

10. CPC conducts survey among learners on child protection in school

11. Learners start using the CPC booklet

12. Learners actively participate in the planning, including investment programming,

implementation, monitoring and evaluation of the CPC plan

13. CPC collects feedback from learners through the child-friendly CPC booklet
 14. CPC gives due weight to the learners' feedback (CPC considers and analyses the feedback)

5.b TOTAL COUNT

c) CPC Monitoring and evaluation

1. Seeks assistance on how to monitor and evaluate the implementation of the child protectionand/or anti-
bullying policies

2. CPC is drafting the monitoring and evaluation design and tools it will use

3. All CPC members are oriented on the tools and their tasks relative to monitoring andevaluation

4. CPC is using the tools

5. CPC conducts assessment exercises

6. 100% of learners affected by bullying and VAC are reporting and availing of the programsservices of and
the CPC

7. 70%-100% of objective of Child protection strategic plan met

5.c TOTAL COUNT

GRAND TOTAL COUNT

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