JNANA SWEEKAR PUBLIC SCHOOL
Information Technology
Class: IX
Chapter 4: Formatting In Word Processor
Section B:
A. Answer the following:
1. Differentiate between Merging and Splitting Cells.
Ans: Merging Cells: Combining two or more adjacent cells in the same row or
column is known as merging of cells.
Splitting Cells: Division of cells into two or more sub-cells is known as
splitting of cells.
2. write a short note on paragraph spacing.
Ans: Paragraph spacing is the space or the gap between two paragraphs. Space
can be specified in lines or in points.
The ‘Above paragraph’ is used to increase or decrease the space between the
selected paragraph and the paragraph before the selected one whereas the
‘Below paragraph’ is used to increase or decrease the space between the
selected paragraph and the paragraph next to selected one.
3. What is default printing gap of header and footer from the edge of the
page?
Ans: 0.5”
4. In a document all the occurrences of word “this’ have to be changed to
“these”. Which option is suitable for this and what is the shortcut
command used for it?
Ans: Find and Replace, Ctrl + H.
5. How will you count the total words of a document?
Ans: Tools → Word Count.
6. Write the steps to insert a mathematical expression in a document.
Ans: Steps to insert a mathematical expression in a document:
Step 1: Select ‘Object’ from the ‘Insert’ menu and choose the option ‘Formula’
from the submenu. Formula window appears on the screen.
Step 2: Right click on the ‘Edit Window’.
Step 3: Select the desired formula type.
Step 4: ‘Elements’ dialog box appears with several options. Select the desired
expression say ‘a>b’. The expression will appear as ‘ > ’ in the document and
appears as ‘ > ’ in the ‘Edit’ window. Edit the given expression as per the need
in edit & Element window.
JNANA SWEEKAR PUBLIC SCHOOL
Information Technology
Class: IX
Step 5: After inserting the expression erase the right and left angular bracket &
click anywhere in the document window to close the Edit window
7. write a short note on Header and Footer.
Ans: Header and Footer are the mark of identification or reference of the text
which is displayed on every page of a document. Header or Footer contains
information such as page numbers, date, logo of a company, title or file name of
the document, etc.
Header is the repetitive text that is printed at the top of every page where as
footer is the repetitive text that is printed at the bottom of every page in a
document. By default, header or footer is printed at 0.5” gap from the edge of
the page. One can apply the same header or footer in the document or in some
pages of a document.
8. Explain the different options of Line Spacing when we click on ‘Indent
&Spacing’ tab of the ‘paragraph’ option from the ‘format’ menu.
Ans: Different options of Line spacing are:
• Single: It provides single line spacing, according to the point size of the font.
It is the default line spacing that exists in a normal document.
• 1.5 lines: It provides one-and-a-half-line size spacing, according to the point
size of the font.
• Double: It provides double line spacing, according to the point size of the font.
• At least: It sets minimum spacing between the lines. This option is useful if
there are fonts and lines of different sizes in the paragraph.
• Proportional: It allows to enter a percentage value in the box for line spacing,
where 100% corresponds to a single line spacing.
• Leading: It sets the height of the vertical space that is inserted between two
lines.
• Fixed: It sets the line spacing to exactly match the value that is entered in the
box. This can result in cropped characters.
9. What is the default extension assigned to the document in writer when
you save it? Write down the steps to save the document in OpenOffice
writer.
Ans: Steps to save the document in OpenOffice Writer:
Step 1: Select ‘Save As’ option from the ‘File’ menu. ‘Save As’ dialog box
opens as:
Step 2: Browse the location to save the document.
JNANA SWEEKAR PUBLIC SCHOOL
Information Technology
Class: IX
Step 3: Type the ‘File name’ in the File name box. Step 4: Click on ‘Save’
button.
10. What are the advantages of table?
Ans: Advantages of using Table are:
i. Visual grouping of information.
ii. Easy to find information.
iii. Efficient summarisation of information.
iv. Make data more understandable.
v. Reduce complexity of information.
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