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Presentation Skills

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11 views13 pages

Presentation Skills

Uploaded by

abahlesolane
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PRESENTATION SKILLS

PURPOSE

This study unit serves to assess a student’s ability to


assimilate the knowledge gained in this course by compiling
and recording a presentation using either Prezi / Google
Slides or Microsoft PowerPoint, relating to the auditing field
of employment.
LEARNING OUTCOME

At the end of this study unit, students


should be able to demonstrate their
ability to plan and present individual
presentations related to their field of
employment
INTRODUCTION

The written report is often only part of the total report


presentation.
You might also be required to present your findings orally to
your department or to the Board. It is preferable to
distribute your written report in advance so that people can
read it carefully and think about your findings.
ORGANISING THE PRESENTATION

THE INTRODUCTION • Give background information and


explain key terms.
• This is your opportunity to attract your
audience’s attention. Make sure that • Tell your audience what the objective
your introduction gives the audience a of the presentation is: “My aim
reason for listening. today…”
• You can introduce your presentation by:• Tell your audience how they can
• A starting statement: “In a recent survey
benefit from your presentation:
it was revealed that…” “Improved self-esteem will give you the
confidence to …”
• An appropriate anecdote: “When I was
a child, I remember …” • Tell your audience how long the
presentation will take and if they will
• A rhetorical question: “How many of you
are aware that…” have an opportunity to ask questions
afterwards.
• An audience activity: “I want you to close
your eyes and imagine…” • Give the structure of the presentation
so that the audience knows what to
• Refer to the audience and the expect.
occasion: “on this 3rd Conference of the
IIA…”
ORGANISING THE PRESENTATION

THE BODY
• Contains the major points of your talk, probably only three or four main ideas.
• Support each main point with suitable evidence or details such as:
• Factual information
• Statistics
• Brief or extended examples
• Narratives that involve the audience in a story
• Quotations
• Comparisons
• Organise your main and supporting points by using one of the following
organizational patterns:
• Order of importance – From the least to most important.
• Chronological order – A sequence of events.
• Cause and effect – “Mary’s poor self esteem lead to…”
• Problem and solution – “Electricity shortage and solar power’s potential to solve the …”
ORGANISING THE PRESENTATION

THE CONCLUSION
• Conclude by saying in conclusion or to sum up.
• Summarise the main points. This will allow the audience to hear the main
points again.
• Consider:
• Quoting a recognized source to add credibility to your presented idea.
• Leaving your audience with a challenge to do as you suggest.
• Inviting your audience to visualize a future without the idea you presented.
• Only ideas mentioned in the body should feature in the conclusion.
POWERPOINT PRESENTATION
GUIDELINES
1. Do not overload slides with slide before it is designed.
information – no more than 11 lines Overcrowded slides covering multiple
per slide max. topics confuse audiences.
2. Use bulleted points 8. Apply the Rule of 8’s. No more than 8
words per line and 8 lines per slide.
3. Place a full stop only after the last
bulleted point
4. Reveal points one at a time
5. Try not to be too gimmicky with
transition or animation effects.
6. Give most slides titles with a font size
of at least 36 points and a body text
font size of at least 24 points. If you
need to cite a source of information,
include the citation in a smaller font
size at the bottom of the slide.
7. Identify the single purpose for each
POWERPOINT PRESENTATION
GUIDELINES
1. Use parallel structure for each
bulleted line.
2. Use both uppercase and lowercase
letters and orient pictures left to right.
3. Make text colour readable (black on
white is best)
4. Replace words with images and speak
to the images.
5. Make sure your slides are free from
spelling and grammar issues.
6. Allow for two minutes discussion per
slide. A 20-minute presentation
requires 10 slides maximum.
PREZI PRESENTATION GUIDELINES

• Sign up on www.prezi.com if you prefer a less linear style


of presentation.
• Follow the guide on www.prezi.com on how to use this
cloud based presentation software.
• Use the Zooming User Interface to create presentations that
allow you to zoom in and out of your presentation.
• Use in a venue where you have internet access.
SUMMARY

• Oral presentations will become a part of your working live.


To reduce the anxiety associated with public speaking and
to make your presentation effective, it is important to plan
carefully
• The planning stage consists of:
• Analysing the audience
• Determining the purpose
• Preparing the topic
• Organising the presentation
• Preparing the visual aids and the venue, and
• Rehearsing the presentation.
REFERENCE LIST

1. Cleary, 2014. Communication. A Hands-on Approach. 2nd Edition ed. Lansdowne:


JUTA.

2. Kritzinger, L. E., 2008. Corporate Communication. Getting the message across in


business. 2nd Edition ed. Paarl: Van Schaik Publishers.
QUESTIONS

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