RDBTD/33701136/078/79-16

Government of Nepal
Ministry of Physical Infrastructure and Transport
Department of Roads
Federal Road Supervision & Monitoring Office, Surkhet
Road Division, Baitadi

National Competitive Bidding (NCB)

BIDDING DOCUMENT

for
the procurement
of

Name of the Work : Road Safety works in Anarkholi-Khodpe Patan-satbanjh-

Jhulaghat Section of Midhill Highway(NH-03) and Khodpe Chainpur Highway
(NH-64)
Contract No. :- RDBTD/33701136/078/79-16.
IFB No. :- IFB-078/79-03-02

ROAD DIVISION BAITADI

 RDBTD/33701136/078/79-16

Abbreviations

BD ... ................................................................... Bidding Document

BDF ................................................................... Bidding Forms

BDS ................................................................... Bid Data Sheet

BOQ ... .............................................................. Bill of Quantities

COF ................................................................. Contract Forms

DP ... ................................................................ . Development Partners

DoLIDAR ... ..................................................... Department of Local Infrastructure Development and Agricultural Roads

ELI ... ............................................................ ... Eligibility

EEC... ................................................................. Evaluation and Eligibility Criteria

GCC ... ............................................................... General Conditions of Contract

GoN ................................................................... Government of Nepal

ICC ... ................................................................ . International Chamber of Commerce

IFB ……………………………………. Invitation for Bids

ITB ... ................................................................ . Instructions to Bidders

JV ... .................................................................. Joint Venture

NCB ... .............................................................. National Competitive Bidding

PAN ... .............................................................. Permanent Account Number

PPA ... ............................................................... Public Procurement Act

PPMO ... ........................................................... Public Procurement Monitoring Office

PPR ... ............................................................... Public Procurement Regulations

SBD ................................................................... Standard Bidding Document

SCC ... ............................................................... Special Conditions of Contract

TS ... .................................................................... Technical Specifications

VAT ... .............................................................. Value Added Tax

WRQ ... ......................................................... ... Works Requirements

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Table of Contents

Invitation for Bids ...............................................................................................................1

Part - I Bidding Procedures

Section - I Instructions to Bidders ... ……………………………………………………....4

Section - II Bid Data Sheet………………………………………...………………………….22
Section - III Evaluation and Eligibility Criteria………………………..…….………………..26
Section – IV Bidding Forms……………………………………………………..…………....28

Part - II Requirements ................................................................................................37

Section - V Works Requirements ……………………………………………………….…..39

Section - VI Bill of Quantities………………………………………………………….…….44

Part - III Conditions of Contract and Contract Forms .........................................50

Section - VII General Conditions of Contract…………………………………………….…54
Section - VIII Special Conditions of Contract………………………………………….…....81
Section - IX Contract Forms ………………………………………………………………..85

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 RDBTD/33701136/078/79-16
Invitation for Bids

Government of Nepal
Ministry of Physical Infrastructure & Transport
Department of Roads
Federal Road Supervision & Monitoring Office, Surkhet
Road Division Baitadi

Invitation for Bids (IFB) No. IFB-078/79-03

Date of first publication: 2078-05-14 (30th of Aug, 2021)

1. Road Division, Baitadi invites sealed bids from eligible domestic bidders for the construction works enlisted below:
Estimated Non
Bid Validity
Amount Excl. Refundable
S. Name and Location of the Security of Bid
Contract No. of VAT and Bid
N. Construction Work Amount Security
Contingencies Document
(NRS) (Days)
(NRS) Fee (NRS)
Road Safety works in Anarkholi-
RDBTD/33701136/ Khodpe Patan-satbanjh-Jhulaghat
1 078/79-16 Section of Midhill Highway(NH-03) 6,408,184.54 210,000.00 120 3,000
and Khodpe Chainpur Highway (NH-
64)
2. Bidders shall have the option of submitting their bids electronically only from PPMO’s Web Site www.bolpatra.gov.np./egp, Bidders,
submitting their bid electronically, should deposit the cost (as specified above) of bidding document in the Project’s Rajaswa
(revenue) account as specified below and the scanned copy (pdf format) of the Bank deposit voucher shall be uploaded by
the bidder at the time of electronic submission of the bids. Information to deposit the cost of bidding document in Bank:
Last Date and Time for Bid Purchase Last Date and Time for Bid Submission Date and Time for Bid Opening
Date: B.S. 2078/06/13(A.D. 2021/09/29) Date: B.S.2078/06/13(A.D. 2021/09/29) Date: B.S. 2078/06/13(A.D. 2021/09/29)
Time: Within 12:00 hours Time: Within 12:00 hours Time: At 13:00 hours
Cash Deposit for Bid Security
Cash Deposit for Purchase of Bid Document
(optional if bidder submits Bank Guarantee from A Class Bank)
Bank: Rastriya Banijya Bank, Baitadi Bank: Rastriya Banijya Bank, Baitadi
Account Name: Road Division Baitadi Account Name: District Treasury Controller Office, Baitadi
Account Number: 1000200010000 Account No. 4050100102030000.
Office code: 337017401 Office Code 305017401.
Revenue Head: 14229
3. Pre-bid meeting shall be held at Road Division Baitadi on 2021/09/22 at 12:00 hours.
4. The bids will be opened in the presence of Bidders' representatives who choose to attend at opening time at the Road
Division office. Bids security must be valid for a period as specified above and must be accompanied by a bid security
or scanned copy of the bid security in .pdf format in case of e-bid, amounting to a minimum of as specified above.
5. If the date of opening falls on a government holiday, then the next working day shall be considered as the opening
date. In such case the validity period of the bid security shall remain the same as specified for the original last date of
bid submission.
6. Matters not covered in this notice shall be in accordance with prevailing rules and regulations of GoN.
7. Any amendment in the tender notice shall be posted in the notice board of the Roads Division office and
PPMO’s website: www.bolpatra.gov.np/egp.
8. Eligible Bidders may refer Road Division Baitadi or PPMO’s website: www.bolpatra.gov.np/egp for further
information
.

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Part - I Bidding Procedures

Section I – Instruction to Bidders

Table of Clauses

A. General …………………………………………………………………………………………….... 4
1. Scope of Bid ................................................................................................................................... 4
2. Source of Funds ............................................................................................................................. 4
3. Fraud and Corruption .................................................................................................................... 4
4. Eligible Bidders ............................................................................................................................. 6
5. Eligible Materials, Equipment and Services ................................................................................ 8

B. Contents of Bidding Document ................................................................................................................ 8

6. Sections of Bidding Document ..................................................................................................... 8
7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting ............................................... 9
8. Amendment of Bidding Document ............................................................................................. 9
C. Preparation of Bids .................................................................................................................................. 10
9. Cost of Bidding ............................................................................................................................ 10
10. Language of Bid ...................................................................................................................................... 10
11. Documents Comprising the Bid ......................................................................................................... .... 10
12. Letter of Bid and Schedules ... ............................................................................................................ .... 10
13. Bid Prices and Discounts ... .................................................................................................................. ... 10
14. Currency of Bid and Payment .............................................................................................................. ... 11
15. Period of Validity of Bids ... ..................................................................................................................... 11
16. Bid Security .............................................................................................................................................. 11
17. Format and Signing of Bid ……………………….................................................................................. 12
D. Submission and Opening of Bids ………………………………………………………………........ 13
18. Sealing and Marking of Bids .................................................................................................... . 13
19. Deadline for Submission of Bids ... ........................................................................................................... 13
20. Late Bids ... ................................................................................................................................................ 13
21. Withdrawaland Modification of Bids ... .................................................................................................... 13
22. Bid Opening ... ........................................................................................................................................... 14
E. Evaluation and Comparison of Bids ....................................................................................................................... 15
23. Confidentiality ... ....................................................................................................................................... 15
24. Clarification of Bids ... ............................................................................................................................... 15
25. Deviations, Reservations, and Omissions ... .............................................................................................. 15
26. Determination of Responsiveness ............................................................................................................. 16
27. Nonconformities, Errors, and Omissions ................................................................................................... 16
28. Correction of Arithmetical Errors ... ........................................................................................................... 16
29. Evaluation of Bids ..................................................................................................................................... 17
30. Comparison of Bids ... ................................................................................................................................ 18
31. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids... ................................................. 18
F. Award of Contract ... ........................................................................................................................................…. 18
32. Award Criteria ... ....................................................................................................................................... 18
33. Letter of Intent to Award the Contract/ Notification of Award ............................................................... 18
34. Performance Security ................................................................................................................................. 18
35. Signing of Contract ... ................................................................................................................................. 18
36. Complaint and Review ............................................................................................................................... 19

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SECTION– I: Instructions to Bidders
A. General
1. Scope of Bid 1.1 In connection with the Invitation for Bids indicated in the Bid Data Sheet (BDS), the Employer,
as indicated in the BDS, issues this Bidding Document for the procurement of Works as specified
in Section V (Works Requirements). The name, identification, and number of Contracts of the
National Competitive Bidding (NCB) are provided in the BDS.
1.2 Throughout this Bidding Document:
(a) the term “in writing” means communicated in written form and delivered against receipt;
(b) except where the context requires otherwise, words indicating the singular also
include the plural and words indicating the plural also include the singular; and
(c) “day” means calendar day.
2. Source of Funds 2.1 GoN Funded: In accordance with its annual program and budget, approved by the GoN, the
implementing agency indicated in the BDS plans to apply a portion of the allocated budget to
eligible payments under the contract(s) for which this Bidding Document is issued.
Or
Public Entities' own Resource Funded: In accordance with its annual program and budget,
approved by the public entity, the implementing agency indicated in the BDS plans to apply
a portion of the allocated budget to eligible payments under the contract(s) for which this
Bidding Document is issued.
Or
DP Funded: The GoN has applied for or received financing (hereinafter called “funds”)
from the Development Partner (hereinafter called “the DP”) indicated in the BDS toward
the cost of the project named in the BDS. The GoN intends to apply a portion of the funds to
eligible payments under the contract(s) for which this Bidding Document is issued.
2.2 DP Funded: Payment by the DP will be made only at the request of the GoN and upon approval by
the DP in accordance with the terms and conditions of the financing agreement between the GoN
and the DP (hereinafter called the “Loan/Grant Agreement”), and will be subject in all respects to
the terms and conditions of that Loan/Grant Agreement. No party other than the GoN shall derive
any rights from the Loan Agreement or have any claim to the funds.
3. Fraud and 3.1 Procuring Entities as well as bidders, suppliers and contractors and their sub-contractors under
Corruption GoN/DP-financed contracts, shall adhere to the highest standard of ethics during the
procurement and execution of such contracts. In pursuance of this;
(a) the Employer adopts, for the purposes of this provision, the terms as defined below:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly
or indirectly, anything of value to influence improperly the actions of another party;
(ii) “fraudulent practice” means any act or omission, including a misrepresentation,
that knowingly or recklessly misleads, or attempts to mislead, a party to obtain
a financial or other benefit or to avoid an obligation;
(iii) “coercive practice” means impairing or harming, or threatening to impair or harm,
directly or indirectly, any party or the property of the party to influence
improperly the actions of a party;
(iv) “collusive practice” means an arrangement between two or more parties designed
to achieve an improper purpose, including influencing improperly the actions of
another party.
v) “obstructive practice” means (a) deliberately destroying, falsifying, altering,
or concealing of evidence material to an investigation; (b) making false

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statements to investigators in order to materially impede an investigation;
(c) failing to comply with requests to provide information, documents, or
records in connection with an investigation; (d) threatening, harassing, or
intimidating any party to prevent it from disclosing its knowledge of matters
relevant to the investigation or from pursuing the investigation; or (e)
materially impeding GoN/DP’s contractual rights of audit or access to
information; and
vi) “integrity violation” is any act which violates Anticorruption Policy, including (i)
to (v) above and the following: abuse, conflict of interest, violations of
GoN/DP sanctions, retaliation against whistleblowers or witnesses, and other
violations of Anticorruption Policy, including failure to adhere to the highest
ethical standard.
(b) the Employer will reject a proposal for award if it determines that the Bidder
recommended for award has, directly or through an agent, engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices or other integrity violations in competing for
the contract;
(c) DP will cancel the portion of the financing allocated to a contract if it determines at any time
that representative(s) of the GoN or of a beneficiary of DP-financing engaged in corrupt,
fraudulent, collusive, or coercive practices or other integrity violations during the
procurement or the execution of that contract, without the GoN having taken timely and
appropriate action satisfactory to DP to remedy the situation.
(d) DP will impose remedial actions on a firm or an individual, at any time, in accordance with
DP's Anticorruption Policy and related Guidelines (as amended from time to time),
including declaring ineligible, either indefinitely or for a stated period of time, to participate
in DP-financed, -administered, or -supported activities or to benefit from an DP-financed, -
administered, or -supported contract, financially or otherwise, if it at any time determines
that the firm or individual has, directly or through an agent, engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices or other integrity violations; and
(e) The Contractor shall permit the GoN/DP to inspect the Contractor’s accounts and records
relating to the performance of the Contractor and to have them audited by auditors appointed by
the GoN/DP, if so required by the GoN/DP.
3.2 The Bidder shall not carry out or cause to carry out the following acts with an intentionto
influence the implementationof the procurement process or the procurement agreement :
(a) give or propose improper inducement directly or indirectly,
(b) distortion or misrepresentation of facts,
(c) engaging in corrupt or fraudulent practice or involving in such act,
(d) interference in participation of other competing bidders,
(e) coercion or threatening directly or indirectly to cause harm to the person or the
property of any person to be involved in the procurement proceedings,
(f) collusive practice among bidders before or after submission of bids for distribution of works
among bidders or fixing artificial/uncompetitive bid price with an intention to
deprive the Employer the benefit of open competitive bid price,
(g) contacting the Employer with an intention to influence the Employer with regards to the
bids or interference of any kind in examination and evaluation of the bids during the
period from the time of opening of the bids until the notification of award of contract.
3.3 PPMO, on the recommendation of the Procuring Entity may blacklist a Bidder for a period

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