Government of India

Department of Atomic Energy

Indira Gandhi Centre for Atomic Research
Civil Engineering Group
Kalpakkam – 603 102
NOTICE INVITING e-TENDER

TENDER NOTICE No.: CEG/IGC/2024/2024

I. Guidelines for e-Tendering in CPPP website:

1. To participate in the Tendering process on the CPP Portal, Prospective Bidders
require a valid Class III Digital Signature Certificates. All the documents related to the
eligibility criteria of tender should be submitted electronically through CPP portal only. The
instructions given in Annexure-1 are meant to assist the bidders in registering on the CPP
Portal, prepare their bids in accordance with the requirements and submitting their bids
online on the CPP Portal. More information useful for submitting online bids on the CPP
Portal may be obtained at: https://eprocure.gov.in/eprocure/app.
II. NIT Details:
2. Online item rate tender in Two parts i.e. Part-I – Techno-commercial Bid and Part-II –
Financial Bid are hereby invited through e-Tendering mode on behalf of the President of India by
Chief Engineer, CEG, IGCAR, Kalpakkam - 603 102, Chengalpattu District for the following
work from reputed and experienced contractors (or) who are all in the approved list of CPWD,
MES, Railways, State PWDs, Public Sector Undertakings of Central or State Governments /
Central Autonomous bodies and those who have satisfactorily completed similar works of such
magnitude.

i) Name of work
Providing wall paneling, PVC flooring, false ceiling
etc., in various buildings and labs at IGCAR,
Kalpakkam for the year 2024-2025.

ii) Estimated Cost Rs. 106.02 Lakhs

iii) Completion period 12 [Twelve] Months

iv) Earnest Money Deposit Rs. 2,12,040/- to be submitted in the form of Deposit at
Call Receipt or Demand Draft / Bankers Cheque / Pay
Order or Fixed Deposit Receipt drawn in favour of Pay
and Accounts Officer, IGCAR, Kalpakkam payable at
Kalpakkam
Cash, Cheque, bank guarantee for Earnest Money
deposit will not be accepted.
v) Cost of tender document NIL

vi) Tender processing fee NIL

vii) Security Deposit 2.5 % of tendered value

viii) Performance Guarantee 3 % of tendered value

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 From 23/07/2024 (9:00 Hours)

ix) Document download / Sales To Download – please visit CPPP website on:
https://eprocure.gov.in/eprocure/app
start date
Detailed NIT is also available on
website www.igcar.gov.in for view only.

x) Start date and time of online

24/07/2024 (9:00 Hours)
submission of tenders:

xi) Last date and time of closing

of online submission of 5/08/2024 (11:30 Hours)
tenders:

On or before 5/08/2024 (11:30 Hours) at Contract

Management & Budget Planning Section, Room No.
211, CDO Building, IGCAR, Kalpakkam – 603102,
Chengalpattu District. (Contact Phone No. 044-
27480500 Extn : 22341). The tenderer shall be required
to submit the Earnest Money in a sealed envelope marked
`Earnest Money.'.
xii) Last date for submission of
Please note that, EMD shall be submitted in a sealed
Original EMD
envelope clearly mentioning the Unit name IGCAR,
Tender number & Name of work in a cover without
fail.
However, documents sent by post or courier will also be
considered provided the same is received within due
date & time.
If the tenderer fails to submit original DD/BC/PO/DR
etc., within the prescribed period as mentioned above
those tenders will be summarily rejected.
xiii) Date and Time of online
opening of Part-I (Technical 6/08/2024 (15:00 Hours) at Room No. 407, Accounts
building, IGCAR, Kalpakkam.
Bid)

7/08/2024 to 13/08/2024

Note: Original documents substantiating the eligibility

criteria all mentioned should be produced for
verification during the above period. If the tenderers
xiv) Period of verification of
fail to submit original credential for verification, within
credentials for evaluation. the prescribed period as mentioned above those
tenders will be summarily rejected.
For other state bidders who have difficulty in appearing in
person, original notary certified documents can be
submitted by registered post within the above stipulated
date.

Part-I evaluation will be done based on credentials

xv) Evaluation of Part-I submitted by the bidders for opening Part-II (Financial
(Technical bid) Bid). Inspection of eligible works will be carried out by
Technical Evaluation Committee, if necessary.
xvi) Date of opening of Financial
Date and time will be notified later
Bids of qualified bidders

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Note: Corrigendum/ Addendum/ Amendments if any shall be hosted on IGCAR/ CPPP websites
only. Bidders are requested to visit the website regularly.

III. Eligibility Criteria:

3. The bidders who fulfill the following criteria shall be considered for participation.
3.1. JOINT VENTURES ARE NOT ACCEPTED.
3.2. Proof of registration with Government/Semi Government organizations like CPWD, MES,
Railways, State PWD etc., in appropriate class OR having experience in execution of
similar works. Scanned copy shall be uploaded.
3.3. Experiences of having successfully completed works during the last seven years ending
previous day of last date of submission of tender as follows:
Three similar completed works each costing not less than the amount equal to 40 % of
the estimated cost put to tender, [or] Two similar completed works each costing not less
than the amount equal to 60 % of the estimated cost put to tender, [or] One similar
completed work of costing not less than the amount equal to 80 % of the Estimated cost
under a single contract.
“Similar work” shall mean that “Civil Works involving Wall paneling and False
ceiling”

Note:

i. Eligible similar nature of works should have been executed in India only.

ii. Works got executed on back to back basis through another contractor will not be
treated as eligible works.

iii. In case of the similar work done under private sector, the completion certificate shall
be supported with the copies of TDS certificate along with Form – 26AS

iv. The value of completed works shall be brought to current costing level by enhancing
the actual value of work at simple rate of 7% per annum, calculated from the date
of completion to previous day of last date of submission of tender.

3.4. Should have an average annual financial turnover on works should be at least 50% of
the estimated cost during the immediate last three consecutive financial years (FY
ending 31/03/2023). Scanned copy of certificate duly audited by Registered Chartered
Accountant along with Form 26-AS to be uploaded.
3.5. Should not have incurred any loss (Profit after tax should be positive) in more than two
years during the available last five consecutive financial years (FY ending 31/03/2023).
Details shall be furnished duly supported by figures in balance sheet/profit and loss
account for the last Five (5) years duly audited by Registered Charted Accountant as
uploaded by the applicant to Income tax department as per Proforma as specified in
Form – A.
3.6. Should have a Solvency of minimum 40% of estimated cost obtained from competent
authorities as per Proforma specified in Form – B. Scanned copy of Solvency certificate
shall be uploaded. The Solvency certificate should be valid on the last date of tender
submission or the solvency certificate shall not be older than one year from the last date
of tender submission.
3.7. The bidding capacity of the contractor should be equal to or more than the estimated cost
of the work put to tender. The bidding capacity shall be worked out by the following
formula:

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 Bidding Capacity = [A x N x 1.5] – B

Where,

A = Maximum turnover in works executed in any one year during the last seven years
taking into account the completed as well as works in progress. The value of
completed works shall be brought to current costing level by enhancing at a simple
rate of 7% per annum.

N = Number of years prescribed for completion of work for which bids has been invited.

B = Value of existing commitments and ongoing works to be completed during the period
of completion of work for which bids have been invited.

4. The bidder shall fill the details in attached excel sheet (Forms) as detailed below and
supporting documents should be scanned from originals and uploaded within the period of bid
submission by the bidder: -
4.1. Financial Turnover as specified in Form – A along with balance sheet and Form-26AS
4.2. Similar class of work completed as specified in Form – C during last seven years ending
previous day of last date of submission.
4.3. List of works/projects under execution or awarded as specified in Form – D.
4.4. Details regarding structure and organization of the firm as per Proforma specified in Form
– F.
4.5. Details regarding manpower shall be furnished as per Proforma specified in Form – G.
The details of trained and certified workmen proposed to be employed at the work site of
the project should also be furnished.
4.6. Details of tools, machineries and equipment likely to be used / possessed for carrying out
the work shall be furnished as per Proforma specified in Form – H.
5. The bidder shall upload/submit the following documents and these documents should be
scanned from originals and uploaded within the period of bid submission by the bidder
5.1. GSTIN
5.2. PAN
5.3. Registration Certificate in CPWD/State PWD/MES
5.4. Performance certificate of works referred to in Forms „C‟ as per Proforma specified in
Form – E.
5.5. Form of Agreement
5.6. Registration with EPFO and ESIC
5.7. Annexure – 2: Tender Acceptance Letter (Scanned copy to be uploaded and originals
shall be submitted during the period of verification of credentials)
5.8. Annexure – 3: Undertaking by Contractor (Scanned copy to be uploaded and originals
shall be submitted during the period of verification of credentials).
5.9. Annexure – 4: Declaration by Contractor (Scanned copy to be uploaded and originals
shall be submitted during the period of verification of credentials).
6. Even though any bidder may satisfy the above requirements, the bidder would be liable
to disqualification / debarment if the bidder has: -
6.1. Made misleading or false representation or deliberately suppressed the information in the
forms, statements and enclosures required in the eligibility criteria document

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6.2. Any effort on the part of the bidder or his agent to exercise influence or to pressurize the
employer. Canvassing of any kind is prohibited
6.3. Record of poor performance such as abandoning work, not properly completing the
contract, or financial failures / weaknesses, etc.,
6.4. The Originals of the above Certificates shall be produced as and when called for.
Irregularities if any observed will lead to rejection of the offer irrespective of the stage at
which it is observed. Such bidders will be debarred for bidding in IGCAR as per
applicable rule.
6.5. Firms will be debarred for a period of two years if it is determined that the bidder has
breached the code of integrity as per Rule 175 and Rule 151 of GFR 2017.
6.6. Firms will be debarred for a period of two years for any actions or omissions by the
bidder for other than violation of code of integrity, for the reason like supply of sub-
standard material, non-supply of material, abandonment of works, sub-standard quality of
works, etc.,

IV. Information and conditions:

7. Information and instructions for tenderer posted on website shall form part of tender
document for e-tendering mode.

8. Tender document is prepared in two parts viz. Part-I (Technical Bid) and Part-II
(Financial Bid). The tender document consisting of plans, specifications, schedule of quantities of
various types of items to be executed and set of terms and conditions of the contract to be
complied with and other necessary documents. All the document will form part of agreement
after award of work to successful bidder

9. The department reserves the right to accept/ reject any prospective application without
assigning any reason thereof.

10. Tenderer to note that tenders with any condition including that of conditional rebate shall
be rejected forthwith. However, tenders with unconditional rebate will be accepted.

11. Tenders will be received online up to time & date as mentioned in the NIT details above.
Part-I will be opened on the time & date as mentioned in the NIT details above. The receipt of
EMD will be checked first. If found in order, Part-I will be opened.

12. No modifications in the tender shall be allowed after opening Part –I (Technical Bid).

13. After opening of Part-I (Technical Bid) of tender, Technical Evaluation Committee which
will first verify the online credentials submitted by the bidder with respect to their eligibility for the
work and if required, will visit selected worksites of on-going/completed works of the bidders to
evaluate the capability of the bidders based on financial eligibility criteria, technical eligibility
criteria, organizational structure of the bidder, etc., as stipulated in tender. Short listing of bidders
shall be subject to thorough verification of bidder‟s credentials and inspection, if any carried out.
The Part-II (Financial Bid) of the qualified tenderers shall then be opened at notified date and
time. Date of opening of Part-II (Financial Bid) will be intimated to all bidders through the CPP
Portal website.

Note: During technical evaluation, missing documents if any, can be asked by committee for
submission

14. The EMDs of the unsuccessful bidders will be returned without any interest only after
publishing financial evaluation status of bidders on CPP portal.

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15. If any information furnished by the applicant is found to be incorrect at a later stage, they
shall be liable to be debarred from tendering/ taking up works in IGCAR. The department
reserves the right to verify the particulars furnished by the applicant independently.

16. Tender will be kept valid for 120 (One Hundred and Twenty) days from the last date of
closing of online submission of tender.

17. If any tenderer withdraws his tender within the validity period and before award of work
whichever is earlier or make any modifications in the terms and conditions of the tender which
are not acceptable to the department, then the Government shall without prejudice to any right or
remedy, be at liberty to forfeit 50 % (Fifty Percent) of the Earnest Money absolutely. Further, the
tenderer shall not be allowed to participate in the re-tendering process of the work.

18. The tentative makes have been specified in the tender document based on requirements
& desired performance and detailed study of the technical parameters, manufacturing process,
quality assurance/control & testing. The list is merely for guidance and bidders can prefer any
other make which is meeting technical specifications given under Section- V, Schedule of
Quantities given under Section-VIII of Tender document, shall confirm to the relevant BIS codes
and other relevant codes. In case of non-approved make(s), the bidder(s) shall suggest
such equivalent / alternate make / brand, meeting above-mentioned technical parameters,
before technical bid submission.

19. The Financial Proposal/Commercial bid / BoQ format is provided as BoQ_XXXXX.xls

along with this tender document at https://eprocure.gov.in/eprocure/app. Bidders are advised to
download this BoQ_XXXXX.xls as it is and quote their offer/rates in the permitted column and
upload the same in the commercial bid. All tendered rates shall be inclusive of all taxes and
levies payable under respective statute. Bidder shall not tamper/modify downloaded
Financial Bid template in any manner. In case if the same is found to be tampered/modified in
any manner, tender will be completely rejected and appropriate action will be taken by
department. If it is desired to submit revised financial bid then, it shall be mandatory to submit
revised financial bid. If not submitted then, the bid submitted earlier shall become invalid.

20. Contractor must ensure to quote rate of each item. The column meant for quoting rate in
figures appears in SKY BLUE colour. While selecting any of the cells a warning appears to
mandatorily fill all such cells with any value, including “0” (ZERO) and if the bidder has quoted
zero, then the rate of such item shall be treated as zero.

21. In case of successful tenderer, the tenderer is required to deposit an amount equal to 3%
of the tendered and accepted value of the contract as irrevocable performance guarantee in one
of the following forms within a period of 15 days from the date of issue of letter of intent. i.e.
Deposit at Call Receipt/Bankers Cheque /Demand Draft or Fixed Deposit Receipt (FDR) of a
scheduled Bank or an irrevocable bank guarantee bond of any scheduled bank in the prescribed
form given in Annexure drawn in favour of Pay & Accounts Officer, IGCAR, Kalpakkam.

21.1. The letter of award of work will be issued only after the above said performance
guarantee in any one of the prescribed form is received and accepted failing which the
Government shall without prejudice to any other right or remedy available in law, be at
liberty to forfeit the earnest money absolutely.

21.2. In addition to the above, the successful tenderer is required to remit security deposit
amounting to 2.5 % [Two and half Percent] of the tendered and accepted value which
shall be deducted at 2.5 % [Two and half Percent] of the gross amount of the bill from
each running bill, till total security deposit is recovered. Earnest Money Deposited along
with bid will be returned after receiving Performance Guarantee

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22. Contractor should have valid ESI & EPF registration and furnish the certificate of
registration with EPFO and ESIC. The employer‟s contribution as per extant government orders
shall be paid by the contractor which shall be reimbursed on production of documentary
evidence. Hence the quoted rate shall not be inclusive of ESI & EPF employers contribution.

23. The rates quoted by the tenderer in the schedule shall be inclusive of Goods and
Service Tax (GST) @18% or any other Tax applicable. GST or any other tax applicable as
per extant orders in respect of this contract shall be payable by the Contractor and
Government will not entertain any claim whatsoever in respect of the same.

24. Bidders shall not be under a declaration of ineligibility for tender quoting and fraudulent
practice.

25. Documentary evidence of adequate financial standing shall be furnished.

26. Information regarding projects in hand, current litigation, orders regarding exclusion,
expulsion or block entry if any to be furnished.

27. The capacity of the contractor to take up a new project under consideration in addition to
his present commitments must be clearly brought out. He should also furnish the details
referring as to have both physically and financially capable of executing this contract in the
stipulated time as per milestones projected in addition to executing the other commitments.
Evidence of adequacy of working capital for this contract, access to lines of credit and availability
of other financial resources shall be furnished.

28. Copies of original documents detailing the constitution or legal status, place of regulation
and principal place of business, written power of attorney of the regulatory of the bond to
commit the bidders shall be submitted.

29. Tenderer may please intimate their Bank Account Number, IFSC code, Branch details so
as to enable the department for payments through Bank.

30. Qualification and experience of key site management and technical personnel proposed
for the contract shall be intimated.

31. Information regarding any litigation, current or during the last seven years, in which the
bidder is involved, the parties concerned and disbursed amount.

32. Proposals for sub-contracting components of the works including the qualification and
experience of the identified sub-contractor in the relevant field shall be submitted.

33. The proposed methodology and program of execution, backed with equipment planning
and deployment duly supported with broad calculation and quality control procedures proposed
to be adopted, justifying their capability of execution and completion of the work as per technical
specifications within the stipulated period of completion as per milestones shall be furnished.

34. Eligible source countries: Any Bidder, from a country which shares a land border with
India must comply to the Order (Public Procurement No.1) & Order (Public Procurement No. 2)
issued by Public Procurement Division, Department of Expenditure, ministry of Finance,
Government of India vide F. No. 6/18/2019-PPD dated 23.07.2020 and its addendum from time
to time. Also, the bidder shall provide a undertaking as per Para – 8 of Annexure - 3. If such
declaration or certificate is found to be false or to be incorrect at any time of submission of Bid or
after awarding the Contract then, the said Contract will be terminated, along with such other
actions as may be permissible under the relevant law of India.

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35. Labour welfare cess @ 1% of gross value of work done shall be recovered from each bill
paid to the contractor, and the same will be remitted to Tamilnadu Construction workers welfare
Board.

36. Water charges @ 1% shall be recovered on gross amount of the work done.

37. Chief Engineer, CEG, IGCAR on behalf of President of India does not bind himself to
accept the lowest or any other tender and reserves to himself the authority to reject any or all of
the tenders or to allot PARTs of the works to different agencies without assigning any reasons
there for. All tenders, in which any of the prescribed conditions is not fulfilled or any condition,
shall be summarily rejected.

Chief Engineer, CEG, IGCAR

For and on behalf of the President of India

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 ANNEXURE – 1

GUIDELINES FOR E-TENDERING IN CPPP WEBSITE

1. Registration
1.1. Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on the link
“Online Bidder Enrolment” on the CPP Portal which Is free of charge.
1.2. As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
1.3. Bidders are advised to register their valid email address and mobile numbers as part
of the registration process. These would be used for any communication from the
CPP Portal.
1.4. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / nCode / eMudhra, etc.), with their
profile.
1.5. Only one valid DSC should be registered by a bidder. Please note that the bidders
are responsible to ensure that they do not lend their DSC‟s to others which may lead
to misuse.
1.6. Bidder then logs into the site through the secured log-in by entering their user ID /
password and the password of the DSC /e-Token.
2. Searching for Tender Documents
2.1. There are various search options built in the CPP Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include
Tender ID, Organization Name, Location, Date, Value, etc. There is also an option of
advanced search for tenders, wherein the bidders may combine a number of search
parameters such as Organization Name, Form of Contract, Location, Date, Other
keywords, etc., to search for a tender published on the CPP Portal.
2.2. Once the bidders have selected the tenders they are interested in, they may
download the required documents/tender schedules. These tenders can be moved to
the respective „My Tenders‟ folder. This would enable the CPP Portal to intimate the
bidders through SMS/e- mail in case, there is any corrigendum issued to the tender
document.
2.3. The bidder should make a note of the unique Tender ID assigned to each tender, in
case, they want to obtain any clarification / help from the Help desk.
3. Preparation of Bids
3.1. Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
3.2. Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the number
of documents - including the names and content of each of the document that need
to be submitted. Any deviations from these may lead to rejection of the bid. The
tender shall be summarily rejected if any Financial Bid information is disclosed
along with EMD or Technical Bid (Part-I).
3.3. Bidder, in advance, should get ready the bid documents to be submitted as indicated
in the tender document / schedule and generally, they can be in PDF / XLS / RAR /

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 DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and
white option which helps in reducing size of the scanned document.
3.4. To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or
"Other Important Documents‟‟ area available to them to upload such documents.
These documents may be directly submitted from the “My Space” area while
submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.
Note: My Documents space is only a repository given to the Bidders to ease the
uploading process. If Bidder has uploaded his Documents in My Documents space,
this does not automatically ensure these Documents being part of Technical Bid.

4. Submission of Bids
4.1. Bids shall be submitted online only at CPPP website :
https://eprocure.gov.in/eprocure/app
4.2. Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
4.3. The bidder has to digitally sign and upload the required bid documents one by one
as indicated in the tender document.
4.4. Bidder has to select the payment option as “offline” to pay the EMD as applicable
and enter details of the instrument.
4.5. Bidder should prepare the EMD as per the instructions specified in the tender
document as applicable. The original should be posted/couriered/given in person to
the concerned official, latest by the last date of bid submission or as specified in the
tender documents. The details of the DD/any other accepted instrument, physically
sent, should tally with the details available in the scanned copy and the data entered
during bid submission time. Otherwise the uploaded bid will be rejected.
4.6. The agency shall download the pre bid clarification if any for the work and upload the
same (scanned copy) duly signed and sealed. The revised documents (if any) shall
be uploaded in e tender portal.
4.7. Bidders are requested to note that they should necessarily submit their financial bids
in the format provided and no other format is acceptable. If the Financial Bid has
been given as a standard BoQ format with the tender document, then the same is to
be downloaded and to be filled by all the bidders. Bidders are required to download
the BoQ file, open it and complete the SKY BLUE coloured (unprotected) cells with
their respective financial quotes and other details (such as name of the bidder). No
other cells should be changed. Once the details have been completed, the
bidder should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.
4.8. Tenderers are advised to upload their documents well in advance, to avoid last
minute rush on the server or complications in uploading. IGCAR, in any case, shall
not be held responsible for any type of difficulties during uploading the documents
including server and technical problems whatsoever.
4.9. The server time (which is displayed on the bidders ‟dashboard) will be considered as
the standard time for referencing the deadlines for submission of the bids by the

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 bidders, opening of bids etc. The bidders should follow this time during bid
submission.
4.10. Submission of the tender documents after the due date and time (including extended
period) shall not be permitted.
4.11. All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of
the bids is maintained using the secured Socket Layer 128 bit encryption technology.
Data storage encryption of sensitive fields is done. Any bid document that is
uploaded to the server is subjected to symmetric encryption using a system
generated symmetric key. Further this key is subjected to asymmetric encryption
using buyers/bid opener‟s public keys. Overall, the uploaded tender documents
become readable only after the tender opening by the authorized bid openers.
4.12. Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message
& a bid summary will be displayed with the bid no. and the date & time of submission
of the bid with all other relevant details.
4.13. The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid.
4.14. Intending Bidders are advised to visit this website regularly till closing date of
submission to keep themselves updated as any change/ modification in the tender
will be intimated through this website only by corrigendum / addendum/ amendment.
5. Assistance to Bidders
5.1. Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the
relevant contact person indicated in the tender.
5.2. Any queries relating to the process of online bid submission or queries relating to
CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
5.3. All bidders who have locked in (Not Guest Login) with their respective credentials in
NIC & have downloaded tenders, must clicked on FAVOURITE button, so that the
tender will move into their FAVOURITE ZONE, to get the uploaded corrigendum
intimation from website.
5.4. Contact for assistance for registration and participation in e-Tendering:
v. 24x7 CPP Portal Helpdesk -(0120) 4001 002, (0120) 4001 005, (0120) 6277 787

vi. Helpdesk - Shri. Bhushan / Shri. Mayur at (022) 25487480

vii. email at [email protected]

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 ANNEXURE – 2

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)
Date: ______
To.
The Chief Engineer
CEG, IGCAR, Kalpakkam – 603 102

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: CEG/IGC/2024/2024

Name of Work: Providing wall paneling, PVC flooring, sun control film, white magnetic
boards & pinup board, false ceiling etc., in various buildings and labs at
IGCAR, Kalpakkam for the year 2024-2025.

Dear Sir,

1. I/We have downloaded/obtained the tender document(s) for the above mentioned
Tender/Work from the web site(s) namely: https://eprocure.gov.in/eprocure/app and
www.igcar.gov.in as per your advertisement, given in the above mentioned website(s).

2. I/We hereby certify that I/we have read the entire terms and conditions of the tender
documents (including Tender documents, annexure(s), schedule(s), corrigendum(s),
Technical Specifications, Construction Safety Manual for Works Contract etc.,), which will
form part of the contract agreement and I/we shall abide hereby by the
terms/conditions/clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization have
also been taken into consideration, while submitting this acceptance letter.

4. I/We hereby unconditionally accept the tender conditions of above mentioned tender
document(s) / corrigendum(s) in its totality /entirety.

5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/ Public sector undertaking.

6. I / We certify that all information furnished by our Firm is true & correct and in the
event that the information is found to be incorrect/untrue or found violated, then your
department/ organization shall without giving any notice or reason therefor or summarily
reject the bid or terminate the contract, without prejudice to any other rights or remedy
including actions as taken by Department.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

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 Annexure - 3

UNDERTAKING TO BE SUBMITTED BY THE BIDDER ON THEIR LETTER HEAD DULY

SIGNED AND SEALED WITH DATE

(Scanned copy of the undertaking duly signed & sealed on letter head of the bidder to be
uploaded at the time of submission of bid and original shall be submitted during the period of
verification of originals).

Name of Work: Providing wall paneling, PVC flooring, sun control film, white magnetic
boards & pinup board, false ceiling etc., in various buildings and labs at
IGCAR, Kalpakkam for the year 2024-2025.

NIT No.: CEG/IGC/2024/2024

1. I/We hereby give an undertaking that, I/we have read and I/we am/are aware of all the
classes and sub clauses of tender forms and I/we confirm that, I/we will abide by all the terms
and conditions available in this tender document.

2. I/We undertake and confirm that eligible similar work(s) has/have not been got executed
through another contractor on back to back basis. Further that, if such a violation comes to the
notice of Department, then I/we shall be debarred for bidding in IGCAR/IGCAR in future forever.
Also, if such a violation comes to the notice of Department before date of start of work, the
Engineer-in-Charge shall be free to forfeit the entire amount of Earnest Money Deposit /
Performance Guarantee.

3. I/ We have read and examined the Notice Inviting Tender, General Rules & Directions,
Form of tender, Special Conditions, safety code for Works Contract, General Conditions of
Contract, Schedule-F, Specifications, Scope of work, Schedule of construction, drawings,
schedule of quantities and all other contents in the tender document for the work AND
ACCORDINGLY, I / We, hereby submit credentials and other documents as are provided for,
by, and in respects in accordance with, such conditions so far as applicable.

4. I / We, hereby tender for execution of the work specified for the President of India within
the time specified in schedule “F”, viz., Schedule of Quantities and in accordance in all respects
with the specifications, designs, drawings and instructions in writing referred to in Rule 1 of
General rules & directions and in Clause – 11 of the General Conditions of Contract and with
such materials as are provided for, by and in respects in accordance with, such conditions so far
as applicable.

5. I / We have downloaded and gone through the pre-bid clarifications issued by the
Department after close of sale of tenders and submitting tender accordingly.

6. I / We have gone through the “Additional Notes” sheet of financial bid/BOQ and
submitting tender accordingly.

7. I / We have understood the entire scope of work and rates (inclusive GST) quoted
accordingly. We shall carry out the work as per Schedule of Quantities, technical specifications,
drawing and complete the work within stipulated time to the entire satisfaction of the
Department.

8. I/We have read the clause regarding restrictions on procurement from a bidder of a
country which shares a land border with India. I/We certify that, this bidder is not from such a
country or from such a country has been registered with the Competent Authority. I hereby

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certify that this bidder fulfills all requirements in this regard and is eligible to be considered. I/We
acknowledge the right of the department to terminate the Bidder for false declaration or
certificate, along with such other actions as may be permissible under law.

9. I/We _________________ (Name of bidder) undertake that, we meet the mandatory

Local Content (LC) requirement for qualifying as 'Class I Local Supplier' as per the PP-LC
Policy, against this tender. The percentage of Local Content in the bid is ____%.

10. I/ We do hereby give an undertaking that, none of my relative (s) as defined below is / are
employed in DAE as per details given in tender document. In case at any stage, it is found that
the information given by me is false / incorrect, IGCAR shall have the absolute right to take any
action as deemed fit without any prior intimation to me

The near relatives for this purpose are defined as: 1) Members of a Hindu undivided family. 2)
They are husband and wife. 3) The one is related to the other in the manner as father, mother,
son(s), son‟s wife (Daughter-in-law), daughter(s), daughter‟s husband (Son-in-law), brother(s)
and brother‟s wife, sister(s) and sister‟s husband (brother-in-law)

Signature with seal & date

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 Annexure – 4

DECLARATION TO BE SUBMITTED BY THE BIDDER ON THEIR LETTER HEAD DULY

SIGNED AND SEALED WITH DATE

(Scanned copy of the declaration duly signed & sealed on letter head of the bidder to be
uploaded at the time of submission of bid and original shall be submitted during the period of
verification of originals).

Name of Work: Providing wall paneling, PVC flooring, sun control film, white magnetic
boards & pinup board, false ceiling etc., in various buildings and labs at
IGCAR, Kalpakkam for the year 2024-2025.

NIT No.: CEG/IGC/2024/2024

1. This is to certify that:

a. I /We have submitted the tenders in the Proforma as downloaded directly from the
websites which are same as available in the website and there is no change in the
format, number of pages etc.,

b. I /We have not made any modifications / corrections / additions etc., in the tender
documents downloaded from website by me / us.

c. I /We have checked that no page is missing and all pages as per the index are
available and that all pages of tender document submitted by us are clear and
legible.

d. I /We have submitted requisite EMD in the prescribed form.

e. In case at later stage, it is noticed that there is any difference in my/ our tender
documents with the original documents, IGCAR shall have the right to cancel the
tender / work, forfeit the Earnest Money, Performance Guarantee & Security Deposit,
take appropriate action as per the prevailing rules in force and IGCAR shall not be
bound to pay any damages to me / us on this account.

2. I/We ...................................................................... (Name of the contractor/ agency)

hereby declare compliance towards all the labour codes, legislations and statutory conditions or
any other acts dealing with minimum wages, bonus, industrial relations, and social security and
authorise Indira Gandhi Centre for Atomic Research, Department of Atomic Energy to
recover any payment that arises due to failure to comply with any of the Labour Codes,
legislations and statutory conditions or any other acts dealing with minimum wages, bonus,
industrial relations and social security etc. and all other acts mentioned in the tender document.

Date: ………………..

(Dated Signature of
Contractor with seal)

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 FORM „A‟: FINANCIAL INFORMATION

1.Financial Analysis – Details to be furnished duly supported by figures in balance

sheet/profit and loss account for the last five years duly certified by the Chartered
Accountant, as submitted by the applicant to the Income Tax Department: (Copies to be
attached)

Financial Years
Particulars
2018-19 2019-20 2020-21 2021-22 2022-23

(a) Gross Annual turnover

on works
(Rupees in Lakhs).
(b) Profit/ Loss
(Rupees in Lakhs).

(c) Certified by

Name and address of

Chartered Accountant with
Membership No.

2.Financial arrangements for carrying out the proposed work.

Viz. line of credit, Working Capital, Liquid capital, Fixed deposits etc., - Upload scanned
copy of statement

3.The scanned copies of following certificates are to be uploaded.

A. Profit & Loss statement certified by CA & as submitted to income Tax Department.
B. Solvency Certificate from banker‟s of applicant. Banker‟s certificate should be on letter
head of the bank. In case of partnership firm, certificate should include names of all
partners as recorded with the bank as said in the Form “B”
C. GSTIN
D. Permanent Account Number (PAN)

Name & Address of authorised Signatory

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 (Scanned copy of Banker‟s letter head to be uploaded)

FORM „B‟ - FORM OF BANKERS‟ CERTIFICATION FROM A SCHEDULED BANK

This is to certify that to the best of our knowledge and information that M/s. / Shri.

………………………………………………………………………. (with address) a customer of our

bank are / is respectable and can be treated as good for any engagement up to a limit of Rs.

…… ……… ………… ………… ………… ………… ….………………. (Rupees ……… …………

………… ………… …………… ………… …… …………………).

This certificate is issued without any guarantee or responsibility on the bank or any of the

officers.

(Signature)
For the Bank

Note:

(1) Banker‟s certificates should be on letter head of the bank.

(2) In case of partnership firm, certificate should include names of all partners as recorded
with the bank.

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 FORM „C‟ - DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED IN ALL
RESPECTS DURING THE LAST SEVEN YEARS ENDING PREVIOUS DAY OF LAST DATE
OF SUBMISSION OF TENDER

cases pending/in progress with details*

telephone number of officer to whom

Actual Date of Completion

reference may be made

Project and location

Litigation/ Arbitration

Name and address/

Commencement
Name of Work/

as per Contract
Lakhs of rupees
Cost of Work in
Organization

Completion
Sponsoring

Stipulated

Remarks
Owner or

Date of

Date of
Sl. No.

1 2 3 4 5 6 7 8 9 10

Note: *Indicate gross amount claimed and amount awarded by the Arbitrator
Notes:
i. Applicant may submit separate form for giving details of work (completed) for each year
to fill up the details as above. Separate sheets if any shall be numbered in sequence.
ii. The scanned copies of the work orders for each work along with completion certificate
shall be uploaded.
iii. Certified that the above list of works is complete and no work has been left-out and the
information given is correct to the best of my knowledge and belief.

Name & Address of authorised Signatory

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 1
Sl. No

Name of work/ project

2
and location

Owner or sponsoring

3
Organization

Cost of work
4 (Rupees in Lakhs)

Date of commence-ment
5

as per contract

Stipulated date of
6

completion

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information given is correct to my knowledge and belief.
Up to date percentage
7

P - 19
progress of work

Slow progress if any,

8

and reasons thereof

Name and Address/

Name and address of authorised Signatory
FORM „D‟ - PROJECTS UNDER EXECUTION OR AWARDED

Telephone number of
9

officer to whom
reference may be made

Remarks
10

Certified that the above list of works is complete and no work has been left out and that the
 Scanned copy of certificates containing following information from the clients to be
uploaded

FORM „E‟ - PERFORMANCE REPORT OF WORKS REFERRED TO IN FORMS “C” & “D”
(Separate certificate for each work/ Project)

a) Name of work/ project & location

b) Agreement No.

c) Name of Contractor

d) Estimated cost

e) Tendered cost

f) Completed cost

g) Date of start

h) Date of completion

a. Stipulated date of completion

b. Actual date of completion

i) Amount of compensation levied for delayed completion, if any

j) Amount of reduced rate items, if any

k) Performance report

Quality of work : Very Good/Good/Fair/Poor

Financial Soundness : Very Good/Good/Fair/Poor

Technical Proficiency : Very Good/Good/Fair/Poor

Resourcefulness : Very Good/Good/Fair/Poor

General Behavior : Very Good/Good/Fair/Poor

Time Consciousness : Very Good/Good/Fair/Poor

Dated: Executive Engineer or Equivalent

Signature with Seal

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 FORM „F‟ - STRUCTURE AND ORGANISATION

1. Name & Postal Address of the Applicant:

2. Telephone no. /Telex No. /Fax No.

3. Legal status of the Applicant (Please tick and attach attested copies of original
document defining the legal status)
a. An individual: (b) A proprietary firm: (c) A firm in partnership
(d) A limited company or corporation

4. Particulars of registration with various Government Bodies (attach attested photocopy)

Dept./Organisation & Place of registration Registration No.

5. Names and Titles of Directors & Officers with designation proposed to be concerned
with this work.

6. Designation of individuals authorised to act for the organisation.

7. Was the Applicant ever required to suspend work for a period of more than six months
continuously after he commenced the work? If so, give the name of the project and
reasons of suspension of work.

8. Has the Applicant, or any constituent partner in case of partnership firm, ever been
abandoned the awarded work before its completion? If so, give the name of the project
and reasons for abandonment.

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9. Has the Applicant or any constituent partner in case of partnership firm, ever been
debarred/ black listed for tendering in any organisation at any time? If so, give details.

10. Has the Applicant or any constituent partner in case of partnership firm, ever been
convicted by the court of law? If so, give details.

11. In which fields of Engineering Construction the Applicant has specialization and
interest?

12. Any other information considered necessary but not included above.

Name and Address of authorised Signatory

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 FORM „G‟ - DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL
TO BE EMPLOYED FOR THE WORK

How
Professional these
Number
Designation experience would
Sl. Total available
Name Qualifications and details be Remarks
No Number for this
of work involved
work
carried out in this
work
1 2 3 4 5 6 7 8 9

Name and Address of authorised Signatory

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FORM „H‟ - DETAILS OF TOOLS, MACHINERIES AND EQUIPMENT LIKELY TO BE USED IN
CARRYING OUT THE WORK

Ownership Status

Current location
Type & make
Capacity or

Condition

Remarks
to be hired
purchased
Nos.

Proposed
Sl.

Presently
Age

Leased
Name of equipment/Plant

owned

To be
No

1 2 3 4 5 6 7 8 9 10 11 12
1) Earth moving equipment
1. Excavators (Various sizes)
2. Dumpers
2) Equipment for Concrete work
1. Concrete mixer (Diesel)
2. Concrete mixer (Electrical)
3. Needle vibrator (Electrical)
4. Needle vibrator (Petrol)
5. Concrete pump
6. Curing pumps (various capacities)
3) Equipment for Building work
1. Bar bending machine
2. Bar cutting machine
3. Drilling machine
4. M.S. pipes
5. Steel shuttering
6. Steel scaffolding
4) Equipment for Transportation
1. Tippers
2. Trucks
3. Water tankers
5) Dewatering Equipment
1. Pump (Diesel)
2. Pump (Electric)
Any other Plants / equipments

Name and Address of authorised Signatory

Signature Not Verified
Digitally signed by K V MOHANRAJ
Date: 2024.07.22 15:55:19 IST
Location: eProcure-EPROC
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