Unit:

Office Solutions Development

Assignment title:
Charity
Spring – Winter 2022

Important notes
• Please refer to the Assignment Presentation Requirements for advice on how
to set out your assignment. These can be found on the NCC Education
website. Hover over ‘About Us’ on the main menu and then navigate to
‘Policies and Procedures’ then scroll to the ‘Student Support’ area.
• You must read the NCC Education document Academic Misconduct Policy
and ensure that you acknowledge all the sources that you use in your work.
These documents are available on the NCC Education website. Hover over
‘About Us’ on the main menu and then navigate to ‘Policies and Procedures’
then scroll to the ‘Student Support’ area.
• You must complete the Statement and Confirmation of Own Work. The form
is available on the NCC Education website. Hover over ‘About Us’ on the
main menu and then navigate to ‘Policies and Procedures’ then scroll to the
‘Student Support’ area.
• Please make a note of the recommended word count. You could lose marks
if you write 10% more or less than this.
• You must submit a paper copy and digital copy (on disk or similarly
acceptable medium). Media containing viruses, or media that cannot be run
directly, will result in a fail grade being awarded for this assessment.
• All electronic media will be checked for plagiarism.
Introduction
A small charity has approached you for assistance in modernising their processes. They
run a range of twice-yearly events to raise money to pay for their staff and equipment. The
charity currently records all of its data on paper and you have been hired to support the
development of a range of software solutions to replace this paperwork and to automate
some of their processes.

Research some local small to medium sized charities that fit the above scenario and think
of some events that could be hosted to raise money for their staff and equipment.

Task 1 – 25 Marks
Application software and business processes

You are required to write a report for the charity to explain the following business
processes and how the charity can make use of each:
• Advertising
• Finance
• Marketing
• Human resources
• Management

For each business process state whether it is most appropriate to use commercial or
bespoke software and explain the reasons for each choice.

Recommend appropriate application software that can be used to support each of the
business processes. Explain the reasons for each choice, using example features and
benefits of each application software. Make sure the reasons and features are related to
the charity and how they can make use of them.

Task 2 – 25 Marks
End-user development

Explain the meaning of end-user development. Explain its use including relative benefits
and drawbacks for the charity.

Describe the purpose of the analysis, design, implementation, testing and documentation
phases in the development of software. Describe the phases that the charity will need to
be involved in.

Describe the characteristics of a good human computer interface design and explain the
importance of this to the charity's end users.

Task 3 – 25 Marks
Advanced features and functions of Microsoft Word

The charity has asked you to write a letter to the people on their marketing list and the
people that they support. The letter is about an event you have proposed they could run to
raise funds.

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Office Solutions Development © NCC Education Limited 2022
Explain to the charity how mail merge will help them when sending this letter.

Create an Excel file for the mail merge that includes the recipient names, addresses, email
addresses, and the event information that includes the date, time, cost for entering,
participating or visiting.

Create a letter template for the charity to use, this should include:
• Space for the charity's name and address
• Today's date that is automatically updated each time the letter is sent
• A space for the recipient's name and address
• A description of the event with space for the date, time and cost to be inserted from
the mail merge file

Test your mail merge with some appropriate data and produce FIVE (5) example letters for
the charity. Include these example letters in your documentation.

Create a set of instructions for the charity to follow to complete the mail merge in the
future.

The charity's house style for font is type Franklin Gothic Medium, size 12 in black. Create
a macro to format the text in this letter template.

Task 4 – 25 Marks
Advanced features and functions of Microsoft Excel

The charity receives income and expenditure which need to be entered into a
spreadsheet. They need an interactive form setting up to allow an employee to enter
details of an income or expenditure.

Create an interactive spreadsheet that allows a user to select an option to enter income or
expenditure.
If income is selected, a form allows them to enter:
• The name of the event or person
• The amount paid
• The date paid
• Whether tax needs to be deducted, or not

If expenditure is selected, a form allows them to enter:

• The name of the event, person, or item purchased
• The cost
• The date it was paid

The interactive form(s) need to include a submit button that uses a macro to:
• Check the data is appropriate and display an appropriate error if not
• Create a new row in a sheet for income, or expenditure (depending on which is
chosen) and insert the data entered

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Guidance
Consult with your tutor if you are uncertain about any aspect of this assignment.

Submission requirements
You must submit a word-processed report, the spreadsheets and word-processed
documents created.

Your report should answer Tasks 1 to 4. The word count for your report is 3000 words.

Candidate checklist
Please use the following checklist to ensure that your work is ready for submission.

Have you read the NCC Education document Academic Misconduct

Policy and ensured that you have acknowledged all the sources that ❑
you have used in your work?
Have you completed the Statement and Confirmation of Own Work
form and attached it to your assignment? You must do this. ❑
Have you ensured that your work has not gone over or under the
recommended word count by more than 10%? ❑
Have you ensured that your work does not contain viruses and can
be run directly? ❑

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Office Solutions Development © NCC Education Limited 2022