TECHNOLOGICAL UNIVERSITY(SITTWE)

A FORMAT GUIDE FOR GRADUATION

THESIS
(JUNE,2018) VERSION

Daw Sandar Lin

Associate Professor and HOD
Department of Civil Engineering
Date: 1.6.2021
• This guide is based on “(June, 2018) version” and it is the

collection of format points among four Engineering

Departments (i.e., Civil, EC, EP and Mechanical) discussed by

University Academic Board in 2017-2018 and 2018-2019

Academic Year.

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Arrangement of a Graduation thesis

1. Front hard cover page 9. List of abbreviations

2. Cover page 10. List of symbols

3. Approval sheet 11. Thesis chapters
4. Acknowledgement sheet 12. References
13. Appendices (optional)
5. Abstract sheet
14. Extra blank sheet
6. Table of contents sheet
15. Back hard cover
7. List of figures
16. Extra colored papers
8. List of tables between thesis chapters,
references, and appendices
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1. Front hard cover page

◆ White colored hardcover

◆ All capital letters

◆ All bold letters

◆ Times New Roman, Font size =14

◆ Time = submission time

e.g here, JULY, 2021

◆ Spacing A – will vary & A = A’
◆ Spacing C – will vary & C = C’
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 2. Cover page

◆ All capital letters

◆ Times New Roman, Font size =14

◆ Bold letter – Only thesis title and

student name
◆ Margin – top= 1″, bottom=1″,
left=1.5″, right=1″

◆ Spacing A – will vary & A = A’

◆ Spacing C – will vary & C = C’

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3. Approval sheet

◆ Margin – first page = top = 2”, bottom = 1”,

left = 1.5”, right = 1”

- second, page, etc. = 1/1/1.5/1

◆ Times New Roman, 12

◆ Heading (Institution and Department) – Bold and capital letter

◆ Bold and capital letter in paragraph – Thesis title & use “thesis title”

◆ Bold letter in paragraph - Name, Roll no., Time (enrollment time)

(e.g here, December, 2019)
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3. Approval sheet (continued)

◆ Spellings to take care!

➢ Undergraduate Studies

➢ Maung ---

➢ Roll No. C-1/ EC-1/EP-1/Mech-1

➢ the degree of Bachelor of Civil Engineering/ Electronic

Engineering/Electrical Power Engineering/Mechanical Engineering

◆ Degrees – B.E.( ), M.E.( ), Ph.D.( )

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4. Acknowledgement

◆ Page numbered as Roman numerals (i, ii, iii, …) at top –

centered position

◆ Margin – first page = (2/ 1/ 1.5/ 1) &

- second, third pages, etc = (1/ 1/ 1.5/ 1)

◆ Times New Roman, 12

◆ Heading – Capital letter

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5. Abstract

◆ Abstract will explain the following facts.

➢ Motivation for making the study

➢ Background

➢ Scope

➢ Purpose

➢ Results and outcomes

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5. Abstract (continued)

◆ Page numbered from acknowledgement continued – ii, iii, iv,…

◆ Margin – first page = (2/ 1/ 1.5/ 1) &

- second, …pages = (1/ 1/ 1.5/ 1)

◆ Times New Roman ,12

◆ Maximum words - 500

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6. Table of contents

◆ Page numbered continued from abstract – iii, iv, v,…

◆ Margin – All pages = (1/ 1/ 1.5/ 1)

◆ Times New Roman, 12

◆ Bold letter – words of “TABLE OF CONTENTS, Page,

CHAPTER, TITLE”

◆ Only Capital – Heading & words of “Acknowledge to Chapter ,

Title , References, Appendices” and title of chapters

◆ Alignment – page and page numbers from right = right alignment

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7. List of figures & List of tables

◆ Page numbered from Table of contents continued - iv, v, vi, …

◆ Margin – first page = (2/ 1/ 1.5/ 1) &
- second, third pages,… = (1/ 1/ 1.5/ 1)
◆ Times New Roman, 12
◆ Heading (List of figures, List of tables) – Capital and Bold
◆ Next Bold letter – words of “Figure/Table, Page”
◆ Alignment – Left (article no.) = left alignment,
- Right (page no.) = right alignment
◆ All figures/tables’ names - straight

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8. List of abbreviations & List of symbols

◆ Page numbered continued – vi, vii, viii, …

◆ Margin – first page = (2/ 1/ 1.5/ 1) &

- second, third pages, … = (1/ 1/ 1.5/ 1)

◆ Times New Roman, 12

◆ Heading (List of abbreviations, list of symbols) – Capital &

Bold

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9. Thesis chapters

◆ Thesis chapter titles generally include:

➢ Introduction

➢ Literature Review

➢ Methodology/Model Formulation

➢ Results and Discussion

➢ Conclusions and Recommendations

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9. Thesis chapters (continued)

◆ Each chapter

➢ begins on a new page

➢ has a generic heading and a title

(Centered, Uppercase, Bold)
➢ Times New Roman, 12

➢ Line spacing – 1.5 & Before = 0,

After = 0
➢ Margin – First page = 2/1/1.5/1 &
- Second and next pages = 1/1/1.5/1

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9. Thesis chapters (continued)

◆ Page numbered in Arabic numerals(1,2,3,..) – top center of each page

➢ first page of every chapter - no page numbered, but counted it

◆ Page numbered continued till last page of thesis, including any

appendices

◆ Between heading and article – 2 enter

◆ Between article no. and its name – 1 space

◆ Between each articles – 2 enter

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9. Thesis chapters (continued)

◆ Subheadings
➢ First – level subheading
3.1. Rationale for the Research Method
(Bold, all initial capital except preposition and conjunction, left
margin)
➢ Second – level subheading
3.4.1. Local Approximations
(Not Bold, all initial capital except prep. and conj., left margin)
➢ Third – level subheading
3.4.1.1. Approximate methods
(Not Bold, Sentence case (i.e., just beginning word capital), left
margin) 18
First - level subheading & Second - level subheading

Third - level subheading

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9. Thesis chapters (continued)

◆ Spelling – use “British English”

◆ Don’ts and Dos

➢ Don’t begin a sentence with a number

Examples Don’ts/ Dos
4 trails were run Don’t
Four trails were run Do
In a test given 6 months later Don’t
In a test given six months later Do
64 made 1 to 2 errors Don’t
64 made one to two errors Do

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9. Thesis chapters (continued) (Tables)

◆ Place “table” into the text as close as possible to their first mention

◆ When referring in text, write like this. E.g. “Table 5.6”

◆ Number table

➢ Table number = its chapter and sequence (e.g 1.1, 1.2, 2.1,2.2,…)

◆ Have own title (initial capitalized except preposition and conjunction)

➢ e.g. Table 5.6. Smokers and Nonsmokers by Age

◆ Upper Left Margin

◆ Draw “table” the whole of margin

◆ Words in table - Centered

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Table 5.6. Smokers and Nonsmokers by Age

Age Smoke Don’t Smoke Total

18.32 30.6 69.4 100
33.47 37.1 62.9 100
48.62 35.2 64.6 100

If table is continued to next page,

Table 5.6. (Continued)

Age Smoke Don’t Smoke Total

18.32 30.6 69.4 100
33.47 37.1 62.9 100
48.62 35.2 64.6 100

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9. Thesis chapters (continued) (Figures)

◆ Place “figure” into the text as close as possible to their first mention

◆ When referring in text, write like this. E.g. “Figure 2.2”

◆ Center alignment

◆ Number figures

➢ Figure number = its chapter and sequence in text (e.g 1.1, 2.1,…)

◆ Own title – initial capitalized except preposition and conjunction

e.g., Figure 2.1. Layers of Soil and Rock

◆ Title of figure - at bottom of figure – centered

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Figure 2.8. Confined and Unconfined Aquifer [9] Cite reference

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9. Thesis chapters (continued) (Equation)

◆ Place “equation” into the text as close as possible to their first

mention
◆ When referring in text, write like this. E.g . “Equation 2.1”

◆ Number equation

➢ Equation number = its chapter and sequence in text (e.g 1.1,

1.2,…)
◆ Equation = 1 tab from left margin & Equation number = right margin

◆ Explain symbols in equation

➢ where, = small letter “W” and left margin

◆ Symbols explain = 1 Tab from left margin

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This shows inside the
margin (1/1/1.5/1).

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10. References

◆ Margin – first page (2-1-1.5-1) &

- second or third page (1-1-1.5-1)

◆ Page numbered from chapters continued

◆ A list of all works the author has cited or referred in text

◆ Tables, figures and equations taken from other sources - Cite

and list in references

◆ List “e books” first & “website” later and underlined website

◆ List by years of publication in descending order

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10. References (continued)

◆ Title of book/article –

➢ initial capitalized except prep. and conj.

➢ use “-----”

➢ italicized

◆ Arrange like this –

➢ [1] Author, “Title”, Journal,

Volume, Page number,Year

◆ When referring in text, write [1], [2],…

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11. Appendices

◆ Contain table too detailed, technical notes on method, figures

or other illustrative materials

◆ Place materials of different categories in separate appendices

e.g. Structural Engineering (Civil), thesis on numerical

method (using software) – theory in Appendix A and
resulted figures in Appendix B

◆ If only one appendix, write “Appendix” and refers its table and
figure like this. Table A.1., Figure A.1., etc.
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11. Appendices (continued)

◆ If more than one appendix, write

“Appendix A, Appendix B” and it has extra

one sheet of “Appendices”.

◆ When two appendices, refers its table

and figure - Table A.1., Figure B.1., etc.

◆ Margin – 1/1/1.5/1

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Other notes

◆ Numbering

➢ Use 1, 2, 3,… or a,b,c

➢ Left indent = 0.7 cm (Can adjust)

◆ No Bullet (if necessary, use dash “-”, and use in whole thesis.)

◆ Refer all figures, tables and equations in text

◆ Cite in figures and tables if it is not from your results

◆ Don’t use informal style (e.g., & instead of and)

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THANK YOU.