THE TECHNICAL UNIVERSITY OF KENYA

FACULTY OF ENGINEERING AND BUILT ENVIRONMENT

SCHOOL OF CONSTRUCTION AND PROPERTY STUDIES
DEPARTMENT OF CONSTRUCTION, ECONOMICS AND
MANAGEMENT
BACHELOR OF CONSTRUCTION MANAGEMENT

UNIT TITLE: PROJECT B

UNIT CODE: EACR 4296
YEAR 4 TERM 3

NDIRANGU MOSES KAMAU

EACR/01760/2019

PROJECT: CONTRACTUAL DOCUMENTS FOR THE

PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH
C, NAIROBI COUNTY

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SUPERVISORS

SIGNATURE DATE

PM. Edward Mbugua ……………………… …………………………

Dr. Mbugua ……………………… …………………………

QS. Achieng Michael ……………………… …………………………

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 TABLE OF CONTENT

TYPES OF CONTRACT……………………………………………………..
CONTRACTUAL ARRANGEMENTS………………………………………
CONTRACT AGREEMENT…………………………………………………
WORK PROGRESS REPORT………………………………………………
VARIATION ORDER…………………………………………………………
SITE DIARIES………………………………………………………………..
REQUEST FOR INFORMATION…………………………………………..
WORK SCHEDULE………………………………………………………….

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 TYPES OF CONTRACTS.

INTRODUCTION.
Construction contracts refer to documents that contain legally binding agreements for both the
owner and the builder allocating roles for each party on the delivery of the project. These
contracts are usually defined by the disbursement it’s going to be made and details other specific
terms, like duration quality, specifications and several other items.

This document entails the various types of contracts indicating their distinct characteristics and
reasons for choosing the most suitable form of contract for my proposed project.
Construction contracts are categorized into:
1. Price-based contracts.
 Lump Sum/ Fixed Price Contract.
 Admeasurement Contract.
 Schedule of rates Contract.

2. Cost-based contracts.
 Cost Plus Contracts.
3. Other contracts include:
 Turnkey Contracts.
 Design and Build Contracts.
 Build Own Operate Transfer

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 1. PRICE-BASED CONTRACTS.

A. LUMP SUM CONTRACTS.

Lump sum contracts also referred to as fixed price contract involves total fixed price for all
construction-related activities. This type of contract is preferred when the project scope is clear
and has a defined schedule.

Merits of Lump Sum Contracts

a) The owner of the project transfers the risk to the contractor.
b) In a lump sum construction contract, the contractor tenders one set price for all work
carried out during the project.
c) This approach is often used for big or complex construction projects, and it is considered
standard practice.
d) Lump sum construction agreements are regarded as the most efficient way to lower the
cost of construction, and they are particularly valuable when everything involved in a
project is planned out.

Disadvantages of Lump Sum Contracts.

a) A lump sum agreement presents a higher risk to a contractor.
b) Measuring the number of changes is difficult.
c) Such contracts require paperwork and records of change orders from each phase, and this
means further documentation is needed.
d) A rejection of a change order can be asked for by the employer.
e) Building plans and drawings have to be finished in plenty of time before the work begins.

B. ADMEASUREMENT CONTRACT.
In this type of contracting, items of work are specified in the Bills of Quantities or Schedule of
Rates. The contractor specifies the rates, which include the risk contingency, against each item of

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work. This type of contract offers the client an opportunity to introduce changes in the work
defined in the tender documents. The contractor can also claim an additional payment for any
changes in the work content of the contract therefore; the tender price is usually increased by
variations and claims.
There are three forms of admeasurement contract:

a. Time and Materials contract.

Specific time labor rates are agreed to and charged out based on the work accomplished and this
includes the hourly rate per worker or piece of equipment used; materials are reimbursed with an
appropriate markup cost invoiced as a cost-plus fee.
This method is often used for design services, for which it is usually difficult to determine the
total expected effort in advance, thus making a fixed-price (lump sum) contract impractical.
An important element of this method is that these labour and equipment rates must include all
indirect and overhead expenses, profit and contingency.
As the basis for a payment request for a given period, the contractor presents material invoices,
payroll records with hours by category and similar records for equipment. Subcontract payments
would normally be reimbursed at the actual cost. If the request is approved, the contractor
receives payment based on ‘time and materials’ – the time for each labour and equipment
category multiplied by its respective rate, plus materials and subcontracts at cost.
b. Bill of Quantities.
The items of work in the contract are specified with estimated quantities in the Bill of Quantities.
The tenderers enter rates against each item of the estimated quantities of work. The quantities are
re-measured during the course of the contract, valued at the tendered rates and the contract price
is then adjusted accordingly. Payment is made based on units of work actually measured on site
multiplied by the unit prices of the items which must cover not only direct costs but also indirect
costs, overheads, Contingencies and profit.
Merits.
 It has the advantage of the contractor having less risk since payment is based on actual
work done as compared to a lump sum contract.
 The pre-tender documents may be prepared in less detail than under the lump-sum
contract, although they must be in sufficient detail to allow tenderers to assess the overall
magnitude and complexity of the work.
Demerits.
 The client cannot know the final project until the project is complete.

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  An effort is required by the owner or owner’s representative to ‘track’ actual quantities
for the actual payment. The contractor also needs to keep track of the same.

C. SCHEDULE OF RATES.
It contains a schedule of work items priced by the contractor without quantities or inaccurate
quantities of work, possibly upper and lower probable limits. The client may supply a schedule
of unit rates covering each item of work and ask the contractors, when tendering, to state a
percentage above or below the given rates for which they would be prepared to execute the work.
The description of the items and the units of measurement are similar to those of a Bill of
Quantities. The contractor can quote separate rates for the labour equipment and materials used
for the works. It is mostly used for repair and maintenance works or for works that have an
urgency.
This form of contract depicts extreme difficulty in making a fair comparison between the figures
submitted by the various contractors, particularly where approximate quantities are not inserted
in the schedules, since there is no total figure available for comparison purposes and the unit
rates may fluctuate extensively between the various tenderers.

Merits.
 The work can commence earlier than if a full Bill of Quantities has to be prepared.

Demerits.
 There is usually no indication of the final price of the works.
 It is very difficult to determine the contractor who submitted the most advantageous offer.

2. COST-BASED CONTRACTS.

COST PLUS CONTRACTS

This type of contract involves payment of the actual costs, purchases or other expenses generated
directly from the construction activity. Cost Plus contracts must contain specific information
about a certain pre-negotiated amount (some percentage of the material and labour cost) covering
the contractor’s overhead and profit.
Merits of Cost-Plus Contracts.

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 i. There is no risk of loss arising from changing prices, wrong estimates and
underestimated quotations. All agreed costs are recovered.
ii. It provides an automatic or ready escalation clause, so that the increase in cost is
automatically adjusted and recovered.

Disadvantages of Cost-Plus Contracts.

i. Contractor may deliberately incur higher prime costs in order to increase profit.
ii. The final contract price is uncertain, with the result; the budget of cost cannot be set.

3. TURNKEY CONTRACTS.
This type of contract is one under which the contractor is responsible for both the design and
construction of a facility. This basic concept is that in this type of contract shall provide the
works ready for use at an greed price and by a fixed date.

Merits of Turnkey Contracts

a) Reduced total time during the contractual process by having just one process
instead of two separate ones. This does not necessarily imply less construction time.
b) A seemingly “lower cost” when integrating “all” the elements under one provider.
c) Minimizing orders of change (those of which generate more costs against the
contractor) during the implementation of the project because the changes and adjustments
fall under the responsibility of the only contractor.
d) This is a practical solution for smaller projects, such as communications rooms or
small computer rooms; these usually have a limited budget for the project.

Demerits of Turnkey Contracts

a) There is a greater disparity when comparing offers, both economically, because each
provider has different criteria for assessing the risk, as technically, because of the
different assumptions and varied criteria when presenting solutions.

b) Usually designs are oversized due to a lack of information available at the time when
the offer is being prepared, several tolerance factors are taken into consideration when

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 referring to the capacity of the equipment and are factored into the assumed risks,
causing higher dimensions, because of higher prices in the equipment are presented in
the offer.

c) A higher cost is assumed due to the higher risk that comes with total responsibility,
there is less information to prepare proposals (compared to the “Design and
Construction” scheme) and therefore bidders assume more risks. The typical way to
counter the increased risk is by increasing the price.

4. DESIGN AND BUILD CONTRACTS.

Design and Build procurement work on the basis that the main contractor is responsible for
undertaking both the design and construction work on a project, for an agreed lump-sum price. It
can vary depending on the extent of the contractor’s design responsibility and how much initial
design is included in the employer’s requirements. Nevertheless, the level of design
responsibility and input from the contractor is much greater in design and build projects than in a
traditional contract with a contractor’s designed portion.

Types of Design and Build Contract.

 Package deals or turnkey contracts.
This is where the employer accepts a proposal based on a standard design from the contractor,
effectively providing a single point of responsibility as the contractor is responsible for the
design and construction of the entire project.

 Design and build contracts.

This is where project documents are compiled with the contractor’s design obligations relating to
the whole of the work in mind.

Merits of Design and Build Contract.

a) Opportunity for innovation and faster project delivery.
b) Efficiency (design & and construction expertise together).
c) Fitness for purpose.
d) No real alternative for proprietary technology.
e) Fewer changes and implementation simplified.
f) Often reduction of claims (or several claims).

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Demerits of Design and Build Contract.
a) Loss of control and reduced owner involvement in design.
b) Cost of tendering (to all parties).
c) Difficulty/time comparing different designs.
d) Cost of risks and contingencies.
e) Disputes tend to be larger and more complex.

5. BUILD OWN OPERATE TRANSFER

Build-own-operate-transfer is one type of public-private partnership or PPP. Under this project
model, a private organization will develop a large project under the contract of a public partner.
It is a way to create large infrastructure projects for the public while being able to use private
funding for it.

Merits of Build Own Operate Transfer.

a) It minimizes the public cost for infrastructure development since using the Build Own
Operate Transfer model, the public sector is able to take advantage of the efficiencies
found in the private sector for a minimal investment.
b) Private companies assume the debts involved in the initial phases of a Build Own
Operate Transfer relationship. Even in PPP structures where some initial funding may
be provided by the public sector, the majority of the initial development cost will be
the responsibility of the private organization.
c) The public sector brings in the best private contractors possible when developing
infrastructure using the Build Own Operate Transfer model. iv. It keeps public-sector
funds where they are most needed.

Demerits of Build Own Operate Transfer.

a) Build Own Operate Transfer requires fund-raising to be successful for the project
to be done.
b) The model only works on large projects.
c) The model also may require substantial operational revenue to be successful since
from a private standpoint, there must be large revenues generated during the
operational phase of the contract.

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 d) It also requires strong corporate governance where in the PPP relationship, the
public sector must stay involved with the supervision of the project during the
ownership phase to ensure it remains successful.

CONCLUSION.
Contracts are vital in construction work since they protect both the client and the contractor
executing the project. It is therefore important for a project to be implemented with the most
suitable type of contract as it will guide all the procedures and help in solving conflicts along the
way as its conditions should always be adhered to the latter.

RECOMMENDATION
The type of contract used in the project will be the lump sum contract (fixed fee) contract since
the client already has a detailed Bill of Quantities stipulating the exact cost of the project
therefore the contractor can work for a pre-agreed fixed sum of money. The payment will also be
done in intervals of set milestones where the Quantity Surveyor can value the work done by the
Contractor to allow for payment. Since it is a Public Project, the Lump Sum Contract does not
allow for major variations after the work has commenced therefore protecting the Client from
huge cost variations due to changes; this is also important for the Client since the Client will
borrow loans to fund the project, meaning the cost of the project needs to be known.

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REFERENCES.
1. Peter Baily, David Farmer, Barry Crocker, David Jessop & David Jones, 2008,
Procurement Principles and Management,10 th Edition, Pearson Education Ltd,
England.
2. Alan Turner, 1997, Building Procurement, Second Edition, Macmillan Press Ltd.

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 CONTRACTUAL ARRANGEMENTS.
INTRODUCTION.
The construction procurement system is an organizational system that assigns specific
responsibilities and authority to people and organizations as well as defines the relationships of
the various elements in the construction of a project.
It is broadly classified into:
 Traditional approach (conventional).
 Non- Non-no-traditional approach (non-conventional).

A. TRADITIONAL APPROACH.
It is also known as the design-bid-build approach. At the design stage, the design team is
responsible for all the tasks involved at this stage and is under contractual obligation with the
client. At the construction stage, the contractor is responsible for all the tasks at this stage and is
also under contractual obligation with the client. This therefore means that the client is under two
contractual obligations for the entire duration of the project. The basis for this delivery method is
that the design is completed prior to the bidding and construction; changes are unlikely to occur
during construction and the time need not be shortened.

B. NON-TRADITIONAL APPROACH.
These refer to the emerging contemporary procurement systems in the construction industry. This
approach deals with shortcomings of the traditional approach which are ineffective coordination
and communication since the projects in the traditional approach are fragmented into two
mutually exclusive entities therefore issues such as buildability and lifecycle costing are not
adhered to; there has also been an increased size and complexity of modern the construction is
are affected by issues such as financial constraints have a political climate affect the project and
also new technology in the construction industry. It includes the following:
I. MANAGEMENT-ORIENTED APPROACH.
The client in this case involves the expertise of a construction manager or a managing contractor
early on in the project. The duties of the construction manager is to prepare the overall work
program, steer the work packages through the design stage, recommend contractors and secure
their smooth integration.
The management-oriented approach is divided into:

i. Construction Management Contract.

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It is also known as an agency construction management arrangement and the construction
manager here acts as an advisor to the client for a fee and the client engages a separate contractor
and design team. The construction manager assumes the little risk for only that which is related
to his advisory responsibilities as he is assumed to be part of the client’s staff.
ii. Management Contract.
It is also known as an ‘at risk’ construction management contract. The client enters into a
contract with the managing contractor who provides planning, management and coordination of
the construction although is not carrying out the actual construction work. The managing
contractor then contracts the work in the normal manner to contractors. The client is also under a
contractual obligation with the design consultants.
iii. Design and Management Contract.
The client enters into a contractual obligation with a prime contractor who is a design and
management contractor who takes the responsibility of managing the design phase. The initial
scope of the design phase is done by the client’s independent design firm just for the basis for the
invitation of tenders in order to select the suitable design and management contractor. The
selected design and management contractor is then responsible for the full design and he also
sub- subcontracts the work.
II. INTEGRATED CONTRACT APPROACH.
The client just executes a single contract with an organization that becomes responsible for both
the design and the construction of the project. The different approaches include:
a) Design- construct.
Also known as a document and construct contract. The client engages the services of the
consultants so as to produce scope drawings which is used as a basis for invitation of tenders.
After selecting the contractor, the design consultant’s contract with the client is transferred to the
contractor through the process of novation. The contractor henceforth is responsible for the
completion of the designs as well as actual construction work.
b) Design-build.
The design-build contractor is responsible for the full design as well as the construction of the
project. The client is under only one contractual arrangement.
Merits.
 There is minimum client involvement.
 Used for fast-track projects in order to reduce time.
 Reduction of claims and litigations against clients.

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  Useful in contracts that require specialized design or construction know-how or
where
 the design is strongly influenced by the method of construction.
Demerits.
 The cost of the project may be unknown until the end of the construction.
 High risk to the contractor compared to the client which also translates to high cost to
 the client.
 The contractor may decide to compromise on quality so as to save on cost.

c) Turnkey Contract.
The client and the contractor agree on a fixed contract sum under which the contractor will take
responsibility for the entire project including project financing, land procurement as well as other
tasks necessary to actualize the project. The client only provides a brief describing the outcomes,
performance criteria as well and the standards he requires. The client has no participation in the
construction work. After the project is complete, the client inspects the work to determine
whether it meets his requirements and then hands over the cheque to the contractor who in turn
hands over the key to the client so that he can commence operation.
Merits.
 It is possible to accelerate the project since construction can begin even before the design
process is completed.
 It is possible to reduce and eliminate variations.
 The client benefits from the skills of the contractor.
Demerits
 The client has minimal input and control as he would otherwise exercise on the project
and its development.
 The client must provide the contractor with a very accurate description of his brief.
 Where several contractors propose different concepts, it may prove difficult to compare
prices and choose the best proposal.
 Since the contractor assumes more risks, he may increase his bid price to correspond to
the risk.

III. DISCRETIONARY CONTRACT.

The client lays down a framework for the overall administration of the project within which he
has the judgment to use the most appropriate of all the procurement systems contained in the
three other categories of the traditional approach, the management-oriented approach and the

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integrated approach. It includes partnering, alliancing, joint venture and the new engineering
contract.
CONCLUSION.
The type of contractual arrangement to be used in the project is the management-oriented
approach – a construction management contract. This is because the input of a construction
manager is required early on in the project to act as an advisor to the client. The introduction of a
construction manager brings forth good opportunities of cost savings as well as value
engineering by enhancing functional performance or value of the project while reducing the life
cycle costs since their expertise is involved early.

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REFERENCES
1. Potts, Keith (2008), Construction Cost Management: Learning from Case Studies;
Taylor & Francis.
2. The Joint Building Council, Kenya, 1999, Agreement and Conditions of Contract for
Building Works, April 1999 Edition

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 CONTRACT DOCUMENTS
The various contract documents include:
Conception stage
 Client’s brief
 Letter of Intent
Procurement documents
 Form of Tender
 Performance bond
 Instructions to Tenderers
 Bank Guarantee
 Specifications
 Bill of Quantities
 Appendix to Conditions of Contract
 Tender opening report
 Tender evaluation report
 Letter of Award
 Letter of Acceptance
Construction
 Site diaries
 Progress Reports
 Payment Certificates
 Request for Information (RFI)
 Inspection Reports
 Final Account Certificate
 Schedule of Defects

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19
 CONSTRUCTION SITE DIARY NO: 053
DATE:10th DECEMBER 2023
PROJECT: THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI PLOT NO: LR.209;8726, NAIROBI COUNTY FOR TECHNICAL
UNIVERSITY OF KENYA.

Day Overview: Today was a productive day at the construction site. The weather conditions
were favorable, which allowed for smooth progress on various tasks. The team worked
efficiently and managed to complete several important milestones.
Weather Report: Clear skies, temperature ranging from 21℃, gentle breeze.
Accident Report: There was no accident reported on-site to the site safety officer.
Personnel:
A. MAIN CONTRACTOR’S WORKERS

PERSONNEL/ OCCUPANCY NUMBER

Site Engineer(s) 3
Foremen 10
Surveyor(s) 3
Safety Officer 1
Construction Manager(s) 3
Unskilled Worker(s) 87
Security Officer(s) 12
Clerks of Work 1
Total Workers 120

B. SUBCONTRACTOR’S WORKERS

1. M.E.P SUBCONTRACTOR
Plumber(s) 7
Electrical Engineer(s) 1
Electricians 6
Unskilled workers 25

Total Workers 39

2. MASONRY SUBCONTRACTOR
Masonries 20
Foremen 5

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 Unskilled Workers 25

Total Workers 50

3. FORMWORK SUBCONTRACTOR
Carpenters 16
Unskilled workers 16

Total workers 32

4. REINFORCEMENT SUBCONTRACTOR
Skilled Workers 20
Unskilled Workers 15

TOTAL NO. OF WORKERS 276

Material Delivered on Site:

MATERIAL QUANTITY INVOICE NO.

Rock Sand 10 tonnes LS 3459

Machine Cut Stones 800feet 1457/Darugo
Cement 2 tonnes 1844/Simba
Reinforcement Steel 3.2 tonnes 842/Doshi
UPVC pipes 3100mm 50 pcs 0015/Kikuyu Pipes

Equipment And Tools on Site:

EQUIPMENT/TOOLS NO.
Concrete Mixer(s) 3
Poker Vibrators 7
Concrete Pump 1
Tower Crane 1
Scaffolding 1200 sets
Wheelbarrows 100
Levelling hosepipe 10 rolls
Steel Cutters 15
Steel Benders 18

Work Done:

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 1. Poured concrete slab for the east wing of the building.
2. Continued installation of plumbing and electrical conduits on the ground floor.
3. Erected scaffolding for the second floor.
4. Commenced installation of steel reinforcement for the central support columns.
5. Conducted quality checks on the recently installed primary plumbing connections.
6. Completed of ground floor Exterior Masonry Walling
Challenges:
A delay in the delivery of plywood caused a temporary halt in the interior wall framing. The
procurement team has been notified and is working to expedite the delivery.
Plans for Tomorrow:
1. Complete steel reinforcement installation for the central support columns.
2. Resume interior wall framing upon plywood delivery.
3. Begin pouring concrete for the west wing foundation.
4. Continue plumbing and electrical work on the ground floor.
Note: The progress made today aligns with the project timeline, and the team remains focused on
maintaining safety standards and meeting quality expectations. The site is in good order, and all
equipment has been securely stored for the night

NAME SIGNATURE DATE

Site Age: Mr. Will Edwin …………………… 10 th Dec 2023
Clerks of Works: Helen Wanjiku …………………… 10 th Dec 2023

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 CONSTRUCTION SITE DIARY NO: 093
DATE:16th June 2024
PROJECT: THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI PLOT NO: LR.209;8726, NAIROBI COUNTY FOR TECHNICAL
UNIVERSITY OF KENYA.

Day Overview: The day was a moderately productive day at the construction site. The weather
conditions were fairly favorable, which allowed for smooth progress on various tasks. The team
worked efficiently and managed to complete several important milestones despite of chilly
weather.
Weather Report: Cloudy skies, temperature ranging from, 18 ℃,
Accident Report: There was no accident reported on-site to the site safety officer.
Personnel:
C. MAIN CONTRACTOR’S WORKERS

PERSONNEL/ OCCUPANCY NUMBER

Site Engineer(s) 2
Foremen 8
Safety Manager 2
Health and environmental specialist 2
Construction Manager(s) 3
Unskilled Worker(s) 112
Security Officer(s) 12

Total Workers 141

D. SUBCONTRACTOR’S WORKERS

1. M.E.P SUBCONTRACTOR
Mechanical Engineer 1
Plumber(s) 18
Electrical Engineer(s) 1
Electrician 6
Unskilled workers 10

Total Workers 36

2. MASONRY SUBCONTRACTOR

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 Masonries 20
Foremen 5
Unskilled Workers 25

Total Workers 50

3. PLASTER SUBCONTRACTOR
Skilled Workers 14
Plastering Supervisor 2
Unskilled Workers 12

Total Workers 28

TOTAL NUMBER OF WORKERS 255

Material Delivered on Site:

MATERIAL QUANTITY INVOICE NO.

River Sand 5 tonnes RS 2335

Machine Cut Stones 1000feet 1538/Darugo
Cement 5 tonnes 2431/Simba
PCC Window Sills 200pcs 0015/Mo.PCC
4x3” Sawn Cypress Timber 1112 feets 221/HDW

Equipment And Tools on Site:

EQUIPMENT/TOOLS NO.
Concrete Mixer(s) 3
Tower Crane 1
Scaffolding 1200 sets
Wheelbarrows 100
Levelling hosepipe 10 rolls
Dumpers 3

Work Done:
1. Plastered the fraction of Second floor exterior Walls.
2. Started to fix window sills.
3. Continued to apply mortar mix on the third floor.
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 4. Commenced on hacking the interior columns and beams
5. Conducted quality checks on the recently installed primary plumbing connections.
Challenges:
There was no other challenge encountered on site except the weather being chilly but the work
was carried out despite of harsh conditions.
Plans for Tomorrow:
1. Complete the plastering of second floor external wall.
2. Resume ground floor interior door framing upon door frames delivery.
3. Begin hacking of first floor slab.
4. Continue plumbing and electrical work on the first floor.
Note: The progress made today aligns with the project timeline, and the team remains focused on
maintaining safety standards and meeting quality expectations. The site is in good order, and all
equipment has been securely stored for the night

NAME SIGNATURE DATE

Site Age: Mr. Will Edwin …………………… 16 th june 2024
Clerks of Works: Helen Wanjiku …………………… 16 th june 2024

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 CONSTRUCTION SITE DIARY NO: 158
DATE:10th MARCH 2025
PROJECT: THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI PLOT NO: LR.209;8726, NAIROBI COUNTY FOR TECHNICAL
UNIVERSITY OF KENYA.

Day Overview: Today was a productive day at the construction site. The weather conditions
were favorable, which allowed for smooth progress on various tasks. The team worked
efficiently and managed to complete several important milestones.
Weather Report: Clear skies, temperature ranging from, 20-22 ℃,
Accident Report: There was no accident reported on-site to the site safety officer.
Personnel:
E. MAIN CONTRACTOR’S WORKERS

PERSONNEL/ OCCUPANCY NUMBER

Site Engineer(s) 1
Foremen 2
Safety Manager 2
Health and environmental specialist 2
Construction Manager(s) 1
Unskilled Worker(s) 46
Security Officer(s) 12

Total Workers 66

F. SUBCONTRACTOR’S WORKERS

1. M.E.P SUBCONTRACTOR
Mechanical Engineer 1
Plumber(s) 18
Electrical Engineer(s) 1
Electrician 6
Unskilled workers 10

Total Workers 36

2. FINISHES SUBCONTRACTOR
Painters 20

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 Tiling Personnels 15
Carpenters 10
Unskilled Workers 25

Total Workers 70

3. LANDSCAPING SUBCONTRACTOR
Landscaping Architect(s) 2
Supervisor(s) 3
Unskilled Workers 22

Total Workers 27

TOTAL NUMBER OF WORKERS 199

Material Delivered on Site:

MATERIAL QUANTITY INVOICE NO.

Timber Doors 56 Doors incl. Frames DR/2265

600x600x10mm Cer. Tiles 144pc 2341/Micasa
Cement 1.2 tonnes 6631/Simba
6mm Glass Glazing 125 pcs 0118/HrD
Master Seal 550 Part A&B 200 Set 100037

Equipment And Tools on Site:

EQUIPMENT/TOOLS NO.
Tile Cutters 14
Tower Crane 1
Scaffolding 1200 sets
Wheelbarrows 100
Compact Roller 2
Dumpers 3

Work Done:
1. Tiled the fraction of Fourth floor.
2. Started to paint Windows and railings.
3. Continued to apply plaster in the interior walls of fourth floor.
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 4. Commenced on exterior landscaping
5. Conducted quality checks on the recently installed external drainage works
Challenges:
A delay in the delivery of glass glazing caused a halt in the grazing of windows and doord. The
procurement team has been notified and is working to expedite the delivery.

Plans for Tomorrow:

1. To commence on glazing of fourth floor.
2. Continue with painting on windows and rails.
3. Continue with exterior landscaping.
4. Commencing on plastering of fourth floor internal walls
5. Commencing on application of rough and tough finish on exterior walls.
Note: The progress made today aligns with the project timeline, and the team remains focused on
maintaining safety standards and meeting quality expectations. The site is in good order, and all
equipment has been securely stored for the night

NAME SIGNATURE DATE

Site Age: Mr. Will Edwin …………………… 10 th March 2025
Clerks of Works: Helen Wanjiku …………………… 10 th March 2025

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 PROGRESS WORK REPORT
PROGRESS REPORT AT 25 %

Contract No: SOUTH C /S&C/01/2021-2023

Project Name: PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI COUNTY.
Contractor Name: MOUNTAIN HOME CONSTRUCTION LTD

Progress Report: 0011

Reporting Period: 05th /10/2023- 08 /01/2024
Submittal Date: 10/01/2024

CLIENT: The Technical University Of Kenya.

CONSULTANTS
Project manager Moses Kamau
Architects: Moarch Architects
Quantity Surveyor: Mosearch Quantity Surveyors
Civil/Structural Engineer: Bellfast Engineering Company
Service Engineer Hashi solutions

Landscape Arch Membly Landscaping

Construction team
Main Contractor Mountain Home Construction Ltd
Electrical Services Wamble contractors
subcontractor
Plumbing and Drainage Weka plumbing works
subcontractor
Mechanical Services Bingwa consultants
Subcontractor

29
Task Previous Current % of work Start date End date
Status Status Done
Site clearance NA 100% 20/09/2023 27/09/2023
Mass excavation to remove NA 100% 27/09/2023 15/10/2023
black cotton soil
Transportation of black NA 50% 10/10/2023
cotton soil out of site
Trench excavation NA 100% 18/10/2023 24/10/2023
Blinding NA 100% 25/10/2023 25/10/2023
Pit excavation NA 50% 19/10/2023 20/10/2023
Fmwk to fndn column NA 100% 29/10/2023 11/11/2023
Casting of fndtn column NA 30% 13/11/2023 13/11/2023
Fndtn wall NA 20% 23/11/2023 15/12/2023
Hardcore placement NA 50% 17/11/2023 23/12/2023
Blinding NA 100% 2/01/2024 5/01/2024
Slab NA 75% 7/01/2024

MATERIALS USED ON SITE

MATERIAL QUANTITY

Cement 125 Bags

Sand 41 Tons

Ballast 53 Tons

Building stones 3250 Pcs

Hoop iron 31 Rolls

Binding wire 31 Rolls

Timber poles 450 No.

Marine boards 22 No.

Reinforcement bars (for foundation) 5 Tons

MATERIALS IN STORE

MATERIAL QUANTITY

Cement 150 Bags

Sand 60 Tons

Ballast 53 Tons

Building stones 3250 Pcs

30
Hoop iron 31 Rolls

Binding wire 31 Rolls

Timber poles 450 No.

Marine boards 22 No.

Reinforcement bars (for foundation) 5 Tons

PLANTS AND EQUIPMENT ON SITE

Excavator 1No
Batching plants 3No.
Dumper 2No.

PROBLEMS AND THEIR EFFECTS

PROBLEMS EFFECTS

1. On date 11/ 12/2023 it rained causing 1. Some of the materials were affected by
flood o site. flood causing greater wastage.
2. Bad communication of information 2. Differences among the team
among the team

FINANCIAL REPORT

Contract 580,400,000
Approved variation N/A
Revised contract amount N/A
Payment certified 150,000,000
Maximum retention to be held 10%

31
 PROGRESS WORK REPORT
PROGRESS REPORT AT 50 %

Contract No: SOUTH C /S&C/01/2021-2023

Project Name: PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI COUNTY.

Progress Report: 043

Reporting Period: 23/04/2024- 10/07/2024
Submittal Date: 14/10/2021

CLIENT: The Technical University Of Kenya.

CONSULTANTS
Project manager Moses Kamau
Architects: Moarch Architects
Quantity Surveyor: Mosearch Quantity Surveyors
Civil/Structural Engineer: Bellfast Engineering Company
Service Engineer Hashi solutions

Landscape Arch Membly Landscaping

Construction team
Main Contractor Mountain Home Construction Ltd
Electrical Services subcontractor Wamble contractors
Plumbing and Drainage Weka plumbing works
subcontractor
Mechanical Services Bingwa consultants
Subcontractor

32
PREVIOUS WORK

Task Previous Current % of Start date End date

Status Status work
Done
Transportation of black cotton 50% Complete 100% 23/4//2024
soil out of site
Casting of Second Floor Slab 50% Complete 100% 26/01/2024 26/01/2021
Casting of Second Floor 30% Complete 100% 28/01/2024 28/01/2024
Columns
Second Floor Walling 20% Complete 100% 13/02/2024 03/02/2024
Ground Floor Windows 50% Complete 100% 26/02/2024 05/03/2024
Installation

CURRENT TASKS

Task % of Start date End date

work
Done
Suspended third floor slab 50% 10/04/2024
Reinforcement on columns 20% 11/04/2024
Formwork on columns 50% 14/04/2024
Casting of columns 40% 13/06/2024
Walling 20% 15/06/2024
Formwork on suspended slab 50% 27/06/2024
Reinforcement on suspended slab 30% 08/07/2024

MATERIALS USED ON SITE

MATERIAL QUANTITY
Cement 130 Bags
Sand 30 Tons
Ballast 47 Tons
Building stones 4850 Pcs
Hoop iron 21 Rolls
Binding wire 21 Rolls
Timber poles 360 No.
Marine boards 22 No.
Reinforcement bars (for foundation) 5 Tons

33
MATERIALS IN STORE

MATERIAL QUANTITY
Cement 100 Bags
Sand 40Tons
Ballast 20 Tons
Building stones 3250 Pcs
Hoop iron 35Rolls
Binding wire 36 Rolls
Timber poles 450 No.
Marine boards 22 No.
Reinforcement bars (for foundation) 5 Tons

PLANTS AND EQUIPMENT ON SITE

Excavator 1No
Batching plants 3No.
Dumper 2No.

PROBLEMS AND THEIR EFFECTS

PROBLEMS EFFECTS
3. On date 10/21/2021 there occurred an There was commotion on site hence led to about
accident on site, caused by two two hours wasted.
individuals who started a fight

FINANCIAL REPORT

Contract 580,400,000
Approved variation 19,600,000

Revised contract amount 600,000,000

Payment certified 230,600,000
Maximum retention to be held 10%

34
 PROGRESS WORK REPORT
PROGRESS REPORT AT 75 %

Contract No: SOUTH C /S&C/01/2021-2023

Project Name: PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C,
NAIROBI COUNTY.

Progress Report: 131

Reporting Period: 1/19/2021- 2/11/2021
Submittal Date: 14/10/2021

CLIENT: The Technical University Of Kenya.

CONSULTANTS
Project manager Moses Kamau
Architects: Moarch Architects
Quantity Surveyor: Mosearch Quantity Surveyors
Civil/Structural Engineer: Bellfast Engineering Company
Service Engineer Hashi solutions

Landscape Arch Membly Landscaping

Construction team
Main Contractor Mountain Home Construction Ltd
Electrical Services subcontractor Wamble contractors
Plumbing and Drainage Weka plumbing works
subcontractor
Mechanical Services Bingwa consultants
Subcontractor

Task Previous Current % of work Start date End date

Status Status Done
Suspended fourth floor 50% Complete 100% 10/09/2024 1/09/2024
slab
Reinforcement on columns 20% Complete 100% 11/10/2024 24/10/2024
Formwork on columns 50% Complete 100% 12/10/2024 12/20/2024
Casting of columns 40% Complete 100% 1/20/2024 1/20/2024
Walling 20% Complete 100% 2/21/2024 11/21/2025

35
Formwork on suspended 50% Complete 100% 23/02/2025 23/03/2025
slab
Reinforcement on 30% Complete 100% 25/03/2025 25/03/2025
suspended slab
Casting of suspended slab 30% Complete 100% 28/3/2025 02/04/2025

CURRENT TASKS

Task % of work Start date End date

Done
Suspended sixth floor slab 50% 04/04/2025
Reinforcement on columns 20% 04/05/2025
Formwork on columns 50% 04/22/2025
Casting of columns 40% 1/20/2025
Walling 20% 2/21/2025
Formwork on suspended slab 50% 2/23/2025
Reinforcement on suspended slab 30% 3/25/2025
Casting of suspended slab 30% 5/28/2025

MATERIALS USED ON SITE

MATERIAL QUANTITY

Cement 130 Bags

Sand 30 Tons

Ballast 47 Tons

Building stones 4850 Pcs

Hoop iron 21 Rolls

Binding wire 21 Rolls

Timber poles 360 No.

Marine boards 22 No.

Reinforcement bars (for foundation) 5 Tons

36
MATERIALS IN STORE

MATERIAL QUANTITY
Cement 100 Bags
Sand 40Tons
Ballast 20 Tons
Building stones 3250 Pcs
Hoop iron 35Rolls
Binding wire 36 Rolls
Timber poles 450 No.
Marine boards 22 No.
Reinforcement bars (for foundation) 5 Tons

PLANTS AND EQUIPMENT ON SITE

Excavator 1No
Batching plants 3No.
Dumper 2No.

PROBLEMS AND THEIR EFFECTS

PROBLEMS EFFECTS
4. On date 3/13/2022 one of the workers 3. There was wastage of time going through
was reported to have covid 19 the pandemic preventive measures again
5. Site activities stopped for some time as 4. Time wastage
some of workers had to be isolated

FINANCIAL REPORT

Contract 580,400,000
Approved variation 19,600,000
Revised contract amount 600,000,000
Payment certified 450,600,000
Maximum retention to be held 10%

37
 REQUEST FOR INFORMATION
PROJECT: THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C
PLOT NO:LR.209;8726, NAIROBI COUNTY FOR TECHNICAL UNIVERSITY OF
KENYA
CONTRACTOR: Mountain Home RFI No. RFI/30/04/24
Construction Ltd
PROJECT MANAGER: Kamau Moses DATE: 30th May 2024

FROM: Mrs. Venus Wanjiru TO: ENG. Edwin Slash

Mountain Home Construction Ltd Sash Engineering Company Ltd

FROM CONTRACTOR:

SUBJECT: Request for Balustrading Finish Type, Shape and Size

Kindly provide the following information concerning the Balustrading

a. Which type and the size of Steel Channels to be used.
b. Balustrading height from the floor
c. Which type of colour finish to apply

DUE DATE: 12 October 2024

COMMENTS:

Per the Contract General Conditions, the Contractor shall not proceed with additive or deductive
Work which has change order implications as a result of this RFI without prior written approval
from the Trustees.

C/C to:
 Moses Kamau (Project Manager)
 Moarch Architects (Architect)
 Mosearch Quantity Surveying Company (Quantity Surveyor)

Issued By Name Signature Date

Mountain Home Ltd Venus Wanjiru DP 30 May2025
Reply By Name Signature & Date

38
 REQUEST FOR INFORMATION
PROJECT: The Proposed Tukenya Recreational Center In South C Plot No: Lr.209;8726,
Nairobi County For Technical University Of Kenya
CONTRACTOR: Mountain Home RFI No. RFI/13/09/24
Construction Ltd
PROJECT MANAGER: Kamau Moses DATE: 13th October2024

FROM: Mrs. Venus Wanjiru TO: ENG. Edwin Slash

Mountain Home Construction Ltd Sash Engineering Company Ltd

FROM CONTRACTOR:

SUBJECT: Request for the Lifts Capacity and Finish

Kindly provide the following information concerning the Lift

a. Which Capacity
b. Lift finish

DUE DATE: 12 October 2024

COMMENTS:

Per the Contract General Conditions, the Contractor shall not proceed with additive or deductive
Work which has change order implications as a result of this RFI without prior written approval
from the Trustees.

C/C to:
 Moses Kamau (Project Manager)
 Bin Bingwa ( Mechanica Engineer)
 Moarch Architects (Architect)
 Mosearch Quantity Surveying Company (Quantity Surveyor)

Issued By Name Signature Date

Mountain Home Ltd Venus Wanjiru DP 13th Oct2025
Reply By Name Signature & Date

39
 DATE…22/09/2024………. Order No: ……0132/TUK…

VARIATION ORDER

THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C PLOT

NO:LR.209;8726, NAIROBI COUNTY FOR TECHNICAL UNIVERSITY OF KENYA

MOUNTAIN HOME CONSTRUCTION LIMITED (MAIN CONTRACTOR)

P.O. BOX 0200-2110, NAIROBI

You’re instructed to carry out the execution of the following variation on the above contract.
No objections will be tolerated unless through a letter to the PM from the date of issue to the
contractor

MEASURED ITEM AMOUNT(Ksh)

ADD
Change of external wall finish for the main building to light grey 10,000,000.00
Rough and tough finish.

Floor finish to the corridors and stairs to be of terrazzo finish 7,500,000.00

OMMIT

Prepare and apply 3mm thick Double coat Plastic Emulsion Paint 2,500,000.00

600x600x10mm Ceramic tiles on 12mm thick (1:4) screed. 5,000,000.00

NET ADDITION TO CONTRACT 10,000,000.00

TIME ADDED- 3 WEEKS

PREPARED AND SIGNED BY;

Miss Lucy Mwaigwe
Quantity Surveyor

40
 DATE…22/09/2024………. Order No: ……0187/TUK…

VARIATION ORDER
THE PROPOSED TUKENYA RECREATIONAL CENTER IN SOUTH C PLOT
NO:LR.209;8726, NAIROBI COUNTY FOR TECHNICAL UNIVERSITY OF KENYA

MOUNTAIN HOME CONSTRUCTION LIMITED (MAIN CONTRACTOR)

P.O. BOX 0200-2110, NAIROBI

You’re instructed to carry out the execution of the following variation on the above contract.
No objections will be tolerated unless through a letter to the PM from the date of issue to the
contractor

MEASURED ITEM AMOUNT(Ksh)

ADD
Change of ceiling finish for the main building to gypsum ceiling 7,500,000.00

Change of Stairs steel railings for the main building to wooden 3,500,000.00
balustrades rails

OMMIT

Prepare and apply 3mm thick Double coat Plastic Emulsion Paint 2,700,000.00

900mm high C.H.S rails to stairs comprising of balustrades 2,250,500.00

NET ADDITION TO CONTRACT 6,049,500.00

TIME ADDED- 2 WEEKS

PREPARED AND SIGNED BY;

Miss Lucy Mwaigwe
Quantity Surveyor

41