Computer Basics

Quick Reference Guide Free Cheat Sheets

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The Keyboard Keyboard Shortcuts

Use a Keyboard Shortcut: Press and
hold 1 or more modifier keys (such as
Shift or Ctrl) and then press the last key of
Escape Keyboard the shortcut.
Key Function Keys Toolbars,
Control Keys Open ....................................... Ctrl + O
Ribbons, and New ......................................... Ctrl + N

Menus Save ........................................ Ctrl + S

Print ........................................ Ctrl + P
Cut .......................................... Ctrl + X
Copy ....................................... Ctrl + C
Paste ....................................... Ctrl + V
Select All ................................. Ctrl + A
Undo ....................................... Ctrl + Z
Redo ....................................... Ctrl + Y
Bold ......................................... Ctrl + B
Italicize .................................... Ctrl + I
Underline ................................. Ctrl + U
Left Align ................................. Ctrl + L
Main Keyboard Arrow Keys Numeric Center Align ............................ Ctrl + E
Keypad
Right Align ............................... Ctrl + R
Find ......................................... Ctrl + F
Replace ................................... Ctrl + H

The Mouse Toolbars, Ribbons, and Menus

Left Mouse Button Toolbars

A left mouse click can do things like Toolbars display buttons for navigating, formatting, and other application-specific functions.
select an option or a file, or open a
menu or link.

Quickly click the left button twice in a Ribbons

row without moving the mouse to
Ribbons appear at the top of the window. Related commands are grouped into tabs.
execute a double-click. A double-click
usually opens an item or folder.

Right Mouse Button

A right mouse click
usually displays a
list or menu of
things you can do Menus
with the selected Menu bars appear at the top of a window. Each menu in the menu bar contains a related
item. group of commands used for working with the application.

Scroll Wheel
Turn this wheel to
move up and down
a page.

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Create, Save, and Open Files Cut, Copy, and Paste Find and Replace Text
Create a File: Click the File tab or menu and Copy and Paste: Select the text you want to Find Text: Click Find on the ribbon or in a
select New, or press Ctrl + N on the keyboard. copy. Press Ctrl + C on the keyboard or use the menu, or press Ctrl + F on the keyboard. Type
If required, select the type of new file to create. right-click menu to copy the text. Click where the word you want to find in the Search field.
you want to paste the text. Press Ctrl + V on the
Save a File: Click the File tab or menu and keyboard or use the right-click menu to paste Replace Text: Click Replace on the ribbon or
select Save, or press Ctrl + S on the keyboard. the text. in a menu. Type the word or phrase you want to
Choose where you want to save the file. Enter a replace in the Find what field. Click in the
file name and then click Save. Cut and Paste: Select the text you want to cut. Replace with field and type the word or phrase
Press Ctrl + X on the keyboard or use the right- you want to replace the text with. Click either
Open a File: Double-click a file from the File click menu to cut the text. Click where you want the Replace or Replace All button, click OK,
Explorer window. Or to open a file from within to paste the text. Press Ctrl + V on the then click Close.
an application, click the File tab or menu and keyboard or use the right-click menu to paste
select Open, or press Ctrl + O on the the text.
keyboard. Locate and select the file you want to
open. Paragraph Alignment

Select and Edit Text In most applications, text is aligned to the left margin by default. There are four alignment options:
left, center, right, and justified, which is only available in certain applications.
Select a Word: Double-click a word to select it.
This text is aligned to the left margin. To left align selected text, click the Align Left
Select a Paragraph: Triple-click anywhere in a button on the application interface, or press Ctrl + L on the keyboard.
paragraph to select it.
This text is aligned to the center. To center align selected text, click the Center button
Select a Block of Text: Click and drag across on the application interface, or press Ctrl + E on the keyboard.
the text you want to select. Or, click at the
beginning of a text block, hold down the Shift This text is aligned to the right margin.
key, and then click at the end of a text block. To right align selected text, click the Align Right button on the application interface,
or press Ctrl + R on the keyboard.
Select Everything: Press Ctrl + A on the
keyboard. This text is justified so the text is distributed evenly between the margins.
If the application allows, justify selected text by clicking the Justify button on the
Edit Text: Select the text you want to edit, then application interface, or press Ctrl + J on the keyboard.
begin typing to replace it with new text.

Delete Text: Select the text you want to delete. Print

Press Backspace or Delete on the keyboard. If
no text is selected, the Backspace key removes You can print just about anything that appears on your computer screen—documents, images,
the characters to the left of the blinking notes, webpages, and more. The print command is generally in the File tab or menu.
insertion-point, while the Delete key removes
characters to the right of the insertion-point.
Number of
Copies
Undo and Redo
Undo Actions: After a change or series of
changes is made, click the Undo button on the Send to
interface or press Ctrl + Z on the keyboard. Printer
Continue to undo the changes until you have
undone all the changes you wish to reverse.
Active
Redo Actions: Click the Redo button on the
Printer
interface or press Ctrl + Y on the keyboard.

Format Text Print

Change the Font: Select the text you want to Range Print
format. Click the Font list arrow and select a Preview
new font.

Change the Font Size: Select the text you

Paper
want to format. Click the Font Size list arrow
Orientation
and select a font size.

Change the Font Color: Select the text you Margin

want to format. Click the Font Color list arrow Size
and select a new color.

Apply Bold, Italic, or an Underline: Select

the text you want to format. Click the Bold, Pages to Print
Italic, or Underline button on the application Per Sheet Additonal Margin, Paper,
interface, or press Ctrl + B, Ctrl + I, or Ctrl + U and Layout Options
on the keyboard, respectively.

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