University Of Sri Jayewardenepura

Faculty of Technology
Department of Information and Communication Technology

ITC 3052 – Project Management

Assignment

Name : Payagalage A.K.

Index No : ICT/21/894
 ICT/21/894 - Payagalage A.K

Table of Contents

Part 1: Project Execution Plan

1. Scope Statement
2. Gantt Chart (MS Project)
3. Work Breakdown Structure (MS Project)
4. List of Activities and Estimated Durations (MS Project)
5. Project Start and Completion Dates (MS Project)
6. Network Diagram (MS Project)
7. Critical Path (MS Project)
8. Key Milestones Identified (MS Project)

Part 2: Project Documentation and Analysis

1. Risk Analysis
2. Stakeholder Management Plan
3. Communication Plan
4. Total Project Cost
5. ROI Calculated for 3 Years
6. Payback Period
7. Discussion of Results and Project Viability

Part 3: Project Network Analysis

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Part 1
Project Scope Statement

Project Title Community Center Project

Project Objectives • Construct a community center to develop the social skills of the youth that lives in the area.
• Increase community participation and decrease antisocial behavior among teenagers by offering
opportunities to engage in activities in the arts, music, and skill development for the young people and
community members.
• Provide a place for local events by hiring the community center.

Scope Description The main tasks associated to the community center project are design works, construction of a new facility
and administration. It involves acquiring the land, planning the building structure, planning the interior
work of designing/making furniture/ installing various requirements, landscaping the surroundings and
promoting community center in the suburb. After 3 years of the project completion sell it to another
investor for Rs. 950000/-

Project Deliverables • Completed and fully operational community center building.

• Fully equipped interior with necessary facilities.
• Landscaped surroundings.
• Developed programs and workshops for youth engagement.
• Marketing and advertising materials.
• Financial assessments.
• Venue hire system.

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Project Exclusions • Any activities or costs not directly related to the construction, interior setup, landscaping, and program
development.
• The project does not cover the day-today expenses of the youth center such as utility fees.
• Ongoing operational costs post-completion.
• Maintenance and future upgrades post-sale.

Project Constraints • Project budget must not exceed Rs. 700,000/-

• Project start date is 2nd of September 2024.
• Project must be completed by 9th August 2025.
• All activities must comply with local regulations and building codes.

Project Schedule Project starts on 2nd of September 2024 and completed by 9th August 2025.

Key Milestones
• Project initiation and stakeholder engagement: 5th September 2024
• Land identification by 10th of September 2024
• Land purchase by 12th of September 2024
• Start Land preparation by 13th of September 2024
• End Land preparation by 1st of October 2024
• Building plan created by 8th of November 2024
• Get approval to continue the project by 21st of November 2024
• Start building construction by 26th of November 2024
• End building construction by 20th of May 2025
• Interior setup by 27th of June 2025
• Complete Program development by 9th of July 2025
• Complete Advertising and marketing by 24th of July 2025
• Complete the project and handover by 9th August 2025

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Technical Requirements • Enough lighting and ventilation throughout the building

• Permits and obeying to local rules and regulations
• Safety equipment and procedures
• Internet connection for the building
• Accessories for the interior
• Use of efficient and modern construction.
• Use of high-quality materials for construction and interior setup
• Efficient and effective program development and marketing strategies

Project Assumptions • Finding investors and getting positive feedback and help from the stakeholders.
• The project can be able to be completed withing the allocated budget.
• The youth community will actively join with organized events and activities.
• The adult community will accept the project.
• Marketing campaign of the project will be effective.
• No significant changes in local regulations affecting the project.

Project Acceptance Criteria • Completion of the community centre within the budget of Rs.700000 and on time.
• Building should pass all the required inspections and certifications
• All safety and security measures implemented and tested
• Fully operational community center with all facilities in place.
• Positive feedback from community members.

Approval Process • Initial scope approval by Saman Perera (Project Sponsor)

• Key stakeholder review and feedback
• Incorporation of feedback and revisions
• Final approval by Saman Perera and key stakeholders
• Signed off by Project Manager and Sponsor

Gantt chart, Work Break Down Structure, List of activities and estimated durations, Project’s start and completion dates, Network Diagram, Critical Path , Key Milestones
Identification is in ICT21894.mpp MS Project file.

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WBS

Full Work Break Down Structure is in ICT21894-WBS.xlsm in the zip file.

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Part 2
Risk Analysis

Risk Event P I Priority Risk Response Strategy

Delay in obtaining permits 4 5 20 Mitigate Start permit process early, consider hiring a permit expeditor

Delayed project charter 4 4 16 Mitigate Prepare completed charter and engage stakeholders
approval

Compliance issues 3 5 15 Mitigate Get project decisions according to local regulations and standards

Disagreements of Investors 4 4 16 Accept and Mitigate Clearly inform investors about the project objectives

Community opposition 3 3 9 Mitigate Clearly inform the community about project objectives and expectations

Inability to find suitable land 3 5 15 Mitigate Start early search with the help of local real estate agents

Unexpected site conditions 3 2 6 Accept and Mitigate Conduct a site inspection, access the renovation cost and dedicate the budget

Changes in local policies 1 5 5 Accept and Monitor Stay updated with local regulations and policies

Budget overrun 3 5 15 Mitigate Accurate budgeting and regular financial reviews

Construction delays 5 5 25 Mitigate Implement robust project management plan, Conduct regular work inspections

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Infrastructure Quality 4 5 20 Mitigate Use high quality materials for construction process

Revenue shortfall 3 3 9 Accept and Mitigate Implement standard programs and improve marketing strategies

Ineffective Advertising 3 4 12 Mitigate Identify marketing strategies by conducting a market research

Workspace accidents 3 4 12 Mitigate Implement safety protocols and check if the workers obeying to safety
regulations

Community needs 2 3 6 Mitigate Conduct community research to identify requirements and their expectations
complications

Natural Disasters 2 5 10 Transfer Insuarance the project to cover potential damage in case of a natural disaster

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Stakeholder Management Plan

Stakeholders List

1. Saman Perera (Project Sponsor) - A young entrepreneur, intends to build a Community Centre in his city/suburb.
2. Residents - People who lived near the area of the community center.
3. Local Youth – Target audience of the project.
4. Investors - Interested in the future sale and financial viability of the community centre project.
5. Local Government – Inspect project for legal eligibility according to local regulations and policies.
6. Contractors – Construction of the community center.
7. Suppliers – Supply materials for the construction procedure.
8. Program Conductors – Develop programs and events for the youth.
9. Project Team – manage day-to-day operations and objectives.
10. Local Businesses – Interested in the outcome of the project for potential opportunities

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Stakeholder Register

Project Name: Community Center Project Date: 2nd of September 2024

Stakeholder’s Name Role Group Type Power Interest Address Classification

Saman Perera Project Internal Positive High High Sri Lanka Manage Closely
Sponsor

Residents Affected party External Neutral Low High Suburb Keep Informed

Local Youth beneficiary External Positive Low High Suburb Keep Informed

Investors Stakeholder Internal Positive High High Sri Lanka Manage Closely

Government Regulator External Neutral High Low Sri Lanka Keep Satisfied

Contractors Executor External Positive High High Sri Lanka Manage Closely

Suppliers Vendor External Neutral Low High Sri Lanka Keep Informed

Program conductors Service External Positive Low High Sri Lanka Keep Informed
Provider

Project Team Executor Internal Positive High High Sri Lanka Manage Closely

Local Businesses Stakeholder External Neutral Low Low Suburb Monitor

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Communication Plan

Communication methods
Stakeholder Deliverables Frequency Priority

SAMAN PERERA (PROJECT SPONSER) TIMELINE UPDATE, MILESTONE WEEKLY OR AS MILESTONES HAVE
REVIEWS BEEN COMPLETED HIGH MEETINGS AND EMAILS

INVESTORS FINANCIAL REPORTS QUARTERLY HIGH MEETINGS AND EMAILS

COMMUNITY MEMBERS PROJECT UPDATES MONTHLY HIGH MEETINGS AND EMAILS

PROJECT IDEA AND UPDATES

RESIDENTS IN THE AREA MONTHLY LOW MEETINGS

LOCAL GOVERNMENT REPORTS AS NEEDED HIGH IN PERSON MEETINGS

CONTRACTORS & SUPPLIERS PROJECT MILESTONE REPORTS AND

FINANCIAL REPORTS WEEKLY MEDIUM EMAILS

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Total Project Cost Breakdown

• Research (engagements with stakeholders) and other preiminary costs

Estimated Cost - Rs 20,000
• Land Purchase and Preparation (land clearing, leveling, surveying etc.)
Estimated Cost - Rs 200,000
• Building Construction
Estimated Cost - Rs 300,000
• Interior Design Costs (flooring, lights, internal decor, Air-condition, media equipment etc.)
Estimated Cost - Rs 60,000
• Landscaping the area around the building
Estimated Cost - Rs 40,000
• Program Development and Marketing
Estimated Cost - Rs 15,000
• Kitchen Equipment
Estimated Cost - Rs 15,000

Assumption – Maximum project budget is Rs 700000. So I have assumed Rs 50000 is dedicated for other needs as a backup budget for safety
needs, emergencies and other external factors.

• Backup Budget
Estimated Cost - Rs 50,000

Total Cost - Rs 700,000

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Return on Investment (ROI) for 3 years

• Total Investment (Project Cost) = Rs 700,000

• Total Monthly Revenue = Rs. 7000

o From programs and workshops = Rs 2500
o From venue hire = Rs 4500

• Total Revenue per Year = Rs 7000 * 12 = Rs 84,000

• Total Revenue for 3 Years = Rs 84,000 * 3 = Rs 252,000

• Sale of Center after 3 Years = Rs 950,000

• Total Return
o Rs 252,000 (Revenue) + Rs 950,000 (Sale) = Rs 1,202,000

• Net profit = Total Return – Total Investment

o Rs 1,202,000 – Rs 700,000 = Rs 502,000

ROI Calculation

ROI = ((Total Return - Total Investment) / Total Investment) * 100%

ROI = ((1,202,000 - 700,000) / 700,000) * 100%

ROI = (502,000 / 700,000) * 100%

ROI = 71.7%
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Payback Period

Total Project Cost = Rs 700,000

Annual Profit = Rs 84,000

Payback Period = Total Project Cost / Annual Profit

Payback Period = 700,000/84,000

Payback Period = 8.33 Years

Payback Period = 8 Years And 4 Months

Discussion

Based on the ROI for the 3 years which is 71.7%, suggests that the project will be profitable. Commiunity center project does generate enough
revenue for it to be profitable. But, the payback period of the project is 8 years and 4 months. This may cause problems for recovering the
initial investment but because this project has a strong ROI, I suggest going ahead with the project.

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Part 3

i. Project Network

B E

A C F G

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ii. Calculate forward and backward passes using following activity format ES ID EF
iv. Calculate Slack Values
SLK RES SLK
Slack 2 Slack 4
LS DUR LF
2 B 6 6 E 11

2 2L 2 4 4L 4

4 4 8 10 5 15

Slack 0 Slack 0 Slack 0 Slack 0

0 A 2 2 C 8 8 F 15 15 G 18

0 3L 0 0 4L 0 0 2L 0 0 4L 0

0 2 2 2 6 8 8 7 15 15 3 18

Slack 4

2 D 11

4 3L 4

6 9 15

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iii. Determine project completion time.

18 Days

v. State the critical path.

A -> C -> F -> G

vi. Assume, you cannot use more than 9 labours per day and based on that limitation, manually level your resources in the above network
diagram.

Day
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Activity
A 3L 3L
B 2L 2L 2L 2L
C 4L 4L 4L 4L 4L 4L
D 3L 3L 3L 3L 3L 3L 3L 3L 3L
E 4L 4L 4L 4L 4L 4L 4L
F 2L 2L 2L 2L 2L 2L 2L
G 4L 4L 4L
Labour 3L 3L 9L 9L 9L 9L 11L 11L 9L 9L 9L 2L 2L 2L 2L 4L 4L 4L
3L 3L 9L 9L 9L 9L 7L 7L 9L 9L 9L 6L 6L 2L 2L 4L 4L 4L

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vii. Construct a new project network after adjusting the dates according to the resource constraint

2 B 6 8 E 13

2 2L 2 2 4L 2

4 4 8 10 5 15

0 A 2 2 C 8 8 F 15 15 G 18

0 3L 0 0 4L 0 0 2L 0 0 4L 0

0 2 2 2 6 8 8 7 15 15 3 18

2 D 11

4 3L 4

6 9 15

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