Steps for Allotment & Admission Process

STEPS FOR THE CANDIDATES

CANDIDATE LOGIN
STEP Login to the portal. Visit the
website https://dte.assam.gov.in

ACCEPT ALLOTMENT
STEP If allotted a seat in the counselling
then accept the Allotment and
upload the Acceptance Letter.

ALLOTMENT LETTER
STEP After accepting the Allotment and
uploading the Acceptance Letter,
Download the Provisional
Allotment Letter from the portal.

REPORT TO THE INSTITUTE

After downloading the provisional
STEP allotment letter, report to the allotted
institute within the given dates for
document verification & admission.

ADMISSION & FEE PAYMENT

STEP After document verification &
acceptance for admission, pay the
admission fees to take admission in
the respective institute.

ADMISSION CONFIRMATION
STEP After the admission process is over,
login into the web portal and
download the admission receipt.

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 Guidelines to be followed in the entire Online Counselling process for
Admission into 1st Semester of B.Tech Programmes in The Government
Engineering Colleges of Assam for The Academic Session 2024-25

Accept Allotment of seat:

1. The registered candidates who have completed choice filling and

document uploading will be considered for allotment of seats as per merit
& category of the candidate. The allotment will be made against one seat
& the allotment of seats will be purely provisional.

2. The candidates who get the seat allotment must accept it through the
portal. Otherwise he/she will be out from the entire counselling process.

3. If no seat is allotted, the eligible candidates will automatically be

considered in the next round of counselling.

4. If a candidate does not accept an allotted seat within the specified time
period as mentioned in the schedule, his/her candidature will be forfeited
from the entire admission process and will be omitted from the entire
counselling process as well.

Allotment letter:

5. In order to download the provisional allotment letter, candidates must

sign the acceptance letter generated at the time of accepting the allotment
and upload it to the portal.

6. If a candidate wishes to exit from the counselling process he may do so by

selecting the appropriate reject option, in that case, his/her candidature
will be forfeited for the entire counselling process. However, the candidate
must have to submit an undertaking.

Report to the Institute:

7. The candidates must visit the allotted institutions with the required
documents for physical verification. Institutions will check and verify their
documents physically. Any document deemed ineligible may be rejected
by the institution, and the candidature may be forfeited from the entire
admission process.

8. If a candidate accepts the allotted seat but does not report to visit the
institution for document verification and admission within the specified
time, his/her candidature will be forfeited from the entire admission
process.

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Admission & Fee payment:

9. The candidates have to visit the allotted institutions with the required
documents for physical verification only on the 1st allotment. Candidates
who receive seat allotments must get their documentation validated once
and for all.

10. The candidates must pay the Token Money of Rs.10,000/- (Rupees ten
thousand only) at the time of reporting at the institute where they get the
1st seat allotment.

11. Candidates who choose a better option (upgradation) won't have to pay
the Token Money each time they are allotted a seat. They will have to pay
the institute total admission fee amount when they finally freeze their
seats and take admission.

12. Candidates having discrepant documents may be considered provisionally

verified, but the candidate will have to make the discrepancy correct
within the specified time, visit the institution for verification of the
discrepant documents and regularize his/her admission where the
candidate gets the final seat allotment.

13. Original Document Verification will be done at the institute/College level

at the time of reporting. Candidates are instructed to bring one set of
Xerox copy of their documents to submit. The checklist of documents for
document verification is mentioned in Annexure – II

14. If the data entered in the online portal do not match during physical
verification with original documents, then his/her candidature will be
rejected for that round. The competent authority will do the correction of
the data of the candidate subject to eligibility. It may be considered for the
next rounds with corrected data if the candidate fulfils the eligibility
criteria.

15. The detail of the fees to be submitted on the day of reporting is Rs. 10,000
as token money from the candidates which will be adjusted later on at the
time of final admission.

16. The hostel and mess expenses will be collected at the institute level after
the allotment of the hostel to the candidates as per prescribed
rates/guidelines.

17. There may be spot counselling only in those institutes where a vacancy
arises after counselling is over. The respective institutes will fill the vacant
seats according to their caste and category on a first-come, first serve
basis.

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 Annexure-II

Candidates will have to produce for verification the following documents

in original at the time of admission and submit the self-attested photocopies
of the same along with 2 (two) recent passport size photographs with their
signature.

DOCUMENTS REQUIRED FOR ALL CANDIDATES:

H.S.L.C. OR ITS EQUIVALENT EXAMINATION

1 AGE PROOF
ADMIT CARD.
1. 10+2 OR ITS EQUIVALENT
EXAMINATION MARK SHEET
QUALIFYING
OR
2 EXAMINATION MARK
2. 3-YEARS DIPLOMA IN ENGINEERING
SHEET
UNDER SCTE GRADE REPORT AND
PASS CERTIFICATE
 PERMANENT RESIDENT CERTIFICATE
OF ASSAM [PRC]
PERMANENT RESIDENT  FOR THE CENTRAL GOVERNMENT
3
CERTIFICATE EMPLOYEES QUOTA PLEASE FOLLOW
THE INSTRUCTION OF THE C.G.E.
QUOTA
PROVISIONAL
4 TO BE DOWNLOADED FROM THE WEBSITE
ALLOTMENT LETTER
ATTACHED WITH THE PROVISIONAL
5 PART-A FORM
ALLOTMENT LETTER
6 CEE RANK CARD TO BE DOWNLOADED FROM ASTU WEBSITE

IN ADDITION TO THE ABOVE THE OTHER DOCUMENTS ARE REQUIRED

AGAINST THE BELOW-MENTIONED CASTE/ CATEGORY AS FOLLOWS:

CASTE CERTIFICATE ISSUED FROM

1. SC/ST[P]/ ST[H]
GOVERNMENT OF ASSAM
OBC/MOBC [NON-CREAMY CASTE CERTIFICATE ALONG WITH NON-
2. LAYER] CREAMY LAYER CERTIFICATE [NCL]
ISSUED FROM GOVERNMENT OF ASSAM
i) CASTE CERTIFICATE ALONG
TGLC/EX-TGLC/KOCH-
WITH NON-CREAMY LAYER
RAJBANSHI/ CHUTIA/TAI-
3 CERTIFICATE [NCL] ISSUED
AHOM [NON-CREAMY
FROM GOVERNMENT OF ASSAM
LAYER]
ii) ANNEXURE-I
I)CASTE CERTIFICATE MENTIONING THE
MORAN/MOTAK COMMUNITY AS MORAN ALONG WITH
COMMUNITY CASTE NON-CREAMY LAYER CERTIFICATE [NCL]
4 CERTIFICATE ALONG WITH ISSUED FROM GOVERNMENT OF ASSAM
NON-CREAMY LAYER
CERTIFICATE [NCL] II) ANNEXURE-I

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 1. A. FREEDOM FIGHTER CERTIFICATE
FROM THE PRINCIPAL PRIVATE
SECRETARY TO THE CHIEF MINISTER,
ASSAM.

GRANDSON/GRAND- OR
5 DAUGHTER OF FREEDOM
B. FREEDOM FIGHTER CERTIFICATE
FIGHTER
FROM HOME AND POLITICAL
DEPARTMENT.

2. RELATIONSHIP CERTIFICATE FROM

CONCERNED DEPUTY COMMISSIONER.

SON/DAUGHTER OF CERTIFICATE FROM THE DIRECTOR,

6 RETIRED DEFENSE RAJYIK SAINIK BOARD, ASSAM
PERSON
1. PERMANENT RESIDENT
CERTIFICATE REQUIRED FROM THE
CONCERNED STATE AUTHORITIES
OUTSIDE ASSAM.
SON/DAUGHTER OF 2. CERTIFICATE REGARDING THE
7 CENTRAL GOVERNMENT
SERVICE OF FATHER/MOTHER
EMPLOYEES
FROM THE CONCERNED
AUTHORITY LOCATED IN ASSAM
[ANNEXURE-III] (MUST BE LESS
THAN 20 YEARS)

IDENTITY CARD FOR DIFFERENTLY ABLED

PERSONS WITH ISSUED BY THE SOCIAL WELFARE
8
DISABILITIES [PWD] DEPARTMENT

VALID EWS CERTIFICATE ISSUED FROM

ECONOMICALLY WEAKER
9 ASSAM
SECTIONS [EWS]
CERTIFICATE AND MARK-SHEET OF
10 B.SC DEGREE HOLDERS GRADUATION

i) STUDIED FROM
CLASS VII TO X IN
A GOVERNMENT CERTIFICATE FROM CONCERNED
SCHOOL UNDER PRINCIPAL/ HEAD MASTER OF THE STATE
SEBA GOVERNMENT SCHOOLS/COLLEGES AND
AND COUNTER SIGNED BY INSPECTOR OF
ii) STUDIED FROM
SCHOOLS CERTIFYING THAT THE
11 CLASS XI TO XII IN
CANDIDATE FULFILS THE CRITERIA
A STATE
GOVERNMENT UNDER THIS CLAUSE ONLY SHALL BE
SCHOOL/COLLEGE ELIGIBLE TO CLAIM SEATS FOR THIS QUOTA.
OR
PROVINCIALIZED
COLLEGE UNDER
AHSEC

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Note:
 Considering the validity of OBC-NCL and EWS certificates issued by
the competent authority in the financial years 2023-2024 and 2024-
2025, if a candidate had applied under these categories during
registration for the CEE-2024 examination at Assam Science and
Technology University, they must provide a valid certificate. If a
candidate fails to provide a valid OBC-NCL or EWS certificate, they
can be considered under the General category upon receiving an
application from them, and will be treated as a General candidate in
the subsequent counseling.

 To be eligible for the 'Govt School/College Quota' reservation, a

candidate must meet the following criteria:

1. The candidate must have studied from Class VII to X in a

government school under SEBA and the candidate must have
studied from Class XI to XII in a state government school/college
or a provincialized college under AHSEC.
2. The candidate must obtain a certificate from the concerned
Principal/Headmaster of the state government schools/colleges
and counter-signed by the Inspector of Schools, certifying that
the candidate fulfills the criteria under this clause.

Only candidates meeting these conditions are eligible to claim

seats under this quota.

Upgradation of seat:

1. Candidates who accept the allotted seat but still wish to take part in the
subsequent round of counselling to find a better choice as per the choice
filling orders will be permitted, but they must submit an undertaking at
the time of reporting for Document Verification.

2. The candidate does not have to visit personally for document verification
where he or she gets a new allotment under upgradation after getting
verified with confirmed status in the institution where the candidate was
allotted at first, since, the documents have already been examined by
the institution where he or she was allotted first and marked as
“Verified” on the portal. The next institution can retrieve the documents
from the portal itself.

3. If a candidate has been verified on a provisional basis and got allotment

in another institute as per the chosen preferences as a better option, the
candidate must visit the new institute to have any discrepant documents

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 verified. However, until the discrepant documents are verified, his/ her
verification will continue to be provisional.

4. The candidates who have been verified provisionally to an institution and

still have not received the required documents but want to go for further
upgradation he can do so by selecting the auto upgradation option. Then
the candidate has to submit a self-declaration through the portal
without going personally to the institution stating his/her inability to
procure the required document. In that case, the verification status of
the candidate to the upgraded institution will also remain provisional.

5. If a candidate gets an allotment after opting for better options in another

institution and accepts the allotment accordingly, the previous allotment
will be cancelled automatically on receipt of the verification confirmation
from the new institution. The candidate need not have to pay the fee
again.

Updating/modification of choice filing:

1. Candidates who haven't yet received an allocation, who haven't frozen

their seats, or whose applications haven't been rejected for any reason
will have the scope to edit or revise their preferences at the end of the
2nd round of counselling as per the schedule.

2. Candidates whose choice filling has been modified or edited the updated
preferences will be taken into consideration for subsequent rounds of
counselling and those whose choices have not been modified will be
treated as the prior one.

Withdrawal of Allotted Seat

If any of the allotted candidates wishes to surrender withdraw their

seats, they must do so before 29TH August. 10% of the token money will be
retained by the colleges and the rest will be refunded to the candidate. On or
After 30th August, 2024, no money will be refunded.

Candidates not having PRC/NCL/EWS

1. Candidates who do not have a Permanent Resident Certificate, on the

day of reporting will be given a 30-day time period from the date of
reporting to submit the PRC. An undertaking will be taken from the
candidate mentioning that failing to submit PRC after that, his/her seat
will be forfeited.
2. Candidates must submit their (OBC/MOBC) NCL/EWS certificate on
the date of reporting. Failure to do so will result in the cancellation of

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 their seat for that counselling round. Furthermore, they will be
considered as Unreserved (UR) category and candidates will be
considered for the next round.

 Note: Admission is completely Provisional. College will admit student

permanently after receiving all necessary document and admission fees.
The above instructions may be subject to change if necessary.
 The final decision regarding all the processes of counselling and
admission will be taken by the Directorate of Technical Education,
Government of Assam, as and when necessary.

 The candidates are requested to check News & Events daily in the
admission portal.

Contact Us
 For any queries, candidates can reach us via phone and mail through
the Contact Number and Email ID mentioned below:

Contact Number: +91 970 722 9761

Email ID: [email protected]

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