Chapter 2
Chapter 2
Chapter 2 2
Chapter’s objectives
After studying this chapter, students should be able to:
✔ Describe the nature of the adjusting process: the adjusting process, types
of accounts requiring adjustment
✔ Journalize entries for accounts requiring adjustment: Prepaid Expenses,
Unearned Revenues, Accrued Revenues, Accrued Expenses, Depreciation
Expense
✔ Summarize the adjustment process
✔ Prepare an adjusted trial balance
✔ Describe and illustrate the use of vertical analysis in evaluating a company’s
performance and financial condition.
Chapter 2 3
1. Using accounts to record transactions
Chapter 2 4
1. Using accounts to record transactions
Chapter 2 5
1. Using accounts to record transactions
Chapter 2 6
1. Using accounts to record transactions
Chapter 2 7
1. Using accounts to record transactions
❑ Chart of accounts
• The accounts are normally listed in the order in which they appear in the
financial statements:
1. The balance sheet accounts: assets, liabilities, and owner’s equity
2. The income statement accounts: revenues and expenses.
Chapter 2 8
1. Using accounts to record transactions
❑ Chart of accounts
A chart of accounts should meet the needs of a company’s managers and
other users of its financial statements. The accounts within the chart of
accounts are numbered for use as references. A numbering system is normally
used, so that new accounts can be added without affecting other account
numbers.
Chapter 2 9
1. Using accounts to record transactions
❑ Chart of accounts
Assets are resources owned by the business entity under physical or intangibles
items that have value. Assets also include accounts receivable, prepaid expenses
(such as insurance), buildings, equipment, and land.
Liabilities are debts owed to outsiders (creditors). Liabilities are often identified
by payable.
Owner’s equity is the owner’s right to the assets of the business after all
liabilities have been paid.
Chapter 2 10
1. Using accounts to record transactions
❑ Chart of accounts
Chapter 2 11
1. Using accounts to record transactions
❑ Chart of accounts
Current Assets
Cash and other assets that are expected to be converted into cash or sold or
used up usually within one year or less, through the normal operations of the
business, are called current assets.
Current assets include:
Cash
Accounts receivable
Notes receivable
Supplies
Other prepaid expenses
Chapter 2 12
1. Using accounts to record transactions
❑ Chart of accounts
Current Assets
Notes receivable are written promises by the customer to pay the amount of
the note and interest. Like accounts receivable, notes receivable are amounts
that customers owe, but they are more formal than accounts receivable.
Notes receivable and accounts receivable are current assets because they are
usually converted to cash within one year or less.
Chapter 2 13
1. Using accounts to record transactions
❑ Chart of accounts
Property, Plant, and Equipment
Property, plant, and equipment (also called fixed assets or plant assets or
non-current assets) include land and assets that depreciate over a period of
time.
Assets that depreciate over time include:
Equipment
Machinery
Buildings
Chapter 2 14
1. Using accounts to record transactions
❑ Chart of accounts
Current Liabilities
Amounts the business owes to creditors that will be due within a short time
(usually one year or less) and that are to be paid out of current assets are
called current liabilities.
Current liabilities include:
Accounts payable
Notes payable
Wages payable
Interest payable
Unearned fees
Chapter 2 15
1. Using accounts to record transactions
❑ Chart of accounts
Non-current Liabilities
Amounts the business owes to creditors that will not be due for a long time
(usually more than one year) are called non-current liabilitites or long-term
liabilities.
Chapter 2 16
1. Using accounts to record transactions
❑ Chart of accounts
Exercise: Identify weather the following accounts would be reported in the (a)
current asset; (b) property, plant, and equipment; (c) current liability; (d)
long-term liability; or (e) owners’ equity section.
1. Common Stock
2. Notes Receivable (due in six months)
3. Notes Payable (due in 10 years)
4. Land
5. Cash
6. Unearned Rent (three months)
7. Accumulated Depreciation—Equipment
8. Accounts Payable
Chapter 2 17
1. Using accounts to record transactions
❑ Chart of accounts
Exercise: Identify weather the following accounts would be reported in the (a)
current asset; (b) property, plant, and equipment; (c) current liability; (d)
long-term liability; or (e) owners’ equity section.
1. Common Stock 1. Stockholders’ equity
2. Notes Receivable (due in six months) 2. Current asset
3. Notes Payable (due in 10 years) 3. Long-term liability
4. Land 4. Property, plant, and equipment
5. Cash 5. Current asset
6. Unearned Rent (three months) 6. Current liability
7. Accumulated Depreciation—Equipment 7. Property, plant, and equipment
8. Accounts Payable 8. Current liability
Chapter 2 18
2. Double-entry accounting system
Chapter 2 19
2. Double-entry accounting system
❑ Balance sheet account
Chapter 2 20
2. Double-entry accounting system
❑ Income statement account
❑ Owner withdrawals
Chapter 2 21
2. Double-entry accounting system
❑ Normal balance
The sum of the increases in an account is usually equal to or greater than the
sum of the decreases in the account. Thus, the normal balance of an account
is either a debit or credit depending on whether increases in the account are
recorded as debits or credits.
• Debits (Debere): Dr.
• Credit (Cebere): Cr.
• When an account normally having a debit balance has a credit balance, or
vice versa
Chapter 2 22
2. Double-entry accounting system
❑ Normal balance
Chapter 2 23
2. Double-entry accounting system
❑ Normal balance
Chapter 2 24
2. Double-entry accounting system
❑ Normal balance
Chapter 2 25
2. Double-entry accounting system
❑ Journalizing
Chapter 2 26
2. Double-entry accounting system
❑ Journalizing
• Recording transaction in journal steps
Useful method for analyzing and journalizing transactions:
Determine
Carefully read
the account
transaction &
increases or
determine
decreases
affected acc.
Chapter 2 28
2. Double-entry accounting system
❑ Journalizing
• Recording transaction in journal steps
Chapter 2 29
2. Double-entry accounting system
❑ Journalizing
• Example 1:
Chapter 2 30
2. Double-entry accounting system
❑ Journalizing
• Example 1:
Chapter 2 31
2. Double-entry accounting system
❑ Journalizing
• Example 2:
Chapter 2 32
2. Double-entry accounting system
❑ Journalizing
• Example 2:
Chapter 2 33
2. Double-entry accounting system
❑ Journalizing
• Example 3:
Chapter 2 34
2. Double-entry accounting system
❑ Journalizing
• Example 3:
Chapter 2 35
2. Double-entry accounting system
❑ Journalizing
• Example 3:
Chapter 2 36
2. Double-entry accounting system
❑ Journalizing
Chapter 2 37
2. Double-entry accounting system
❑ Journalizing
Chapter 2 38
3. Posting journal entry to account
Periodically, transfer to
Record transaction in journal
accounts in ledger.
The process of transferring the debits and credits from the journal entries to
the accounts is called posting.
Chapter 2 39
3. Trial balance
Chapter 2 40
3. Trial balance
Trial balance is a tool to detect errors occur in posting debits and credits from
the journal to the ledger.
Step 1. List the name of the company, the title of the trial balance, and the date
the trial balance is prepared
Step 2. List the accounts from the ledger, and enter their debit or credit
balance in the Debit or Credit column of the trial balance
Step 3. Total the Debit and Credit columns of the trial balance
Step 4. Verify that the total of the Debit column equals the total of the Credit
column
Chapter 2 41
3. Trial balance
Chapter 2 42
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 2,400
Cash 2,400
1 General Ledger
Account: Prepaid Insurance Account No. 15
Post. Balance
Date Item Ref. Debit Credit Debit Credit
12/1
Chapter 2 43
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 15 2,400
Cash 2,400
General Ledger 2
Chapter 2 44
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 2,400
Cash 2,400
General Ledger
Account: Prepaid Insurance Account No. 15
Post. Balance
Date Item Ref. Debit Credit Debit Credit
12/1 1 2,400 2,400
3
Chapter 2 45
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 2,400
Cash 2,400
General Ledger 4
Chapter 2 46
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 15 2,400
Cash 2,400
5
General Ledger
Account: Prepaid Insurance Account No. 15
Post. Balance
Date Item Ref. Debit Credit Debit Credit
12/1 1 2,400 2,400
Chapter 2 47
3. Trial balance
General Journal Page 1
Post.
Date Description Ref. Debit Credit
12/1Prepaid Insurance 15 2,400
Cash 11 2,400
1 4 5 2
General Ledger
Account: Cash Account No. 11
Post. Balance
Date Item Ref. Debit Credit Debit Credit
11/30 Balance 5,900
12/1 1 2,400 3,500
3
Chapter 2 48
3. Trial balance
❑ Errors Affecting the Trial balance
1. If the difference between the Debit and Credit column totals is 10, 100, or
1,000, an error in addition may have occurred. In this case, re-add the trial
balance column totals. If the error still exists, recompute the account balances.
2. If the difference between the Debit and Credit column totals can be evenly
divisible by 2, the error may be due to the entering of a debit balance as a credit
balance, or vice versa. In this case, review the trial balance for account balances
of one-half the difference that may have been entered in the wrong column. For
example, if the Debit column total is $20,640 and the Credit column total is
$20,236, the difference of $404 ($20,640 - $20,236) may be due to a credit
account balance of $202 that was entered as a debit account balance.
Chapter 2 49
3. Trial balance
❑ Errors Affecting the Trial balance
3. If the difference between the Debit and Credit column totals is evenly divisible
by 9, trace the account balances back to the ledger to see if an account balance
was incorrectly copied from the ledger. Two common types of copying errors are
transpositions and slides. A transposition occurs when the order of the digits is
copied incorrectly, such as writing $542 as $452 or $524.
4. If the difference between the Debit and Credit column totals is not evenly divisible
by 2 or 9, review the ledger to see if an account balance in the amount of the error
has been omitted from the trial balance. If the error is not discovered, review the
journal postings to see if a posting of a debit or credit may have been omitted.
5. If an error is not discovered by the preceding steps, the accounting process must
be retraced, beginning with the last journal entry.
Chapter 2 50
3. Trial balance
❑ Errors Affecting the Trial balance
Chapter 2 51
3. Trial balance
❑ Errors not Affecting the Trial balance
An error may occur that does not cause the trial balance totals to be unequal. Such
an error may be discovered when preparing the trial balance or may be indicated
by an unusual account balance.
Chapter 2 52
4. Financial Analysis and interpretation: Horizontal Analysis
• The increase or decrease in the amount of the item is computed together with
the percent of increase or decrease.
• When two statements are being compared, the earlier statement is used as the
base for computing the amount and the percent of change.
Chapter 2 53
4. Financial Analysis and interpretation: Horizontal Analysis
Chapter 2 54
4. Financial Analysis and interpretation: Horizontal Analysis
Chapter 2 55
Financial Analysis and Interpretation
$1,139,500 $1,230,500
Financial Analysis and Interpretation
Flashcard check-up
Chapter 2 60
Chapter 2 61