e-ISSN: 2582-5208

International Research Journal of Modernization in Engineering Technology and Science

( Peer-Reviewed, Open Access, Fully Refereed International Journal )
Volume:05/Issue:03/March-2023 Impact Factor- 7.868 www.irjmets.com

MEDICAL MANAGEMENT SYSTEM

Prof. R.A. Bharatiya*1, Yogeshri Babar*2, Kedar Kenjale*3,
Nayan Khade*4, Nikita Patil*5
*1Head Of Department, Of Information Technology, Dr. J. J. Magdum College Of Engineering,
Jaysingpur, Maharashtra, India.
*2,3,4,5Students, Department, Of Information Technology, Dr. J. J. Magdum College Of Engineering,
Jaysingpur, Maharashtra, India.
DOI : https://www.doi.org/10.56726/IRJMETS34071
ABSTRACT
The medical management system is built in order to replace manual-based system to computerize. Here the
system is expected to be efficient, useful, and affordable in implementing tasks that are instructed by the
pharmacy manager. Software does all things in pharmacy like sales, inserting new incoming goods, making bills,
calculating taxes, and debt, also computes employee salaries, gives information about products, makes different
statistics as best month to sell some product via provided charts, and also manages employee work. The
purpose of the Medical Management System is to automate the existing manual system.
I. INTRODUCTION
This system also enables the workforce of the medical store to offer their services in a manner which is more
efficient and systematic which also improves the medical store. This also helps in analyzing the performance of
the store. The medical store management software can organize the daily activities in the medical store such as
information about tablets, billing, details of stock and others. The medical store management software enables
to maintain the details of purchase stock by thestore and the details of the selling stock by customer.
This software generates the automated bill for every sale and also generates the reports for the customer detail,
sell and stock.The use of this system reduces the time and effort involved in managing inventory of the medical
store. It also reduces the hard work involved in using paper for record keeping. The use of this system enables
the managers to easily record the detailsof their suppliers and assess them whenever required.
II. LITERATURE SURVEY
The paper [1] says A major amount of time is taken for writing the order as the pharmacist needs to check
through the stock balance and make an estimate of the amount to order based on Figures. As we know drugs are
not supposed to be used after they have expired. This project work will notify the pharmacist about drugs that
are near toexpiration, preventing those drugs from being sold and providing a solution to the earliest problems.
It is the user-friendly application for Pharmacists which reduces the burden and helps to manage all sections of
Pharmacy like Medicine management and Billing etc. In Pharmacy, Billing management is the key process.
Including safe data stores about medicine as well as fast searching, delete and update of medicines. This refers
the pharmacy management system project highly minimizes time and resources by which, searching the
medicine data you can get the data in quickest time. A summarized list of drugs dispensed to patient can be
viewed for monitoring purposes. Also, PMS will be able to generate report on the list of drugs dispensed in the
polyclinic for a given period.
The paper [2] Defined inventory control as an activity employed in maintaining the optimum number or
amount of each stock item or is stock. It defined Inventory control system as a system that encompasses all
aspect of managing a company’s inventories: purchasing, shipping, receiving, tracking, warehousing, and
storage, turnover and re- ordering. stated that inventory control in pharmacy operations is referred to the stock
of pharmaceutical products retailed to meet future demands. The disastrous effects that would occur with
improper or chaotic and manual inventory management were highlighted. Examples of such management
include high levels of unnecessary inventory when sales forecast was not in line with actual transactions, no
periodic review of inventory and distribution process, safety stocks maintained were more than necessary and
manual checking.

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 e-ISSN: 2582-5208
International Research Journal of Modernization in Engineering Technology and Science
( Peer-Reviewed, Open Access, Fully Refereed International Journal )
Volume:05/Issue:03/March-2023 Impact Factor- 7.868 www.irjmets.com
III. MOTIVATION
The pharmacy management system is built for the sake of ensuring effective and clear data saving and
manipulating as well as neat work on the pharmacy medical products. This refers the pharmacy a management
system project will highly minimizes time and resource by which, searching the medicine data you can get the
data in quickest time. Almost the resources are wise used since most actionsare done on the pharmacy system.
Some of the resources minimized include paper, manpower and related things. The other thing is for storing
data in secure way.
The real motive to make the medical management system is to make it more secure and trustworthy. To reduce
number of errors which are essential in medicine field. The bills can be store for long time as well as the
quantity of medicines can be displayed to be foundeasily.
IV. METHEDOLOGY
Data Collection
First, we must study about the requirement for creating medial store web server. It can be created using
scripting languages like JavaScript, HTML, CSS, Python. For the collecting of data, we use Google, YouTube. We
can refer research papers as well as blogs written by experts.
We perform a literature survey in the area of our partner medical store, to get the reviews from the customers
so wecan provide them good web application.
A. Design Module
The system contains one major module with theirsubmodules are as follows:
1. Login/Register:
 It is a module that consist of information of person which can access by given credentials. Even If we do not
have account, we can create the profile &registration in the database by using unique ID.
 The data will remain protected by this process.

Fig. 1. Design of Moules

B. Web-Server Connection:
When we viewing the homepage in browser, we are making request to internet server which provide us web
page as a response at user side. It is kind of medium to get post data in between frontend and backend. A web
server receives HTTP request from client/user like browser and provide HTTP response. On the software side, a
www.irjmets.com @International Research Journal of Modernization in Engineering, Technology and Science
[752]
 e-ISSN: 2582-5208
International Research Journal of Modernization in Engineering Technology and Science
( Peer-Reviewed, Open Access, Fully Refereed International Journal )
Volume:05/Issue:03/March-2023 Impact Factor- 7.868 www.irjmets.com
web server contains some parts that control the working how web users access hosted files. Ata minimum level it
requires an HTTP server. An HTTP server is software that understands URL’s (web addresses) and HTTP (the
protocol used by browser to view webpages). An HTTP server can be accessed through the domain names of the
websites it stores, and it deliversthe content of these hosted websites to the end user's device.
C. Database Connectivity:
i. Installation of DB browser SQLite:
DB Browser for SQLite is an open-source, high- quality visual tool for creating, developing, and modifying
SQLite-compatible database files. Users and developers who want to create, search, construct,and edit databases
will find it useful. SQLite is an embedded type of SQL database engine. Not like the most other SQL databases,
SQLite does not contain the separate server process. SQLite reads and writes directly to ordinary disk files. A
completeSQL database with multiple tables, indices, triggers,and views, is contained in a single disk file. It is very
carefully tested and prior their every release, so theyare very safe.
ii. Changing the settings.py file:
The first step in setting our database is to inform Django that we have added an application to our project that
requires some configuration. To accomplish this, go to our internal site directory’s settings.py file and add the
following line to the installed apps section.
iii. Migrations:
Django has its version control mechanism, which is known as migrations. When you make a change that
requires any new dependencies to be installed, you must tell django from the command line. Each modification
you make will be noted as a migration, which you can review later, to go back to prior versions. Use the
following command to instruct Django tobegin creating our database- python manage.py migrate.
iv. Defining Models:
We need to define some models for storing information, now that our database has been set up. To do so, go to
ourapplication folder and look for models.py.
v. Making Migrations:
We need to notify Django to update our database now thatwe’ve modified our model’s file. We use the following
command to implement this-python manage.py makemigrations Finally, we apply the following to execute the
migrations-python manage.py migrate
In the terminal, type the following command-python manage.py sqlmigrate medical 0001.
This testing falls in black-box testing wherein knowledge of the inner design of the code is not a pre-requisite
and is done by the testing team. System testing is defined as testing of a complete and fully integrated software
product. This testing falls in black-box testing wherein knowledge of the inner design of the code is not a pre-
requisite and is done by the testing team.
vi. Integration testing:
After each module has been tested individually, they were Integrated and the system underwent integration
testing for its Correctness and was foundto be consistent.
A type of software testing in which the different units, modules or components of a software application are
tested as a combined entity.
D. Backend Module:
The Django is free and open-source framework that is compatible with major operating systems and databases.
The Django framework is used for the backend structure of your software, so you will still need to utilize other
technologies to design the front-end part of the system. Mainly Django is considered as a developer friendly frame
work easy to pick up, especially for those developers who are comfortable with Python’s syntax. It mainly uses
the hashing technique.
E. Testing an application:
i. Unit testing:
Unit testing focuses on testing the modules of the system independently of one another and identify error. The
Log in/Register module is tested for the customer is successfully logged in.
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[753]
 e-ISSN: 2582-5208
International Research Journal of Modernization in Engineering Technology and Science
( Peer-Reviewed, Open Access, Fully Refereed International Journal )
Volume:05/Issue:03/March-2023 Impact Factor- 7.868 www.irjmets.com
The user is tested for the all facilities are used. The Homepage module is tested for proper login to access the
system. The search module is tested for the user cansearching proper information.
ii. Performance testing:
Performance test was conduct to identify the bottlenecks involved in the system and to evaluate the amount of
execution time spent on various parts of the unit.
Performance testing is a non-functional software testing technique that determines how the stability, speed,
scalability, and responsiveness of an application holds up under a given workload.
iii. System testing:
System testing also ensures that the project works well environment. System testing is defined as testing of a
complete and fully integrated software product.
V. RESULT
Medicines are most important thing in the human life. And if they are managed well then it will make medical
store successful. That’s why store owner want a new website for his store. We The problem came in the report
generation and billing section as they were too old. As well as the interface provided is too old.
Most importantly they want it more for store management and easy to handle. We also want to invest our
knowledge in making some Real-Time Management project. After the collecting information and getting
sponsors requirements we are able to start designing the module with use of pen and papers. Then actually we
start the programming for the creation of login page which will consist of username and password given by
Admin.
The login page is written in HTML, CSS and JavaScript. The credentials were provided by us to the owner as an
Admin via E-mail. Also, the Forget Password option will be there in case user forget the password. By exercising
that option, he can get the password on registered E-mail address. When admin create all profiles, the password
will be saved in the database. So, to secure the password we use hashing technique here. We have created
profiles for accessing credentials oftheir own. Those were following:
1. Admin profile.
2. Customer profile.
3. Accountant profile.
4. Billing section.
VI. CONCLUSION
Advance Medical management system which handles the essential data and saves the data and actually about
the database of a Medical and its management. It is designed to ease the workload of medical shop
professionals. This system helps in effectively managing the medical store or shop. It provides the statistics
about medicine or drugs which are in stocks which data can also be updated and edited. It works as per the
requirement of the user and has options accordingly. It allows user to enter manufacturing as well as the expiry
date of medicine placed in stock and for sales transactions. This software also has the ability to print reports
and receipts etc. Once this project will complete it will be better website for a daily use in a medical field. It is a
way to collect the medicine information and distribute them in vary sections of dashboards. The main priority is
patient’s health and organization of medical store. It can definitely connect patient and doctors through it. This
will be convenient to use for all people who going to use this. Also, we can provide feedback on that too. The
survey we done in “Nagrik Medical, Umbraj” is crucial for building things inproject. The interface of their current
software is too old, so we will provide them truly new interface with more functionality. Then another problem
they had is in the billing section as they were unable to generate the bills most of times, we fix these problems
in new version of website. They can now use it for billing as well as report generation. Bill and Stock feeding is
most important. Thisis how our project will work.
VII. REFERENCE
[1] “Research on Pharmacy Management” by Arjun Kumar, Rachna Priya Under the Uttar Pradesh Private
Universities Act No. 12 of 2021.

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 e-ISSN: 2582-5208
International Research Journal of Modernization in Engineering Technology and Science
( Peer-Reviewed, Open Access, Fully Refereed International Journal )
Volume:05/Issue:03/March-2023 Impact Factor- 7.868 www.irjmets.com
[2] “The Medical Project Management (MPM) System” by I.J. Education and Management, 2020.
[3] I.C.S.S.C. Committee, IEEE S tanda rd. Computer Dictionary: A Compilation of IEEE Standard Computer
Glossaries, 610, ser. ANSI / IEEE Std. IEEE.
[4] Blackburn, J, “Fundamentals of Purchasing and Inventory Control for Certified Pharmacy Technicians”:
A Knowledge Based Course. New York: Greenwood, 2010.
[5] Carlisle George, “Hospital Pharmacy Management”,Management Science of Health, 2012.
[6] “Megaprojects - Challenges and Lessons Learned” byYousef J.-T. Zidanea, Agnar Johansenb.
[7] 26th IPMA World Congress, Crete, Greece, 2012.
[8] “Software Architecture and Software Design” by Manishaben Jaiswal from Researcher and IT
Consultant, MD, USA.
[9] “A Django Based Educational Resource Sharing Website: Shreic” by Adamya Shyam and Nitin Mukesh
from Department of Computer Science, Banaras Hindu University.

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