Unit 4 Final Assignment
Unit 4 Final Assignment
Learning Aim D
7/M4
Event Logbook
Name: Abraham
Date: 24/05/2024
Meeting Number: 1
Time: 10:00 am
Roles:
1. Team Leader – Abraham
2. Assistant Team Leader – Luan
3. Marketing Officer - Taome
4. Finance Officer - Tashie
5. Admin – David
6. Communication Officer- Micah
Time
Recording meetings- meet in classroom
We are going to record our meetings on google drive and note down all the information that we need to
provide, so that we all have access to the documents. It would be appropriate to time manage the
meeting to inform how each step of the meeting will be scheduled time.
Time:
Aims: Explain what is the AIM of your event and how are you planning to achieve this Aim?
The aim of the event is to maintain the wellbeing in the local community and build a healthy
relationship between others in the community. I believe the way we would plan out the event.
Time
Date: 12/10/24 Time: 1300 Duration Lesson
Target Market:
Examiner: MR Egar
Week 2
Date: 13/10/24
Meeting Number: 2
Time: Lesson
Time:
Timeline: During this meeting we were able to finalise the event we were going to and choose an
appropriate date and time for the date, however these were yet to be confirmed by our teacher. We
also had the opportunity to discuss the marketing strategy we were going to use.
Near the end of the meeting, we had a brief discussion on the financial aspect of the event and the
finance officer was able to work out the cost of all resources needed for the event and gave us a budget.
Time:
▪ The aims of this meeting:
▪ Finalising the event option
▪ Choose and date and time
▪ Marketing strategy
▪ Budget/finance
Time: 15:15
Event: Basketball quiz
● Themes: Finance, marketing, finalisation of event
● Duration: 1hr 30, during class time
● Potential Prize
Week 3
Date: 14/10/23
Meeting Number: 3
Time: lesson
The purpose of this meeting is to pick which charity that my team will donate the money we made from
the event to.
Timeline: In this meeting we found a charity to donate our profit to, the name of the charity is called the
British red cross the reason we chose this charity over other charities is because of the various help and
support they provide for those in need
Time: 9:30
Time: 10:30
Event details:
● Themes:
● Duration: 1 hour
● Potential Prize
Week 4
Date: 15/10/24
Meeting Number: 4
Time: 14:30 Pm
Time:
Timeline: Explain briefly what activities /task/s you are planning to complete this week
The activities that would take place during this week would be a basketball activity. As the activities
that would take place there would be a team-based activity and an individual-based activity. As these
activities will last for 2 hours and the team-based activity will be people required of 5 people per team
and will also be asked to work as a team and answer sets of questions on the quiz and on how much
knowledge they have on Basketball as depending on the outcome of the amount of people who would
participate Whilst in the Individual activity the quiz will only be based about your knowledge about
basketball and will also have a limited time but the person who gets the highest points then they
would advance to the next round and the format for individual activity will just be the exact same for
the team-based activity depending on the people who attend and participate in the activity.
Time:
Resources and Costs: The equipment needed for the specific event is furniture for the people expected
to arrive and snacks for refreshment for the attendees. There is also many more equipment that can be
used at the event and it would later come into use, as the total costs of these items are around 5
pounds.
Time:
Event details:
● Themes: Finance, Marketing, Admin
● Duration: 1 Hour and 50 Minutes, During Lesson and After Lesson
● Potential Prize
Week 5
Date: 16/10/24
Meeting Number: 5
Time: 11:15 am
Time:
Timeline: This week's plan was to overlook all the activities we had already commenced. As The Quiz
event was successful, and the participants' high engagement and positive responses indicate that we
achieved the event's goals that was to maintain the wellbeing in the local community and build health
relationships between others in the local community by entertaining and sharing knowledge between
everyone. The event gave a chance to all the students to enjoy the moment with other people, engage
with them and build friendships. The event's ability to bring students together in a fun way shows its
effectiveness in creating a happy and entertained atmosphere.
Time:
Resources and Costs:
Time:
Event details:
● Themes:
● Duration: 3 hours
● Potential Prize:
Collect all evidence:
Pictures of the meetings
Gifts and snacks for the event
Picture of Poster/Gannt chart/communication between Merlin,
teachers, Estate of College etc.
Gannt Chart
Learning Aim E
P8/M5/D3
P8 Review the success of the event in meeting aims and objectives, achieving targets, and
receiving good feedback from stakeholders.
Meeting aims and objectives The aims and objectives of the event are to maintain the
wellbeing in the local community and build a healthy
relationship between others in the community and raise
awareness that these types of events and activities
should carry on soon.
Through the event we met our current objectives by
having and making many people attend the event and
speaking to many other people and asking them
questions about the event's success. Our team well
achieved the objectives that we have set for ourselves,
and it is that we have made it, so the Children are well
taken care of, and they are being always supervised,
indicating that their safety is the main priority.
Our team should overthink our current plan and we also
should hand out questionnaires about the event overall.
They were not that many obstacles that were stopping
us from achieving our aims and objectives and it truly
about the popularity of people expected to arrive at the
event and another thing is also about another plan that
can be scheduled and set up for the children if the
overall event turns out to be a success.
Receiving good feedback from The feedback that was given to us during our
stakeholders questionnaires and on about the success of the
event is that majority of the reviews were
positive, some said that if there was another
one, they would bring their family and friends
along just for the enjoyment and excitement.
The positive reviews that we have received back
from those who attend the event is
The negative reviews that we have received back
from the attendees who arrived at the event and
gave us feedback was quite mind blowing as that
we most of the negative reviews that we
received during the event that the confidence of
the staff members were in mixed emotions some
staff members were stressed and seemed quite
confused on some of the actions that the
children might have done.
Write a Conclusion In conclusion, to sum up, the event was successful as
per the feedback given by the participants. Also, the
team and it performed as anticipated. Many students
took part in the event, which allowed us to evaluate
how effective our selected marketing method was.
M5 Analyse the planning and running of the event, how risks and contingencies were managed,
making recommendations for future improvements
Analyse the planning During the event, the things that went well is
that the event ran smoothly, and no major
problems had occurred, another thing is that
went well during the event was the teams that
were being formed as like the marketing
teams to promote the event with leaflets and
flyers around the location of the venue and
also for the others who were apart of the
marketing teams. Also, while, organising and
facilitating the event, every part of the process
happened perfectly because coordination among
team members was excellent; this includes
coordination while planning and executing tasks.
Since I am the team leader, when it comes to
selecting teammates, I decided to take four from
among those who study with us. Once the group
had been created, we had meetings for discussing
issues related to event planning. In the first of
those meetings, we assigned various jobs to
members of our group at which time everyone
was pleased with what they had been given.
The team communicated directly and flawlessly at
the meetings during which everyone could share
their opinion on various aspects of event
organization. All through the preparations our
motivation was high because we were very eager
for it to be successful. Even more, we encouraged
ourselves so that the team’s efficiency remains up
to par. My team and I made a Gannt chart to keep
track of deadlines and to boost team morale since
everyone performed their tasks optimally. In my
capacity as a deputy team leader, I took part in
planning activities ensuring that the team
remained focused on the meeting. I carried out a
risk assessment to pinpoint all potential danger
areas that could harm participants and devised
methods of managing them. The success of the
event was facilitated by the risk analysis plan
which stated that the students were safe there.
Moreover, a backup plan was formulated in case
challenges occurred at the event.
Analyse the running of the event During the event, I noticed that by having the
class was the right choice from the number of
students that attended. This was facilitated since
we used Coulsdon college as our venue and we
did not incur any charges because we used their
equipment for free. The group work was quite
cordial, and people worked together very well
which is how we managed to be successful during
the event. A few people did not turn up on time
because the train service was not working. They
could have gotten ready before this time but since
they didn't, we had to start the ceremony some
more minutes later, which is not good because in
any case, time keeping is key though
unfortunately it made the spirit low for the team;
despite this happening, the team had very good
coordination throughout the event.
D3 Justify how own contribution has contributed to a successful outcome of the event by the
demonstration of outstanding management skills throughout the arranging and staging of an
event.
Own contribution My role in the event was Team Leader, as it
was successful and encouraged me to become
more independent. The things what went well
was that I was able to gather all the member
who will be participating in helping out the
event and establish them with roles that would
benefit and suit them the most, another thing
is that I was able to find the venue in which
will be available for most of the people would
turn up and also a place that is very accessible
and easy for people to locate. Another thing is
that I was able to give suggestions to the
Marketing Officer and Finance Officer on
ideas that will help us to not spend a
tremendous amounts of money and also have
flyers and post them around the location of
the event and also have people to post leaflets
to people's houses to ensure that most likely
one happy family could participate and attend
the event.
Communicatio Averag
n Poor e Good Excellent
The activities that we
took part in when using
this was that I was able
to write a well
descriptive letter to
Families around the area
about the upcoming event
that we were going to
display. Another thing is
that I might be asked to
do activities such as
creating event schedules
and in drafting
invitations or
announcements, writing
event reports, sending
out emails or messages to
practising writing
people who would attend
emails and
the event. Also, by
letters to people
preparing any written
would help
materials that will be
improve your
needed for the event.
communicational
Lastly, by using this skill
writing skills.
Written will allow me to play a
crucial role as a Team
Leader as it in ensures
the events runs smoothly
and all the participants
are well informed.
The skills in which the
event that requires
strong oral
communication skills as I
might find myself
engaging in activities
such as giving
presentations in also
leading group discussions,
hosting, or emceeing the
event, conducting
interviews or Q&A
sessions , providing
verbal instructions to
participants and
networking with
attendees through
talking a lot,
conversations, as another
socialising more,
thing is that Effective
and learning how
Oral communication is a
to negotiate well
very key to ensuring a
will help support
clear and engaging
and improve your
interactions during the
oral skills.
Oral event.
presentational
skills can be
The learning environment is trained by
supportive when small
making mock
groups give feedback that is
presentations of
both structured and
Presentation detailed to each presenter minor events
about clarity, engagement, that has already
(incl. self-
and visualization been held.
presentation)
In the event, I have used
these skills and they are
crucial to the success of negotiation skills
the event as by can be improved
discussing terms with upon by talking to
vendors or partners, lots of people,
reaching agreements on trying to wager
event logistics , in
price differences
resolving conflicts or
with people and
disagreements between
debates with
participants and bargain
friend too
Negotiation for service or resources
that are needed for the
event, as also by
persuading others to
aligning with the events
goals or vision through
effective negotiation
techniques. Also, by
using these skills it plays
a significant role in
ensuring the success of
the outcomes and makes
the operations run
smoothly during the
event.
Support or
SKILLS How would you rate your training that
AUDIT competency in this skill? What are the activities might be needed
Averag you took part in using to improve your
Numeracy Poor e Good Excellent this skill? skill
I do unimportant
things such as
tests and mock
The skills that took part
maths papers and
within using these skills
basic calculations
General is by general
to help train and
mathematics mathematics and by
improve this skill.
skills calculating the amount of
There are ways in which
can collect data at a higher
To help train and
standard as for example
Collecting and working in workshop can improve this skill
recording access various data I am continuously
data collection methods which going over the
include surveys, mistakes that I
experiments, observations made repeatedly.
as well as the use of
secondary sources; during
the workshop participants
get into something about
doing some tiny surveys
themselves. One aspect of
this workshop also aims to
introduce learners into
basic statistical ideas like
mean median mode
standard deviation and
hypothesis testing whereas
another objective is helping
trainees learn how they can
utilize sample datasets for
applying these ideas.
ICT Skills
By Interacting with IT
professionals in group
conversations for effective
utilization of Microsoft
office. Interact directly with Basic knowledge
IT mentors evaluating user of how to use
Using a
questions and project software help
variety of
advice. Mentors are and research of
software; i.e responsible for guiding how Microsoft
Microsoft participants in use of the
office works.
Office office software tools
offering feedback on areas
that need improvement and
personalized tips.