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Monitoring and Evaluation

TOPIC 4

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10 views21 pages

Monitoring and Evaluation

TOPIC 4

Uploaded by

Bwii Amber Kim
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MONITORING AND EVALUATION

INVESTOR OPPORTUNITY
MONITORING AND EVALUATION

Is a process of looking into the status


of the implementation to determine
areas of weakness and strengths.
MONITORING AND EVALUATION MUST BE PARTICIPATORY

Participatory monitoring is a process where the community members


pause to check whether or not results of activities match with the set
objectives. It also involves systematic recording, integration and periodic
analysis information gathered throughout the implementation process by
the community members themselves:

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The specific purposes of participatory monitoring are:

• To provide an overall picture of plan implementation;


• To identify problem areas in project/activity implementation, and
remedy the situation immediately
• To ensure that resources are used effectively; and
• To gather information which will be used for future evaluations.

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PARTICIPATORY EVALUATION

is a process where the community members take the lead in assessing


the impact of the project and activities on the community. It is concerned
with determining the accomplishments of goals and objectives.

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The specific purpose of participatory evaluation are:

• To enable the community members to make good appropriate decisions;


• To develop the evaluation skills of the community members;
• To have a better understanding of the community members;
• To facilitate communication between the community members and
community leaders;
• To gather and analyze information which can further improve the community
situation; and
• To mobilize community participation in resolving community problems.

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Steps in Facilitating Participatory Monitoring and Evaluation:

1. Formation of monitoring and evaluation team.


2. Formation of the monitoring and evaluation plan.
3. Actual monitoring, analysis and presentation pf results.
4. Actual evaluation and data analysis
5. Preparation of the evaluation report
6. Presentation and community validation of the evaluation report
7. Finalization of the evaluation report and dissemination of results

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KNOWLEDGE AND LEARNING: Use of Evaluation
Evidence

Knowledge
Knowledge gained through monitoring and evaluation is at the core of every
organizational learning process.

Monitoring and evaluation provide information and facts, when accepted and
internalized, become knowledge that promotes learning.

Learning must be incorporated into the overall programming cycle through an


effective feedback system.

Information must be disseminated and available to potential users in order to


become applied knowledge.

To ensure the relevance of learning, evaluative evidence should demonstrate “real


time” capability.

Giving real time results to stakeholders means getting it right from the start.

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Effective monitoring can detect early signs of potential problem areas and success
areas.

Programme managers must act on the findings, applying the lessons learned to
modify the programme or project.

This learning by doing serves the immediate needs of the programme or project,
and it also may provide feedback for future programming.

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KNOWLEDGE AND LEARNING: Use of Evaluation
Evidence

Learning
Learning describe as continuous, dynamic process of investigation where the
key elements are EXPERIENCE, KNOWLEDGE, ACCESS and
RELEVANCE.
It requires a culture of inquiry and investigation , rather than one of the response and
reporting.

This is more easily accomplished when people are given the chance to observe, engage in,
and invent or discover strategies for dealing with particular types of problems or development
issues.
KNOWLEDGE is content – and context-specific information capable of bringing change or
more effective actions at a wider level that can contribute to new learning and knowledge.
Information gained from the processes maybe described as FEEDBACK.

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Evaluative evidence helps us to use information generated from experience to influence the
way in which appropriate policies and programs are developed, or the way in which projects
are managed.

Evaluative evidence refers to information or data indicating qualitative and quantitative


values of development processes, outcome and impact, derive from multiple sources of
information and compiled in an evaluation of exercise.

Evaluative evidence does not always include direct, detailed observations as a source of
evidence.

Good evaluations are based on observation or experience rather than theory and is designed
to test validity, consistency and impacts.

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It may be based on:

* The explanation of causal links in interventions and their effect;

* Analysis from close-up, detailed observation of the development context by the


investigator(s)

* Analysis from research and review and other documents (secondary sources)
relevant to the development context;

* The attempt to avoid any preconceptions in the assessment.

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Feedback from Monitoring and Evaluation

The major challenge in monitoring is to gather, store and use information that serves
different levels of assessment.

Monitoring should be multifunction so that information generated at one level is


useful at the next.

Monitoring should also go beyond checking whether events are taking place as
planned.

The monitoring processes should be committed to improving the linkages among


project and programme staff, including feedback processes, for learning purposes.

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Evaluation is a process-oriented exercise that requires establishing common baseline data for
making comparisons. The problem is knowing from the outset every factor that is relevant and how
all factors affect each other before venturing on any evaluation the group should:
Agree on the priority issues demanding information. Reconciling different viewpoints by
negotiating a consensus on priority issues can help build ties between stakeholders and facilitate
cooperation.
Determine the information needs of decision-making groups. The key to effective use of
information is to focus only on essential information.

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INFORMATION TOOLS and METHODS

Questions help identify what kind of feedback is needed to promote effective decisions
about projects, programs or outcomes on the part of project, program.

All monitoring and evaluation activities aim to ensure the relevance of information; to
use information in a targeted, timely and efficient manner; and to tap the existing
knowledge of key stakeholders.

One of the highly structured method of information/data collection for both monitoring
and evaluation is the questionnaire an instrument in which targeted respondents are
requested to “fill in the banks” on a form or to reveal specific information or opinions in
narrow options.

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Their limited nature and tight formulations make questionnaire valuable data-gathering
tools.

They also are useful as a preliminary screening method to help determine which
institutions or functions should be examined in more depth, perhaps through
interviews.

Any particular type of activity may require only a few of these resources, the most
appropriate depending on scope, the nature of the issue being addressed, the target
audience for the information and the previous experience of those requiring the
information. Once relevant information is accessed through these tools, a thorough
assessment must be undertaken to determine how to apply the recommendation from
the feedback.

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Applying the Recommendations from the Feedback

Part of the feedback obtained through monitoring and evaluation will be in the form
of recommendations for action. Different types of recommendations from
monitoring and evaluation processes should be analyzed separately. This
accomplished by answering a number of questions about the type and consequences
of recommendations. The questions address both substantive and implementation
recommendations. Feasibilities and priorities based on the answers to these
questions must then be set for the short, medium and long terms.

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Activity:

1. Divide the class into group.


2. Formulate a criteria in monitoring and evaluating a project.
3. Assign a reporter to present the groups output.

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THANK YOU!

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