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GRADUATE SCHOOL
ADVANCED EDUCATIONAL TECHNOLOGY
MS EXCELL SPREADSHEET

Activity 1: COLUMN CHART

Essential Learning Skills: creating a column chart, changing alignment in a
spreadsheet file, chart formats including labels, x and y axis’, gridlines, titles,
legends, moving charts on the spreadsheet, creating a footer, setting up landscape
format, and printing directions.

1. Open a new spreadsheet file.

2. Ms. Parry recently surveyed the students in her computer classes. She asked them
several questions. One question was, “What is you favorite after school treat?”
Their choices included candy, chips, cookies, or pizza.
3. Widen columns A and B.
 Place the cursor on the line to the right of the column to be resized
 The cursor will have a horizontal arrow through it; drag the line left to widen
the width of the column
OR

 Place the cursor on the column to be sized

 Click on format and choose Column Width from the menu; enter the
column width from 0 to 225
 Click OK
4. Center-align the contents of all cells. ( Center-align will be on the standard
toolbar just like Microsoft Word.)
5. To graph the results, set up a spreadsheet file so it looks exactly like this:

5. Select cells A1 through B5 (Left click the mouse starting in cell B5, then drag over
left and all the way up to cells A1 and B1. They will all be blue except B5.)

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6. Click the Chart Wizard button from the standard toolbar.

 Step 1: of the Chart Wizard , click Column and choose the Clustered
Column subtype. Click Next.

 Step 2: choose from rows or columns. The data will be displayed in the chart
differently based on your selection. Choose the option you prefer. Click next.
 Step 3: type Favorite Treats into the Chart Title box. If you wish to type in a
label for the x or y axis, you can do that as well. Click Next.
 Step 4: Select “As object in Sheet 1.” Click Finish. Your chart should look
similar to this if you chose the columns option in Step 2.

 Click the white area of the chart and drag the entire object beneath cell A5.

7. Finishing
 Add a FOOTER to you document. Go to VIEW and choose
HEADER/FOOTER. Click the CUSTOM FOOTER button. In the box labeled
“Left Section,” type Activity
1, press Enter, and type your
name. Also rename the
worksheet to “Activity 1”

 Click the Print Preview icon

on the toolbar, this will show you what the spreadsheet will look like when
printed. Is your Footer there? The Chart?

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Activity 2: COLUMN CHART

Essential Learning Skills: Comparing data, setting up a column chart, changing
chart formats including labels, gridlines, titles, colors, and legends.

NOTE: Add first a new worksheet by clicking the INSERT worksheet button or press
[Shift+F11]

1. In the new spreadsheet file.

2. Mrs. Jones recently polled all the students attending Baker Middle School.
One of the questions she asked was, “What is your favorite cafeteria lunch?”
The choices students could select from included hot dogs, burgers, tacos,
pizza, or spaghetti. There were some interesting differences when the results
were examined by gender.
Favorite Lunch Boys Girls
Burgers 60 40
Hot Dogs 70 20
Pizza 60 60
Spaghetti 20 60
Tacos 35 5

Create a spreadsheet file that includes this information. You should have
data in cells A1 to C6.

3. Select the contents of cells A1 through C6 for inclusion in a column chart.

Use the Chart Wizard, and follow the instructions from Activity #2 if
necessary.

4. Chart Customization
 After the column chart is created, edit it by first clicking once in the
white space inside the chart. Then go to Chart. Choose Chart
Options.
 Click the Titles tab. Add labels for the x- and y-axis if you did not
create them initially.
 Click the Gridlines tab. Get rid of the check in front of Value (Y)
Axis, Major Gridlines.
 Click the Legend tab. Change the placement of the legend to
Bottom.
 Click the Data Labels tab. Click Values. Click Next - Finish.
 Click on one of the columns that represent data from boys. This
should put a little box in each of the boy columns.

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If you followed
the gridlines tab
directions, these
lines should NOT
show in the
background of
your chart.

 Right-click on one of the columns. Choose Format Data Series. In

the window that appears, choose a color that you would like to use to
represent the boys’ data. Then click the Fill Effects button.
Experiment with the Gridlines, Textures, and Patterns tabs until
you are satisfied with the outcome.
 Make similar changes to the girls’ bars.

 Your chart should look something like this.

Favorite Lunch
Number of Responses

80 70
60 60 60 60
60 50
40 35
40
20 20
20
0
rs s za tti s
ge og z e
ac
o
ur D Pi gh T
B ot a
H Sp

Lunch Choices

Boys Girls

5. Click cell B5 and change the number to 40. Watch the chart as you press
Enter.

6. Finishing:
 In the footer, type Activity 2.
Press Enter

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Activity 3: PIE CHART

Essential Learning Skills: creating a Pie Chart, comparing two groups of data,
chart formats including labels, titles, legends, moving charts on the spreadsheet,
sorting data, creating a footer, and setting up portrait format.

NOTE: Add first a new worksheet by clicking the INSERT worksheet button or press
[Shift+F11]

1. In the new Spreadsheet file.

2. Ms. Parry recently surveyed the 30 students in her 8th period computer class.
She asked the students, “What color eyes do you have?” Type these
responses into a spreadsheet file.

3. Widen any columns that need to be widened.

4. Center-align the contents of column B.

5. Sorting the Spreadsheet data.

Spreadsheet programs allow you to sort data alphabetically and numerically.
When sorting spreadsheet data, it is crucial to select all of the information
that is associated with the data to be sorted. Otherwise, while some of the
data may be rearranged, other data will stay in its original location, this is
problematic.

6. Click and Drag to select cells A2 through B6. DO NOT include cells A1 and
B1 in the group of selected cells because there is no need to sort labels.

7. Go to DATA on the regular toolbar and select

SORT.

8. A Sort window appears. In this window, you will

make several changes to the default values. In the Sort By window, FIRST OF ALL,
put a dot in the circle that indicates there is No Header Row. The data has been
listed alphabetically by eye color at first. We want to sort numerically now based on
eye color. NOW, select column B. You can designate whether you want the data

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arranged lowest to highest (ascending) or highest to lowest (descending). At the

bottom of the window,

 Note that the number of students with each eye color is the same in both
versions of the spreadsheet. Only the order in which they are listed has
changed.

9. Making the Pie Chart

 Select cells A1 through B6.
 Click the Chart Wizard in the Standard Toolbar.
 Choose Pie as the chart option.
 Add a title, check the percents in the data labels, and customize to your
liking.
 Your chart should look something like this . . . .

10. Finishing

 In the footer, type Activity 6, press enter and type your name.
 Don’t forget to print preview to double check that your chart is just the way
you want it.
 In the footer, type Activity 3. Press Enter

Activity 4: SIMPLE FORMULAS

SKILLS:

• Simple formulas
• Printing with and without formulas
• Footers
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• Widening a column
• Putting labels and data in Bold.

NOTE: Add first a new worksheet by clicking the INSERT worksheet button or press
[Shift+F11]

1. Open a new spreadsheet workbook. Before you begin, make the following changes:
(These changes should be made at the beginning of most activities.)

• Click on File - Page Set-up and switch to landscape mode.

• Click on Headers/Footers and add a footer with your name and SS Activity
10.
• In the same window, click on Sheet and under Print, check the box to
show grid lines and check the box that shows the row and column
headings. Click OK.

2. Enter the data shown below exactly as it appears:

3. If you make a mistake, click the cell and then press <Delete>.

4. Click on cell A2 and drag through A5 to select that range of cells. The spreadsheet
will look like this after you make the selection:

5. Click on the B in the Formatting Toolbar at the top to Bold the contents of the cells.

6.Click on Cell D1 and Bold the label <The Answers>.

7. Notice the label <The Answers> extends into Column E. To widen Column D to
contain the entire label, place the cursor on the line separating the D and the E. A cross
shaped will appear when you are exactly on the line. Left click with the mouse and drag

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the cross to the right until all of the label is contained within the column. Your
spreadsheet should now look like this:

8. A formula is a set of mathematical instructions. The spreadsheet carries out these

computations and displays the results in a designated cell.

9. In a spreadsheet, a formula always begins with an equal sign. (=) The formula
also must tell what cells are involved or what numbers must be included. If you always
refer to a number by its cell address, then whenever you change the number, every
other cell that refers to the original number will change as well. That is the beauty of a
spreadsheet over a calculator!

10. Formulas use the basic calculations of addition (+), subtraction (-), multiplication (*),
and division (/). The formula =B5+C4 adds the contents of cell B5 to the contents of cell
C4 and displays the sum in the cell in which the formula was typed.

11. Remember you can use the numeric keypad to make entries, as well as the number
line above the top row of letters on the keyboard.

12. Let’s figure out the formulas that will give us the answers on our spreadsheet.

13. Click on cell D2. Type =B2+C2 and <Enter>. The + and = are on the same key on
the top row of the keyboard. To type the +, you must hold down the Shift Key.

14. What happened when you hit

Enter? Did the number 403 appear?

15. Click again on Cell D2. Notice the 403 remains showing on the spreadsheet, but
look up in the entry bar above. Your formula shows here. If you need to make changes
to the formula, you must make the changes in the entry bar.

16. Let’s figure out the formula now for D3. We need to subtract to find the difference
between B3 and C3. Click on D3 and enter =B3-C3 and then hit <Enter>.

17. To figure the answer for D4, you must multiply. On the computer the <x> is not
used as multiplication symbol. Instead, multiply is the * found by holding down the Shift

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Key while typing the number 8. You can also use the * button on the numeric keypad.
Type in the formula to multiply B4 and C4. Don’t forget to begin with an = sign.

18. Finally, let’s figure out the formula that belongs in cell D5. You want to divide the
contents of cell B5 by the contents of cell C5. The symbol for divide is the / found on the
? key or the / located on the numeric keypad.

19. Your spreadsheet should now look like this:

20. If you do not have these answers showing, go back and check your formulas.
Remember, you can click on the cell and view the
formula in the Entry Bar right above the Column You can also instantly see all your
letters. Do all your formulas begin with a =? formulas by hitting CONTROL + the
`~ key right above the tab key. This is
a shortcut back and forth between
formulas and numbers.

21. Hit print preview to be sure everything fits on one page. Compare your spreadsheet
with the answer key.

SAVE your OUTPUT and Submit via

EMAIL [[email protected]]

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Hey, R2, Maybe this
Excel stuff won’t be as
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Guiuan 6809
Eastern Samar, Philippines
https://essuguiuan.edu.ph