“MS EXCEL”

PROJECT-I REPORT (KMBN 151)

ON

“MS EXCEL”

MASTER OF BUSINESS ADMINISTRATION

UNDER THE GUIDANCE OF: AKANSHA SHARMA

Submitted By: AMAN KUAMR PANDEY

MBA - I Semester

ROLL NO: 2302030700013

SESSION: -2023-2024

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND

MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

RECOMMENDATION

This is to certify that the project report entitled

“MS EXCEL”

Submitted by AMAN KUMAR PANDEY (MBA 1st year) towards

partial fulfillment for the award of degree of Master of Business
Administration from Rameshwaram Institute of Technology and
Management affiliated to Dr. A.P.J. Abdul Kalam Technical
University Uttar Pradesh, Lucknow, is a satisfactory

account of their work based on syllabus and is recommended for the

award of the degree.

PROJECT GUIDE

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

DECLARATION

I AMAN KUMAR PANDEY Student of MBA 1 st Semester,

“MS EXCEL”

studying in RITM Lucknow, hereby declare that this Mini Project on

submitted to A.K.T.U, in a partial fulfillment of “Degree of

Masters of Business Administration” is the original work
conducted by me by primary and secondary data collection
method. The information and data given in the project is
authentic to the best of my knowledge. This Project is not being
submitted to any other university for any other Degree, Diploma
and fellowship.

DATE: STUDENT NAME:

AMAN KUMAR PANDEY

Place: Lucknow Roll NO: 2302030700013

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

ACKNOWLEDGEMENT

I am highly obliged to AKANSHA SHARMA my

FACULTY, for his

guidance and support and granting me permission to carry

out my project report “MS EXCEL”

I find immense pleasure in expressing my indebtedness and

gratitude for having received much help and assistance.

Last but not the least I would like thank my family and
friends for their support without which this project would
not have been successful.

ROLL NO: 2302030700013

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

CERTIFICATE BY THE GUIDE

Certified that this dissertation titled “MS EXCEL”

is based on an original project study conducted by Mr.

Aman Kumar Pandey under my guidance. he has attended
the required guidance sessions held.

This project report has not formed a basis for the award
of any other Degree / Diploma of any University or
Institution.

Asst. AKANSHA SHARMA SIGNATURE OF THE GUIDE

Microsoft Excel
5

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Introduction

There are numbers of spreadsheet programs but from all of them, Excel is
most widely used. People have been using it for last 30 years and
throughout these years, it has been upgraded with more and more features.

The best part about Excel is, it can apply to many business tasks, including
statistics, finance, data management, forecasting, analysis, inventory,
billing, and business intelligence.

Following are the few things which it can do for you:

 Number Crunching
 Charts and Graphs
 Store and Import Data
 Manipulating Text
 Templates/Dashboards
 Automation of Tasks
 And Much More...

Three most important components of Excel is which you need to

understand first:

1. Cell: A cell is a smallest but most powerful part of a spreadsheet. You

can enter your data into a cell either by typing or by copy-paste. Data
can be a text, a number, or a date. You can also customize it by
changing its size, font color, background color, borders, etc. Every cell

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

is identified by its cell address, cell address contains its column number
and row number (If a cell is on 11th row and on column AB, then its
address will be AB11).
2. Worksheet: A worksheet is made up of individual cells which can
contain a value, a formula, or text. It also has an invisible draw layer,
which holds charts, images, and diagrams. Each worksheet in a
workbook is accessible by clicking the tab at the bottom of the
workbook window. In addition, a workbook can store chart sheets; a
chart sheet displays a single chart and is accessible by clicking a tab.
3. Workbook: A workbook is a separate file just like every other
application has. Each workbook contains one or more worksheets. You
can also say that a workbook is a collection of multiple worksheets or
can be a single worksheet. You can add or delete worksheets, hide them
within the workbook without deleting them, and change the order of
your worksheets within the workbook.

Microsoft Excel Window Components

Before you start using it, it’s really important to understand that what’s where
in its window. So ahead we have all the major component which you need to
know before entering the world of Microsoft Excel.

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

1.Active Cell: A cell which is currently selected. It will be highlighted by a

rectangular box and its address will be shown in the address bar. You can
activate a cell by clicking on it or by using your arrow buttons. To edit a cell,
you double-click on it or use F2 to as well.

2. Columns: A column is a vertical set of cells. A single worksheet contains

16384 total columns. Every column has its own alphabet for identity, from A to
XFD. You can select a column clicking on its header.

3. Rows: A row is a horizontal set of cells. A single worksheet contains 1048576

total rows. Every row has its own number for identity, starting from 1 to
1048576. You can select a row clicking on the row number marked on the left
side of the window.

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

4. Fill Handle: It’s a small dot present on the lower right corner of the
active cell. It helps you to fill numeric values, text series, insert ranges,
insert serial numbers, etc.

5. Address Bar: It shows the address of the active cell. If you have
selected more than one cell, then it will show the address of the first cell in
the range.

6. Formula Bar: The formula bar is an input bar, below the ribbon. It
shows the content of the active cell and you can also use it to enter a
formula in a cell.

7. Title Bar: The title bar will show the name of your workbook, followed
by the application name (“Microsoft Excel”).

8. File Menu: The file menu is a simple menu like all other applications. It
contains options like (Save, Save As, Open, New, Print, Excel Options,
Share, etc).

9. Quick Access Toolbar: A toolbar to quickly access the options which

you frequently use. You can add your favorite options by adding new
options to quick access toolbar.

10. Ribbon Tab: Starting from the Microsoft Excel 2007, all the options
menus are replaced with the ribbons. Ribbon tabs are the bunch of specific
option group which further contains the option.

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

11. Worksheet Tab: This tab shows all the worksheets which are present
in the workbook. By default you will see, three worksheets in your new
workbook with the name of Sheet1, Sheet2, Sheet3 respectively.

12. Status Bar: It is a thin bar at the bottom of the Excel window. It will
give you an instant help once you start working in Excel.

Microsoft Excel Basic Functions

Functions are one of the most important features of Excel. It helps you to
perform the basic calculations as well complex. Below I have listed 10
Basic Excel Functions which you need to learn.

1. SUM: It returns the sum of numeric values in a cell. You can refer to the
cells where you have values or simply insert the values into the function.

2. COUNT: It returns the count of numeric values in a cell. You can refer to
the cells where you have values or simply insert the values into the function.

3. AVERAGE: It returns the average of numeric values in a cell. You can

refer to the cells where you have values or simply insert the values into the
function [...]

4. TIME: It returns a valid time serial number as per Excel's time format.
You need to specify hours, minutes and seconds.

5. DATE: It returns a valid date serial number as per Excel's time format.
You need to specify day, month and year.

10

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

6. LEFT: This function extracts specific characters from the a cell/string

starting from the left (start). You need to specify the text and number of
characters to extract.

7. RIGHT: This function extracts specific characters from the a cell/string

starting from the right (last). You need to specify the text and number of
characters to extract.

8. VLOOKUP: It looks up for a value in a column and can return that

value or a value from the correspondent columns using same row number.

9. IF: This function returns a value when the specific condition is TRUE
and returns another value it condition is FALSE.

10. NOW: It returns the current date and time in the cell where you insert
it using your system's settings.

Basic Terms in Excel There are two basic ways to perform calculations in
Excel: Formulas and Functions.

1. Formulas In Excel, a formula is an expression that operates on values in

a range of cells or a cell. For example, =A1+A2+A3, which finds the sum
of the range of values from cell A1 to cell A3.

2. Functions Functions are predefined formulas in Excel. They eliminate

laborious manual entry of formulas while giving them human-friendly
names. For example: =SUM (A1:A3) The function sums all the values
from A1 to A3.

11

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Five Time-saving Ways to Insert Data into Excel

When analysing data, there are five common ways of inserting basic Excel
formulas. Each strategy comes with its own advantages. Therefore, before diving
further into the main formulas, we’ll clarify those methods, so you can create
your preferred workflow earlier on.

1. Simple insertion: Typing a formula inside the cell Typing a formula in a cell or
the formula bar is the most straightforward method of inserting basic Excel
formulas. The process usually starts by typing an equal sign, followed by the
name of an Excel function.

Excel is quite intelligent in that when you start typing the name of the function, a
pop-up function hint will show. It’s from this list you’ll select your preference.
However, don’t press the Enter key. Instead, press the Tab key so that you can
continue to insert other options. Otherwise, you may find yourself with an
invalid name error, often as ‘#NAME?’. To fix it, just re-select the cell, and go to
the formula bar to complete your function.

12

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

2. Using Insert Function Option from Formulas Tab If you want full control of
your function’s insertion, using the Excel Insert Function dialogue box is all you
ever need. To achieve this, go to the Formulas tab and select the first menu
labelled Insert Function. The dialogue box will contain all the functions you
need to complete your financial analysis.

13

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

3.Selecting a Formula from One of the Groups in Formula Tab This option is for
those who want to delve into their favorite functions quickly. To find this menu,
navigate to the Formulas tab and select your preferred group. Click to show a
sub-menu filled with a list of functions. From there, you can select your
preference. However, if you find your preferred group is not on the tab, click on
the More Functions option – it’s probably just hidden there.

14

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

4. Using AutoSum Option For quick and everyday tasks, the AutoSum function
is your go-to option. So, navigate to the Home tab, in the far-right corner, and
click the AutoSum option. Then click the caret to show other hidden
formulas. This option is also available in the Formulas tab first option after
the Insert Function option.

15

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

5. Quick Insert: Use Recently Used Tabs If you find re-typing your most recent
formula a monotonous task, then use the Recently Used menu. It’s on the
Formulas tab, a third menu option just next to AutoSum.

16

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

1. SUM The SUM function is the first must-know formula in Excel. It

usually aggregates values from a selection of columns or rows from your
selected range.
=SUM (number1, [number2], …)
Example:
=SUM (B2:G2) – A simple selection that sums the values of a row.
=SUM (A2:A8) – A simple selection that sums the values of a column.
=SUM (A2:A7, A9, A12:A15) – A sophisticated collection that sums values
from range A2 to A7, skips A8, adds A9, jumps A10 and A11, then finally
adds from A12 to A15.
=SUM (A2:A8)/20 – Shows you can also turn your function into a formula.

17

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

2. AVERAGE The AVERAGE function should remind you of simple averages of

data such as the average number of shareholders in a given shareholding pool.

=AVERAGE (number1, [number2], …)

Example:

=AVERAGE (B2:B11) – Shows a simple average, also similar to (SUM

(B2:B11)/10)

18

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

3. COUNT The COUNT function counts all cells in a given range that contain
only numeric values.

=COUNT (value1, [value2], …)

Example: COUNT(A: A) – Counts all values that are numerical in A column.

However, you must adjust the range inside the formula to count rows.
COUNT(A1:C1) – Now it can count rows.

19

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

4. COUNTA

Like the COUNT function, COUNTA counts all cells in a given rage.
However, it counts all cells regardless of type. That is, unlike COUNT that only
counts numerics, it also counts dates, times, strings, logical values, errors, empty
string, or text.

=COUNTA(value1, [value2], …)

Example:

20

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

COUNTA(C2:C13) – Counts rows 2 to 13 in column C regardless of

type. However, like COUNT, you can’t use the same formula to count rows. You
must make an adjustment to the selection inside the brackets – for example,
COUNTA(C2:H2) will count columns C to H.

6. IF The IF function is often used when you want to sort your data according to
a given logic. The best part of the IF formula is that you can embed formulas
and function in it. =IF(logical_test, [value_if_true], [value_if_false])
Example:

21

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

=IF(C2 SUM(D1:D10), SUM(C1:C10), SUM(D1:D10)) – An example of a

complex IF logic. First, it sums C1 to C10 and D1 to D10, then it compares
the sum. If the sum of C1 to C10 is greater than the sum of D1 to D10, then it
makes the value of a cell equal to the sum of C1 to C10. Otherwise, it makes
it the SUM of C1 to C10.

6.TRIM

The TRIM function makes sure your functions do not return errors due to
unruly spaces. It ensures that all empty spaces are eliminated. Unlike other
functions that can operate on a range of cells, TRIM only operates on a single
cell. Therefore, it comes with the downside of adding duplicated data in your
spreadsheet.
=TRIM(text)

22

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Example:
TRIM(A2) – Removes empty spaces in the value in cell A2.

7. MAX & MIN

The MAX and MIN functions help in finding the maximum number and the
minimum number in a range of values.
=MIN(number1, [number2], …)
Example:
=MIN(B2:C11) – Finds the minimum number between column B from B2
and column C from C2 to row 11 in both columns B and C. =MAX(number1,
[number2], …) Example: =MAX(B2:C11) – Similarly, it finds the maximum
number between column B from B2 and column C from C2 to row 11 in both
columns B and C.

23

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

24

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Microsoft Excel Basic Tutorials

Below I have listed some of the most important Basic Microsoft Excel tutorials
which can be helpful for you in day-to-day work.

1. Add Serial Numbers in Excel: These methods can generate numbers up to a

specific number or can add a running column of numbers.

2. Bullet Points in Excel: Unlike Word, in Excel, there is no default option to

insert bullet points. But there are total.

3. Strikethrough in Excel: When it comes to Excel, we don’t have any direct

option to apply strikethrough to a cell. No button or an option.

4. Formula to Value: All the methods which I've shared here are different in
nature and you can use them according to.

5. Fill Justify in Excel: The single core motive to use fill justify in excel is to
merge the data from multiple cells into a single cell.

6. Generate Barcode in Excel: But here is the good news: You can generate a
bar-code in Excel by installing a font.

7. Select Non-Adjacent Cells in Excel: Normally, when you need to select

multiple cells which are not continuing, you press.

8. Format Painter: Format Painter is a simple and effective tool to apply

formatting from one cell to another cell. For Example.

9. Check Mark in Excel: Eventually today morning, I thought maybe there is

more than one way to add a check mark.

25

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

10. Insert Timestamp in Excel: And, quickly I realized that she was talking
about a timestamp. I’m sure you also use it while working in Excel.

11. Sort Horizontally in Excel: Have you ever wondered that you can
horizontally sort data in Excel? I mean, you can sort.

What is Microsoft Excel?

Microsoft Excel is a spreadsheet program that is used to record and analyse

numerical data. Think of a spreadsheet as a collection of columns and rows that
form a table. Alphabetical letters are usually assigned to columns and numbers
are usually assigned to rows. The point where a column and a row meet is called
a cell. The address of a cell is given by the letter representing the column and the
number representing a row. Let's illustrate this using the following image.

Where can I get Microsoft Excel?

There are number of ways in which you can get Microsoft Excel. You can
buy it from a hardware computer shop that also sells software. Microsoft Excel

26

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

is part of the Microsoft Office suite of programs. Alternatively, you can

download it from the Microsoft website but you will have to buy the license key.
In this tutorial, we are going to cover the following topics.

• How to Open Microsoft Excel?

• Understanding the Ribbon

• Understanding the worksheet

• Customization Microsoft Excel Environment

• Important Excel shortcut

How to Open Microsoft Excel?

Running Excel is not different from running any other Windows program.
If you are running Windows with a GUI like (Windows XP, Vista, and 7) follow
the following steps.

• Click on start menu

• Point to all programs

• Point to Microsoft Excel

• Click on Microsoft Excel

Alternatively, you can also open it from the start menu if it has been
added there. You can also open it from the desktop shortcut if you have created
one.

27

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Understanding the Ribbon

The ribbon provides shortcuts to commands in Excel. A command is an

action that the user performs. An example of a command is creating a new
document, printing a documenting, etc. The image below shows the ribbon used
in Excel 2013.

Ribbon components explained

Ribbon start button - it is used to access commands i.e. creating new

documents, saving existing work, printing, accessing the options for customizing
Excel, etc.

Ribbon tabs – the tabs are used to group similar commands together. The
home tab is used for basic commands such as formatting the data to make it
more presentable, sorting and finding specific data within the spreadsheet.

Ribbon bar – the bars are used to group similar commands together. As
an example, the Alignment ribbon bar is used to group all the commands that are
used to align data together.

28

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Understanding the worksheet (Rows and

Columns, Sheets, Workbooks)

A worksheet is a collection of rows and columns. When a row and a

column meet, they form a cell. Cells are used to record data. Each cell is
uniquely identified using a cell address. Columns are usually labelled with letters
while rows are usually numbers.

A workbook is a collection of worksheets. By default, a workbook has

three cells in Excel. You can delete or add more sheets to suit your requirements.
By default, the sheets are named Sheet1, Sheet2 and so on and so forth. You can
rename the sheet names to more meaningful names i.e. Daily Expenses, Monthly
Budget, etc.

Customization Microsoft Excel Environment

29

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Personally I like the black colour, so my excel theme looks blackish. Your
favourite colour could be blue, and you too can make your theme colour look
blue-like. If you are not a programmer, you may not want to include ribbon tabs
i.e. developer. All this is made possible via customizations. In this subsection, we
are going to look at;

• Customization the ribbon

• Setting the colour theme

• Settings for formulas

• Proofing settings

• Save settings

Customization of ribbon

The above image shows the default ribbon in Excel 2013. Let's start with
customization the ribbon, suppose you do not wish to see some of the tabs on the
ribbon, or you would like to add some tabs that are missing such as the
developer tab. You can use the options window to achieve this.

• Click on the ribbon start button

30

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

• Select options from the drop down menu. You should be able to see an Excel
Options dialog window

• Select the customize ribbon option from the left-hand side panel as shown
below.

• On your right-hand side, remove the check marks from the tabs that you
do not wish to see on the ribbon. For this example, we have removed Page
Layout, Review, and View tab.

• Click on the "OK" button when you are done

Your ribbon will look as follows

31

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Adding custom tabs to the ribbon

You can also add your own tab, give it a custom name and assign
commands to it. Let's add a tab to the ribbon with the text Guru99

1. Right click on the ribbon and select Customize the Ribbon. The
dialogue window shown above will appear

2. Click on new tab button as illustrated in the animated image below

32

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

3. Select the newly created tab

4. Click on Rename button

5. Give it a name of Guru99

6. Select the New Group (Custom) under Guru99 tab as shown in the
image below

7. Click on Rename button and give it a name of My Commands

8. Let's now add commands to my ribbon bar

9. The commands are listed on the middle panel

10. Select All chart types command and click on Add button

11. Click on OK

Your ribbon will look as follows

Setting the colour theme

To set the color-theme for your Excel sheet you have to go to Excel
ribbon, and click on à File àOption command. It will open a window where you
have to follow the following steps.

33

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

1. The general tab on the left-hand panel will be selected by default.

2. Look for colour scheme under General options for working with Excel

3. Click on the colour scheme drop-down list and select the desired colour

4. Click on OK button

34

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Settings for formulas

This option allows you to define how Excel behaves when you are working with
formulas. You can use it to set options i.e. autocomplete when entering formulas,
change the cell referencing style and use numbers for both columns and rows
and other options.

If you want to activate an option, click on its check box. If you want to
deactivate an option, remove the mark from the checkbox. You can this option
from the Options dialogue window under formulas tab from the left-hand side
panel.

35

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Proofing settings

This option manipulates the entered text entered into excel. It allows setting
options such as the dictionary language that should be used when checking for
wrong spellings, suggestions from the dictionary, etc. You can this option from
the options dialogue window under the proofing tab from the left-hand side
panel

36

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Save settings

This option allows you to define the default file format when saving files, enable auto
recovery in case your computer goes off before you could save your work, etc. You
can use this option from the Options dialogue window under save tab from the left-
hand side panel.

Important Excel shortcuts

Ctrl + P used to open the print dialogue window

Ctrl + N creates a new workbook

Ctrl + S saves the current workbook Ctrl + C copy contents of current select

37

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

Ctrl + V paste data from the clipboard

SHIFT + F3 displays the function insert dialog window

SHIFT + F11 Creates a new worksheet

F2 Check formula and cell range covered.

Best Practices when working with Microsoft Excel

1. Save workbooks with backward compatibility in mind. If you are not

using the latest features in higher versions of Excel, you should save your files in
2003 *.xls format for backwards compatibility.

2. Use description names for columns and worksheets in a workbook.

3. Avoid working with complex formulas with many variables. Try to

break them down into small managed results that you can use to build on.

4. Use built-in functions whenever you can instead of writing your own
formulas.

Summary

• Microsoft Excel is a powerful spreadsheet program used to record, manipulate,

store numeric data and it can be customized to match your preferences.

• The ribbon is used to access various commands in Excel.

• The options dialogue window allows you to customize a number of

items i.e. the ribbon, formulas, proofing, save, etc.

38

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

 “MS EXCEL”

39

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)