Scribd
Upload
16 views26 pages

Chapter 1 Introduction To Project Management

Uploaded by

Cookies Hang
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
16 views26 pages

Chapter 1 Introduction To Project Management

Uploaded by

Cookies Hang
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 26

Course: MGT 1201 Project Management

Semester: June 2024


Lecturer: Ms Jayashiry Morgan
Chapter 1:
Introduction to Project Management
Learning Outcomes

By the end of this session, students should be able to:

1. Define the terms project, program, and portfolio management and


explain their differences.
2. Identify the key components and lifecycle of a project.
What is Project Management?
Organizing and managing resources to complete a project
within defined scope, time, and cost constraints.

Successful Project Management:

• Achieves project objectives within time limits.


• Stays within estimated cost.
• Meets desired performance/technology level.
• Utilizes assigned resources effectively and efficiently.
What is Project Management?
Purpose:
• Planning and control tool for management.
• Efficient and effective use of resources (manpower, equipment, facilities,
materials, money, technology, information).

Goals:
• Achieve organizational objectives within budget and on schedule.
• Meet desired performance/technology level.
• Adapt to changing environmental factors (legal, social, political,
economic, technological).
Definition of Project Management

Project management is the application of knowledge, skills, tools, and


techniques to project activities to meet project requirements. It's a
critical discipline in computer science and IT, ensuring that projects are
completed on time, within scope, and within budget.
Project
Definition:
• A project is a temporary endeavor undertaken to create a unique
product, service, or result. It has a definite beginning and end, with
specific objectives.

Characteristics:
• Temporary: Projects have a defined start and finish.
• Unique: Projects produce unique deliverables.
• Progressive Elaboration: Projects are developed in steps and
continue by increments.
Project Management
Definition:
• Project management involves applying knowledge, skills, tools, and
techniques to project activities to meet the project requirements.

Key Aspects:

• Integration Management • Resource Management


• Scope Management • Communications Management
• Time Management • Risk Management
• Cost Management • Procurement Management
• Quality Management • Stakeholder Management
Project Management Phases
Project Management Phases

• Define the project.


• Identify key stakeholders.
• Develop project charter.
Project Management Phases

• Develop project management plan.


• Define scope, objectives, and steps to
achieve them.
• Plan time, cost, quality, and resource
management.
Project Management Phases

• Coordinate people and resources.


• Integrate and perform project activities.
Project Management Phases

• Track, review, and regulate progress


and performance.
• Identify any areas where changes are
required.
• Initiate changes if necessary.
Project Management Phases

• Finalize all activities.


• Hand over deliverables to
stakeholders.
• Release project resources.
• Conduct post-project review.
Project, Program, and Portfolio Management
Project Management

Definition:
• Managing a single project with specific goals, deadlines, and budget
constraints.

Key Activities:
• Planning: Defining the project scope, objectives, and steps to achieve them.
• Executing: Coordinating people and resources to carry out the plan.
• Monitoring and Controlling: Tracking progress and making adjustments as
necessary.
• Closing: Finalizing all activities and closing the project.
Project, Program, and Portfolio Management
Program Management
Definition:
• Managing a group of related projects coordinated to obtain benefits and
control not available from managing them individually.

Key Activities:
• Planning: Defining program scope and objectives, planning
interdependencies.
• Executing: Coordinating projects to achieve program goals.
• Monitoring and Controlling: Tracking progress across all projects, ensuring
alignment with program objectives.
• Closing: Finalizing program activities, ensuring all project deliverables are
integrated and delivered.
Project, Program, and Portfolio Management
Program Management

Characteristics:

• Integration: Ensures that project interdependencies are


managed effectively.
• Coordination: Aligns projects with strategic goals.
Project, Program, and Portfolio Management
Portfolio Management
Definition:
• Managing a collection of projects and programs to achieve strategic
objectives.

Key Activities:
• Planning: Defining portfolio scope and objectives, selecting projects and
programs.
• Executing: Coordinating the portfolio to achieve strategic goals.
• Monitoring and Controlling: Tracking progress across the portfolio, ensuring
alignment with strategic objectives.
• Closing: Finalizing portfolio activities, ensuring all deliverables align with
strategic goals.
Project, Program, and Portfolio Management
Portfolio Management

Characteristics:

• Strategic Alignment: Ensures projects and programs


align with the organization's strategic goals.
• Value Maximization: Focuses on achieving the greatest
return on investment (ROI).
Differences between Project, Program, and
Portfolio Management
Scope

• Project: Specific deliverable.


• Program: Group of related projects.
• Portfolio: Collection of projects and programs.
Differences between Project, Program, and
Portfolio Management
Goals

• Project: Complete the project on time, within scope, and on


budget.
• Program: Achieve strategic benefits from project coordination.
• Portfolio: Align projects and programs with organizational
strategy and maximize value.
Differences between Project, Program, and
Portfolio Management
Management Focus

• Project: Detailed management of individual project elements.


• Program: Coordination and integration of projects to achieve
broader goals.
• Portfolio: Strategic selection and prioritization of projects and
programs.
Class Activity: Understanding Project Management
• Divide into 3 groups.
• Each group will be given a scenario.

• Task 1: Define the Project (Write down the project scope, objectives, and key
stakeholders.)

• Task 2: Plan the Project


✓ Scope: Define specific deliverables.
✓ Time: Create a rough timeline.
✓ Cost: Estimate the budget.
✓ Quality: Outline quality standards.
✓ Resources: Identify required resources.
Scenarios
• Group 1: Developing a Mobile App for Student Services
• Group 2: Launching a New Marketing Campaign to promote
computer science programme.
• Group 3: Implementing a New Student Counseling System
SAMPLE ANSWER
• Scenario: Organizing a College Open Day

Task 1: Define the Project

Project Scope: Organize a college open day event to attract prospective


students and showcase college programs and facilities.

Objectives: Increase attendance by 20%, enhance the reputation of the


college, and generate leads for enrollment.

Key Stakeholders: Marketing Department, College Administration, Faculty


Members, Current Students, Prospective Students and their Families.
SAMPLE ANSWER
Task 2: Plan the Project Quality:
• Attendance numbers.
Scope: • Participant feedback.
• Plan event schedule and activities. • Lead generation metrics.
• Arrange for facilities and logistics.
• Promote the event through various Resources:
channels. • Event planners.
• Marketing team.
Time: • College staff and volunteers.
• 2 months for planning and promotion.
• 1 day for event execution.
• 1 week for follow-up and analysis.

Cost: $15,000

You might also like