Guidelines: Synopsis Thesis/Dissertation Postgraduate Students
Guidelines: Synopsis Thesis/Dissertation Postgraduate Students
for
writing
Synopsis
&
Thesis/Dissertation
by
Postgraduate Students
S K Mann
Gursharan Singh
2008
Gursharan Singh
S S Kang
2012
and
It was in the year 1998 that Dr M S Bajwa, the then Dean, Postgraduate Studies of the
Punjab Agricultural University, Ludhiana and his team, for the first time, compiled the
guidelines for postgraduate students to write synopsis of research and thesis/dissertations. These
guidelines proved very helpful both to the students and their Major Advisors for preparation of
their manuscripts and also brought uniformity to the whole process. Over the years, some
changes which have taken place, necessitated revision of this handbook for the benefit of
postgraduate students and their advisors. As per the revised guidelines, both sides of a page will
be utilized for typing, space between the lines has been reduced to 1.5 from 2.0 and font size has
been reduced to 11 from 12. Apart from these, instructions have been issued to process the
synopses of research within a discipline in one lot to save time for the approval of the same. Now
the synopses seminars of Ph.D students will be conducted by the Dean, Postgraduate Studies
right before the Synopsis Approval Committee of the University to facilitate critical scrutiny and
reduce time for approval to the minimum possible.
During the revision of these guidelines, efforts made by Nominees of Dean, Postgraduate
Studies at College level, especially Dr B S Sidhu and Dr K N Sharma are gratefully
acknowledged. Special thanks are due to Dr Viraj Beri, former Head, Department of Soils for
critical scrutiny of the manuscript and several suggestions regarding the same. Thanks are also
due to Ms Sheetal Thapar for making several grammatical corrections in the text.
S K Mann
October 30, 2008 Gursharan Singh
GUIDELINES FOR PREPARING SYNOPSIS AND THESIS/DISSERTATION
Every postgraduate student shall be assigned to a major advisor by the concerned Head of
the Department, keeping in view the recommendations of the Departmental Academic
Affairs/Teaching Committee and approved by the Dean, Postgraduate Studies (Rule 5.2 of the
semester rules).
There shall also be an Advisory Committee for each student to be appointed by the Dean,
Postgraduate Studies on the recommendations of the major advisor through the Head of the
Department. The Advisory Committee of the student shall comprise members (interdisciplinary)
relevant to the research problem of the student and shall be chosen from postgraduate faculty.
The postgraduate (PG) student shall prepare a synopsis of his/her research problem
suggested by the major advisor, and submit five copies of the same to the Dean, Postgraduate
Studies through the Head of the Department. The selection of PG Research problem shall as far
as possible relate to the:
Before writing synopsis, the student shall review the literature, up to date on the
pertinent research problem, identify the knowledge gaps and develop and finalize the Synopsis
with Major Advisor and in consultation with the Advisory Committee.
B. The synopses of the Ph.D. students shall be developed on the similar lines, however, they
shall have to present the synopsis before the Synopsis Approval Committee consisting of the
Deans, Director of Research, Director of Extension Education, concerned HOD alongwith
external technical expert. Meeting of the Synopsis Approval Committee shall be scheduled in the
first month of the following semester (second semester of study of the student) in which the
admission takes place for the Ph.D. programmes.
1
COMPONENTS OF THE SYNOPSIS
1. Title
The title should be in capital letters in normal letter font (not in Bold). It should
be concise, specific and reflect the proposed research programme. Scientific
names in the title, if any, must be written in Latin binomial or trinomial along
with the authority.
2. Introduction
This section (comprising 2-3 pages) should highlight the scope and significance
of the proposed research work along with the Knowledge gaps and Objectives of
the study under separate sub-heads.
4. Review of literature
5. Technical programme
The experiments should be planned in accordance with the objectives under the following
sub-heads:
The consent of the Head of the Collaborating Department should be taken and nature of
the collaboration be specified, if any.
2
8. References
List all the references in alphabetical order, giving all authors with initials after respective
surname, year, full title of paper, abbreviated name of journal, volume and pages. Abbreviate all
journals as in Chemical Abstracts, Biological Abstracts or World List of Scientific Periodicals.
Example:
Brar DS and Sidhu AS (1997) Effect of temperature on pattern of nitrogen release during
decomposition of added green manure residue in soil. J. Res. Punjab Agric. Univ. 34:251-
58.
3
GUIDELINES FOR PREPARING THESIS/DISSERTATION
A PG student may submit his/her thesis/dissertation on any date during the semester after
having completed the course requirements and the required number of research credits. There
must, however, lapse minimum of six months period between qualifying comprehensive
examination and final dissertation submission for Ph.D. student. The following steps should be
followed for the preparation and submission of the thesis/dissertation to the Dean, Postgraduate
Studies.
Before the student starts preparing rough draft of the thesis/dissertation, a seminar should
be given by him/her presenting all the data with statistical analyses to the advisory committee,
other faculty members and postgraduate students in the department
Draft of the rough thesis/dissertation complete in all respects shall be submitted to the
members of the Advisory Committee and Dean, Postgraduate Studies, at least 10 days before its
final submission. It must have all the suggestions received during Seminars, duly incorporated. A
Certificate to this effect shall be submitted by the Major Advisor, Chairperson Academic
Committee (Teaching) and Head of the Department.
Members of the Advisory Committee should return the rough draft of the
thesis/dissertation along with the suggestions within two weeks. The major advisor shall ensure
that the suggestedchanges, if any, have been incorporated.
Certificates I and II (Annexure IVa and IVb) along with the abstract (Annexure V) should
be incorporated after the title page.
For Master student, one copy of the thesis should be submitted to the Head of the
Department through Major Advisor. In case of Ph.D. student, two copies have to be submitted to
the Head of the Department. The Head of Department shall send this copy/these copies to the
Dean, Postgraduate Studies for further necessary action. Four copies of the thesis/dissertation
alongwith two copies of CDs of complete Thesis / Dissertation should be submitted after the oral
examination after incorporating all the suggestions or rectifications of the errors. The CDs
should not include any research papers otherwise bound in the hard copies of dissertation.
Each student submitting a thesis/dissertation for M.Sc. or Ph.D, must also submit five
copies of the one page abstract (not exceeding 250 words) separately.
4
COMPONENTS OF THESIS/DISSERTATION
1. Preliminary pages
The preliminary pages must include the title page, the certificates, acknowledgements,
abstract and table of contents. Dedications should not be given.
a) Title page
The title page should be printed exactly in accordance with the sample [Annexure III(a)
or III(b)]. The date appearing on the title page must be the year in which the thesis/dissertation is
submitted along with the copyright for IPR (Intellectual Property Rights)
b) Certificates
c) Acknowledgements
Acknowledgements should be brief (a single page). This should follow the title page and
is assumed to be page iv, but the number is not typed on page. Care should be taken to avoid
the social obligations in this section. All those who rendered the help in only technical matters
should be acknowledged.
d) Abstract
One page abstract (both in English and Punjabi), not exceeding 250 words should be
included as per Annexure V.
e) Table of contents
Except the title page, certificates, acknowledgements and abstract, all other major
divisions of the thesis/dissertation should be listed in the table of contents (Annexure VI). These
division and sub-divisions, if any, must agree in wording and style with the text.
a) Text
5
The detailed organization of the text will vary with theses in different subjects, but a
consistent style must be followed. In general, the text is divided into: (i) Introduction, (ii) Review
of Literature, (iii) Material and Methods, (iv) Results, (v) Discussion, (vi) Summary, and
References.
The text of the thesis may also include certain materials such as illustrations, tables,
photographs, chemical and mathematical formulae and footnotes.
b) Tables
c) Formulae
d) Scientific names
Give generic names in full at the first mention in every chapter, e.g. Myzus persicae.
(Sulzer). Thereafter abbreviate them in the text, e.g. M. persicae.
e) Illustrations
Illustrations used in the thesis must appear in all the copies. Illustrative materials may be
Arabic line drawings or photographs. Illustrations may be inserted wherever needed in the text,
numbered in Arabic numerals typed on a thesis paper below the illustration. The illustrations
must be prepared using computer. The size of illustrations could be reduced photographically.
f) Paper to be used
g) Typing
The general text of the manuscript should be typed in 1.5-space and tables/long
quotations/foot notes/Abstract in single space. The general text should be typed using 11-font
size with Times New Roman. Printing should be done on both sides of the page.
6
h) Pagination
Certificates of approval, title page, acknowledgements and abstract should not be given
any page number. The first page of the table of contents is numbered vi. For text, Arabic
numerals are used beginning with the first page of the text and continued throughout the rest of
the thesis/dissertation including the figures, tables and references. Suppress the page number in
first page of each chapter.
The pages on which the corrections have been suggested by the External Examiner will
have to be retyped. It may happen in a few cases that the external examiner suggests adding new
material: this would disturb the paging of the thesis, and is, therefore, required to be corrected
accordingly. Numbering pages like 15a, 15b, 15c etc., would not be permitted.
Bhatt (1940) and Beri et al (1980) reported ……or the results have been reported by
several workers (Vij 1952, Smith et al 1958). Pattern of quoting references given in Annexure III
should be strictly followed.
Refer to unpublished work only in the text (Smith A B unpublished), Brown C D (pers.
comm.) and not in the reference section.
4. Appendices
Appendices should be avoided as far as possible. Any material like test forms, blank
record forms, apparatus etc. may be included under Material and Methods.
5. Vita
The Vita should be given at the end of the thesis/dissertation on a separate page
(Annexure VII).
6. Resubmission of thesis/dissertation
Note: In order to understand the corrections to be made in the text, the ‘Punctuation Marks’ and
abbreviations for Weights/Measure/Calendar have been given in Annexure VIII.
7
ANNEXURE I
1. Title:
Experiment No.1
Consent of the:
8. References
*With details.
8
ADVISORY COMMITTEE
Forwarded five copies to the Dean, Postgraduate Studies, for approval by the Synopsis
Approval Committee.
9
Annexure II
Standardization of methods * * *
Lab. Experiment set-up * *
Sample preparations *
Biochemical Analysis * *
Note: Experiment methods & materials will vary and, accordingly the activities at I & II can be
partitioned in the schedule of work
10
ANNEXURE III
Style of Writing References
Dawson K A (1987) Mode of action of yeast culture in the rumen. J Anim Sci 65:101-12.
Dawson K A (1990) Designing the yeast culture of tomorrow. Anim Prod 50:483-89.
Dawson K A and Hopkins D M (1991) Differential effect of live yeast on cellulolytic activities
of anaerobic ruminal bacteria. Agron J 69:531-34.
Dawson K A, Hopkins D M and Boling J A (1989) Effect of yeast culture on rumen metabolism.
J Sci Food Agri 52:400-12.
Dawson K A, Hopkins D M and Newman K e (1991) Effect of yeast culture supplement on the
growth of celluloytic bacteria. J Anim Sci 69: 1140-49.
Dawson K A and Newman K E (1987) Growth and activities of rumen bacteria as influenced by
the diet. J Anim Sci 65:240-45.
Stern R A and Gazit S (1996a) Lychee pollination by honey bee. J Amer Soc Hort Sci 121:152-
57.
Stern R A and Gazit S (1996b) Anatemical structure of two day old lichi ovules in relation to
fruit set and yield. J Hort Sci 71:661-71.
Abstracts
El Hassen S M, Newbold C J and Wallace R J (1993) The effect of yeast culture on rumen
fermentation. Anim Prod 56:463 (Abstr).
11
Special supplements of Journals
Brown W and Nicolai T (1993) Dynamic properties of polymer solutions. Pp. 272-319. In:
Brown W (ed) Dynamic Light Scattering. The Methods and some Applications.
Clarendon Press, Oxford (Original not seen. Cited by Bellow-Perez L A, Colnna P, Roger
P and Parades-Lopez O, 1998. Cereal Chem 75:395-402).
Anonymous publications
Anonymous (1998) Package of Practices for Rabi Crops. Pp 20-25. Punjab Agricultural
University, Ludhiana.
Books
Elliot W H and Elliot D C (1997) Biochemistry and Molecular Biolog. Pp. 274-79. Oxford
University Press Inc, New York.
Books in series
White B A (ed) (1997) Methods in Molecular Biology. Vol 67, pp 63-69. Humana Press, New
Jersey.
Edited books
Amsterdam D, Cunningham R K and Van Oss C J (ed) (1996). Immunological and Molecular
Diagnosis of Infections Diseases. pp 91-101. Marcel Dekker Inc, New York.
Close W H (1998) the role of trace mineral proteinates in pig nutrition. In: Lyons T P and
Jacques K A (ed) Biotechnology in the Feed Industry. Pp 469-84. Nottingham University
Press, Loughborough, Leies, U.K.
12
Books with translator(s) name
Symposium/Conference proceedings
Domon E (1996) Polymorphisms within waxy gene in indigenous barley cultivars revealed by
the polymerase chain reaction. Proc 7th Barley Genetics Symp.pp 60-61. University of
Saskatchewan, Saskatoon.
Sen K C and Ray S N (1987) Nutritive Value of Indian Cattle Feeds and Feeding of Animals:
Tech Bull 25, 6th edn. Pp 1-133. Indian Council of Agricultural Research, New Delhi.
Patents
Hagner M B and Wondt K L (1977) Methods of sorting seeds. U.K. Patent, 1470133
13
ANNEXURE III (a)
Thesis
MASTER OF SCIENCE
in
PLANT PATHOLOGY
(Minor Subject: Entomology)
By
Pritpal Kaur
(L-2006-A-102-M)
2008
14
ANNEXURE III(b)
Dissertation
DOCTOR OF PHILOSOPHY
in
PLANT PATHOLOGY
(Minor Subject: Plant Breeding)
By
Ravinder Kaur
(L-2005-A-24-D)
2008
15
ANNEXURE IV (a)
CERTIFICATE I
The assistance and help received during the course of investigation have been fully acknowledged
Major Advisor
Those teachers who have two years to retire can guide Master's and Ph.D. students. However, in
case of the Ph.D. students, Co-Major Advisor should be kept on the advisory committee of the student.
However, if such an allotment is made, the teacher will cease to be the major advisor on his/her
superannuation. The certificate-I in the thesis will accordingly be modified as under:
This is to certify that the thesis/dissertation entitled “...................................” submitted for the
degree of M.Sc./M.Tech./Ph.D., in the subject of __________ (Minor subject: ________ ) of the Punjab
Agricultural University, Ludhiana, is a bonafide research work carried out
by....................................................... under the supervision of ..........................................................
upto.............................................................. and under my supervision thereafter for the completion
of degree, and that no part of this thesis/dissertation/project report has been submitted for any other
degree.
The assistance and help received during the course of investigation have been fully acknowledged.
Major Advisor
(This certificate will also be applicable to the cases where substitution of the major advisor has been
approved by the Dean, Postgraduate Studies)
16
ANNEXURE IV (b)
CERTIFICATE II
____________________ ___________________________
Major Advisor External Examiner
________________________
Head of the Department
________________________
Dean Postgraduate Studies
P.S. Print the names of Major Advisor, Head of the Department, Dean Postgraduate Studies and
name and address of the External Examiner.
17
ANNEXURE V
Major Subject :
Minor Subject :
Degree to be Awarded :
Name of University :
ABSTRACT
(Not exceeding 250 words)
18
ANNEXURE VI
CONTENTS
I. INTRODUCTION
IV. RESULTS
V. DISCUSSION
VI. SUMMARY
REFERENCES
VITA
19
ANNEXURE VII
VITA
EDUCATIONAL QUALIFICATIOIN
Bachelor degree
University and year of award
OGPA/OCPA/% marks
Master’s degree
OCPA
Ph.D.
OCPA
Awards/Distinctions/Fellowships/Scholarships
20
ANNEXURE VIII
Punctuation marks and proof reading symbols
, comma ; semicolon
: colon . full stop
- dash ! exclamation mark
? interrogation or doubt - hyphen; as in knick-knack
, apostrophe; as in Peter’s pence () parenthesis or circular brackets
[] brackets or square brackets } brace, to enclose two or more lines
“” quotation marks
# paragraph + plus, the sign of addition
- minus, the sign of subtraction x the sign of multiplication
÷ sign of division Q because
∴ therefore = equal, the sign of equality
> greater than
< less than
√ square root
* asterism, used to call attention to a particular passage
**or**
* star, asterisk; (1) a reference mark; (2) used in philology to denote forms assumed to have
existed though not recorded.
21
Abbreviations for SI and Non-SI units
SI Unit Non-SI Unit
Length
Kilometer, km (103 m) yard, yd
meter, m foot, ft
Micrometer, µm (10 m) -6
micron, µ
-3
millimeter, mm (10 m) inch, in
nanometer, nm (10-9 m) Angstrom, A
mile, mi
Area
hectare, ha Acre, ac
2 3 2
square kilometer, km (10 m) square mile, mi2
square meter, m2 square foot, ft2
2 -3 2
square millimeter, mm (10 m) square inch, in2
Volume
3
cubic meter, m quart (liquid), qt
-3 3
liter, l (10 m ) cubic, foot, ft3
acre-inch Gallon
3
cubic foot, ft ounce (fluid), oz
cubic inch, in3 pint (fluid), pt
bushel, bu
Mass
-3
gram, g (10 kg) ounce (avdp), oz
kilogram, kg pound, lb
megagram, Mg (tonne) quintal (metric), q
tonne, t ton (2000 lb), ton
pound, lb ton (U.S.), ton
Yield and Rate
kilogram per hectare, kg ha-1 pound per bushel, bu-1
kilogram per cubic meter, kg m-3 bushel per acre, 60 lb
liter per hectare, L ha-1 bushel per acre, 56 lb
-1
tonnes per hectare, t ha bushel pr acre, 48 lb
-1
megagram per hectare, Mg ha gallon per acre
meter per second, m s-1 ton (2000 lb) per acre, ton acre-1
-1
pound per acre, lb acre mile per hour
Specific Surface
square meter per kilogram, m2kg-1 square millimeter per gram, mm2g-1
square centimeter per gram, cm2g-1
Density
-3
megagram per cubic meter, Mg m gram per cubic centimeter, g cm-3
Pressure
6
Megapascal, Mpa (10 Pa) Bar
pascal, Pa pound per square foot, lb ft-2
Atmosphere pound per square inch, lb in-2
22
Temperature
Kelvin, K Fahrenheit, oF
Celsius, oC
Energy, Work, Quantity of Heat
joule, J Erg
-2
joule per square meter, J m foot-pound
newton, N calorie per square centimeter (Langley)
watt per square meter, W m-2 Dyne
British thermal unit, Btu calorie per square centimeter minute
(irradiance), cal cm-2 min-1
calorie, cal
Transpiration and Photosynthesis
milligram per square meter second, mg micromole (H2O) per square centimeter
m-2s-1 second, µmol cm-2s-1
milligram (H2O) per square meter milligram per square centimeter
-2 -1
second, mg m s second, mg cm-2s-1
gram per square decimeter hour, g dm- milligram per square decimeter hour,
2 -1
h mg dm-2h-1
Plane Angle
radian, rad degrees (angle), o
Electrical Conductivity, Electricity, and Magnetism
siemen per meter, S m-1 millimho per centimeter, mmho cm-1
tesla, T gauss, G
Water Measurement
3
cubic meter, m cubic feet per second, ft3s-1
cubic meter per hour, m3h-1 U.S. gallons per minute, gal min-1
hectare-meters, ha-m acre-feet, acre-ft
hectare-centimeters, ha-cm acre-inches, acre-in
acre-inches, acre-in
Concentrations
-1
centimol pr kilogram, cmol kg milliequivalents per 100 grams, meq
100 g-1
gram per kilogram, g kg-1 percent, %
-1
Milligram per kilogram, mg kg parts per million, ppm
Radioactivity
Becquerel, Bq curie, Ci
Becquerel per kilogram, Bq kg-1 Picocurie per gram, pCi g-1
gray, Gy (absorbed dose) rad, rd
sievert, Sv (equivalent dose) rem (roentgen equivalent man)
Plant Nutrient Conversion
Elemental Oxide
P P2O5
K K2O
Ca CaO
Mg MgO
23
Standard abbreviations relating to weights, Measures and calendar
24