RFQ FOR Dosing Machines
RFQ FOR Dosing Machines
RFQ FOR Dosing Machines
RFQ NO.
SANParks-185190-02-22
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REQUEST FOR PROPOSAL
BID VALIDITY PERIOD: 90 days (commencing from the RFQ Closing Date)
DESCRIPTION OF RFQ:
APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY,
INSTALLATION AND MAINTENANCE OF DOSING MACHINES
AND SUPPLY OF LAUNDRY CHEMICALS IN ADDO ELEPHANT
NATIONAL PARK FOR A PERIOD OF TWELVE (12) MONTHS
Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be
accepted for consideration.
Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified
above. Bids received after the time stipulated shall not be considered.
Where applicable, the successful bidder will be required to fill in and sign a written Contract Form (SBD 7).
Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the indicated
officials under SBD 1 or as indicated above.
NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed
above.
THIS RFQ IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE
PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT
(GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT
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PART A
INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE SOUTH AFRICAN NATIONAL PARKS
BID NUMBER: SANParks-185190-02-22 CLOSING DATE: 24.02.2022 CLOSING TIME: 11H00
APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY , INSTALLATION AND MAINTENANCE OF DOSING MACHINES AND
SUPPLY OF LAUNDRY CHEMICALS FOR ADDO ELEPHANT NATIONAL PARK FOR A PERIOD OF TWELVE (12) MONTHS
DESCRIPTION
BID RESPONSE DOCUMENTS MAY BE SUBMITTED IN A DESIGNATED EMAIL ADDRESS
[email protected]
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:
CONTACT PERSON BANDISIWE MDA CONTACT PERSON OBED MALUWA
TELEPHONE
NUMBER 042 233 8661 TELEPHONE NUMBER 042 233 8619
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE
NUMBER CODE NUMBER
CELLPHONE
NUMBER
E-MAIL ADDRESS
VAT REGISTRATION
NUMBER
SUPPLIER TAX COMPLIANCE CENTRAL
COMPLIANCE SYSTEM PIN: SUPPLIER
OR
STATUS DATABASE
No: MAAA
B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS [TICK APPLICABLE BOX]
LEVEL LEVEL SWORN
VERIFICATION AFFIDAVIT
CERTIFICATE Yes No Yes No
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN
ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
ARE YOU THE ARE YOU A
ACCREDITED FOREIGN BASED
REPRESENTATIVE SUPPLIER FOR THE
IN SOUTH AFRICA Yes No GOODS /SERVICES Yes No
FOR THE GOODS /WORKS
/SERVICES /WORKS [IF YES ENCLOSE PROOF] OFFERED? [IF YES, ANSWER THE QUESTIONNAIRE BELOW ]
OFFERED?
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
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PART B
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT
BE ACCEPTED FOR CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE
MANNER PRESCRIBED IN THE BID DOCUMENT.
1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE
PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC)
AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.
1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM
(SBD7).
NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID
INVALID.
SIGNATURE OF BIDDER:
……………………………………………
DATE:
…………………………………………...
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1. PURPOSE
The purpose of these terms of reference (ToR) is to invite or request bidders to submit a quotation for
SUPPLY, INSTALLATION AND MAINTENANCE OF DOSING MACHINES AND SUPPLY OF LIQUID
CHEMICALS for Addo Elephant National Park for a period of twelve (12) months.
2. BACKGROUND
South African National Parks (SANParks) is a public entity functioning under National Environmental
Management: Protected Areas Act 57 of 2003 (Act 57 of 2003); with the mandate to conserve; protect;
control; and manage national parks and other defined protected areas and their biological diversity
(Biodiversity). As a public entity, SANParks is also governed by the Public Finance Management Act,
Act 1 of 1999 (as amended by Act 29 of 1999), and it is listed as Schedule 3 Part A: 25 public entities.
SANParks’ operations are totally guided by its vision statement and mission statement. As a public
entity, the organisation is committed to act in pursuance of transformation of South Africa’s society in
support of entrenching South Africa’s democracy. In this regard, the organisation has adopted a
transformation mission to guide its efforts accordingly.
3. SCOPE OF WORK
Addo Elephant National Park owns Allied Laundry equipment such as Speed Queens washing
machines and tumble dryers, Unimac, Tullies / IPSO and Tullis/Primus Roller irons etc and intends to
enter into a contract with a reputable service provider for supply, installation and maintenance of dosing
machines and supply of liquid chemicals in Addo Elephant National Park for a period of twelve (12)
months.
The service provider will be responsible for the supply, installation and maintenance of liquid
laundry dosing machines on Addo Elephant National Park’s Industrial Laundry Machines.
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3.1 The Required Services will include the following:
4. CONTRACT DURATION
Upon appointment the recommended service provider is expected to commence with the service on 01
March 2022 ending on 28 February 2023. The duration of the contract is twelve (12) months.
5. SPECIAL CONDITIONS
The General Conditions of Contract (GCC) as well as Special Conditions of Contract (SCC)
forming part of this set of tender documents will be applicable to this tender in addition to the
conditions of tender. Where the GCC and SCC are in conflict with one another, the stipulations
of the SCC will prevail.
The service provider may not assign or subcontract any part of the order without the written
consent of the Addo Elephant National Park - SANParks.
The service provider must at all times comply with the conditions of the Occupational Health
and Safety (OHS) Act, regulations and standards and must also comply with the Environmental
Regulations and standards.
The equipment of the successful contractor must be of good standard.
The successful bidder must have a public liability cover on commencement of contract
The service provider is responsible for his own accommodation arrangements
All goods or services purchased will be subjected to inspection by SANParks management
In the event that the supplier fails to complete the render the service to acceptable standards,
SANParks retains the right to take which ever steps are necessary to alleviate the situation.
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This may include the involvement of other service providers and the service provider will not
have any claim because of the actions taken by SANParks.
An official order will be issued before commencement of works to Addo Elephant National
Park.
6. RESPONSIBILITIES OF SANPARKS
• To provide the tendering company with information that will assist in submitting the tender.
• Monitor the performance of the service provider and propose mitigation plan
• Effecting payment within 30 days from date of receipt of original tax invoices
Service provider shall be provide liquid laundry chemicals (Liquid Detergent, Stain Remover, Fabric
Softener, Alkali Booster)
The service provider must repair dosing machines as and when the need arises.
• The service provider shall act in good faith in conducting and providing services for the
duration of the contract.
• The service provider will render the service as required and as per the RFQ terms and
conditions for the duration of the contract period.
8. PAYMENT
Payment is normally effected within 30 days from the receipts of compliant invoice. The invoicing must
comply with all the financial accounting regulations.
9. FORMAL CONTRACT
Successful service provider will be issued with a Purchase Order, and will be required to sign a SBD
7.2 which shall form of a contract between the two parties, SANParks & the service provider.
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10. TERMINATION OF SERVICE
Aside from the expiry of the agreement, the contract between Addo Elephant National Park (SANParks)
and the service provider may be terminated for any one of the following reasons:
1.1 Failure to meet the minimum operational requirements of Addo Elephant National Park
(SANParks).
1.3 Failure to respond to any operational enquiries or complaints by Addo Elephant National Park
(SANParks) within a reasonable time period.
1.4 In addition to the above, this agreement may go out of force entirely, at any time, at the discretion
of either party on condition that a period of 30 days’ notice is given to the other party.
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11. PRICING SHECULE
SUPPLY, INSTALLATION AND MAINTENANCE OF DOSING MACHINES AND SUPPLY OF LIQUID CHEMICALS
FOR ADDO ELEPHANT NATIONAL PARK
QTY
Item Price Per Discount Price for twelve (12) months
No Item Description Month Offered (Excluding Vat )
6x
Highly Concentrated Water Alkaliner 25litres
per
4 Attach Data Sheet of Product month
Subtotal R
VAT R
MONTHLY
TOTAL R
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12. EVALUATION PHASES OF THE RECEIVED PROPOSALS
PHASE 1
STAGE 1: MINIMUM REQUIREMENTS COMPLIANCE RESPONSIVENESS
CRITERIA
In this phase All proposals received will be verified for compliance and
completeness of the submitted proposal per the set of minimum requirements
as listed under paragraph 12.1 Service Providers who comply with the listed 100%
requirements progresses to the next phase of bidder(s) price and preference
evaluation requirements.
NB: Only bidders who fully comply with minimum requirements progress to the
next phase (2)
Price 80%
B-BBEE 20%
TOTAL POINTS FOR PRICE AND B-BBEE 100
In this phase all bids received will be verified for compliance and completeness of the submitted
proposal per the below set of minimum requirements. Bidders who fail to comply with the below
requirements may be eliminated and not progress to the next evaluation phase.
Bidders who comply the below requirements will progress to the next phase of the evaluation, (Stage
(2): Price and Preference Point system):
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Declaration of a fully completed SBD 9 ( Certificate of Independent Bid Determination)
Submission of proof of registration with Central Supplier Database
Bidders who fail to comply with the below requirements may be eliminated and not progress to the next
phase of evaluation. Bidders who comply with the below will progress to the next phase of Price and
Preference Evaluation.
Service provider must have a minimum 2 years of relevant experience particularly in installation
and maintenance of dosing machines for liquid laundry. Proof of experience must be submitted
in the form reference letters signed by previous clients. Supplier to provide three reference
letters of previous work or contracts on similar service.
13. EVALUATION OF BID RESPONSES USING THE PRICE AND B-BBBEE SCORES
Bidders who meet the minimum and mandatory requirements will progress to this final phase of Price
and Preference (B-BBEE Score) points allocation systems.
The RFQ stipulated that the responses to be evaluated using the 80/20 preference points system in
accordance with the PPPFA guidelines. Based on this system the points will be allocated as follows:
Criteria Points
Price 80
Participation Goals/BEE 20
Total 100
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14. FINAL AWARD
Bidder who obtains highest total points on PRICE and B-BBEE claimed points shall be awarded the
contract. SANParks reserves the right not to appoint or to appoint one or more service providers for this
project.
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DECLARATION OF INTEREST (SBD 4)
Any legal person, including persons employed by the state¹, or persons having a kinship with
persons employed by the state, including a blood relationship, may make an offer or offers
in terms of this invitation to bid (includes a price quotation, advertised competitive bid,
limited bid or proposal). In view of possible allegations of favouritism, should the resulting
bid, or part thereof, be awarded to persons employed by the state, or to persons connected
with or related to them, it is required that the bidder or his/her authorised representative
declare his/her position in relation to the evaluating/adjudicating authority where-
- the legal person on whose behalf the bidding document is signed, has a
relationship with persons/a person who are/is involved in the evaluation and
or adjudication of the bid(s), or where it is known that such a relationship
exists between the person or persons for or on whose behalf the declarant
acts and persons who are involved with the evaluation and or adjudication of
the bid.
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2.6.1 The names of all directors / trustees / shareholders / members, their individual
identity numbers, tax reference numbers and, if applicable, employee / persal
numbers must be indicated in paragraph 3 below.
¹“State” means –
(e) Parliament.
²”Shareholder” means a person who owns shares in the company and is actively involved in
the management of the enterprise or business and exercises control over the enterprise.
2.7 Are you or any person connected with the bidder presently employed by the state?
YES / NO
……………………………………………………………………………………..
………………………………………………………………
………………………………………………………………
………………………………………………………………
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2.7.2 If you are presently employed by the state, did you obtain
the appropriate authority to undertake remunerative
2.7.2.1 If yes, did you attached proof of such authority to the bid
document? YES / NO
…………………………………………………………………….
…………………………………………………………………….
…………………………………………………………………….
…………………………………………………………………..
…………………………………………………………………...
……………………………………………………………...
…………………………………………………………..….
………………………………………………………………
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any other bidder and any person employed by the state
………………………………………………………………
………………………………………………………………
………………………………………………………………
…………………………………………………………………………….
…………………………………………………………………………….
…………………………………………………………………………….
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4. DECLARATION
CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME
………………………………….. ..……………………………………………
Signature Date
…………………………………. ………………………………………………
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SBD 6.1
This preference form must form part of all bids invited. It contains general information
and serves as a claim form for preference points for Broad-Based Black Economic
Empowerment (B-BBEE) Status Level of Contribution
10.1 The following preference point systems are applicable to all bids:
a) The value of this bid is estimated to not exceed R50 000 000 (all applicable
taxes included) and therefore the 80/20 preference point system shall be
applicable; or
b) Either the 80/20 preference point system will be applicable to this tender
(delete whichever is not applicable for this tender).
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10.4 The maximum points for this bid are allocated as follows:
POINTS
PRICE 80
10.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of
contributor together with the bid, will be interpreted to mean that preference
points for B-BBEE status level of contribution are not claimed.
10.6 The purchaser reserves the right to require of a bidder, either before a bid is
adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the purchaser.
11. DEFINITIONS
(g) “prices” includes all applicable taxes less all unconditional discounts;
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(h) “proof of B-BBEE status level of contributor” means:
80/20
Pt P min
Ps 801
P min
Where
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13. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
Number of points
B-BBEE Status Level of Contributor
(80/20 system)
1 20
2 18
3 14
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0
14.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution
must complete the following:
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16. SUB-CONTRACTING
YES NO
…………………………………………………………………………………
YES NO
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v) Specify, by ticking the appropriate box, if subcontracting with an enterprise
in terms of Preferential Procurement Regulations,2017:
Designated Group: An EME or QSE which is at last 51% owned EME QSE
by: √ √
Black people
OR
Any EME
Any QSE
17.1 Name of
Company/Firm:……………………………………………………………………
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17.4 TYPE OF COMPANY/ FIRM
Close corporation
Company
(Pty) Limited
…………………………………………………………………………………………
…………………………………………………………………………………………
…………………………………………………………………………………………
………………………………………………………………………………
Manufacturer
Supplier
17.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the B-BBE status level
of contributor indicated in paragraphs 4.1 and 6.1 of the foregoing certificate,
qualifies the company/ firm for the preference(s) shown and I / we
acknowledge that:
ii) The preference points claimed are in accordance with the General
Conditions as indicated in paragraph 1 of this form;
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iii) In the event of a contract being awarded as a result of points claimed as
shown in paragraphs 1.4 and 6.1, the contractor may be required to
furnish documentary proof to the satisfaction of the purchaser that the
claims are correct;
iv) If the B-BBEE status level of contributor has been claimed or obtained on
a fraudulent basis or any of the conditions of contract have not been
fulfilled, the purchaser may, in addition to any other remedy it may have –
(c) cancel the contract and claim any damages which it has
suffered as a result of having to make less favourable
arrangements due to such cancellation;
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DECLARATION OF BIDDER’S PAST SCM PRACTICES (SBD 8)
Is the Bidder or any of its directors listed on the Register for Tender
Defaulters in terms of Section 29 of the Prevention and Combating of Yes No
Corrupt Activities Act (No 12 of 2004)? If Yes, furnish particulars as an
attached schedule:
Was any contract between the Bidder and any organ of state
terminated during the past five years on account of failure to perform on Yes No
or comply with the contract? If Yes, furnish particulars as an attached
schedule:
The Database of Restricted Suppliers and Register for Tender Defaulters resides on the
National Treasury’s website (www.treasury.gov.za) and can be accessed by clicking on its
link at the bottom of the Home Page.
CERTIFICATE OF INDEPENDENT BID DETERMINATION (SBD 9)
I, the undersigned, in submitting this Bid in response to the invitation for the Bid made by the
SANParks, do hereby make the following statements that I certify to be true and complete in
every respect:
I understand that the Bid will be disqualified if this Certificate is found Yes No
not to be true and complete in every respect;
I am authorised by the Bidder to sign this Certificate, and to submit the Yes No
Bid, on behalf of the Bidder;
Each person whose signature appears on the Bid has been authorised
by the Bidder to determine the terms of, and to sign, the Bid on behalf Yes No
of the Bidder;
For the purposes of this Certificate and the accompanying Bid, I understand that the word
“competitor” shall include any individual or organisation, other than the Bidder, whether or
not affiliated with the Bidder, who:
b) Could potentially submit a Bid in response to this Bid invitation, based on their
qualifications, abilities or experience; and
c) Provides the same goods and services as the Bidder and/or is in the same line of
business as the Bidder
The Bidder has arrived at the accompanying Bid independently from, and without
consultation, communication, agreement or arrangement with any competitor. However
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communication between partners in a joint venture or consortium³ will not be construed as
collusive bidding.
In particular, without limiting the generality of paragraphs above, there has been no
consultation, communication, agreement or arrangement with any competitor regarding:
a) Prices;
e) The submission of a Bid which does not meet the specifications and conditions of the
Bid; or
The terms of this Bid have not been, and will not be, disclosed by the Bidder, directly or
indirectly, to any competitor, prior to the date and time of the official Bid opening or of the
awarding of the contract.
I am aware that, in addition and without prejudice to any other remedy provided to combat
any restrictive practices related to Bids and contracts, Bids that are suspicious will be
reported to the Competition Commission for investigation and possible imposition of
administrative penalties in terms of Section 59 of the Competition Act No 89 of 1998 and or
may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or
may be restricted from conducting business with the public sector for a period not exceeding
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ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of
2004 or any other applicable legislation
³ Joint venture or Consortium means an association of persons for the purpose of combining
their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of
a contract.
Declaration Certificate for Local Production and content for sectors (SBD6.2);
The obligation to complete, duly sign and submit these declarations included in this SBD
declaration pack cannot be transferred to an external authorized representative, auditor or any
other third party acting on behalf of the legal entity.
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I declare that I have had no participation in any collusive practices with any Bidder or any other person
regarding this or any other procurement. I certify that the information furnished in these declarations
(SBD4, SBD6.1, SBD8, SBD9) is correct and I accept that SANParks may reject the Offer or act against
me should these declarations prove to be false. I confirm that I am duly authorised to sign this SBD
declaration pack nominated in writing by the Chief Executive Officer or Senior Member/Person with
management responsibility (Close Corporation, Partnership or Individual).
NAME (PRINT)
CAPACITY
SIGNATURE
NAME OF FIRM
DATE
WITNESSES:
Date
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ANNEXURE A: PICTURES OF INDUSTRIAL LAUNDRY MACHINES
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