Before going to implement the Project:

If the client is new to SAP need to provide an overview of SAP and explain the process and ASAP
Mythology in details

Organization Structure:

Organization Structure
1) What is the business process
of the organization?
2) Does the current business
process require modification? If
yes
o Can you please provide the
Business Process Flowchart?
o Can you please elaborate the
Business processes?
o Are there any reports related
to current business process?
3) Can you describe the
Organization Structure of the
company?
4) How many different business
units present in the company
based on product groups
for the purpose of proper control
and accountability?
5) Do they cover both
manufacturing and marketing
activities of any product?
Organization Structure
1) What is the business process
of the organization?
2) Does the current business
process require modification? If
yes
o Can you please provide the
Business Process Flowchart?
o Can you please elaborate the
Business processes?
o Are there any reports related
to current business process?
3) Can you describe the
Organization Structure of the
company?
4) How many different business
units present in the company
based on product groups
for the purpose of proper control
and accountability?
5) Do they cover both
manufacturing and marketing
activities of any product?
1) What is the organization structure of Production Planning (PP)
2) How many different business units present in the company based on product groups
3) Do they cover both Discrete and Repetitive process.

Understand the manufacturing process of the Client

 Production Strategy: Needs to finding whether the Production process is Made-to-Order or

Made-to-Stock or if there are few products manufactured Made to order and few products
manufactures made to stock.

 Manufacturing Locations and Supply Chain- Understand the manufacturing facilities

and warehousing facilities in the company &their geographical locations. This will
help to understand the supply chain of the company.
 Products Manufactured– is required to prepare a list of the Products manufactured
in different plants.
 Manufacturing Facility– Need to understand the Production process and the
different Machines the product must go through before it is manufactured. The
person should make a note of the operations or Machine where the production has
to be booked and/or costing needs to be booked.

MRP and Planning Strategies– Tabulate the Planning strategies and MRP Methods for every
component which is a part of the BOM

Preparations for Made-to-stock - If the production is made-to-stock understand the

forecasting methods and the forecasting rules. The individual should ideally know if the
forecasting is for a product or for a group of products which belong to a family.

Design of BOM– To understand the raw materials which are to be consumed in production
and decide on the components should become a part of the Bill of Materials. Need to
confirm from the client types i.e., single BOM, Multiple BOM and Super BOM.

Design of Routing-Similarly before designing the Routing, need to decide whether they are
using discrete or Repetitive or both process if so need it is imperative to involve the costing
team to decide the operations which will eventually become a part of the Routing/Recipes.

Study of Legacy System- Studying the existing Legacy system and the different activities
which record on their computers and the different activities they perform to the external
the computers {if any}. Understanding the Legacy system will help the individual understand
how their current systems can be duplicated, eradicated or even optimized in SAP.
Shop Floor Recordings– one must understand the shop floor as well as the product
confirmations processes at each and every operation along with finding out how the
products are received in stock and if there have been any quality inspections being carried
out on the output.

Quality Inspectionsto be carried out– One must be aware of the quality inspections
methods which are being used and the product passing as well as the rejecting activities.
The individual must find out how important is the quality of the product for the company
and incase there is a requirement for implementing SAP Quality Management.

Asking the management–whether the product has been reworked upon and what is the
scrapping process. The individual should make a note in case the scrapped or reworked
materials have been sold in the market or have been re-used in production.

Listed below are the processes which can become a part of your Blueprint - This is only an
example:

 Raw Material Procurement

 Raw Material Staging to the shop floor for Production
 Master Data creation - BOM,
 Master Data creation - Work center
 Master Data creation - Routing/Recipe
 Material Requirement Planning for the Raw Materials
 Material Requirement Planning for the assemblies/subassemblies
 Production order creation and Release
 Shop Floor Execution
 Production order Goods Receipt
 Quality Inspections in Production
 Product Costing and Order settlement
 Technical developments like interfaces, reports, Module Pools, user exits and LSMW
 Gaps Analysis

Creation of Functional specifications for the ABAP developments:

The consultants are required to create the functional specifications for the Technical ABAP
developments. All such documents are referred to as a descriptive document which would
explain in detail the logic which should be utilzed for developing the ABAP technical object.
This document comprises of the tables and the fields as well as the link between these to
help the ABAP'er in designing or developing the same.

The technical objects for which the Functional Specifications are created are:

a) Reports
b) Interfaces
c) Module Pool
d) Data Conversion Objects
e) User-Exits
Data Load and Planning
TheConsulting team, should ideally list down all the Master data objects and how the data is
required to be collected in every module.

Creation of the Data Collection Templates:

The consultant is required to design the Master data, for SAP Production Planning and
Control, as well as decide the fields for which values have to be collected from the users for
creating the corresponding master data in SAP. For instance: incase of "BOM", the
consultant plans on generating aBOM and then entering the value for the following fields -

Selection Data:Plant, Start date of validity ,Header Material,BOM Usage.

Item Data: Item category, UOM, Component, Component Scrap , MaterialCode, Qty,
Whether Recursive Indicator, whether a co-products.

Header Data: BOM Alternate text, Base quantity.

Educating the Data Collectors on the Data Collection Templates:

The consultants ideally are required to educate the users or the super users regarding the
Master data template which they will be utilizing for the collection of Master Data.The
individual also should educate the users on the values which he expects for the fields. You
may default certain values for few fields and the you should also educate the data collectors
regarding this. The template should be very clear and should encompass the definitions and
particulars about each and every field as listed below:

Excel Row 1-Field Descriptions

Excel Row 2-SAP Field Names
Excel Row 3-Definitions and points to note
All Row below- Data for Collection

Development of a ABAP program for uploading the data in the collected format:

In SAP, an Upload program or an LSMW should be created for uploading the data in the
same collection format as decided.

Configurations and Testing’s

The user is expected to configure the SAP Production Planning system, once the Blueprint is
ready.The methods listed below are all involved as per the sequence of occurrence:

1)GoldenClient Configuration –The golden client is a client where onlyconfiguration are

performed for all the modulesby only particular consultants.
2) Transfer (useSCC1 - Transaction code to transfer) configurations to theDevelopment
Clientwhere the user would be carrying out the initial Unit test on his Module.

3) Carry outUnit test in the Development Client.All the consultants from the modules would
create a list of transaction codes or activities for testing in SAP Development client for
testing that the modules function in SAP.

4) Carry out aString test in the development client. A String test is referred to as a small
integration test which is performed between the modulesfor testing the SAP integration and
flow of information between them, and this has not been marked as the Integration test.

5) TheFunctional team tests the Technical objectswhich have been developedby theABAP
Consultantsin the development client. This activity works in parallel with the unit test, string
test. A Functional testing document is prepared for recording each test on the object.ABAP
fixes all the issues recorded.

6) Once the Objects have been transferred to QA Client and the Configurations have been
transported to the QA Client, the implementing teamperforms out an InternalIntegration
test for the SAP Modules and SAP Technical objectswhich have been arranged in the
sequence of occurrence.

Cutover Process and Golive

Definition:

A Cutover in SAP refers to the roll over from the existing legacy system to the new SAP
system. A good cutover process or cutover plan is very critical for ensuring that the roll over
is smooth or fine or for making sure that this movement to SAP. Cutover entails the
following:

 Preparing the production client. This is known as the final Go live Client.
 In SAP Production Client, loading of all the Master Data.
 Identifying the cutover Schedules. Clearing these Dates to all and each in the organization.
 Promoting SAP in the organization and creating an Awareness of SAP.
 User must ensure that he has a Black out period which would act as an window for changing
his systems to SAP and get it working in real time.
 Making a note of all the open documents which have to be entered inSAP such as the open
purchase orders, open Sales orders, open production/process orders, on hand inventory etc.
In this "Black Out Window", all these open documents and stock have to be uploaded in SAP.
 Ensuring that all the configuration and development transports have been transferred to the
Production Client.
 User you would be going live with SAP on a real time basis, post the black-out period.

The cutover process for SAP PP is listed below :

a) Uploading all the Assemblies/Subassemblies Stocks as SAP inventory using the 561
Movement type. User can move it to Quality Inspection stocks, in case there are few stocks
are in quality. Likewise, if they are in blocked stock one can also upload in blocked stock in
SAP.

b) The user can assume that whatever which was in production post the blackout is finished
and is in stock, thus the user can create inventory for all of these expected receipts from
these production orders and once the SAP Go lives after the Black-out period user can avoid
recording the SAP transactions for the production orders which were already assumed to be
finished and were already brought in to inventory.

Post Go live
Initially, the consulting team generally provides support for the organization for a period
of45-60 days and records all the issues and solves them as per the priority of theissue.The
organization at this stage has eventually started using SAP for the designed scenarios and
processes. At this stage they require all the helping hand which can be received from the
super users and the consultants.

This is the most critical stage an