DOCUMENT NO.

:
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 1 of 9 1
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 2 of 9 1

1.0 TITLE

QUALITY RECORD CONTROL PROCEDURE

2.0 SCOPE

This procedure describes the controlling system of the pertinent quality records
in term of generations/development, identification, storage, retrieval, protection,
retention time and disposition, both in TJE Head Office and Job Site.

3.0 REFERENCE DOCUMENTS

3.1 TJE Quality Manual, Doc. No. M01

3.2 Document Control Procedure, Doc. No. PCDCC-002
3.3 ISO 9001:2000(E) Quality Management System – Requirements
3.4 ISO 14001: 2004 Environmental Management System - Requirements
3.5 OHSAS 18001:1999 & SMK3 Occupational Health & Safety Assessment
System - Requirements

4.0 DEFINITIONS

4.1 Quality records

The records shall be maintained to demonstrate the achievement of the
required quality and to verify the effective operation of the quality system.
4.2 Process Owner/Originator
Authorize staff of TJE who originates the quality records/documents.
4.3 Insignificant changes
A change to a quality records which does not affect any essential data.
4.4 Minor changes
An “easy to correct” changes to significant data on a quality record.
4.5 Major changes
A change to a quality record which if made on the original document would
make the record difficult to understand.

5.0 DESCRIPTIONS OF PROCEDURE

5.1 Responsibilities
5.1.1 Process Owner or originator of such quality record at concern
department/division/section shall be responsible for controlling of
such kind of quality records those being used (active documents) in
their own area.
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 3 of 9 1

5.1.2 CDCC shall be responsible for controlling of all quality records those
in Document Storage Center during retention time, including
coordination with Document Storage Center for disposition.
5.1.3 Document Storage Center shall inform one month in advance, the
responsible department regarding those documents, which are
retention time, had been expired.

5.2 Records to be Controlled

The following records shall be controlled but not limited to:
5.2.1 Inspection reports
5.2.2 Charts
5.2.3 Test data
5.2.4 Qualification reports
5.2.5 Validation reports
5.2.6 Audit reports
5.2.7 Material-review reports
5.2.8 Calibration data
5.2.9 Quality-related cost report
5.2.10 Vendor assessment reports
5.2.11 Vendor performance evaluation report
5.2.12 FAT Report
5.2.13 RO, PO, MRR, etc.
5.2.14 Records related with the implementation of management system
of :
 OHSAS 18001 & SMK3
 ISO 14001

5.3 Records Development

5.3.1 Use the applicable quality record form, as indicated in Quality
Procedure and/or Quality Work Instruction. Any modifications to the
forms, which the intent or the use of revisions other than latest one
shall be approved by authorized person prior to use.
5.3.2 Concise, yet complete, and factual information shall be documented.
5.3.3 All applicable references shall be documented, i.e., codes, all manual
procedures and work instruction related to quality, drawings and bills
of material, etc.
5.4 Records Numbering and Identification
5.4.1 All records/reports shall be numbered and identified in accordance
with the Guidelines for Establishing Procedure, KSPA and/or Work
Instruction, Doc. No. PCDCC-001, for easy traceability.
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 4 of 9 1

5.4.2 All records and/or reports shall have page control if more than one
page, i.e., 1 of 3, 2 of 3, 3 of 3, etc.
5.4.3 The completed records shall be legible, dated (including revision
dates) and signed by the responsible party/parties in accordance
with the relevant procedure requirements.

5.5 Records Amendment

5.5.1 Minor changes to the completed records shall be made by crossing
off the incorrect data, inserting the correct data in ink, and initialing
and dating each change. When necessary the reason for the changes
should be included.
5.5.2 Major changes to the completed records shall be made by reissuing
the record with the changes incorporated. The original record shall
be attached to the file copy of the revised record and so indicated.
The initials of the party making the revision and date shall be made.
5.5.3 Insignificant changes to non-essential, non-technical data such as
typographical errors can be made by crossing off, written addition
without the need for dating and initialing.
5.5.4 The distribution of revisions shall be the same as the original records.

5.6 Form of Records

Records may be in any type of media, such as hard copy or electronic
media, which ever is applicable.

5.7 Storage, Protection and Maintenance

5.7.1 The area(s) for filing records shall be under the direct control of
those responsible for them.
5.7.2 The location code shall be according to reference 3.2.
5.7.3 All quality records shall be stored and retained in such a way that
they are readily identifiable and retrievable.
5.7.4 The records in the storage area(s) shall be sufficiently protected and
maintained from loss, damages, unauthorized alteration, and
deterioration due to environmental condition.
5.7.5 Quality records shall be made available for Authorized Inspector,
Auditor/Assessor, Customer or the representative of customer for
evaluation, where agreed contractually and for an agreed period.

5.8 Retention time

5.8.1 All quality records shall be retained as per attached list of quality
records.
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 5 of 9 1

5.8.2 Where required by specific standard/code or contractual

specification, the records shall be retained in accordance with the
statement in standard/code or contractual specification requirements.

5.9 Disposition
CDCC shall provide the Document Storage Center with disposition for
removing and/or disposing of documentation when that documentation has
become out-dated.

6.0. ATTACHMENTS
6.1. List of Quality Records
6.2. Flow of storaging/retention document
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 6 of 9 1

6.1. List of Quality Records

Retention
No. Type of Records Remarks
Period

1. All NDE Test Report 3 years or * After completion of work

2. Manufacturing Data 5 years or * After completion of work
Reports for Boiler and based on ASME req’ts
Pressure Vessel
3. All Hydrostatic and 3 years or * After completion of work
Pneumatic Test Reports
4. All Inspection Reports 3 years or * After completion of work
5. All Heat Treatment Charts 3 years or * After completion of work
(Preheat & PWHT Chart)
6. Welder Performance 3 years or * After completion of work
Qualification Test Records
(Welder Certificates)
7. Work Completion 3 years or * After completion of work
Certificate
8. All Mill Certificates 3 years or * After completion of work
(material-review report)
9. M&TE calibration 3 years or * After completion of work
Certificates
10. Boiler and Pressure Vessel 3 years or * After completion of work
Certificates by Depnaker or
Migas
11. Quality Audit Reports 3 years or * After completion of work
12. NCR & CPAR-CC 1 year Kept by Syst. Development
Dept.
13. FAT Report 10 years Internal audit/Finance/
Document Storage Center
14. RO, PO, MRR 10 years Internal audit/Finance/
Document Storage Center
15. Site Management Report 10 years Internal audit/Finance/
Document Storage Center
16. Records related with the
implementation of
management system:
 OHSAS 18001 & 10 years
SMK3 10 years
 ISO 14001
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 7 of 9 1

*) According to Client’s requirements stated in contract or Code requirements.

6.2-1.: Flow of storaging/retention document for Corporate
 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 8 of 9 1

6.2-2.: Flow of storaging/retention document for Project/Site

 DOCUMENT NO. :
QUALITY RECORD PCDCC- 003
DATE REVISION :
CONTROL PROCEDURE
5 Jan 2006
UNIT ISSUING : APPROVED BY : PAGE REVISION
CDCC President Director 9 of 9 1