DEPARTMENT OF CIVIL ENGINEERING

A MICRO–PROJECT ON
THE SOFTWARE USED IN PREPARATION OF TENDER
DOCUMENT

SUBJECT
CONRTACTS AND ACCOUNT

NAME
OMKAR MAIN
SHREYAS RANE
MINAR PANCHAL

GUIDENCE BY
PROF. UMERA MAM

1
 INDEX

Sr. No. Title Page no.

1. Certificate 3

2. Part – A Micro Project Proposal 6

3. Tender Document 8
The software used in preparation of tender
4. 10
document
5. QuikrVisit 11
6. Aconex 13

7. C1 15

8. iSpec Tender 17

9. Star Web Maker 19

10. EAMbrace Procurement Management 20

11. TenderEyes 22

12. Deltabid 23

13. Kanix 24

14. SMART CRM SYSTEM 26

15. Conclusion 28

16. Reference 29

17. Part – B MICRO PROJECT REPORT 30

2
 MAHARASHTRA STATE BOARD OF TECHNICAL
EDUCATION

CERTIFICATE
This is to certify that the Seminar on micro-project entitled “The
Software Used In Preparation Of Tender Document.” Is Bonafide record
of the year 2023-24 under the guidance Prof. Umera Mam of Department
of Civil Engineering partial fulfilment of requirement for subject
Contracts and Account for the 6th semester T.Y.C.E of Government
Polytechnic Ratnagiri.

Name of team members –

OMKAR MAIN - 2100130099

Place: Ratnagiri
DATE:

Subject Teacher Head of Department Principal

3
 MAHARASHTRA STATE BOARD OF TECHNICAL
EDUCATION

CERTIFICATE
This is to certify that the Seminar on micro-project entitled “The
Software Used In Preparation Of Tender Document.” Is Bonafide record
of the year 2023-24 under the guidance Prof. Umera Mam of Department
of Civil Engineering partial fulfilment of requirement for subject
Contracts and Account for the 6th semester T.Y.C.E of Government
Polytechnic Ratnagiri.

Name of team members –

SHREYAS RANE – 2100130104

Place: Ratnagiri
DATE:

Subject Teacher Head of Department Principal

4
 MAHARASHTRA STATE BOARD OF TECHNICAL
EDUCATION

CERTIFICATE
This is to certify that the Seminar on micro-project entitled “The
Software Used In Preparation Of Tender Document.” Is Bonafide record
of the year 2023-24 under the guidance Prof. Umera Mam of Department
of Civil Engineering partial fulfilment of requirement for subject
Contracts and Account for the 6th semester T.Y.C.E of Government
Polytechnic Ratnagiri.

Name of team members –

MINAR PANCHAL - 2100130100

Place: Ratnagiri
DATE:

Subject Teacher Head of Department Principal

5
 Part – A Micro Project Proposal
METHOD OF SOLID WASTE TRANSPORTATION

AIM: To know the software used in preparation of tender document.

COURSE OUTCOMES ADDRESSED:

Execute the relevant method of transportation of solid waste.

PROPOSED METHODOLOGY:
First, we will gather the information about my micro-project with
the help of textbook and we will also search some information from
internet. Then, we will start writing the introduction about our micro-
project. Then, we will focus on our main topic i.e. method of solid
waste transportation. And after completion of project, we will submit it
to the teacher.

ACTION PLAN:
Sr. Planned Planned
Detail of Activity Name
No Start Date Finished Date
1 Planning about Project
2 Searching Information Omkar
3 Collecting Material Main,
Practically starting the Shreyas
4
project Rane,
Starting to make Minar
5
Report Panchal
6 Submission of Project

6
RESOURCES REQUIRED:

Sr.
Name of Resources Quantity Remark
No
1 Laptop 1
2 Textbook 1
3 Mobile 1

NAME:
3612 – OMAKR MAIN
3613 - SHREYAS RANE
3627 – MINAR PANCHAL

7
 Tender Document
A tender document, also known as a request for proposal (RFP) or
invitation to tender (ITT), is a formal written invitation that an organization sends
out to solicit bids or proposals from potential suppliers, contractors, or service
providers for a specific project or procurement opportunity. Here are key
components typically included in a tender document:

1. Introduction:
Provides an overview of the project or procurement opportunity, including
the purpose of the tender, the organization issuing the tender, and any important
background information.
2. Project Scope:
Describes in detail the scope of work, objectives, deliverables, and
requirements of the project or contract.
3. Technical Specifications:
Outlines the technical requirements, standards, and specifications that the
bidder must meet to fulfil the project requirements.
4. Terms and Conditions:
Includes the terms of the contract, such as payment terms, delivery
schedules, warranties, indemnities, and any other legal or contractual obligations.
5. Evaluation Criteria:
Defines the criteria and factors that will be used to evaluate and score the
bids or proposals, such as price, technical expertise, experience, quality, and
compliance with specifications.
6. Submission Requirements:
Specifies how bidders should prepare and submit their proposals, including
the format, documents required, deadlines, and any other instructions.
7. Contact Information:
Provides contact details for the organization issuing the tender, including
the name of the contact person, address, phone number, and email for inquiries
or clarifications.

8
8. Appendices or Attachments:
Includes any additional documents, forms, or references that are relevant
to the tender, such as drawings, specifications, contracts, or terms of reference.

Tender documents are essential for ensuring a fair and transparent

procurement process, as they provide clear guidelines and requirements for both
the organization issuing the tender and the potential bidders. They help streamline
the bidding process, facilitate fair competition, and enable organizations to select
the most suitable vendor or contractor for their project or procurement needs.

Type of tenders:
1. Open tender
2. Global tender
3. Limited tender
4. Negotiated tender
5. Selected tender

9
THE SOFTWARE USED IN PREPARATION OF
TENDER DOCUMENT:

1. QuikrVisit
2. Aconex
3. C1
4. iSpec tender
5. Star Web Maker
6. EAMbrace Procurement Management
7. TenderEyes
8. Deltabid
9. Kanix
10.SMART CRM SYSTEM

10
 QuikrVisit

What is QuikrVisit?
Quikrvisit is designed to check the exact location of the field force. It
provides a customer list to the salesman for visit. The salesman just need to log
in once a day in the morning to synchronize its beat route for the day.

Key features of QuikrVisit:

Here are the powerful features that make QuikrVisit stand out from the
competition. Packed with innovative tools and advance functionalities, this
software offers a range of benefits.
 Attendance management
 Expense tracking
 Time & attendance management
 Application management
 Timesheet management
 Customizable reporting
 Reporting

Deployment:
Cloud based
Accessibility:
AIP, Customization, Mobile support
Desktop platforms:
Web app

Language Support:
English

11
Business:
SMEs
Agencies
Enterprises

QuikrVisit Description:
Here’s the comprehensive description of QuikrVisit. Gain a brief
understanding of its unique features and exceptional benefits.
We provide enterprise mobility solutions to manage all your sales activities on a
single mobile application. It works online as well as offline mode. This
Application provides Mobile based attendance system to companies and business
honours to track attendance of their Employees. It tracks attendance based on
Location of Employee, Apart from this application helps you to know the no. of
client visits of your employee as its highly tested with more than 100+
organization.
QUIKRVISIT allows your sales force to perform sales activities. This
software is particularly designed to perform in an offline mode as well. Some of
the features of this software are: field staff can perform virtually all their routine,
administrative tasks from field locations, they can also submit Client visit reports,
can record visit outcomes, follow-up tasks, and best of all, to even punch into
your attendance system at the start of the day and punch-out from their last visit
location.

12
 Aconex

What is Aconex?
Cloud-based software is bringing newfound efficiency to one of the
world’s oldest industries. Bid and tender management can be time-consuming
and labour-intensive, involving manual processes, short timeframes, and large
volume of documents.

Key feat
ures of Aconex:
Here are the powerful feature that make Aconex stand out from the
competition. Packed with innovative tools and advance functionalities, this
software offers a range of benefits.
 Fast & secure
 Package distribution
 Contract award
 EMD amount deposited
 Security deposit required
 Opening date of the tender
 Subcontractor bids
 Live user support

Deployment:
Cloud based
Accessibility:
Customization, mobile support
Desktop platforms:
MacOs
Window

13
Language Support:
English

Esperanto
French
Italian

Business:
Enterprises

Aconex Description
Here’s the comprehensive description of Aconex. Gain a brief
understanding of its unique features and exceptional benefits.
Acnonex can do control information and processes across internal and
external organizations. And also can manage a single or interconnected project,
integrated with the schematic designs to building drawings, streamline review
and approval process with automated workflows. Whole systems are fully
functional so resolving issues and fix defects faster with the mobile inspection.
Aconex protects information with multi-levels of security. No chance to leak the
data. A software is available in various global language also.

14
 C1

What is C1?
C1 India is an end to end Internet-based software that automates the entire
tender cycle and post contract project. It e-tender management platform has won
lots of accolades and is a proven for online tenders.

Key features of C1:

Here are the powerful features that make C1 stand out from the
competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.
 Fast and Secure
 Package Distribution
 Contract Award
 Technical Bid Requirement
 EMD Amount Deposited
 Security Deposit Required
 Opening Date of the Tender
 Notification & Alerts
 Customized Reports

Deployment:
On premises
Accessibility:
Customization, mobile support, API
Desktop platforms:
Web app

15
Language Support:
English

Business:
Startups
SMEs
Agencies
C1 Description
Here’s the comprehensive description of C1. Gain a brief understanding of
its unique features and exceptional benefits.
C1 is a global leader in Source to pay solutions with over two decades of
experience. We offer cutting-edge e-Procurement solutions, including invoice
management, supplier management, e-marketplace, tender management, e-
Auctions, contract management, and warehouse management. We were the first
in India to launch a state wide e-procurement project and pioneered nationwide
procurement in the Middle East. At C1, we set industry standards.

16
 iSpec Tender

What is iSpec Tender?

iSpec’s key features involve email facility in the system. The online
approach to iSpec tender management makes tender evaluation far easier and
more efficient for the project team.
Key features of iSpec Tender:
Here are the powerful features that make iSpec Tender stand out from the
competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.
 Audit Trail
 Document Management
 Vendor Management
 Messaging System
 Collaboration Tools
 Application Security
 Access Controls
 Collaboration
 Document Assembly

Deployment:
Any
Accessibility:
Customization, mobile support, AIP
Desktop platforms:
Web app

Language Support:
English

17
Business:
Startups
SMEs
Agencies

iSpec Tender Description

Here’s the comprehensive description of iSpec Tender. Gain a brief
understanding of its unique features and exceptional benefits.The new normal
requires improved collaboration and remote working capabillities.iSpec enables
a seamless, fully integrated, collaborative process from concept to final
handover/delivery of procurement projects with a comprehensive, contextual
audit trail.

Let iSpec’s features work for you:

iSpec’s Instant find capability means you don’t have to search for that
specific email or attachment, iSpec knows what you are looking for and provides
it instantly. Because all bid data is entered online iSpec’s automated evaluations
allow for instant comparisons for super-fast decisions.
Drill down to any level of detail instantly – No need to compare
submissions in different Word and Excel files. Configure your dashboard for your
personal view of your procurement status, outstanding tasks, and spend analysis
in an easy to use graphic layout.
iSpec’s Online document editing capability means no more routing Word
documents. Collaborate with all stakeholders online and approve as you go. One
data source and a single point-of-truth means no more outdated information on
anybody’s computer.

18
 Star Web Maker

What is Star Web Maker?

Tender Management Software help to start with New Tender to
Resubmission / verification of previously launched tender. Enterprise or
Government sector has to daily deal with different type of work what required
invitation of tender.

Key Features of Star Web Maker:

Here are the powerful features that make Star Web Maker stand out from
the competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.
 Fast and Secure
 Package Distribution
 Contract Award
 Technical Bid Requirement
 EMD Amount Deposited
 Commercial Bid Quote
 Security Deposit Required
 Notification & Alerts
 Customized Reports
 Streamline Prequalification
 Requirements Lifecycle
 Personalized Tasks & Process Guidance
 Structured RFx
 Superior Supplier Overview
 Close the Supplier Loop

Deployment:
On Premises

19
 EAMbrace Procurement Management

What is EAMbrace Procurement Management?

EAMbrace allows you to automate your requisition and procurement
processes by use of configurable approval workflows and minimal data entry.
Request for quotation system shows automated quote comparison and allows for
easy negotiations.

Key Features of EAMbrace Procurement Management:

Here are the powerful features that make EAMbrace Procurement
Management stand out from the competition. Packed with innovative tools and
advanced functionalities, this software offers a range of benefits.
 Asset Management
 Expense Management
 Inventory Management
 Supplier and Purchase Order Management
 Catalog Management
 Purchase Order
 Receiving
 Supplier Management
 Budget Management
 Invoice Processing
 Requisitions & Approvals
 Spend Management

Deployment:
Cloud Based
Accessibility:
API
Customization
Mobile Support

20
Business:
Freelancers
StartUps
SMEs
Agencies
Enterprises

EAMbrace Procurement Management Description:

Here’s the comprehensive description of EAMbrace Procurement
Management. Gain a brief understanding of its unique features and exceptional
benefits.
EAMbrace allows you to automate your requisition and procurement
processes by use of configurable approval workflows and minimal data entry.
Request for quotation system shows automated quote comparison and allows for
easy negotiations. All types of purchases – assets, consumables/spares, services,
contracts – can be done through EAMbrace. EAMbrace provides GST support
for the latest Indian tax system. Supports indents for issue of consumables/spares.
Multi-location, multi-currency, multi-company enabled. Part of EAMbrace suite
of enterprise applications like Asset Management, Procurement Management,
Computerized Maintenance Management and Compliance Management.

21
 TenderEyes

What is TenderEyes?
The best tender and contract management solution to support the
submission of competitive and successful tenders. TenderEyes is an enterprise
level software clarification focussing the entire organization on winning tenders.

Key Features of TenderEyes

Here are the powerful features that make TenderEyes stand out from the
competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.

 Fast and Secure

 Package Distribution
 Technical Bid Requirement
 Commercial Bid Quote
 Security Deposit Required
 Opening Date of the Tender
 EMD Return Date
 Notification & Alerts
 Customized Reports

Deployment:
Cloud Based

22
 Deltabid

What is Deltabid?
The e-tendering software is a tool that supports run tenders and requests
for proposals further efficiently than email and phone. It helps create and publish
tenders, communicate with suppliers, evaluates bids and selects the best vendor.

Key Features of Deltabid:

Here are the powerful features that make Deltabid stand out from the
competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.

 Fast and Secure

 Package Distribution
 Contract Award
 Technical Bid Requirement
 Opening Date of the Tender
 Notification & Alerts
 Subcontractor Invitation
 Integration with Microsoft Outlook
 Share Project Documents
 Compare Subcontractor Bids
 Live User Support
 Streamline Prequalification

Deployment:
None
Accessibility:
Customization

23
 Kanix

What is Kanix?
The tender management software captures all the Information of a tender inquiry.
The inbuilt business provides the engineering and present department a greater
clarity when the execution of the work and better direction the estimations
provided in the tender.

Key Features of Kanix:

Here are the powerful features that make Kanix stand out from the
competition. Packed with innovative tools and advanced functionalities, this
software offers a range of benefits.

 Fast and Secure

 Package Distribution
 Technical Bid Requirement
 Commercial Bid Quote
 Security Deposit Required
 Opening Date of the Tender
 Notification & Alerts
 Subcontractor Invitation
 Integration with Microsoft Outlook
 Compare Subcontractor Bids
 Live User Support

Deployment:
On Premises

24
Kanix Description
Here’s the comprehensive description of Kanix. Gain a brief understanding
of its unique features and exceptional benefits.

Business Benefits:
1. Visualize tender estimation v/s actual real time data availability
2. Take timely corrective actions, avoid delays which impacts profitability
3. History data availability, better equipped for tender submission

25
 SMART CRM SYSTEM

What is SMART CRM SYSTEM?

In CRM (customer relationship management), CRM software is a category
of software that covers a broad set of applications and software designed to help
businesses manage customer data and customer interaction, access business
information, automate sales, marketing, and customer support and also manage
the employee.
Key Features of SMART CRM SYSTEM
Here are the powerful features that make SMART CRM SYSTEM stand
out from the competition. Packed with innovative tools and advanced
functionalities, this software offers a range of benefits.

 Accounting
 Case Management
 CRM & Sales Dashboards
 CRM & Sales Reports
 CRM Analytics
 Customer Support
 Document Management
 Email Marketing / SMS Marketing
 Email Templates
 Invoice
 Lead Generation

26
Deployment:
Cloud based
Accessibility:
Customization
Mobile Support
Desktop Platforms:
Web app
Windows
Language Support:
English
Business:
StartUps
SMEs

27
 Conclusion

In conclusion, the tender document software represents a transformative

tool for organizations involved in procurement processes. Its comprehensive suite
of features enables users to manage every aspect of the tendering process with
efficiency and accuracy. From creating tender documents to evaluating bids and
awarding contracts, the software streamlines operations, reduces administrative
burden, and ensures compliance with regulatory requirements.
By providing a centralized platform for collaboration and communication,
the software fosters transparency and accountability throughout the tendering
lifecycle. Stakeholders can easily access relevant information, track progress, and
make informed decisions, leading to more equitable and competitive procurement
outcomes.Furthermore, the software’s intuitive interface and customizable
workflows accommodate the diverse needs of different organizations and
industries. Whether managing small-scale tenders or complex, multi-stage
procurements, users can tailor the software to suit their specific requirements and
preferences.
Overall, the tender document software represents a valuable investment for
organizations seeking to optimize their procurement processes, enhance decision-
making, and achieve greater efficiency and cost-effectiveness in their tendering
activities. With its user-friendly design and powerful functionality, it empowers
users to drive better outcomes and deliver increased value for their stakeholders.

28
 Reference
 https://www.google.com/chrome/?
 https://www.softwaresuggest.com/tender-management-software
 https://www.softwaresuggest.com/deltabid
 https://www.softwaresuggest.com/aconex
 https://www.softwaresuggest.com/ispec#user-reviews
 https://www.softwaresuggest.com/tender-management-software

29
 Part – B MICRO PROJECT REPORT
THE SOFTWARE USED IN PREPARATION OF TENDER DOCUMENT

AIM: To know the software used in preparation of tender document.

ACTUAL METHODOLOGY FOLLOWED:

First, I will gather the information about my micro-project with the
help of textbook and I will also search some information from internet. Then, I
will start writing the introduction about my micro-project. Then, I will focus on
my main topic i.e. the software used in preparation of tender document. And after
completion of project, I will submit it to the teacher.

RESOURCES REQUIRED:

Sr. Name of Resources Quantity Remark

No
1 Laptop 1
2 Textbook 1
3 Jio Wi-Fi 1

SKILL DEVELOPED:
Got proper knowledge about the software used in preparation of tender
document.

30