NOTES

PROTECT SHEET

METHOD 1

STEPS

1. GOTO HOME MENU

2. CLICK ON FORMATS
3. CLICK ON PROTECT SHEET
4. GIVE PASSWORD
5. REENTER YOUR [PASSWORD
6. CLICK ON OK

EXAMPLE : 123
METHOD 2

1. GOTO REVIEW
2. CLICK ON PROTECT SHEET
3. GIVE PASSWORD
4. REENTER YOUR [PASSWORD
5. CLICK ON OK

UNPROTECH SHEET

MRTHOD 1

1. GOTO HOME MENU

2. GOTO FORMATS
3. CLICK ON UNPROTECT SHEET
4. GIVE SAME PASSWORD
5. CLICK OK

METHOD 2

GOTO REVIEW

CLICK ON UNPROTECT SHEET

GIVE SAME PASSWORD

CLICK OK

PROTECH PARTICULARS CELLS ONLY

AND HIDE FORMUALS GIVEN

THAT MEANS NOT PROTECTING YOUR ENITERE SHEET BUT TO PROTECT FOR ONLY SELECTED CELLS

YOU CAN EVEN HIDE YOUR FORMULA

STPES

1. SELECT YOUR ENTIRE SHEET

2. GOTO FORMAT CELLS ( CTRL SHIFT F)

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3. UNLOCK YOUR SHEET FROM PROTECTION

4. CLICK OK

SELECT ONLY CELLS THAT YOU WANT TO PROTECT & IF YOU WANT TO HIDE THE FORMULAS
GIVEN,

5. GOTO FORMAT CELLS CLICK ON LOCK AND THEN CLICK ON HIDDEN OPTION IF YOU WANT TO HIDE
THE FORMULA

6. CLICK OK

7. CLICK ON REVIEW OPTION THEN CLICK ON PROTECT SHEET.

GIVE PASSWORD AND PROTECT YOUR SHEET

FILTERS
TO APPLY FILTERS GOTO DATA MENU

CLICK ON FIKTERS

SELECT THE REQUIRED DATA FROM THE TEXT FILTERS

CLICK OK

FILTER BY COLOUR

IF YOU APPLY ANY FILL COLOUR ONLY YOU WILL GET THIS OPTIONS

IF YOU WANT TO ONLY THAT PARTICULAR THEN CLICK ON FILTERS

CICK ON FILTER BY COLOUR

CLICK OK

ADVANCE FILTER
HERE

CRTIRIEA MREANS FOR WHAT YOU ARE LOOKING

RANGE MEANS WHERE IS YOUR CRETRIA THAT IS YOUR RANGE

STEPS

MENTION CRTRIEA IN THE BLANK SHEET

SELECT EMPTY CELL

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GOTO DATA MENU

CLICK ON ADVANCE OPTION

RANGE : SLELCT YOUR ENTIRE DATA

CRETRIA : SELECT YOUR CRETRIA WHICH YOU HAVE MENTIONED IN BLANK CELLS

CLICK ON OPY O ANOTHER LOCATION

SELECT THE CELL WHERE YOU WANT TO COPY THE DATA

CLICK ON OK

DATA VALIDATION
TO MAKE YOUR FILTERS IN EASY WAY

STEPS

1 SELECT THE COLUMN FOR WHICH YOU WANT TO APPLY THE VALIDATION

2. GOTO DATA MENU

3 GOTO DATAVALIDATION

4 SELECT SETTING

5 SELECT LIST

6. TYPE IN SOURCE THE LIST YOU WANT TO PREPARE

CLICK OK

Marks Sheet
Formulas are Important
1. SUM
2. MIN = Least number
3. MAX = Highest number
4. AVERAGE = Average number
5. IF STATEMENT = Logical Condition Single IF
6. NESTED IF STATEMENT = Logical Condition multiple IF
7. COUNTA = Counts the Values including Text
8. COUNT = Counts only the values
9. COUNTIF = Counts Specific text or Value in single criteria
10. COUNTIFS = Counts Specific text or values in a multiple criteria

IF CONDITION (IF STATEMENTS TELLS YOU THAT IF ONE CONDITION IS TRUE THE OTHER CONDITION
FALSE)

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IF TRUE CONDTION IS MATCHING IT SHOWS TRUE VALUE IF IS NOT MATCHING IT SHOWS YOU FALSE
VALUE.

FORMULA > LOGICAL > IF

LOGICAL TEST : MIN(B2:G2)>=35

IF VALUE IS TRUE : PASS

IF VALUE IS FALSE : FAIL

NOTE: YOU CAN TYPE FORMULA DIRECTLY

=IF(MIN(B2:G2)>=35,"PASS","FAIL")

NESTED IF STATEMENT = Logical Condition multiple IF

EACH TIME FOR EACH CONDITION YOU WILL OPEN WITH IF ONLY.

FIRST YOU WILL GIVE TRUE CONDITION (IT MAY BE 3 OR 4 OR 5 VALUES)

AT THE END YOU GIVE FALSE CONDITION

CLOSE ALL THE BRACKESTS IN THE END ))))

DIRECTLY YOU CAN TYPE THE FORMULA

IT DEPENDS ON AVERAGE COLUMN ONLY , BECAUSE ONLY AVERAGE CAB BE TAKEN AS A LOGICALK
CONDITION.

IF(L2>=85,"A+ GRADE",IF(L2>=60,"A GRADE",IF(L2>=50," B GRADE",IF(L2>=35,"C GRADE","FAIL"))))

COUNT = Counts only the values

IT WILL COUNT ONLY VALUES

IT WILL NOT COUNT TEXT

FORMULA

=COUNT(H2:H18)

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COUNTA
IT WILL COUNT SOMETHING INCLUDING TEXT

COUNTIF
Counts Specific text or Value in single criteria

CRITERIA MEANS FOR WHAT YOU ARE LOOKING

RANGE MEANS WHERE IS YOUR CRITERIA THAT IS YOUR RANGE

COUNT ONLY A+ GRADE

=COUNTIF(M2:M18,"A+ GRADE")

COUNT ONLY A GRADE

=COUNTIF(M2:M18,"A GRADE")

COUNTIFS = Counts Specific text or values in a multiple criteria

A+ GRADE FROM SECTION A

COUNTIFS(M2:M18,"A+ GRADE",N2:N18,"A")

A+ GRADE FROM SECTION B

COUNTIFS(M2:M18,"A+ GRADE",N2:N18,"B")

A GRADE FROM SECTION A

COUNTIFS(M2:M18,"A GRADE",N2:N18,"A")

A GRADE FRPM SECTION B

=COUNTIFS(M2:M18,"A GRADE",N2:N18,"B")

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TEXT FUNCTION
FORMULAS TAB > TEXT

1. SUBSITUTE = REPLACE OLD TEXT WITH SPACE TO NEW TEXT WITHOUT SPACE FOR SINGLE
WORD
=SUBSTITUTE(A8," ","")

2. TRIM = REMOVES ALL EXTRA SPACE EXCEPT A SINGLE SPACE IN B/W 2 WORDS

=TRIM(B20)

3. TO REMOVE THE FORMULA

PASTE SPECIAL (CTRL ALT V)

IF YOU WANT TO PASTE THE SOMETHING WITHOUT FOMULA THEN COPY THE VALUE / TEXT AND
CLICK ON PASTE SPECIAL, SELECT VALUES THEN CLICK OK

SPLIT FIRST NAME AND LAST NAME

STEPS

1. SELECT THE DATA YOU WANT TO SPLIT FIRST NAME AND LAST NAME
2. GOTO DATA MENU
3. CLICK ON TEXT TO COLUMN
4. CLICK ON DELIMITED
5. CLICK ON NEXT
6. CLICK ON SPACE
7. CLICK ON NEXT
8. CLICK ON FINISH

FOLLOW THE ABOVE STEPS TO SPLIT FIRST NAME AND LAST NAME

COMBINE FIRST NAME LAST NAME / JOINING FIRST NAME AND LAST NAME /
CONCATENATE
IT HELPS TO COMBINE SEVERAL NAMES

LIKE FIRST NAME AND LAST NAME

FIRST NAME , MIDDLE NAME AND LAST NAME

YOU CAN USE 2 TYPES OF FORMULA

1. =A17&" "&B17 (DIRECT FORMULA)

2. =CONCATENATE(A23," ",B23)

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CHANGE UPPER CASE TO LOWER CASE

CHANGES CAPITALS LETTERS TO SMALL LETTERS

=LOWER(B12)

CHANGE LOWER CASE TO UPPER CASE

CHANGES SMALL LETTERS TO CAPITAL LETTERS

=UPPER(B3)

PROPER
IT WILL CHANGE IMPROPER WORDS TO PROPER WORDS AND IF YOU REQUIRED 1ST LETTER CAPITAL
PROPER IS USED

=PROPER(B26)

Flash fill
It automatically fills same format of the data you selected
First 1 or 2 cells give example of a format that you want.
Then
Goto DATA MENU
CLICK ON FLASH FILL

WORKING WITH DATE ANF TIME

DATE
10:00 AM IT SHOWS IN A CUSTOM FORMAT
LOG IN = 10:00 AM
LOG OUT 9:00 PM
TOTAL NUM OF WORKINGS =24-(LOGOUT-LOGIN)
THIS FORMULAS IS USED INCASE IF YOUR LOGIN IS AM AND LOGOUT IS PM

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INCASE IF LOG IN PM AND LOF OUT IS AM

=IF(E8<D8,E8+1,E8)-D8

If( logout is less than login , logout +1 , logout ) – log in

+1 Means it will repeat same time

FREEZING
FREEZ ROWS AND COLUMNS SO THAT EVEN IF SCROL ALSO ROWS AND COLIMNS WILL BE VISIBLE

IF YOU FREEZ ONLY ONLY 1ST ROW THEN CLICK ON

VIEW > FREEZING > FOREEZ TOPROW

IF YOU WAN TO FREEZ ONLY 1ST COLUMN THEN CLICK ON FREEZ 1ST COLUMN

IF YOU WANT TO MULTIPLE COLUMNS AND MULTIPLE ROWS THEN CLICK ON FREEZ PANES

ADJUSTING AND PRINTING YOUR WORKBOOK

GOTO FILE

CLICK ON PRINT OPTION

SEE THE PREVIEW

CLICK ON PAGE SETUP

CHECK WITH PAGES

IT SHOULD BE LANDSACP

CHECK WITH MARGINS

TOP , BOTTOM LEFT AND RIGHT SHOULD BE 0 MARGIN

HEADER AND FOOTER OPTION TO CUSTOMISE

ROW AND HEADING IS ALSO OPTIONAL TO CUSTOMISE

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PROTECTING YOUR WORKBOOK BY GIVING A PASSWORD

GOTO FILE

CLCIK ON SAVE AS

CLICK ON TOOLS

CLICK ON GENERAL OPTIONS

GIVE A PASSWORD TO MODIFY AND PASSWORD TO OPEN

RENTER YOUR PASSWORD

CLICK OK

YOU HAVE READ ONY OPTION

AND MODIFY OPTION

IF YOU GIVE THE PASSWORD FOR MODIFY ONLY YOU CN MODIFY IF NOT YOU CAN JUST OPEN WITH
READ ONLY MODE.

TRANSPOSE
IT IS USED TO CONVERT THE VERTICAL FORMAT DATA TO HORIZONTAL AND HORIZONTAL
FORMAT DATA TO VERTICAL

SELECT THE DATA AND CLICK ON COPY

SHORTCUT KEY : CTRL ALT V (PASTE SPECIAL}
TRANSPOSE
CLICK ON OK

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PIVOT TABLE
POINTS TO REMEMBER

1. NO BLANK ROWS AND COLUMNS IN MASTER DATA

2. DATA SHOULD NOT BE MERGED
3. FIELDS NAME SHOULD NOT BE REPEATED

TO INSERT PIVOT TABLE

• SELECT THE DATA

• GOTO INSERT MENU
• CLICK ON PIVOT TABLE > NEW WORKSHEET > CLICK OK

ONCE AFTER INSERTING A PIVOT TABLE YOU WLL FIND THE BLANK TABLE IN THE WORKSHEET.

YOU WILL FIND PIVOT TABLW FIELD LIST

YOU HAVE TO SELECT FROM THE FIELD LIST THE REQURIED HEADING

FILTERS (LABLE)
IT IS ALSO CALLED AS REPORT FILTERS

YOU CAN FILTER THE DATA ACCOURDING TO YOUR PREFERENCE

COLUMN (LABLE)
IT SHOW YOUR DATA IN HORIZONTAL FORMAT

ROW (LABLE)
IT SHOWS THE YOUR DATA IN VERTICAL FORMAT

WHAT EVER THE FILD YOU SELECT BY DEFLUAT IT COMES TO YOUR ROW LABLE

IT COMES DIRECTLY TO ROW LABLE

VALUE (LABLE)
IT TAKES ANY NUMBERS WITH FORMULA DIRECTLY

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FOR FILTER

FOR COLUMN

IT WILL NOT CHANGE AUTOMATICALLY UNTILL YOU CHANGE

IF YOU DO SOMETHING IN FILTER ONLY IT CHANGE SAME WAY IF YOU TAKE ANY FIELDS IN COLUMN
ONLY IT WILL GO TO COLUMN IF NOT IT WILL NOT CHANGE AUTOMATICALLY

DESINGS
THIS TAB SHOWS ONLY IF YOU SELECT THE PIVOT TABLE

YOU CAN CUSTOMIZE YOUR DATA

1. SUBTOTAL: IF YOU WANT YOU CAN KEEP SUBTOTAL IF NOT YOU CAN REMOVE SUBTOTAL
2. GRAND TOTAL: IF YOU WANT YOU CAN KEEP SUBTOTAL IF NOT YOU CAN REMOVE
GRAND TOTAL

3. REPORT LAYOUT

COMPACT FORM : IT IS DEFULAT FORMAT

OUTLINE FORM

TABULAR FORM

REPEAT ALL ITEAM LABLES (DUPLICATE FEILD NAME)

DO NOT REPEAT ITEAM LABES (DUPLICATE FIELD NAME)

4. BLANK ROWS : IT IS JUST FORMAT OPTION IF YOU WANT INSERT BLAN ROWS OR YOU CAN
REMOVE BLANK ROWS.
5. PIVOT TABLE STLYE : YOU CHOOSE ANY STLYE

ANALYSE

1. REFRESH : IT IS USED TO REFRESH YOU DATA TO KNOW THE CHANGES YOU MADE

2. CHANGE DATA SOURCE : IF YOU ADD ANY DATA TO YOUR MASTER SHEET AND IF IS NOT
CHANGING IN PIVOT SHEET THEN CLICK ON CHANGE DATA SOURCE AND RESELEC T YOUR
DATA AGAIN TO KNOW THE CHANGES.

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