e-GP System User Manual for Procuring Entity (PE) Users

(http://eprocure.gov.bd)

Central Procurement Technical Unit (CPTU)

IMED, Ministry of Planning, Dhaka-1207, Bangladesh

Block No. 12 (2nd Floor), Sher-e-Bangla Nagar,

Phone: +880-2-9144 252/53 | Fax: +880-2-9144 250

Email: [email protected] | Web: www.cptu.gov.bd

Contents
1. Login to e-GP Portal along with User Id & Password ..................................................... 3
2. Message Box ................................................................................................................. 5
3. Annual Procurement Plan (APP) .................................................................................. 13
4. Tender ......................................................................................................................... 30
5. Workflow ...................................................................................................................... 63
6. Evaluation .................................................................................................................... 67
7. Debarment ............................................................................................................. 14442
8. My Account ............................................................................................................... 146
 1. Login to e-GP Portal along with Email Id & Password

PE Users will be created by e-GP Admin or PE Admin in the e-GP Portal. The moment
users are created on e-GP; Users will get a system generated e-Mail message in his
registered e-Mail ID which contains the necessary information pertaining to Users Login
details along with User name & Password. With the help of this User name & Password,
Users can start working on e-GP Portal (As shown in Screen –A1)

Steps for Login to the system

1.1. Users will login to e-GP Portal along with User Name & Password. In case of first
time login, to maintain the “Security & Integrity” on e-GP Portal, system by default
leads to “Change Password” screen will come wherein the user has to give the
details which are asked.

Screen–A1

1.2. In this Change Password page all fields are mandatory. Therefore, Users have to
give an input on each & every field. If any of the field skipped by Users, then, the
system won‟t allow Users to process further on the e-GP Portal.

1.3. Once all the inputs are given by the Users after that, Users have to click on
“Submit” button which would be available at the bottom of the page. (As shown in
Screen-A2)

Screen-A2
1.4. Once details are given by the user and clicking on “Submit”, the system will show a
message on Users screen i.e. “Password Changed successfully” then User will
be redirected to the home page where the Users has to enter the e-mail ID and the
changed password. (As shown in Screen-A3)

Screen-A3
2. Message Box

2.1 User will login to e-GP Portal along with email Id & Password.

2.2 After login into system, User will be able to see the Message box menu (As shown in
Screen-B1)

Screen-B1

2.2.1 Left Menu will show below mentioned links (As shown in Screen-B2)

Screen-B2

2.2.2 “To Do List” User can add new tasks, view existing tasks and can search for
the task details.

2.2.3 “Add Folder”  Folder Management of the mails can be done. Create folders
and manage the mails efficiently. By default, there will be four folders – Inbox,
Sent, Trash and Draft.

2.2.4 “Compose Message”  User can Compose messages using this functionality.
 2.2.5 “Inbox” All the mails which are received by the user will be available in this
folder.

2.2.6 “Sent”  Mails which user sent through compose message will be available in
this folder.

2.2.7 “Trash”  Deleted messages will be in this folder.

2.2.8 “Draft”  Saved messages will be in this folder.

2.3 Message Box >> To Do List

2.3.1 To Do List functionality, is used so that User can manage their tasks / activities
on a regular basis.

2.3.2 View Task Details All tasks will be listed in the grid table (S. No, Task Brief,
Priority, Start Date, Last Date, Action) (As shown in Screen - B3)

Screen-B3

2.3.3 Search TaskUser is given Search criteria, through which user can search by
giving required parameters (i.e. From Date – To Date, Status) through which user
can get quick results. (As shown in Screen – B4)

Screen-B4
 2.3.4 Add New Task User can create new task by click on the link (As shown in
Screen – B5) and add in their respective To Do list. Once New Task page gets
opened, it will list down the input values (Task Brief, Task Details, Priority of
Task, Start Date and End Date) which user will fill and click on Submit button. (As
shown in Screen – B6)

Screen-B5

Screen-B6

2.4 Message Box >> Add Folder

2.4.1 “Add Folder” link will be shown in left panel (As shown in Screen – B7)Add
Folder page will be shown, Once users enter the folder name and clicking on
submit button, the system will display a validation message as “Folder created
successfully” and the created folder name will be shown on the left panel.
 Screen-B7

2.5 Message Box >> Compose Message

2.5.1 Compose MessageUser can compose message using this functionality (As
shown in Screen –B8). Lots of features like font, color, styles are available for
better appeal. Set priority to your messages as well.

Screen–B8

2.5.2 Message can be created in “Rich Text Area” as shown. Priority of message can
be set for the message by selecting “Low, Medium, High”. After composing of
the message, User can either “Send” the message or “Save as Draft”.

2.5.3 Once the message is sent, the system will prompt message “Message Sent
Successfully” and the mail will be available in “Sent Folder”.
2.6 Message Box >> Inbox

2.6.1 Inbox basically is the storage of messages which User will receive from another
User. User will be able to View, Open and Search messages.

2.6.2 View Message User can see all messages in Inbox in the grid table (From,
Subject, Priority, Date and Time). (As shown in Screen –B9)

Screen–B9

2.6.3 Open Message (User can select & click on the link to open the message and
view the message with values (Subject, From, To, Cc, Priority, Message body)
with some more functionality mentioned in below table (As shown in Screen –
B10&Screen - B11)

Screen–B10
 Screen–B11

Trash When User View Message, on top User can click on “Trash”, to
remove the message from the Inbox. Once message can then be
found in Trash Folder.

Reply When User View Message, on top User can click on “Reply”, User
can revert back to “From” eMail ID(s).

Reply To All When User View Message, on top User can click on “Reply to All”,
User can revert back to all i.e. “From” & “Cc” eMail ID(s).

Forward When User View Message, on top User can click on “Forward”,
User can forward the message to another User and input the
values “From” & “Cc” e-Mail ID(s).

Move To When User View Message, on top User can select from combo box
Folder folder and click on “Move To Folder”, in return message will be
moved to specific folder from Inbox.

2.6.4 Search Message User can use search condition as input values (Search in
[Subject, Message], Keyword, e-Mail ID, From Date, To Date – As shown in
Screen –B12) and result will be displayed in grid table.

Screen–B12

2.7 Message Box >> Sent Folder

 2.7.1 User when send messages to any other user, the message will be saved in
“Sent” folder (As shown in Screen – B13). User can select any specific message
to view again message.

Screen–B13

2.8 Message Box >> Trash Folder

2.8.1 Message which is deleted / removed by the User are shown in “Trash” folder.
(As shown in Screen – B14)

2.8.2 All Trash Messages get displayed in a grid table (From, Subject, Priority, Date
and Time).

2.8.3 User can also Search in Trash folder by using input values (Search in [Subject,
Message], Keyword, eMail ID, From Date - To Date).

Screen–B14
2.9 Message Box >> Draft Folder

2.9.1 When a user saves the message, Message is moved to “Draft” folder. On Click
on “Draft” link, message saved by the user will be shown in the grid (As shown in
Screen - B15). If User wants to send a message from Draft then User has to
click on “Edit” link > Open Message> If any update in the message, the user can
update and Click on “Send” button.

Screen–B15
3. Annual Procurement Plan (APP)

3.1 APP >> Create APP

3.1.1 To Create APP, PE user has to click on “APP” Menu, then click on “Create
APP” sub-menu (As shown in Screen – C1)

Screen–C1

3.1.2 Once clicked on the “Create APP” menu then below screen will open up on
where the PE User has to select following details. (As shown in Screen – C2)

3.1.2.1 Type of Budget: - PE user has to select the Type of Budget for which APP is
being created. There are three types of budget one is Development Budget,
Revenue Budget and Own Fund. In case of Development Budget project is
mandatory to select.

3.1.2.2 Financial Year: - PE user has to select Financial Year for the combo box for which
APP is being created

3.1.2.3 Select Project: - PE user needs to select Project from the combo box

3.1.2.4 PE / Project Office: - PE user Project Office will be automatically displayed.

3.1.2.5 PE: - PE‟s name will be automatically displayed on the basis of Login ID.

3.1.2.6 APP Code: - PE user needs to enter the APP Code for the same.
 Screen–C2

3.1.3 Add Package Details -On clicking the Next button, PE user can add the
Package details. (As shown in Screen – C3)

Screen–C3
3.1.3.1 Procurement Nature: - PE users need to select the Procurement Nature from the
Combo Box. Procurement Nature can be Goods / Works / Services. If PE users
select Service in Procurement Nature then it is mandatory to select Service Type.
(Standalone Services/Professional & Intellectual Services/Non-Consulting
Services)

3.1.3.2 Type of Emergency: - PE users need to select the Type of Emergency. Type of
Emergency can be Normal / Urgent / National Disaster.

3.1.3.3 Package No. : - PE users will enter the Package No. For which APP is being
created.

3.1.3.4 Package Description: - PE users will enter the Package Description for which
APP is to be created.

3.1.3.5 PE users will specify Lot No., Lot Description, Quantity, Unit and Estimation Cost
(In BDT Taka)

3.1.3.6 Package Est. Cost (In BDT Taka): - System will display the Package Est. Cost of
all the Lots.

3.1.3.7 Category: - PE user can select the Category by clicking on the Select Category
button.

3.1.3.8 Approving Authority: - PE user can select the Approving Authority from the
Combo Box.

3.1.3.9 PQ Requires: - If Pre-Qualification (PQ) requires in the APP then PE user can
select “Yes” from the Combo Box otherwise selects “No”.

3.1.3.10 Procurement Type: - Procurement Type can be selected from Combo Box
whether NCT (National Competitive Tender) or ICT (International Competitive
Tender).

3.1.3.11 Procurement Method: - PE user can select the Procurement Method from
the Combo Box.

3.1.4 On submitting all mandatory information PE User has to click on Next button for
further process. (As shown in Screen – C3)

3.1.5 Add Package Dates: – System will display Add Package dates page after filling
package information. It is mandatory for PE User to specify the Dates and No. Of
days. PE User to select Expected Date of Advertisement of Tender on e-GP
website Authority needs to enter No of Days and on the basis of that system will
display End date of the same. Once the No. Of Days will be entered by
Authorized User then system will automatically display the Total Time to Contract
Signed by summing up all the day which has been configured in Tender Dates.
Once all the details are entered into the system then AU needs to click on “Save”
to save the details. On click on “Save & Add More Package” then the system will
save the data submitted by Authorized User and redirect to Add Package Details
Page. If the selected Date is a holiday, then the system will display the same in
 Red Color, so the same can be easily identified by PE User. (As shown in
Screen – C4)

Screen – C4

3.1.6 APP Dashboard - Once PE user after click on save button then system
automatically redirects the page on APP Dashboard (As shown in Screen – C5)

Screen – C5

3.1.6.1 APP Information Bar– PE user can view the entire APP which has been created
for APP dashboard in “APP Information Bar”. PE User can see APP ID (Which is
automatically generated by the system), APP Code, Project Name, Financial Year
and Type of Budget.

3.1.6.2 Engineer`s Estimation - Standard Engineering Estimation Template can be

downloaded by PE user. Engineering Estimation is applicable only for „Works‟
tenders.

3.1.6.3 Workflow – PE User can create the workflow by click on “Create” link. (As shown
in Screen – C5)

3.1.7 Search Packages – PE User can search the packages. (As shown in Screen –
C6)
3.1.7.1 Search Package: - Package can be searched through Package No., Procurement
Nature, Estimate Cost and Procurement Type.

3.1.7.2 Add New Packages: - PE User can add New Packages by clicking on Add New
Packages.

3.1.7.3 Package Details: - PE User can take necessary action for the package as
mentioned below.

3.1.7.3.1 Can view the Package No. Package Description, Procurement Nature and
Type, Estimate Cost etc.

3.1.7.3.2 Can upload the Engineer`s Estimation.

3.1.7.3.3 Can “View” or “Edit” the Package details, Edit the dates or Remove the
Packages under the Action section.

3.1.7.3.4 Can generate the “Report” as per the requirement.

Screen – C6

3.1.8 View APP Details - On Clicking on View APP PE user can view all the details
which have been entered at the time of the creation of APP. On clicking on Print
button PE user can take the printout of APP for future reference. On clicking on
“Go Back to Dashboard” system redirects PE User to Tender Dashboard. (As
shown in Screen – C7)
 Screen – C7

3.1.9 Creation of Workflow - Click on “Create” link for creating the workflow. (As
shown in Screen – C8)

Screen – C8
 Screen – C9

3.1.9.1 No. Of Reviewers: - It is mandatory for PE users to mention No. Of reviewers, as

how many reviewers are needed for the particular task. (As shown in Screen – C9)

3.1.9.2 No. Of Days for file escalation: - No. Of Days for file escalation is mandatory, PE
user has to mention the No. Of days for file escalation. If another level user will not
take any action on defined days then the system will automatically escalate the
file to the next authority after the mentioned days. (As shown in Screen – C9)

3.1.9.3 Donor Concurrence Requires: - If the project is funded by Development Partners

(WB, ADB, etc..) Then PE user can check on Donor Concurrence requires in that
case file can be forwarded to the donors for the review and can also add
comments for the same. (As shown in Screen – C9)

3.1.9.4 On submitting the same, PE user needs to select Procurement Role. (As shown in
Screen – C10)

Screen – C10

3.1.9.5 There can be 1 initiator, N number of Reviewers and 1 final Authority which will
finish up the process. (As shown in Screen – C10)

On clicking on “Select User” system will open one window where another screen
Where PE has to select the Ministry/Division/Organization and based on that
system will display the office in Select office drop down. Now PE has to click on
search box and system will display the user list (As shown in Screen – C10(a))
 Screen – C10(a)

Now PE user has to select the user and click on add user button and system will
display the added user (As shown in Screen – C11)

3.1.9.6 Users can be added or can be removed for the above mentioned in the Action
column.

Screen – C11

3.1.9.7 Procurement Role, Name of the Official and their Designation will be automatically
displayed by the system. (As shown in Screen – C11)

3.1.9.8 By clicking on “Change User” PE user can change the user which is selected
earlier. (As shown in Screen – C11)

3.1.9.9 Once required selection is done by the PE user in the workflow then needs to click
on „Submit‟ button for further process. (As shown in Screen – C11)

3.1.9.10 Once the Workflow created, if PE user wants to view the workflow then PE
user has to click on “View” link. If PE user wants to view the history of workflow
then PE User has to click on “View Workflow History” link and if user wants to
click on modifying workflow details then has to click on “Edit” link. (As shown in
Screen – C12)
 Screen – C12

3.1.9.11 On Click on View button PE user can see Workflow Details. (As shown in
Screen – C13)

Screen – C13
3.1.10 Process File in Workflow - Initiator (AU) clicks on the Process file in workflow to
send the file to the Reviewer for necessary approval and comments. (As shown
in Screen – C14)

Screen – C14

3.1.10.1 Comments: -Initiator can add comments. (As shown in Screen – C15)

3.1.10.2 Action: - Initiator needs to select the Action „Forward‟, from the combo box
for the particular file. In this case, the initiator will select “Forward” to forward the
particular file to Reviewer. (As shown in Screen – C15)
 Screen – C15

3.1.10.3 Upload Documents: -Initiator can upload the necessary documents for the
reference (As shown in Screen – C15)

3.1.10.4 On submitting the same, the file will be transferred to the selected authority
for the necessary action. (As shown in Screen – C15)

Screen – C16

3.1.10.5 Once the file transferred to the Reviewer, the Initiator will get the message
“File Processed Successfully” (As shown in Screen – C16)

3.1.10.6 Reviewer will login into the system and selects the “Workflow” tab then click
on “Pending Task” to process the pending task. (As shown in Screen – C17)

Screen – C17
3.1.10.7 Reviewer needs to click on “Process” link to process the particular file. (As
shown in Screen – C18)

Screen – C18

3.1.10.8 By clicking on Process tab Reviewer can see the below mentioned screen to
take the necessary steps. (As shown in Screen – C19)

Screen – C19

3.1.10.9 Comments: - Reviewer gives his / her comments. (As shown in Screen –
C19)

3.1.10.10 Action: - Reviewer needs to select the Action like „Forward‟, „Return‟ from the
combo box for the particular file. In this case, the initiator will select “Forward” to
forward the particular file to Reviewer. (As shown in Screen – C19)

3.1.10.11 Upload Documents: - Reviewer can also upload the necessary documents
for the reference or for the approval. (As shown in Screen – C19)

3.1.10.12 Reviewer can see the Workflow History and Workflow level.

3.1.10.13 On submitting the same, the file will be transferred to the selected authority
for further action. (As shown in Screen – C19)
3.1.10.14 Approving Authority will login into the system and selects the “Workflow” tab,
then click on “Pending Task” to process the pending task. (As shown in Screen –
C20)

Screen – C20

3.1.10.15 Approving Authority needs to click on “Process” link to process the particular
file. (As shown in Screen – C21)

Screen – C21

Screen – C22

3.1.10.16 Comments: - Approving Authority gives his / her comments. (As shown in
Screen – C22)
3.1.10.17 Action: - Approving Authority needs to select the Action like „Approve‟,
„Return‟ from the combo box for the particular file. In this case, the Reviwerwill
select “Forward” to forward the particular file to Approving Authority. (As shown in
Screen – C22)

3.1.10.18 Upload Documents: - Approving Authority can also upload the necessary
documents for the reference or for the approval. (As shown in Screen – C22)

3.1.10.19 Approving Authority can see the Workflow History and Workflow level.

3.1.10.20 On submitting the same, the file will Processed successfully. (As shown in
Screen – C22)

Screen – C23

3.1.10.21 Once the file processed successfully, Approver gets the message File
Processed Successfully. (As shown in Screen – C23)

3.1.11 Publish APP

3.1.11.1 Once the Approving Authority approves the APP, Authorized User can login
into the system and Publish the APP. (As shown in Screen – C24)

Screen – C24
 Screen – C25

3.1.11.2 User needs to give some comments in the comments box then click on
“Submit” button to publish an APP (As shown in Screen – C25)

3.1.11.3 Once the APP published successfully, PE User will get the message “APP
Packages published successfully”. (As shown in Screen – C26)

Screen – C26

3.1.11.4 By clicking on “Create Tender” link PE user can start preparing the tender
notice. (As shown in Screen – C26)

3.2 My Annual Procurement Plan (APP >> My APP)

Screen – C27

3.2.1 PE User can search their APP by selecting Financial Year, Budget Type, Project
Name and Status. (As shown in Screen – C27)

3.2.2 PE User can come to know that how many APP‟s are approved and how many
are pending. (As shown in Screen – C27)
3.2.3 PE User can click on “Dashboard” to View the details of APP selected (As
shown in Screen – C27)
3.3 All Annual Procurement Plan (APP >> All APPs)

3.3.1 Advanced Search for Annual Procurement Plan - Advance search facility is given
to all Govt. Users to search the APPs. (As shown in Screen – C28)

Screen – C28

3.3.2 Any Govt. User can search any APP with the input of necessary data as
mentioned below. (As shown in Screen – C29)

3.3.2.1 Selecting a Ministry / Division / organization

3.3.2.2 Selecting Procuring Entity, Project Name, Financial Year, Procurement Nature,
Budget Type, Package Estimate Cost

3.3.2.3 Enter APP ID, APP Code, Package No., Value

3.3.2.4 Click on Select Category button

Screen – C29

3.3.3 On submitting the same PE User will get the APP search results. (As shown in
the Screen – C30)
Screen – C30
4. Tender

4.1 Create Tender (Tender >> Create Tender)

4.1.1 Click on “Tender” Tab on the Dashboard, click on “Create Tender”. (APP
(Application Procurement Plan) has to be ready with approved and published on
e-GP Portal).

Screen – D1

4.1.2 “Steps for tender Preparation “button, takes you to PDF file where steps for
Tender preparation are available.

4.1.3 Select Financial Year, Select APP from the drop down boxes and click on
“Search APP” button.

4.1.4 Select Lot on which this tender is to be prepared.

4.1.5 Click on “Submit” button.

Screen – D2

4.1.6 PE User has to type “Invitation Reference No” (As shown in Screen – D3)
 Screen – D3

4.1.7 PE User has to type “Dates of Tender Schedule” i.e. Scheduled Tender
Publication Date and Time, Tender Document last selling download Date and
Time, Pre-Tender Meeting Start Date and Time, Pre-Tender Meeting End Date
and Time, Tender Closing Date and Time, Tender Opening Date and Time and
Last Date and Time for Tender Security Submission. (As shown in Screen – D4)

Screen – D4

4.1.8 PE User has to mention “Eligibility of Tender” (As shown in Screen – D5)

Screen – D5

17PE User has to mention “Brief Description of Goods and Related Services” (As
shown in Screen – D6)
 Screen – D6

4.1.9 PE User has to mention “Tender Document Price (in BDT Taka), Location,
Tender Security Price (in BDT Taka), Start Date, Completion Date” (As
shown in Screen – D7)

Screen – D7
4.1.10 Click on “Submit” button (As shown in Screen – D7)

4.1.11 After submission of tender notice ,user will be redirected to “Configure Official
Cost Estimate, Approving Authority, STD Selection” page.(As shown in screen
D11). Here in this pag user can click on „Go back‟ link to edit or view Notice. To
view notice, click on “View” link in the Notice field. This will open a new Window
in the Browser. (As shown in Screen – D8)

To edit the Notice, click on “Edit” link.

 Note: You can refer to “Steps for Tender Preparation” document. (As shown in
Screen – D8)
 Screen – D8

4.1.12 View Notice window covers all the information of Notice. In Print Notice, click on
“Print” button at bottom. (As shown in Screen – D9)

Screen – D9
 4.1.13 To create configure key information, click on “Create” link to Configure Key
Information. (As shown in Screen – D10)

Screen – D10

4.1.14 Select Approving Authority from the drop down. (As shown in Screen – D11)

4.1.15 Standard Tender Document will come as per STD selection rules configured by
e-GP Admin. (As shown in Screen – D11)

 Note: Tender Proposal Validity in No. Of days and Tender Security Validity in No. Of
days will come in as per the Tender Payment business rule configured by e-GP
administrator. (As shown in Screen – D11)

4.1.16 Click on “Submit” button. (As shown in Screen – D11)

Screen – D11

4.1.17 “View” link of Configure Key Information takes you to view the values you set for
Configure Key Information. (As shown in Screen – D12)
 Screen – D12

4.1.18 Click on “Go Back To Dashboard” button. (As shown in Screen – D13)

Screen – D13

4.1.19 Click on “Document” tab of the dashboard. (As shown in Screen – D14)

Screen – D14

4.1.20 You may set BOQ forms, Technical forms and other forms as applicable. (As
shown in Screen – D15)
4.1.21 PE can download the Gudiance notes in this document section
 4.1.22 PE can view the sections by clicking on view link

Screen – D15

PE has to click on New form preparation link to create the New forms as shown in below
screen
In Create form page PE has to enter the details of Form name ,Form header,Form
footer,No of tables, Form to be filled with multiple optons (Yes/no),Is BOQ form
(Yes/No),Is Form mandatory(Yes/No) and click on submit button.

PE has to fill the forms dashboard by clicking on Form dashboard link as shown below
screen
Once after clicking on form dashboard link PE has to click on fill up the tables link as
shown in below screen

Now in create table page PE has to fill the table data with appropriate values and click on
save button.PE can add the new rows by clicking on add row button and delete the added
rows by using delete button (As shown in below screen)

PE has to create the Grand summary by using create link which is mandatory before
publishing of the tender.

Now PE has to enter the name of the form and click on save button(As shown in below
screen)
Now in view grand summary page PE has to give the total (as show in below screen)

To go back to the document page,PE has to click on tender proposal doc preparation tab

PE can edit the grand summary by using edit link and view the grand summary which is
already created by view link in document section before publishing of the tender.

4.1.23 Click on “Evaluation” tab in Dashboard to create the Evaluation Committee and
also can add details in the Advertisement section (As shown in Screen – D16)
 Screen – D16

4.1.24 To add Advertisement, PE has to click on “View” link (As shown in Screen –
D16)

4.1.25 On click, the system will display a page wherein PE User has to click on “Add
Advertisement” button on the right side (As shown in Screen – D17)

Screen – D17

4.1.26 Once click on „Add Advertisement‟ button, System will display page in which user
has to provide mandatory details and click on “Submit” button (As shown in
Screen – D18)

Screen – D18

4.1.27 On Submit, the System will display message “Tender Advertisement added
successfully” (As shown in Screen – D19)

Screen – D19

4.1.28 Now PE User has to click again on “Evaluation” tab on Dashboard to define
Evaluation Committee Members.

4.1.29 PE User will able to having two options as mentioned below:

4.1.29.1 Create Comm. Members – If PE User selects this option then he has to
create committee members (As per the business rules defined by e-GP Admin)
and then form the workflow
4.1.29.2 Use Existing Comm. Members – if PE User selects this option then he can
select the committee name or select the tender id.

4.1.30 User when selects “Create” comm. Members option and for that he has to click
on “Create” hyperlink.

4.1.31 User has to give the Comm. Name and click on “Add Members” button and
select the Committee members from same PE and other PE. (As shown in
Screen – D20)

Screen – D20

4.1.32 When click on “Add Members” button, the system will display the pop-up window
in which User has to select the members and click on “Add” button. (As shown in
Screen – D21)

Screen – D21
4.1.33 Members selected will be added in the list where PE User has to define the
Committee Role (i.e. Chairperson, Member Secretary and Member) and click on
“Submit” button (As shown in Screen – D22)

Screen – D22

4.1.34 On submitting, System will change the “Create” link to “Edit” | “View” link. (As
shown in Screen – D23)

Screen – D23

4.1.35 Once the members are finalized by PE User, he can go ahead in the “Workflow”
process and get the members approved and once the whole process gets
completed System will display as shown in Screen – D24. User has to click on
“Notify Committee Members” link to notify the committee members approved

Screen – D24

4.1.36 On click, the system will display page in which he has to mention remarks and
click on “Notify” button. (As shown in Screen – D25)
 Screen – D25

4.1.37 On click, the system will display message “Committee members notified
successfully” (As shown in Screen – D26)

Screen – D26

4.1.38 PE User has to click on “Opening” Tab and has to do the same steps of
Evaluation Committee formation (Steps 4.1.30 to 4.1.37).

4.1.39 Click on “Notice” tab on the Dashboard to configure “Clarification on Tender”

details (As shown in Screen – D27)

Screen – D27
4.1.40 On click of “Configure” link, the system will display a page wherein PE user has
to select “Yes” or “No”. If Selected “No”, then for this specific tender there will be
nothing like to post a query by the tenderer and get response from PE. If selected
“Yes”, then PE has to mention last date and time for posting query that means
tenderer can post query up to the mentioned date and time for which they will be
getting responses from PE User. (As shown in Screen – D28)

Screen – D28

4.1.41 On Submit, the system will display message “Clarification on Tender

Configured Successfully” (As shown in Screen – D29)

Screen – D29

4.1.42 Click on “Create” link on Committee Member for Encryption/Decryption, to

define the Members. (As shown in Screen – D30)

Screen – D30

4.1.43 Select members of the list in Select column. Click on “Submit” button. (As
shown in Screen – D31)
 Screen – D31

4.1.44 Click on “View” link, to view the details of committee members for encryption /
decryption. (As shown in Screen – D32)

Screen – D32

4.1.45 To go to Tender dashboard, click on “Go Back to Dashboard” button (As

shown in Screen – D33)

Screen – D33

4.1.46 Click on “Edit” link to modify the Committee members for encryption / decryption
(As shown in Screen – D34)
 Screen – D34

4.1.47 Select/Unselect committee members. Click on “Update” button at bottom. (As

shown in Screen – D35)

Screen – D35

4.1.48 Click on “Add” link of Official Cost Estimate and System will display page in
which user can input the cost estimate and click on “Submit” button (As shown in
Screen – D36)

Screen – D36

4.1.49 On click, the system will display message “Official Cost Estimate Entered
Successfully” and “Add” link will change to “Edit” and “View” link. (As shown in
Screen – D37). User can modify the official cost by clicking on “Edit” link and
user can view the official cost by clicking on “View” link
 Screen – D37

4.1.50 Click on “Create” link on Workflow (As shown in Screen – D45)

Screen – D45

4.1.51 Type No. Of Reviewers, No. Of Days for File Escalation. Click on “Submit”
button (As shown in Screen – D46)
 Screen – D46

4.1.52 Select Procurement Role for Reviewer. Click on “Select User”. (As shown in
Screen – D47)

Screen – D47

4.1.53 Select Ministry/ Division/ Organization by clicking the Icon in New Window
popped by the system. (As shown in Screen – D48)

Screen – D48

4.1.54 Double Click on Organization or Division or Ministry as applicable. (As shown in

Screen – D49)
 Screen – D49

4.1.55 Select Office and click on “Search” button. List of users of selected
Procurement Role pertaining to that Office is displayed. Select the user, click on
“Add User” button. (As shown in Screen – D50)

Screen – D50

4.1.56 Click on Change user, if you want to change user. You can also change
Procurement Role and through Change User link again User details can be
modified. If the Committee is set, click on “Submit” button. (As shown in Screen
– D51)

Screen – D51

4.1.57 To Process the files in Workflow, click on “Process the files in Workflow”
link (As shown in Screen – D52

Screen – D52

4.1.58 Enter Comments, Select Action from the Drop down Combo box. (As shown in
Screen – D53)

4.1.59 Upload a Document to upload any necessary documents. (As shown in Screen
– D53)
4.1.60 PE can click on view link to check the tender document information and also can
view the committee details

4.1.61 Click on “Submit” button. (As shown in Screen – D53)

4.1.62 When PE click on view tender notice link then system will open the tender notice
information with all the tender information (As shown in below screen)

4.1.63 If PE wants to check the tender/proposal document then PE has to click on view
tender/propsal link,then system will display the tender document information in
another page (As shown in below screen) and where he can download the
guidance notes and view the information about the STD
Note : Reviewer/Approver can check the same in tender notice information and
tender document information once they click on view tender/proposal notice and
view tender /propsoal document information by clicking on the links

Screen – D53

4.1.64 Once the workflow is approved, it comes back to the authority set as Starts By.

4.1.65 Click on “Publish” link. (As shown in Screen – D54)

Screen – D54
4.1.66 Enter your comments and click on “Publish” button (As shown in Screen –
D55)

Screen – D55

4.1.67 On click, the system will display a message “Tender published successfully”
(As shown in Screen – D56)

Screen – D56
4.1.68 After Pretender meeting start date is reached then user can post the queries to
the PE and PE can check those queries and can reply. Pending queries will be
displayed under pedning tab (As shown in below screen)

4.1.69 Now PE has to click on Process link to give the reply to the particular which is
raised by bidder
4.1.70 PE will have 3 options (Resposnse/Hold/Ignore). If PE selected Response option
then system will display a option for Rephrase query and Response text box. By
using rephrase query option PE can change the query posted by bidder and PE
can enter his response in the Response text box and click on submit button(As
shown in below screen)

4.1.71 Once query is replied then system will display a message “Query replied
successfully(As shown in below screen)
4.1.72 Now replied questions will be displayed under Replied tab (As shown below
screen)

PE can view the details by clicking on view link.Hold questions will be displayed under
Hold and Ignored questions will be displayed under Ignored tab and PE can download
the document which is uploaded by the bidder

4.1.73 IOnce after reaching the meeting end date and time ,then PE has to click on
Pretender meeting tab .Once PE click on Pretender meeting minutes tab then
system will display Meeting start date and end date time(As shown in below
screen)

4.1.74 Once after meeting end date and time is over then PE has to create workflow for
this Pretedner meeting minutes by clicking on create link of workflow . (As shown
in below screen)

4.1.75 PE has to enter No of reviewers and No of days for file escalation and click on
submit button

4.1.76 Now PE has to select the Start By and End by user and click on submit button
4.1.77 Now PE will have option of upload button and there PE has to click on upload
button and need to upload the document (As shown in below screens) And
uploaded document will be displayed to the PE
4.1.76 Now after uploading a document PE will be able to see the process file in workflow
link (As shown in below screen)

4.1.77 Now PE has to click on process file in workflow link to process the file to reviewer
and PE needs to enter the comments and select the forward option and click on submit
button(As shown in below screen)

4.1.78 Once PE clicked on submit button system will display a message as “File
processed successfully”(As shown in below screen)
 4.1.79 Once approver approves the file ,then PE will get a option as publish(As shown in
below screen)

4.1.80 Now PE has to click on the publish link and needs enter his comments and click on
publish button (As shown in below screen)

4.1.81 Once PE clicks on publish link then system will display a message as Pre
Tender/Proposal Meeting Documents published successfully” (As shown in below screen)
4.1.84 IF PE wants to prepare the Corrigendum / Amendment then PE has to click on
Corrigendum / Amendment (as shown in below screen) where PE has to click on
prepare link

4.1.85 Once PE user clicks on prepare link then system will open the prepare
Corrigendum / Amendment where PE needs to enter the comment and click on
submit button

4.1.86 Once PE click on submit button then system will open a page “Prepare
amendment/corrigendum page” where PE can change pretender meeting start
date and end date,document last selling date,Tender/proposal opening date and
closing date and also he can update eligibility of tender,brief description,Tender
/proposal document price,Tender security submission date,location,tender
proposal security amount,start date and end date
4.1.87 Once PE click on submit button then PE hast to create workflow to publish the
corregundum and there PE needs to enter the no of reviewers and no of days for
file escalation and click on submit button

4.1.88 Once workflow is completed PE will get the publish link (As shown below screen)

4.1.89 PE has to click on publish link to publish the Amendment .PE has to enter the
comments and click on publish button (As shown in below screen)
4.1.90 Once PE clicked on publish link then system will display the corrigendum and its
no and updated fields

4.1.91 If PE wants to check the payment details then he has to click on payment tab
where he can check Document Fee/Tender security/Performance security fee
(As shown in below screen)

4.1.92 If PE wants to check the Document Fee details then he has to click on document
fee tab and system will display company name ,paid status and payment details
(Same for Tender/Propsoal security and Performance security)

4.1.93 If PE wants to check the complete payment details then he has to click on
payment details link where PE can check all payment details
4.2 My Tender (Tender >> My Tender)

4.2.1 If PE User wants to view the Tenders, then click on “My Tenders” sub-menu (As
shown in Screen – D57)

Screen – D57

4.2.2 On click, System will show Search parameters through which PE User can
search like (Select Procurement Nature, Procurement Type, Procurement
Method, Tender ID, Reference No., Publishing Date From – Publishing Date To
and Status) and required result will be displayed in the grid. (As shown in Screen
 – D58) System will show 5 tabs – “Under Preparation” | “Live” | “Processing” |
“Archived” | “Cancelled”

Screen – D58

4.2.2.1 Under Preparation .System will display all the tenders which are under
preparation and not yet published in under preparation tab

4.2.2.2 Live  When tender get published then it will displayed under “Live” Tab.

4.2.2.3 Processing .All the tenders which closing date is lapsed and contract is not
signed will be displayed under Processing tenders tab

4.2.2.4 Archived  All the signed contracts will be displayed under Archived Tenders tab

4.2.2.5 Cancelled  All the cancelled tenders will be displayed under the Cancelled
tenders tab

4.3 All Tenders (Tender >> All Tenders)

4.3.1 In All Tender section, all tenders will be displayed relating to any Ministry. For
this PE User has to click on “All Tenders” sub-menu (As shown in Screen –
D59)

Screen – D59

4.3.2 On click, System will show Search parameters through which PE User can
search like (Select Ministry / Division / Organization, Select Procuring Entity,
Select Procurement Nature, Select Procurement Type, Select Procurement
Method, Enter Tender ID, Enter Reference No., Select Publishing Date From –
 Publishing Date To, Select Closing Date From – Closing Date To or Select
Category) and required result will be displayed in the grid. (As shown in Screen –
D60) System will show 4 tabs – “Live” | “Archive” | “Cancelled” | “All”

Screen – D60

4.3.2.1 Live  When tender get published then it will displayed under “Live” Tab

4.3.2.2 Archive  All the tenders in which closing date and time is over will be displayed
be displayed under Archived tender tab.

4.3.2.3 Cancelled .All the tenders which are cancelled by PE User of Ministry office will
be displayed under cancelled tender tab

4.3.3 All  System will display all the tenders under All tenders tab
5. Workflow

5.1 Workflow has 3 sub menus (Pending Task, Processed Task, Approved Workflow)

5.2 Pending Task ( Workflow >> Pending Task)

5.2.1 PE User will click on “Pending Task” to process the file which is in the workflow.
(As shown in Screen –E1)

Screen – E1

5.2.2 PE User can use search condition as input values (Module Name, Process
Name, APP/Tender ID, Processed By, From Processed Date and Time and
To Processed Date and Time – As shown in Screen – E2) and the result will be
displayed in grid table.

Screen – E2

5.2.3 If PE User wants to process the file, then click on “Process” link under Action
column and system will display Process file in Workflow page. (As shown in
Screen – E3) User will be shown File Details, Module, Process Name, Workflow
History, Workflow Level and User has to fill details – Comments, Select from
Action, Upload Document (Required document to be uploaded). Click on
“Submit” button.
 Screen – E3

5.3 Processed Task ( Workflow >> Processed Task)

5.3.1 PE User will click on “Processed Task” to verify the files which are processed in
the workflow. (As shown in Screen – E4)

Screen – E4

5.3.2 PE User can use search condition as input values (Module Name, Process
Name, APP/Tender ID, Processed By, From Processed Date and Time and To
Processed Date and Time – As shown in Screen – E5) and the result will be
displayed in grid table.

Screen – E5

5.3.3 If PE User wants to view the details, then click on “History” link under Action
column and system will display the Workflow History page. (As shown in Screen
– E6) User will be shown APP Information Bar / Tender Details with Workflow
History in the grid table.
 Screen – E6

5.4 Approved Workflow ( Workflow >> Approved Workflow)

5.4.1 PE User will click on “Approved Workflow” link - once the workflow is set for the
user, system will show details in Approved Workflow. (As shown in Screen – E7)

Screen – E7

5.4.2 PE User can use search condition as input values (Module Name, Process
Name, APP/Tender ID, Processed By, From Processed Date and Time and To
Processed Date and Time – As shown in Screen – E8) and the result will be
displayed in grid table.

Screen – E8

5.4.3 If PE User wants to view the details, then click on “View” link under Action
column and system will display Process file in Workflow page. (As shown in
Screen – E9) User will be shown File Details, Module, Process Name, Workflow
History, Workflow Level and User has to fill details – Comments, Select from
Action (Pull – File to be pulled from another user), Upload Document (Required
document to be uploaded). Click on Submit button.
Screen – E9
6. Evaluation

6.1 Evaluation >> Opening Committee

6.1.1 Opening Committee is formed before Publishing of Tender Notice. These

members have to Login into the system and click on “Opening Committee” link
(As shown in Screen - F1)

6.1.2 User can use search condition as input values (Select Ministry / Division /
Organization, Procuring Entity, APP/Tender ID, Ref. No., Opening Date and
Time - As shown in Screen - F2) and the result will be displayed in grid table.

6.1.3 Click on “Dashboard” icon and the system will display Tender with “Opening”
Tab selected. (As shown in Screen - F3)

Screen – F1

Screen – F2
 Screen – F3

6.1.4 Then respective TOC members have to click against their name, system will
display Name of the TOC members, Committee Role, Procurement Role, Is
Decryptor or NOT, Opening Status & Opening Date & Time. (As shown in
Screen – F4)

NOTE…!!!

Don't print and share the information and documents to anybody. Please
note that all the information is strictly confidential.

Don't disclose any of the information with anybody except TOR / POR to the
tenderers who have participated in a tender. If confidentiality is breached
then it will be treated as professional misconduct and it will be dealt with
section 64 of the Public Procurement Act 2006.

6.1.5 After clicking against name, the system will fetch the TOC member user ID,
password and comments TOC member has to mention, at the end TEC member
has to click on “Submit” button (As shown in Screen – F5)

6.1.6 Once the Consent is given by the TOC member then the system will display the
message on TOC member screen i.e. “Consent for opening given
successfully” (As shown in Screen – F6)
 Screen – F4

Screen – F5

Screen – F6

6.1.7 The moment all TOC members have logged into the system then only “Verify
Mega Mega Hash” button will be activated on TOC members‟ screen. Any one
TOC member can click on this button for an objective of “Verify the Mega Mega
Hash” (As shown in Screen – F7)

6.1.8 On successful verification on “Verify Mega Mega Hash” system will prompt the
message i.e. “Mega Mega Hash Verified Successfully” (As shown in Screen –
F8)
6.1.9 After verifying the “Mega Mega Hash” system will redirect TOC members to
“Decrypt All” & “Decrypt” window whereas TOC members will be in a spot to
“Decrypt All” the forms at a go OR form wise “Decrypt”, both the options
would be available to TOC members (As shown in Screen – F9)

Screen – F7

Screen – F8

Screen – F9

6.1.10 The moment click is made on “Decrypt” then the system will display the
message i.e. “Form Decrypted successfully”. Once the decryption is done
then TOC members will be in a spot to view the Tenderer Response. (As shown
in Screen – F10)

Screen – F10
6.1.11 After successful completion of “Decryption” process system will provide the
automated “Comparative & Individual Report”, whereas TOC members will be
able to see the Comparative as well as an Individual response of the tenderer.
(As shown in Screen – F11, 11 (A) & (B) )

Screen – F11

Screen – F11 (A)

 Screen – F11 (B)

6.1.12 Once the “Decryption” process of all the forms completed then system will
provide the Comparative & an Individual Report of all the Technical and
Commercial Forms to TOC members. (As shown in Screen – F12)

Screen – F12
6.1.13 After that system will display the “TOR1” Report to TOC Chairperson and all
TOC members need to give their Approval by clicking against their Name. (As
shown in Screen – F13)

Screen – F13

6.1.14 After giving Consent to “TOR1” Report, TOC member has to click on “TOR2”.
After that system will display the “TOR2” Report to TOC Chairpersons and all
TOC members need to give their Consent same as like “TOR1” by click against
their Name. (As shown in Screen – F14)
 Screen – F14

6.1.15 The moment all the TOC members will give their Consent to both the reports i.e.
“TOR1 & TOR2” then only Chairperson will be in a spot to “Close” the same by
clicking on “Close”. (As shown in Screen – F15)

Screen – F15
6.1.16 If TOC Members would like to “View” the hash of the Tenderer then the same
can be done by clicking on “View” against “Tenderer Hash” (As shown in
Screen – F16)

Screen – F16

6.1.17 Then Tenderer wise Hash would be available to TOC members, by clicking on
“View” TOC member will be able to see the Hash of Techno - Commercial forms
of Tenderer. (As shown in Screen – F17)

Screen – F17

6.1.18 Last step in opening process i.e. “Close”, the moment all TOC Members have
gone through the “TOR1 & TOR2” then Chairperson will “Close” the same. To
“Close” the TOC, the Chairperson has to give the comments and at the end
need to click the “Submit” button. (As shown in Screen – F18)

6.1.19 On successful closing of “TOR”, the system will prompt the message on
chairperson screen i.e. “Tender closed successfully” (As shown in Screen –
F19)

6.1.20 On clicking on “Send to PE” system will ask the confirmation to Chairperson i.e.
“Once you hand over the Tender/Proposal including reports to PE, access
of all TOC/POC members will be frozen i.e. They cannot view the
Tender/Proposal including report details” as an “OK” or “CANCEL” (As
shown in Screen – F20)

6.1.21 Provide the comments and click on “Submit” button (As shown in Screen –
F21)

6.1.22 On successful send of the same system will prompt the message on Chairperson
screen i.e. “Sent to PE Successfully” (As shown in Screen – F22)
Screen – F18

Screen – F19

Screen – F20

Screen – F21

Screen – F22
6.1.23 For an objective of viewing the “TOR1 & TOR2” concern PE has to login to the
system then needs to Click on “Tender” then “My Tender”. (As shown in
Screen – F23)

Screen – F23

6.1.24 Then a search window will be displayed to PE whereas PE can locate the Tender
with the help of different searching criteria viz. Procurement Nature,
Procurement Type, Procurement Method, Tender ID, Publishing Date From,
Status, Reference No and Publishing Date To. Once the Tender is found then
PE has to click on “Dashboard” Icon which would be available at the last
column. (As shown in Screen – F24)

Screen – F24

6.1.25 After that PE will be able to see the different tabs of Dashboard whereas PE
needs to Click on “Opening” tab (As shown in Screen – F25)

6.1.26 By clicking on “Opening” tab, PE will be able to see the “TOR1 & TOR2” link by
clicking on that link comprehensive report of the same will be displayed to PE.
(As shown in Screen – F26 & F27)

Screen – F25
Screen – F26
 Screen – F27

6.1.27 For an objective of sending the same to the TEC / PEC Chairperson, PE has to
click on “Send to TEC/PEC Chairperson” (As shown in Screen – F28)

6.1.28 Provide your comments and click on “Submit” button. (As shown in Screen –
F29)

6.1.29 On the successful submission of the same system, System will prompt the
message on PE screen i.e. “Sent to the TEC / PEC Chairperson
Successfully” (As shown in Screen – F30)

Screen – F28

Screen – F29

Screen – F30
6.2 Evaluation >> Evaluation Committee

6.2.1 Evaluation Committee is formed before Publishing of Tender Notice. These

members have to Login into the system and click on “Evaluation Committee”
link (As shown in Screen –G1)

6.2.2 User can use search condition as input values (Select Ministry / Division /
Organization, Procuring Entity, Tender ID, Ref. No., Opening Date and Time
- As shown in Screen –G2) and the result will be displayed in grid table.

6.2.3 Click on “Dashboard” icon and the system will display Tender with Evaluation
Tab selected. (As shown in Screen – G3 & G4)

6.2.4 To Configure the TEC, the Chairperson has to click on “Configure” (As shown
in Screen – G4)

Screen – G1

Screen – G2

Screen – G3
 Screen – G4

6.2.5 After clicking on “Configure” link, system will provide the Evaluation Type to
TEC Chairperson

1) Individual: Whereas all the TEC members have to do the individual evaluation
of the tenderer.

2) Team: Whereas any one member of TEC has to do the evaluation of the
tenderer.

After defining the Evaluation Type, TEC Chairperson has to click on the “Submit” button
(As shown in Screen –G5)

6.2.6 On the successful configuration of the same system will prompt the message on
Chairperson screen i.e. “Configuration Done Successfully” (As shown in
Screen – G6)
 Screen – G5

Screen – G6

6.2.7 Once the Configuration is done, after that each TEC member has to log in with
their unique Login ID & Password by clicking against their name. (As shown in
Screen – G7)

6.2.8 After clicking against the name, system will fetch the TEC member user ID,
password and comments TEC member has to mention, at the end needs to click
on “Submit” button (As shown in Screen – G8)

6.2.9 On successful completion of Declaration system will display the message on

TEC member screen i.e. “Declaration Given Successfully” (As shown in
Screen – G9)

Screen – G7
 Screen – G8

Screen – G9

6.2.10 The moment all the TEC members logged into the system after that system will
display the “Declaration Status” as a “Declaration Given” along with
“Declaration Date and Time” (As shown in Screen – G10)

Screen – G10

6.2.11 If any member of TEC is having any sort of query against any tenderer then the
same can be addressed with the help of “Seek Clarification from Tenderer”.
Upon successful login by all the TEC members this link will be activated. (As
shown in Screen – G11)

6.2.12 Then TEC member has to ask the query, query always would be form specific.
Against each form TEC member can ask the query to the tenderer by clicking on
“Seeking Clarification for a Form” and at last TEC member has to click on
“Submit” button. If TEC members would like to remove the same that also can
be done with the help “Remove” (As shown in Screen – G12, G13 & G14)

6.2.13 TEC member is also having the privilege to upload the query pertain document
along with the query. The same document TEC member can “Download” and
“Delete” (As shown in Screen – G15)

6.2.14 After posting of all the questions by TEC members then the same needs to send
to Chairperson with the help of tab i.e. “Click Here to Notify Chairperson once
you have posted all Questions” (As shown in Screen – G16)
6.2.15 On Click, the system will display TEC Member message “Successfully Sent to
Chairperson” (As shown in Screen – G17)

Screen – G11

Screen – G12

Screen – G13
 Screen – G14

Screen – G15

Screen – G16

Screen – G17

6.2.16 TEC Chairperson will login to the system and locate the tender by clicking on
“Search” once the tender is found then click on “Dashboard” icon and System
will display Tender with Evaluation Tab selected. (As shown in Screen – G18)

6.2.17 Click on “Clarification”, whereas TEC Chairperson is able to see the link as a
“Seek Clarification from Tenderer” (As shown in Screen – G19)
6.2.18 TEC Chairperson can ask questions / query / clarification from his end as well as
he can also send the query / question / clarification which were asked by other
TEC members to tenderer.

6.2.19 Then TEC Chairperson has to ask the query, query always would be form
specific. Against each form TEC Chairperson can ask the query to the tenderer
by clicking on “Seeking Clarification for a Form” (As shown in Screen – G20)

6.2.20 TEC Chairperson may „Edit‟ the question / query / clarification which was posted
by other TEC Members. (As shown in Screen – G21)

6.2.21 Then TEC Chairperson has to select the “Last Date of Response” whereas
before that Date Tenderer is bound to give the response to the asked question /
query / clarification by the TEC. (As shown in Screen – G21)

6.2.22 Remarks & Post Question Tenderer, whereas TEC Chairperson needs to enter
the remarks in the given field and at the end click on “Post Question to
Tenderer”. (As shown in Screen – G21)

6.2.23 On successful submission of the same, the system will redirect to the page
whereas TEC Chairperson will be able to see the status as “Posted to
Tenderer” (As shown in Screen – G22)

Screen – G18

Screen – G19
 Screen – G20

Screen – G21

Screen – G22

6.2.24 Then Tenderer has to provide the response against the asked clarification by the
TEC. Once the same is posted by the tenderer after that all TEC members will be
able to see the tenderer response by clicking on “View Clarification &
Question” (As shown in Screen - G23)

6.2.25 By clicking “Evaluate Tenderer” TEC Member will be able to see the forms of a
tenderer. (As shown in Screen - G24)

6.2.26 Click on “Evaluate Form” (As shown in Screen - G25)

6.2.27 TEC Member has to provide the “Reason” for it why the Tenderer has
Accepted / Rejected, what is the reason behind the same? (As shown in
Screen - G26) at last click on “Submit” tab. (As shown in Screen - G26)

6.2.28 The moment evaluation is completed, TEC Member will be able to see the status
of the same as “Accepted or Rejected” (As shown in Screen - G27)

Screen – G23

Screen – G24

Screen – G25
 Screen – G26

Screen – G27

6.2.29 After completion of “Evaluation”, TEC Member will be able to see the link as
“Fill Evaluation Form (Tender Evaluation Report 1)” by clicking on the same
one form would be appear to TEC Member whereas TEC Member has to provide
the response in the form of Yes/No. (As shown in Screen - G28)

6.2.30 Save, once the response is provided against (Tender Evaluation Report 1) and
(Tender Evaluation Report 2) at last TEC Member needs to click the “Save”
button of an objective of “Save” the same. (As shown in Screen - G29)

6.2.31 Before sending the same to TEC Chairperson, View and Modification are
possible but once the click is made on “Notify Chairperson if Evaluation
Finalized” after that the same is not possible. (As shown in Screen – G30)
Screen – G28
 Screen – G29

Screen – G30

6.2.32 TEC Chairperson will login to the system and locate the tender by clicking on
“Search” once the tender is found then click on “Dashboard” icon and System
will display Tender with Evaluation Tab selected. (As shown in Screen – G31)

6.2.33 Click on “Eval. Report”, whereas TEC Chairperson is able to see the link as a
“Finalize Responsiveness” against each Tenderer name (As shown in Screen
– G32)

6.2.34 Clicking on “Finalize Responsiveness” TEC Chairperson will be able to see the
status of the Evaluation Status which is done by TEC members for each
 Tenderer against each form. (Evaluation would be in the form of ether as an
Accepted or Rejected) (As shown in Screen – G33)

6.2.35 If the required TEC Chairperson may ask the clarification to TEC Member by
clicking on “Seek Clarification from Committee Member” (As shown in
Screen – G33)

6.2.36 TEC Chairperson can evaluate, by selecting Technical Non Responsive or

Technical Responsive against each Tenderer. (As shown in Screen – G33)

6.2.37 Once the Evaluation Status is selected by TEC Chairperson then click on
“Submit” button (As shown in Screen – G33)

Screen – G31

Screen – G32
 Screen – G33

6.2.38 After Finalize Evaluation Status by Chairperson, Chairperson will be able to see
the (Tender Evaluation Report 1 and Tender Evaluation Report 2) by clicking
on “Configure” respective report will get displayed to the Chairperson (As
shown in Screen – G34)

6.2.39 In this report Chairperson has to select the response in the form (Yes / No) and
need to save the same by clicking on “Save” (As shown in Screen – G35)

6.2.40 Then the same has to notify to TEC Members by clicking on “Notify Member to
Sign the Report” (As shown in the Screen – G36)

6.2.41 System will show you an alert message i.e. “Do you really want to Notify
Members” after notifying the same it cannot be changed / modify. (As shown in
the Screen – G37)

6.2.42 All TEC members have to view the TER1 and TER2, also need to sign the report
by login to the system by clicking on “View and Sign” (As shown in Screen –
G38)

6.2.43 By clicking on view and sign, TEC Member will be able to see their name against
their name they have to provide the information viz. Password, Agree or
Disagree and Comments. (As shown in Screen – G39)

6.2.44 Once the information is submitted and selected after that TEC member has to
click on “Sign” (As shown in Screen – G40)
Screen – G34

Screen – G35
Screen – G36

Screen – G37

Screen – G38
 Screen – G39

Screen – G40

6.2.45 The moment “TER1 & TER2” reports signed by all the TEC Members, then the
system will generate the “Price Comparative Report” (As shown in Screen –
G41)
 Screen – G41

Screen – G42
6.2.46 In this report system will display the L1, L2 and so on. TEC Chairperson has to
save the same by clicking on “Save Report”. (As shown in Screen – G42)

6.2.47 Once the “Price Comparative Report” gets saved then system will generate the
“TER3 and TER4” (As shown in Screen – G43)
 Screen – G43

Screen – G44

6.2.48 TEC Chairperson also has to do the “Post Qualification” of the tenderer by
clicking on “Post Qualification”. By clicking on “Process” the same can be
processed further. (As shown in Screen – G45)

6.2.49 Then click on “Initiate” for an objective of to initiate the “Post Qualification”
(As shown in Screen – G46)
6.2.50 System will display the name of L1 tenderer, then Chairperson has to decide
whether the site visit is required or not (if required then YES, if not required then
NO). If YES is selected then the system gives the option whereas TEC
Chairperson can select the Date for the same. At last TEC Chairperson, has to
provide the comments and has to click on “Submit” button (As shown in Screen
– G47)

6.2.51 On successful completion of the same system will prompt the message i.e. “PQ
Process Initiated Successfully” (As shown in Screen – G48)

6.2.52 After successful initiating of the same, TEC Chairperson can View, Edit and
Upload document if required (As shown in Screen – G48)

6.2.53 Click on “Complete” to complete the post qualification process whereas TEC
Chairperson has to “Qualify / Disqualify” the tenderer. At the end TEC
Chairperson has to provide the comments and then click on “Submit” button.
(As shown in Screen – G49)

Screen – G45
Screen – G46

Screen – G47

Screen – G48
 Screen – G49

6.2.54 After “Post Qualification” is made by the Chairperson, All TEC members have
to view the TER3 and TER4 also needs to sign the report by login to the system
by clicking against their name. (The process is same as like TER1 and TER2)
(As shown in Screen – G50 and 51)
6.2.55
Screen – G50
 Screen – G51

6.2.56 Once all the Technical Evaluation Reports are viewed and signed by all TEC
members then “TEC Chairperson will send the reports to Approving
Authority (AA) through workflow.

Evaluation Report Approval Process:

 PE has to create workflow for Evaluation Report approval process after publishing Tender
Notice by clicking ‘Create’ button.

Screen-G52

 Workflow should be start by TEC/PEC Chairperson and end by Approving Authority (AA). AA
can be BOD/HOPE/AO/PE.
 PE can keep n number of users as reviewers to review the files.
 Screen-G53

 PE will add the user by selecting procurement role from drop down list and specific user by
clicking ‘Select User’. Then click to ‘Submit’ button to complete the workflow.

Screen-G54

 As the workflow start by TEC Chairperson he should process the file through workflow.

Screen-G55
 Then reviewer will get the file in his workflow-Pending Task. Reviewer can view the Tender
Evaluation report by clicking ‘View’ link and make comments, upload reference documents
(if necessary) then forward or return the file.

Screen-G56
  Approving Authority can view the Evaluation Report by Clicking ‘View’ link and make
comments, upload reference documents (if necessary) then approve, reject or return the
file.

Screen-G57

 The total process is as follows:

Start by Reviewer1 Reviewer 2 Reviewer n

TEC/PEC Chairperson

End by AA
(BOD/HOPE/AO/PE)
 For Development Budget If Development Partner’s concurrence is necessary:

 PE can keep Development Partner User as reviewer to review the files. For this PE has to
click the check box of’ Donor Concurrence Requires’ and then submit.

Screen-G58

PE will add the user by selecting workflow Role and Name and Designation of Official from
drop down list.

Screen-G59

 Reviewer can view and make comments, upload reference documents (if necessary) then
forward or return the file as mentioned earlier.
 The process is as follows:

Start by Reviewer 1 DP Reviewer 1 Reviewer/DP Reviewer n

TEC/PEC Chairperson 1

End by AA
(BOD/HOPE/AO/PE)
 If Approving Authority is Prime Minister as CCGP user:

 TEC/PEC Chairperson should keep Secretary, Minister and CCGP user as reviewer if
approving authority is Prime Minister as CCGP user.
 Secretary/Minister/ Cabinet Secretary User can view and make comments, upload reference
documents (if necessary) then forward or return the file.
 The process is as follows:

Start by Cabinet Secretary under

Secretary Minister Cabinet Division
TEC/PEC Chairperson

Prime Minister

6.3 Evaluation >> Tech. Sub. Committee

6.3.1 At the time of evaluation if TEC Chairperson wish, then can also request to PE
for TSC (Technical Sub Committee) by clicking on “Make Request for TSC
formation to PE” (As shown in Screen – H1)

6.3.2 On successful request of the same system will prompt the message as
“Technical subcommittee formation request send successfully” (As shown
in Screen – H2)

Screen – H1

Screen – H2
6.3.3 PE will login to the system and click on “Tender >> My Tender” (As shown in
Screen – H3)

6.3.4 PE can use search condition as input values (Select Ministry / Division /
Organization, Procuring Entity, APP/Tender ID, Ref. No., Opening Date and
Time) and the result will be displayed in grid table. Click on “Dashboard” icon
and the system will display Tender with Evaluation Tab selected. (As shown in
Screen – H4)

Screen – H3

Screen – H4

6.3.5 PE will be able to see the two options

o Create TSC - Whereas PE can create a new TSC by selecting members

o Use Existing Committee - Whereas PE can search the committee which

was already formed in the past. (As shown in Screen – H5)

o At last “Submit” on the same. (As shown in Screen – H6 (A) & (B))

6.3.6 If PE wants to “Edit or View” the TSC committee formed then PE has to click on
“Edit TSC” and “View TSC” links (As shown in Screen – H7)

6.3.7 Click on “Workflow” for putting the TSC to get the approval (As shown in
Screen – H7)
6.3.8 Specify the number of reviewers if any or if not provide “0” and click on “Submit”
(As shown in Screen – H8)

6.3.9 Select the “Starts By and End By” click on “Submit” (As shown in Screen –
H9)

6.3.10 Once the members are specified then put the same in the process by clicking
“Process File in Workflow” (As shown in Screen – H10)

6.3.11 Provide the comments in the comments field and click on “Submit” button (As
shown in Screen – H11)

6.3.12 On successful submission, the system will prompt the message i.e. “File
Processed Successfully” (As shown in Screen – H12)

Screen – H5

Screen – H6 (A)

Screen – H6 (B)
Screen – H7

Screen – H8

Screen – H9

Screen – H10
 Screen – H11

Screen – H12

6.3.13 User will login to the system and click on “Workflow >> Pending Task” (As
shown in Screen – H13)

6.3.14 System will show the “Pending Task” of the user. To process on Pending Task
click on “Process” (As shown in Screen – H14)

6.3.15 Select the actions viz. Approve/Reject/Conditional Approve and click on

“Submit” (As shown in Screen – H15)

6.3.16 On successful submission of the same, the system will prompt the message i.e.
“File Processed Successfully” (As shown in Screen – H16)

Screen – H13
 Screen – H14

Screen – H15

Screen – H16

6.3.17 PE has to Login into System and click on “Tender >> My Tender” submenu (As
shown in Screen – H17)

6.3.18 PE can use search condition as input values (Select Ministry / Division /
Organization, Procuring Entity, APP/Tender ID, Ref. No., Opening Date and
Time - As shown in Screen –H18) and the result will be displayed in grid table.

6.3.19 Click on “Dashboard” icon and the system will display Tender with Evaluation
Tab selected. Click on “Notify TSC Members” (As shown in Screen – H19)

6.3.20 Provide the “Remarks” and click on “Publish” (As shown in Screen – H20)
6.3.21 On successful publishing of the same, the system will prompt the message as
“Technical subcommittee published successfully” (As shown in Screen –
H21)

Screen – H17

Screen – H18

Screen – H19
 Screen – H20

Screen – H21

6.3.22 TSC member will login to the system and click on “Evaluation >> Technical
Sub Committee” sub-menu (As shown in Screen – H22)

6.3.23 TSC members can use search condition as input values (Select Ministry /
Division / Organization, Procuring Entity, APP/Tender ID, Ref. No., Opening
Date and Time - As shown in Screen - H23) and the result will be displayed in
grid table.

6.3.24 Click on “Dashboard” icon and the system will display Tender with Evaluation
Tab selected. (As shown in Screen – H24)

6.3.25 Then respective TSC members have to click against their name, system will
display Name of the TSC members, Committee Role, Declaration Status and
Declaration Date & Time. (As shown in Screen – H24)
 Screen – H22

Screen – H23

6.3.1 After clicking against your name, system will fetch the TSC member user ID and
TSC member has to enter a password and comments, and click on “Submit”
button (As shown in Screen – H24 & H24 (A))

6.3.2 If any member of TSC would like to add/post something against specific tenderer
then the same can be done with the help of “Post Comments” (As shown in
Screen – H25)

6.3.3 Then the system will display all the forms of particular tenderer, Against any of
the forms of tenderer, TSC member can post/add the
suggestions/recommendations if any, by clicking on “Post Comments” (As
shown in Screen – H26)

6.3.4 System will display the comments field whereas TSC member can put the
suggestions/recommendations and after posting of the same click on “Submit”.
(As shown in Screen – H27)

6.3.5 On successful submission of the same system will prompt the message i.e.
“Comments posted successfully”. If TSC members would like to “Edit or
View” then same that can be done by clicking on “View or Edit” (As shown in
Screen – H28)

6.3.6 Then TSC Chairperson also can post the suggestions/recommendations if any in
the same manner. Chairperson can also upload the TSC report by clicking on
“Upload Recommendation Report” (As shown in Screen – H29)
6.3.7 At last TSC Chairperson has to Notify the same to TEC by clicking on “Notify
Evaluation Committee for Completion for Evaluation” (As shown in Screen –
H29)

Screen – H24

Screen – H24 (A)

Screen – H25

Screen – H26
 Screen – H27

Screen – H28

Screen – H29

6.4 Evaluation >> Tender Validity Date Request

6.4.1 PE will login to the system click on “Tender >> My Tender” (As shown in
Screen – I1)

6.4.2 PE can use search condition as input values (Select Ministry / Division /
Organization, Procuring Entity, APP/Tender ID, Ref. No., Opening Date and
Time - As shown in Screen - I2) and the result will be displayed in grid table.
Click on “Dashboard” icon and the system will display Tender with Evaluation
Tab selected.

6.4.3 PE will click on “Extend” (As shown in Screen – I3)

6.4.4 Then against Tender Validity, “Extend” would be available whereas PE has to
click there for an objective of extend the validity of the tender. (As shown in a
Screen – I4)
 Screen - I1

Screen – I2

Screen – I3

Screen – I4

6.4.5 If PE would like to extend the validity of tender more than 10 Days from the Last
date of Tender/Proposal Validity then PE can publish directly. (As shown in
Screen – I5)

6.4.6 But if less than 10 Days then PE has to take an APPROVAL from the viz.
TEC/Ministry/BOD/CCGP/HOPE. (As shown in Screen – I6)
6.4.7 PE has to select the “Sent To along with Name and Designation” (As shown
in Screen – I6)

6.4.8 PE has to provide the “Extension Reason”, at the end “Submit” on the same.
(As shown in Screen – I6)

Screen – I5

Screen – I6

6.4.9 TEC User will login to the system and click on “Evaluation >> Tender Validity
Date req.” sub-menu (As shown in Screen – I7)

6.4.10 User will click on “Pending” tab for an objective of “Approval”. Click on
“Process” for an objective of “Process” the same. (As shown in Screen – I8)

6.4.11 By clicking on “Process” link, the system will display page in which if required
the user can do the modification in the dates. If not then, select the actions as an
“Approve or Reject” and at the end “Submit” of the same. (As shown in
Screen – I9)
Screen – I7

Screen – I8

Screen – I9
6.6 NOA.

6.6.1 To issue NOA PE user will select the Tender for which the Evaluation report is
approved. PE User clicks on NOA tab (As shown in screen-K1)

Screen – K1

6.6.2 PE User has to select the forms and click on Consolidate delivery schedule
button.(As shown in Screen-K2).

Screen – K2 ]

6.6.3 Now system will display a message as “selected delivery schedule has been
consolidated successfully” .(As shown in Screen-K3).And PE has to click on finish
consolidation button (As shown in Screen-K3).

Screen – k3
6.6..4 After PE clicks on finish consolidation button then system will display a message as
“Delivery consolidation completed successfully” (As shown in Screen-K4).

Screen – k4

6.6.5 PE can Delete the form using delete link Edit the days by using the link and Edit days
(As shown in Screen-K5).

Screen – k5

6.6.6 After clicking on Edit days link then system will open “Edit days of delivery schedule
page where PE can change the no of days (As shown in Screen-K6) and click on submit
button.

Screen – k6

6.6.7 PE has to click on Finish edit days button to finalize the days and PE click on finish
edit days link then system will display a message as “Days has been finazlied successfully”
(As shown in Screen-K7 and k8)
 Screen – k7

Screen – k8

6.6.8 Now PE user has to add the performance security and to add the performance
security PE has to click on add link (As shown in Screen-K9)

Screen – k9

6.6.9 In Performance security page PE has to enter the percentage and based on the
percentage system will automatically display the amount in performance security amount in
BD tk box (As shown in Screen-K10) and PE has to click on submit button.

Screen – k10

6.6.10 Now PE has to click on View forms and issue NOA link to issue NOA (As shown in
Screen-K11)
 Screen – k11

6.6.11 Once PE click on the link system will open a page called issue NOA award where PE
has to enter contract no and advance amount in% and click on submit button (As shown in
Screen-K12)
 Screen – k12

6.6.12 Once PE click on submit button then system will display message as NOA issued
successfully (As shown in Screen-K13)

Screen – k13

6.6.13 Once PE accepts /Reject the NOA then system will display the status of NOA
acceptance status to PE (As shown in Screen-K14)

Screen – k14
6.7.Contract sigining

6.7.1 After tenderer accept the NOA PE user will click on the contract signing tab and enter
Contract details.(As shown in the screen-L1 and screen-L2).

Screen – L1

Screen – L2

6.7.2 Enter all the details in Contract Agreement page and click on submit.(As shown in
screens –L3 and screen- L4).

Screen – L3
 Screen – L4

6.7.3 Click on yes Button in the Contract Agreement pop up window.(As shown in Screen-
L5).

Screen – L5
6.8.CMS

6.8.1 After contract signing is successfully completed then PE should Click on the CMS tab
(As shown in screen-M1)

Screen – M1

Commencement Date

6.8.2 PE user should click on the configure date to configure the Contract start Date and
Contract Delivery Date.(As shown in screen-M2).

Screen – M2

6.8.2 Now PE can change the Actual start date and Actual delivary date and submit the
dates (As shown in screen-M3)
 Screen – M3

6.8.3 Now system will display a message as Contract dates configured successfully(As
shown in screen-M4)

Screen – M4

6.8.4 After configuring the dates successfully PE user can change the dates using edit dates
and also PE can view date history (As shown in screen-M5)

Screen – M5
Delivery schedule

6.8.5 PE can View/Edit days/View history/Upload or download docs in the delivery

schedule section (As shown in screen-M6)

Screen – M6

6.9 Progress report.

6.9.1 To check the Progress report ,PE user Clicks on the progress Report Tab and
click on link prepare (As shown screen-N1)

Screen – N1
6.9.2 In prepare progress report page ,PE will enter all the details such as Qty accepted
date of delivery and remarks and click on Finalize Progress Report page
(As shown in Screen-N2).

Screen – N2

PE should select the Quality checked check box and when PE clicks on that check box
system will open message as “Are you sure Quality check has been done?

When PE clicks on Yes button system will display finalize progress report button as shown
in below screen

6.9.3 When PE clicks on finalize progress report button system will display a message as
“ Progress Report has been finalzed Successfully”. (As displayed As shown in screen-
N3)
 Screen – N3

6.9.4 If user requested for Issue work completion certificate then a link called Issue
work completion certificate will be displayed to PE . PE user click on link Issue Work
Completion Certificate to issue work completion certificate to tenderer.(As shown in
Screen-N4)

Screen – N4
6.9.5 In work completion certificate page PE user should fill all the details and click in Save
button . (As shown in below screen-N5)

Screen – N5
Payment

6.10.1 PE user clicks on payment tab to check the payment details.(As shown in the screen
–N7)

Screen – N7

6.10.2 In payment tab PE user can check the performance security payment details and can
release the performance security

6.10.3 In release request page PE can check the payment details and can release the
payment as shown in below screen. Once PE submit the details then system will display a
message as “Payment release request submitted successfully”
6.10.4 PE also can release new performance security using “Request bank guarantee for
new performance security link. Once after PE user clicked on the link system will display
a page where PE can enter the last date of submission,validity in no of days,last date of
validity and remarks as shown in below screen.Once PE enter all the details then the
information will be send to to bidder
6.10.5 Once after bidder generates the invoice then PE user is able to check and Click on
links of invoices generated by supplier. (As shown in the screen- N8)

Screen – N8

6.10.6 Enter the remarks and Click on button “Accept” to accept the invoices from
supplier.(As shown in the screen-M9)

Screen – N9
6.10.7 Once PE accepts the invoice then the staus will be displayed as “Invoice
Accepeted by PE” .(As shown in screen-N10)

Screen – N10

6.11 Contract Termination

6.11.1 After Contract sigining completed PE user can terminate the contract
by selecting Contract Termination tab.(As shown in Screen-N11,N12)

Screen – N11
 Screen – N12

6.11.4 On click on terminate link then system will open contract termination page and PE
user will enter all the details and Click on the button Terminate.(As shown in Screen-N13)

Screen – N13

6.11.5 Once the contract is terminated PE user can view the details from the link View
Contract Termination Detail.(As shown in the screen-N14)

6.11.6 User can Edit from the link “Edit contract Termination”.(As shown in the screen-N14)

6.11.7 User can upload/Download Files from the link “Upload/Download Files”.( As shown in
the screen-N14)
6.11.8 User can create Work flow from link”Create Work flow.( As shown in the screen-N14)

Screen – N14

6.11.9 PE user can create the workflow and process the file. After workflow process is
completed then PE can process and publish it

6.11.10 Once PE clicked on process and publish then system will display contract
termination page where PE can Approve or Reject

6.11.11 Once PE clicked on approve button then system will display a message as contract
termination status is approved as shown below screen
6.12 Complaint Management

6.12.1 PE will view the Complaints raised by Tenderer from “Complaint Mgmt”.(As shown in
screen-N15)

Screen – N15

6.12.2 PE click on the process link to process the complaint.(As shown in screen-N16)

Screen – N16
6.12.3 PE can Accept Complaint or Reject or Seeks Clarification for the complaint

(As shown in screen-N17)

Screen – N17

6.12.4 PE will process the complaint by giving the details of Action,Resolved

Status,Reply and click on the submit button.(AS shown in the screen-N18)

 Screen – N18

6.12.5 Once PE enter the comments in reply text and click on submit button then the
system will display a message as “Your comments have been sent to supplier for the
complaint id. If PE select option “Yes” in do you want to upload document then system will
display upload document page(As shown in the screen-N19)

Screen – N19

6.12.6 PE has to upload the document and description and click on upload button to upload
the document and system will display a message as “File uploaded successfully” (As shown
in the screen-N20).

Screen – N20
6.12.7 If PE wants to view ,then he has to click on view link (As shown in the screen-N21).

Screen – N21

6.12.8 Once PE click on view link then system will open view complaint details page with
view history link (As shown in the screen-N22).

6.12.9 PE has to click on view history link to check the complaint history in an another
window (As shown in the screen-N23).

Screen – N22

Screen – N23
7.Debarment

7.1.1 To debar any tenderer PE needs to click on “Debarment” (As shown in Screen
– O1)
7.1.2 To Initiate the debarment process PE has to click on “Initiate Debarment” (As
shown in Screen – O2)
7.1.3 Tenderer can be searched by Registration No, Company Name and e-Mail ID
then PE has to click on “Search” (As shown in Screen – O3)

Screen – O1

Screen – O2

Screen – O3
7.1.4 PE can debar Tenderer from Single Tender, Package, Project, Procuring
Entity Procuring Agency/Organization and e-GP Portal. (As shown in
Screen – O4)

7.1.5 Once the selection is made by PE then PE has to select the “Debarment
Reason”, debarment reason can be “Corrupt Practice, Fraudulent Practice,
Collusive Practice, Coercive Practise and Obstructive Practice” (As shown
in Screen – O4)

7.1.6 “Add Details” tab would be available in case if the debarment type selected as
Single Tender / Package / Project / Procurement Entity / Procuring Agency /
Organization. It will not come in case if the debarment type selected as e-GP
Portal.

7.1.7 In the clarification, PE can ask the clarification. (As shown in Screen – O4)

7.1.8 Last Date of Response, PE needs to select the Last Date of Response and
“Submit” of the same. (As shown in Screen – O4)

Screen – O4

7.1.9 Then PE has to send to tenderer by clicking on “Send to Tenderer” (As shown
in Screen – O5)

7.1.10 By clicking on “Send to Tenderer” new window will gets open whereas PE can
“Upload Document” if any by clicking on “Browse then Upload” (As shown in
Screen – O6)

7.1.11 At last “Submit” of the same (As shown in Screen – O6)

Screen – O5
 Screen – O6

7.1.12 The moment clarification response is given by the tenderer, PE has to click on
“View”, by clicking on “View” new window will gets open over there. (As shown
in Screen – O7)

7.1.13 PE will able to see the Tenderer response and according to that PE can take
action as a “Satisfactory or Unsatisfactory” (As shown in Screen – O8)

7.1.14 If the action is selected as a ”Satisfactory” then further approval is not needed
but if the action is “Unsatisfactory” then it goes to HOPE User at last “Submit”
of the same. (As shown in Screen – O9)

7.1.15 On the successful process of the same, the system will display confirmation
message i.e. “Debarment Request sent to HOPE successfully” (As shown in
Screen – O10)

Screen – O7
Screen – O8

Screen – O9

Screen – O10
8. My Account

8.1 My Account >> View Profile

8.1.1 If user would like to see his profile then user has to click on “My Account >>
View Profile” (As shown in Screen – P1)

8.1.2 The moment user clicks on “View Profile”, the system will display the Profile of
the respective user. (As shown in Screen – P2)

Screen – P1

Screen – P2

8.2 My Account >> Edit Profile

8.2.1 If user would like to “Edit” his profile then user has to click on “My Account >>
Edit Profile” (As shown in Screen – P3)

8.2.2 The moment user clicks on “Edit Profile”, system will allow the user to make the
necessary changes in his/her profile viz. Full Name, Name In Bangla, National
ID and Mobile No.. (As shown in Screen – P4)

8.2.3 Once the update is made then user has to click on “Update”, on click on
“Update” revised/changed information would be updated on the system. (As
shown in Screen – P4)
 Screen – P3

Screen – P4

8.3 My Account >> Change Password

8.3.1 If user would like to Change his password then user has to click on “My Account
>> Change Password” (As shown in Screen – P5)

8.3.2 The moment user clicks on “Change Password”, system will allow user to
modify/change his/her current password. System will ask the current password of
the user and if the current password is matched then only system will allow the
user to change his/her current password. User needs to provide the Current
Password >>New Password >> Confirmed Password. (As shown in Screen –
P6)

8.3.3 One click on “Submit”, revised/changed password would be updated on the

system. (As shown in Screen – P6)
 Screen – P5

Screen – P6

8.4 My Account >> Change Hint Question and Answer

8.4.1 If user would like to Change his/her “Hint Question and Answer” then user has
to click on “My Account >> Change Hint Question and Answer” (As shown in
Screen – P7)

8.4.2 The moment user clicks on “Change Hint Question and Answer”, system will
allow user to modify/change his/her current hint question and answer. User has
to select the Hint Question and needs to provide the Answer of the same in the
answer field. (As shown in Screen – P8)

8.4.3 On click on “Submit”, revised/changed password would be updated on the

system. (As shown in Screen – P8)
 Screen – P7

Screen – P8

8.5 My Account >> Preference

8.5.1 If user would like to Change his “Preference”, then user has to click on “My
Account >> Preference” (As shown in Screen – P9)

8.5.2 The moment user clicks on “Preference”, system will allow user to
modify/change his/her Preference. (As shown in Screen – P10)

8.5.3 If the user needs the Email Alert and SMS alert then user has to opt for the YES
and if not then NO. (As shown in Screen – P10)

8.5.4 On click on “Submit”, information gets saved on the system. (As shown in
Screen – P10)

8.5.5 User can also Update/Remove/Remove the preferences.(As shown in Screen-

P11)

Screen – P9
Screen – P10(a)
Screen – P10(b)
Screen-P11(a)
 Screen-P11(b)

8.6 My Account >> Ask Procurement Expert

8.6.1 If user would like to ask something to “Procurement Expert”, then user has to
click on “My Account >> Ask Procurement Expert” (As shown in Screen –
P11)

8.6.2 The moment user clicks on “Ask Procurement Expert”, the system will allow
the user to “Post Query” (As shown in Screen – P12)

8.6.3 By clicking on “Post Query”, Procurement Category will get open; out from that
user needs to select the category and ask the relevant question in line with the
selected category. User can mention the query and needs to “Submit” (As
shown in Screen – P13)

8.6.4 Once the query is posted and answered by the “Procurement Expert”, on the
system then the same will be be viewed by clicking on “View” (As shown in
Screen – P14)
Screen – P11

Screen – P12

Screen – P13

Screen – P14