Welcome

This is the summary slide for our PMI Authorized Exam Prep V-3_JAN 2023 from Trainer Lam Thu Nguyen.
(Please kindly note that these summary slides are not official document from PMI. Use for ATOHA’s internal course only).

Copyright 2023© Project Management Institute, Inc. All rights reserved. 1

This material is being provided as part of a PMI® course.
LESSON 1

BUSINESS
ENVIRONMENT
• Foundation
• Strategic Alignment
• Project Benefits and Value
• Organizational Culture and
Change Management
• Project Governance
• Project Compliance

Copyright 2023© Project Management Institute, Inc. All rights reserved.

Version 3.0 | 2023 Release This material is being provided as part of a PMI® course.
Foundation Summary
TOPIC A

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 PMO Organizational Structures
• Supportive • Functional
• Controlling • Matrix
• Directive • Project-oriented
A project • Agile Centers of Excellence (ACoEs) • Composite
• unique product, service or
result OPM The Agile Manifesto for Software
• time-limited (time-bound) strategy execution framework that coordinates
• Drives change project, program, portfolio and operations
Development
management, and which enables organizations to Individuals and
Project management life deliver on strategy over Process and tools
interaction
cycle and development Comprehensive
approaches Project, Program, Portfolio Working software over
documentation
• Program: Group of related projects,
• Plan-based (Waterfall,
subsidiary programs and program Customer collaboration over Contract negotiation
predictive, traditional)
• Change-based (Agile, activities Responding to change over Following a plan
incremental, iterative) • Portfolio: Collection of projects,
programs, subsidiary portfolios and
• Hybrid
operations

Project Management Principles (Cont.)

7. Effectively engage with stakeholders
Project Management Principles
8. Tailor based on context
1. Be a diligent, respectful and caring steward
9. Embrace adaptability and resiliency
2. Recognize, evaluate and respond to system interactions
10. Focus on value
3. Navigate complexity
11. Build quality into processes and deliverables
4. Create a collaborative project team environment
12. Enable change to achieve the envisioned future state
5. Demonstrate leadership behaviors

6. Optimize risk responses Copyright 2023© Project Management Institute, Inc. All rights reserved. 4
This material is being provided as part of a PMI® course.
Strategic Alignment Summary
TOPIC B

5
 Strategic Management Elements and
Frameworks

Common prompts include:

Organizational
• PESTLE (political, economic, social, technical,
Influences legal, environmental)
Enterprise Environmental Factors • TECOP (technical, environmental, commercial,
(EEFs) operational, political)
• Internal and external to the • VUCA (volatility, uncertainty, complexity,
organization ambiguity)
Organizational Process Assets
(OPAs)
• Project policies, procedures
and templates
• Historical project information

Other ways to understand the external business environment better include

• Comparative advantage analysis
• Feasibility studies
• SWOT (strengths, weaknesses, opportunities and threats) analysis
• Assumption analysis
• Historical information analysis
• Risk alignment with organizational strategy

Copyright 2023© Project Management Institute, Inc. All rights reserved. 6

This material is being provided as part of a PMI® course.
Project Benefits and Value Summary
TOPIC C

7
 Business Documents

Are developed prior to project start, and not part

of the project management plan:
• Business case: justifies project and
establishes boundaries → accepted → usually
leads to creation of project charter
ORKs (Objectives and Key Results)
• Benefits management plan: can also identify
the tangible and intangible benefits and how • a goal-setting framework used by individuals,
Business Value teams, and organizations to define measurable
the project objectives and goals will be
goals and track their outcomes. It helps clarify
• Tangible strategically aligned with the business
strategies to accomplish the benefits. investment ideas and the metrics used to
• Intangible measure success.

Incremental Value Delivery

• Enable value delivery sooner

• Attain higher customer value and

increased market share

• Allow partial delivery (or previews) to

customers

• Enable early feedback, allowing for

adjustments to the direction,
priorities and quality of the product
Copyright 2023© Project Management Institute, Inc. All rights reserved. 8
This material is being provided as part of a PMI® course.
Organizational Culture and Change
Management Summary
TOPIC D

9
 Change Management Framework

Manage Organizational Change Impacts

on Projects
• Assess organizational culture
• Evaluate impact of organizational change to
project and determine required actions
• Recommend options for changes to project
• Continually monitor external business
environment for impacts to project
scope/backlog

Organizational Transformation
for Project Practitioners • A North Star
A crisp, inspiring articulation of the vision and strategic objectives for the transformation.

• Your Volunteer
Champions • Customer Insights & Megatrends
A mechanism to harness Embedding a deep understanding of the customer in every change you make, and in every
many thought-leaders from employee – the customer you may have today, and the customer you want tomorrow, as well
across your organization to as the “megatrends” affecting them.
drive transformation.
• The Transformation Operating System
• Inside-Out Employee A flat, adaptable and cross-functional organizational structure that enables sustainable change.
Transformation
A set of tools to make the
transformation personal for
your employees – to connect
their aspiration to the North
Copyright 2023© Project Management Institute, Inc. All rights reserved. 10
Star and to your customers. This material is being provided as part of a PMI® course.
Project Governance Summary
TOPIC E

11
 Scrum

Governance Board
aka Project Board or Steering
Committee
Project Governance
• Provides project oversight
• The framework, functions, and • May include project sponsor, senior
processes that guide project managers and PMO resources
management activities to • May be responsible for:
create a unique product,
service, or result to meet o Reviewing key deliverables
organizational, strategic, and o Providing guidance for project decisions
operational goals.

Governance Checkpoint

Governance Defines • Predictive: Phases, phase gate (governance

AUTHORITY

Escalation Procedures gate, kill point, or tollgate)

• Threshold • Adaptive: Releases, iterations results, MVP
• Tolerance Responsible (Minimum viable product)
• Escalate Stakeholders
Project Phase relationships
• Overlapping
TOLERANCE • Sequential
Project
Team

PROBLEM Copyright 2023© Project Management Institute, Inc. All rights reserved. 12
This material is being provided as part of a PMI® course.
Project Compliance Summary
TOPIC F

13
 Compliance best practices
• Documentation: Updated compliance needs and risks
Project Compliance • Risk planning: Prioritize compliance in risk planning
• Legal, regulatory • Compliance council: Includes quality/audit specialists and relevant legal/technical specialists
• Quality standards/policies
• Compliance audit: Formal process

• Compliance stewardship: It’s your responsibility!

Notes
• PMO monitors compliance at organizational
level

• Project team is also responsible for project

activity-related compliance, including:

o Quality of processes and

deliverables/products

o Procurement and work by vendors

Copyright 2023© Project Management Institute, Inc. All rights reserved. 14

This material is being provided as part of a PMI® course.
End of Lesson 1

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