Technical writing & presentation skills

Mr. Ahmad Ali

Contents

Resume writing (CV)

Letter writing

Memo writing

Email writing

Notification writing

Minutes of meeting

Manual writing
Resume or curriculum vitae
Resume writing

What is resume

Parts of a resume

Features of a good resume

Different ways of writing resumes

Professional format for resume

 A resume is…….

A resume or CV is a document that summarizes your work experience, education, skills

and achievements for a prospective employer. It is usually required as part of a job

application, and is considered essential information in order for an employer to assess

whether an applicant would be a suitable candidate for a first round interview

Parts of a resume

Personal details

Career Objectives & summary

Educational details

Work experience

Additional information

Reference
Features of good resume

It should be concise and brief

Its style and font should be easy to read, neat and clean format, giving good

impression

Only relevant details and relevant experience

It should be professional and discreet

 a t …
Form
 ….
at
o rm
F
 m a t ….
Fo r
For resume Template
you can seek guidance

https://www.resume.com/builder
https://novoresume.com/resume-templates
https://www.indeed.com/career-advice/resume-samples
https://resumegenius.com/
https://www.seek.com.au/career-advice/resume-cv
Professional letter and Memo writing

Professional letter is a written communication from one office to the other, from
one person to the other, from one organization to the others

When writing a professional letter, it's important to use the correct format. This
means including the addresses of the sender and recipient, and using the proper
salutation and closing.
A letter format includes

Sender address and date

Recipient name and address

Salutation

Subject

Body

Complimentary closing

signature
 a t
o rm
F
 at
or m
F
Guidance

https://www.thebalancecareers.com/professional-letter-and-email-writing-
guidelines-2062309
https://money.howstuffworks.com/how-to-write-professional-letter.htm
https://www.wikihow.com/Write-a-Formal-Letter
 Memo writing…..
A memo (or memorandum, meaning “reminder”) is normally used for communicating policies,

procedures, or related official business within an organization. It is often written from a one-

to-all perspective (like mass communication), broadcasting a message to an audience, rather

than a one-on-one, interpersonal communication. It may also be used to update a team on

activities for a given project, or to inform a specific group within a company of an event, action,

or observance.
Difference b/w Letter and Memo
Letter is communication to external person, organization, institution while memo is

within the institution communication

Letter is properly signed while memo is sometimes without signs

Memo is shorter then letter

Memo has shorter information as compare to letter

 a t
o form
Mem
 rm a t
o fo
Mem
Email writing ……
Begin with a greeting

Always open your email with a greeting, such as “Dear Lillian”. If your relationship with the
reader is formal, use their family name (eg. “Dear Mrs. Price”). If the relationship is more
casual, you can simply say, “Hi Kelly”. If you don’t know the name of the person you are
writing to, use: “To whom it may concern” or “Dear Sir/Madam”.

Thank the recipient

If you are replying to a client’s inquiry, you should begin with a line of thanks. For example, if
someone has a question about your company, you can say, “Thank you for contacting ABC
Company”. If someone has replied to one of your emails, be sure to say, “Thank you for your
prompt reply” or “Thanks for getting back to me”. Thanking the reader puts him or her at ease,
and it will make you appear more polite.
 Cont.…..
State your purpose

If you are starting the email communication, it may be impossible to include a line of thanks. Instead, begin
by stating your purpose. For example, “I am writing to enquire about …” or “I am writing in reference to …”.

Add your closing remarks

Before you end your email, it’s polite to thank your reader one more time and add some polite closing
remarks. You might start with “Thank you for your patience and cooperation” or “Thank you for your
consideration” and then follow up with, “If you have any questions or concerns, don’t hesitate to let me
know” and “I look forward to hearing from you”.

End with a closing

The last step is to include an appropriate closing with your name. “Best regards”, “Sincerely”, and “Thank
you” are all professional. Avoid closings such as “Best wishes” or “Cheers” unless you are good friends
with the reader. Finally, before you hit the send button, review and spell check your email one more time to
make sure it’s truly perfect!
Format
 mat
For
 For Email Guidance

https://www.freelancer.com/find/writer?

gclid=EAIaIQobChMIn4aT5cX75AIVl_hRCh1sxwygEAAYASAAEgLAkfD_BwE&ft_prog=ANL&

ft_prog_id=246809638490

https://englishlive.ef.com/blog/career-english/write-perfect-professional-email-english-5-

steps/

http://templatelab.com/professional-email-examples/