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    Technical Writing & Presentation Skills Lecture I

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    Technical Writing & Presentation Skills Lecture I

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    .....

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    Technical Writing & Presentation Skills Lecture i

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    Copyright:

    © All Rights Reserved
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    Download as pdf or txt
    11 views24 pages

    Technical Writing & Presentation Skills Lecture I

    Uploaded by

    hammadmaqbool1100
    .....

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 24

    TECHNICAL WRITING &

    PRESENTATION SKILLS

    MR. AHMAD ALI


    WHAT IS TECHNICAL

    • Technical means something which is following certain


    techniques
    • Technical means specific
    • Technical means according to the specific needs
    • Technical means not general rather specific
    WHAT IS TECHNICAL WRITING

    today technical writing encompasses all documentation of complex technical


    processes. it includes reports, executive summary statements, briefs. any time
    technical information is conveyed in writing at work, it is, by definition, technical
    writing.
    this can include high-tech manufacturing, engineering, biotech, energy, aerospace,
    finance, it, and global supply chain.
    the format is no longer bound to lengthy user manuals. technical information must be
    distilled and presented unambiguously. this can come in the form of technical
    reports, emails, policy, briefs, and press releases.
    sometime just a statement
    PURPOSE OF TECHNICAL WRITING

    • To inform
    • To instruct
    • To reference
    • To persuade
    • To give brief introduction of something
    CHARACTERISTICS OF TECHNICAL WRITING

    • Highly structured
    • Formal language
    • Easy and short sentences
    • It is reader oriented
    • It has specific purpose to fulfill
    KEEP IN MIND

    • Clarity
    • Accuracy
    • Comprehensiveness
    • Accessibility
    • Consciousness
    • Correctness
    WHO IS A TECHNICAL WRITER

    • The job of a technical writer will differ depending on the industry and company
    that they are employed with.
    • They often work on multidisciplinary teams functioning as the mediator between
    the more technical staff and less technical reader. They will work closely with
    these teams to develop a communications strategy.
    • Their responsibilities often extend beyond just writing. They must understand the
    entire project from high-level goals to the intricacies of implementation.
    TECHNICAL WRITING AND BUSINESS WRITING

    • Business writing is a broader category. It can be argued that


    technical writing falls under business writing. It deals with many of
    the same topics and documents.
    • Yet the process and outcomes of technical writing are unique. In
    the rest of this post, we will explore exactly what a technical writer
    does. We will review examples of technical writing and what you
    need to do to become a professional technical writer.
    DOCUMENTS WRITTEN BY A TECHNICAL WRITER

    • Technical Reports
    • Emails conveying technical information
    • Memos
    • Letters
    • User Interface Text
    • Guides and User Manuals
    • Press Releases
    • White Papers & Case Studies
    CONT….

    Executive Summaries
    • Balanced Scorecards
    • Product Descriptions
    • Proposals
    • Reports
    • Websites
    • Minuets of meeting
    • Official statements
    ONE PAGE REPORT
    BUSINESS LETTER
    MEMORANDUM
    INDUSTRIES THAT USE TECHNICAL WRITING

    • Biotech & Pharmacy


    • Consulting
    • Energy and Chemical
    • Engineering
    • Information Technology
    • Financial Services
    • Government & Nonprofit
    • Insurance
    • Manufacturing
    • Supply Chain
    SKILLS NEEDED FOR TECHNICAL WRITING

    • Research
    • Research is one of the first steps in technical writing. After you have an assignment, you will
    be responsible for collecting the data (numerical and non-numerical) and turning it into
    valuable information.
    • Research can come from a variety of places including:
    • On-Site Data
    • Online and Intranet Publications
    • Interviews
    • Libraries and Research Databases
    • Audience Perception
    • The technical information you research and gather has to be shaped for reader
    interest, understanding, and perception
    • Technical writers often have to communicate highly technical information to a
    non-technical audience. Therefore, an early step in the most effective technical
    writing process is analyzing your audience carefully so you can match
    information to their needs.
    • Communication skills

    A good communication is imperative for a good technical writer


    Because communication skills decide your success and failure in the business in an
    organization and in an industry
    • Technical Skills
    It is very difficult to clearly convey a concept that you have not mastered, so
    technical skills are needed for successful technical writer
    CONT…..

    • Document Design
    • Use of digital tools
    HOW TO IMPROVE YOUR TECHNICAL WRITING SKILLS

    • Maximum reading
    • Practice
    • Take feedback
    • Make a process
    • Plan
    • Draft
    • Rethink (proof reading )
    • Final draft
    FOR NEXT CLASS

    • What is letter its kinds


    • What is Memo
    • Difference between Letter and Memo
    • What is report
    • How report is different from other forms of writings
    • Kinds of report
    • What are features of good report
    BOOKS FOR CONSULTATION

    • Handbook of Technical Writing 9th Ed (2010) by


    Jerald J. Alred
    • Engineers Guide to Technical Writings by Keneeth G.
    Budinski
    • Academic reading & Writing by Mumtaz Ahmad Lar
    • Online article for professional writings

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