THE ULTIMATE GUIDE

MOST

ALL THE SHORTCUTS

YOU NEED TO JOIN THE
#NOMOUSECLUB
PLUS HELPFUL FUNCTIONS AND MORE

BY

MATT BRATTIN
FROM
 SHORTCUTS
GENERALLY HELPFUL (1 OF 2)

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 SHORTCUTS
GENERALLY HELPFUL (2 OF 2)

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 SHORTCUTS
FORMATTING (1 OF 2)

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 SHORTCUTS
FORMATTING (2 OF 2)

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 SHORTCUTS
SELECTION + NAVIGATION

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 SHORTCUTS
VIEWS

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 FUNCTIONS
CLEANING (1 OF 2)

TRIM: Used in data cleaning to remove leading LEFT: Used to grab some number of
or trailing blanks that are often difficult to see in characters starting from the left of the cell
the source data contents
Syntax: Syntax:
TRIM(Cell Reference) LEFT(Cell Reference,char num)

RIGHT: Used to grab some number of MID: Used to grab some number of characters
characters starting from the right of the cell starting from a designated count from the left
contents of a cell's contents
Syntax: Syntax:
RIGHT(Cell Ref,char num) MID(Cell Ref,Start Num, Char Num)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
CLEANING (2 OF 2)

TEXTBEFORE: Used in data cleaning to grab a string of

text BEFORE a specific delimiter
Syntax:
TEXTBEFORE(text, delimiter, [instance_num])

TEXTAFTER: Used in data cleaning to grab a string of text

AFTER a specific delimiter
Syntax:
TEXTAFTER(text, delimiter, [instance_num])

SUBSTITUTE: Useful function to replace specific values

within a string and maintain original data.
Syntax:
SUBSTITUTE(Cell Reference, what to substitute, with what)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
MANIPULATING (1 OF 2)

YEAR: Used to extract the year from a date. EOMONTH: Used to derive the last day in a
Similar to MONTH, DAY, and other related month determined by a dated cell and a
functions specific number of months to roll forward.
Syntax: Syntax:
YEAR(Date Reference) EOMONTH(Date Cell, Months)

TEXT: Incredibly useful function for a variety of Not CONCATENATE: Instead of the
things, namely in extracting specialized formats CONCATENATE or CONCAT functions, use
from cells. the ampersand (&) to join strings and cell
contents to create something new.
Syntax:
TEXT(Cell Reference, Format) Syntax:
Cell&"Text 1"&Cell&"Text2"

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
MANIPULATING (2 OF 2)

VALUE: Used to extract the value from a value FORMULATEXT: Quick way to show the
stored as text. Helpful if you want to maintain formula in another cell without having to copy
original data. and paste using apostrophes or other work
arounds.
Syntax:
VALUE(Text Reference) Syntax:
FORMULATEXT(Cell reference)

TRANSPOSE: Used to switch the rows and columns of an array or range.

Syntax:
TRANSPOSE(array)

TEXTJOIN: Used to combine an array of values into one string

with custom delimiter and empty cell rule options.
Syntax:
TEXTJOIN(delimiter,empty cell rule, array)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
LOOKUPS

XLOOKUP: Used to look up values using an index reference.

Replaces VLOOKUP, HLOOKUP, and INDEX/MATCH if used
carefully.
Syntax:
XLOOKUP(Lookup value, Lookup Array, Return Array)

INDEX/MATCH: If you do not have XLOOKUP available on your

version of Excel, INDEX/MATCH is the next best option. It uses the
combination of functions to perform lookups in a much more flexible
way than VLOOKUP and HLOOKUP.
Syntax:
INDEX(Return Array,MATCH(Lookup Value, Lookup Array,0))

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
CALCULATIONS (1 OF 2)

SUMIFS: Used to sum values from a data set

using specific criteria
Syntax:
SUMIFS(Sum Range,Criteria range 1, Criteria 1,
Criteria Range N, Criteria N)

COUNTIFS: Used to count instances from a data

set using specific criteria
Syntax:
COUNTIFS(Criteria range 1, Criteria 1, Criteria Range
N, Criteria N)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
CALCULATIONS (2 OF 2)

AVERAGEIFS: Used to average values from a data set using specific criteria
Syntax:
AVERAGEIFS(Average Range,Criteria range 1, Criteria 1, Criteria Range N,
Criteria N)

MINIFS/MAXIFS: Used to extract the minimum/maximum value from an array meeting specific criteria
Syntax:
MINIFS/MAXIFS(Value Array, Criteria range 1, Criteria 1, Criteria Range N, Criteria N)

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
GENERALLY HELPFUL (1 OF 3)

UNIQUE: Easily extract the unique values from IFERROR: Used to create rules for how to present
an Array without having to de-duplicate. It is a calculations with errors as outputs. Used to flag
dynamic spill function. errors or clean presentation layer data.
Syntax: Syntax:
UNIQUE(Array you want unique values from) IFERROR(Original calculation, Value to display if
an error results)

SEQUENCE: Generates a list of sequential numbers.

Syntax:
SEQUENCE(rows, [columns], [start], [step])

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
GENERALLY HELPFUL (2 OF 3)

SORT: Sorts an array or range in ascending or RANDARRAY: Returns an array of random

descending order. numbers with helpful parameter settings.
Syntax: Syntax:
SORT(array, [sort_index], [sort_order], [by_col]) RANDARRAY([rows], [columns], [min], [max],
[integer])

FILTER: Filters a range of data based on conditions you define - among the most powerful
new functions!
Syntax:
FILTER(array, include, [if_empty])

REPETITION IS THE KEY TO RETENTION

 FUNCTIONS
GENERALLY HELPFUL (3 OF 3)

TOROW: Transforms an array or range of values TOCOL: Transforms an array or range of values
into a single row. into a single column.
Syntax: Syntax:
TOROW(array, [ignore], [scan_by_column]) TOCOL(array, [ignore], [scan_by_column])

HSTACK: Horizontally stacks multiple arrays or VSTACK: Vertically stacks multiple arrays or
ranges into one. ranges into one.
Syntax: Syntax:
HSTACK(array1, array2, ...) VSTACK(array1, array2, ...)

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