IMPORTANT EXCEL

SHORTCUTS
• Ctrl + W: To close all files
• Ctrl + N: To open new files
• If shift +: To select column cells
• Ctrl + D : To copy and paste all things
• Window + +: For zoom in
• Window + - : For zoom out
• Ctrl + Home: To go to A1
• Ctrl + G
• F5 Go to
• Table Ke beech me Ctrl + A to select entire table
• Alt + F1: To get the graph
• First write 3rd or H2O
↓
Then select rd or 2 → then press Ctrl + 1 → select subscript
• You will get 3rd or H2O
• You want to get Punjab national bank when you write PNB on
keyboard?
↓
Go to file → options → proofing → Autocorrect options
Replace with ←↓
• (profit can also be used for uppercase & lowercase settings)
• Enter: Next row
• Shift enter: To move upward
• Alt enter: usi cell me next row me jati h
• Ctrl enter: To copy some thing
• F5 is used to select blank cells in a table [F5 → special → blank]
• How to get 1st?
• First write 1st then press Ctrl + 1 → then select superscript (2nd)
Or sub- script = 2nd
• =CELL (“FILE NAME”)
(used to find file kha save h. it shows file path to locate the file)
• PDF
E.g.-: “Rajeev”,“UP”,9000
“Palak Verma”,“MP”,8000
“Gagan Arora”,“UP”,6000
↓
You want to segregate it
Steps: select all → Alt + A + E
↓
Give frosation ← Select Preferences ← Next
• Use of replace
• (*) Keyboard key → is the key wild card of keyboard

Udit Verma you want first name only → go to find & select
Ajay Jain
Then replace
Find what :- (*_ )issue last name replace hoga
:- (_*)issue first name replace hoga
Then replace all
• =A1 & “” & C1
A1 = Udit Udit Verma
C1 = Verma
You will get

Alternative = Concatenate function can also be used

 • Paste special :- Ctrl + Alt + C/v
(used for increment throughout → for that you will have to select add in
paste special ) (e.g: 500 add in all )
500 → Ctrl + C → then Ctrl + Alt + V
Then sari values me 500
Then add
Add ho jayega
• Shift + F11 → to insert a new sheet
• Clipboard (used for mix copy paste )
A E
B F
C G
D H

Ctrl + C Ctrl + C

A
B Paste all in clipboard
G
H

(when we copy anything, it goes in the clipboard. You can copy

many things one after another )
• Ctrl + R = Fill right for formula referencing
• Ctrl + D = Fill down ( you can use it instead of dragging down )
• Ctrl + ` ( 1 Ke left side me ) :- to show all formulas on the sheet

It is a toggle button
• Alt + (=) = Auto sum ( to get sum of all)

But first of all, you will have to select the entire data using
Ctrl + Shift + ↓
Hold it → shift + → then Alt + (=)

• Edit custom list → in advanced option of file menu

• How to write serial no.
Method 1 → in second row =row()-1
Method 2 → A2+1
• # is used to hide unnecessary zeroes

[>1],#0.00”kgs”;#0.00”kg"
↓
In the home tab → General→ Custom

[>1]#,0.00 “pcs”;#,0.000 “pic”

• Emojis : Windows (+)
[Home→ General→ Custom]
Select emoji first→ Then type @
• Alt + H + L + N (Border) → =$row<>””
SOME SHORTCUT kEyS
1. Total Rows: 65536 (office 2003) & 1048576 (Office 2013)
2. Total columns: 256 (IV) & 16,384 (XFD)
3. Enter: Down
4. Shift + Enter: Up
5. Tab: Right
6. Shift + Tab: Left
7. Page down: Go to next page
8. Page up: Go to previous page
9. Ctrl + Page down: Go to next sheet
10. Ctrl + Page up: Go to previous sheet
11. Alt + Page down: Go to right hand side
12. Alt + page up: Go to left hand side
13. Ctrl + Home: Go to first cell
14. Ctrl + End: Go to last cell
15. Ctrl + →: Go to last column
16. Ctrl + ←: Go to first column
17. Ctrl + ↑: Go to first row
18. Ctrl + ↓: Go to last row
19. Create a border: select the range & press Ctrl + shift + 7
20. Remove a border: select the range & press Ctrl + shift + (-)
21. Insert sheet: Shift + F11
22. Delete sheet: Alt + E + L
23. F2: To show Formula
24. Hide column: Ctrl + 0
25. Unhide column: Manually
26. Hide column: Ctrl + 9
27. Unhide column: Ctrl + Shift + 9
 SELECT CONdITIONS
1. Row select →
a. Click on header of row
b. Shift + spacebar
c. Shift + spacebar and press Ctrl then click on diff. diff. row’s
header
2. Column select →
a. Click on header of column
b. Ctrl + spacebar
c. Ctrl + spacebar and press Ctrl then click on diff. diff. column
header
3. Sheet select →
a. Click on header of sheet
b. Ctrl + A
c. Ctrl + Shift + Spacebar

dATE ANd TIME SHORTCUTS

1. Ctrl + ; : Current date
2. Ctrl + Shift + ; : Current time
3. =Today() : Current date
4. =now() : Current date & time
5. =min(now()) : Current date & Time
6. =day(now()) : only current date
7. =month(now()) : only current month
8. =year(now()) : only current year
9. =hour(now()) : only current hour
10. =minute(now()) : only current minute
11. =second(now()) : only current second
12. =date(year,month,date) : Desire date
13. =time(hour,min,sec) : Desire time
 WEEk dAyS SHORTCUTS
• =Dated if (“Date”, “Current Date”, “d”)
• =Text (“2011/06/30”, “mmmm,dddd,yyyy”)
• =Text (“2011/06/30”, “mmm,ddd,yyy”)
• =Text (“2011/06/30”, “mm,dd,yy”)
• =Text (“2011/06/30”, “dd,mm,yyyy”)
• =Date value (“2011/06/19”)
Current date
• =Weekday (cell add)
• =Weekday (“2011/06/18”)
• =Weeknum (“2016/06/05”)

SUNDAY = 1
MONDAY = 2
TUESDAY = 3
WEDNESDAY = 4
THURSDAY = 5
FRIDAY = 6
SATURDAY = 7

FORMULAS
SUM
1. =Sum (select range)
2. =Sum (cell add, cell add, cell add)
3. =Sum (cell add with Ctrl)
4. =Sum (cell add,20,32)
5. =Sum (first cell add: last cell add)
6. =Sum (cell add Ctrl + spacebar) show of column
7. =Sum (cell add shift + spacebar) show of column
8. =cell add + cell add + cell add
 9. =cell add + 30 + 35 + 100
10. =A1 + B1 + C1 + D1
11. =Sum(25,A1,B1,30)
12. =Sum(cell add, 10, 50, -1000)
13. =Select range and click for auto sum
14. =Select range and one extra and using Alt + =

SUMIF
1. =Sum if (select range, “30”)
2. =Sum if (select range, “30”)
3. =Sum if (Select range, “>40”)
4. =Sum if (Select range, “<90”)
5. =Sum if (Select range, “>=40”)
6. =Sum if (Select range, “<=90”)
7. =Sum if (Select range, “>0”)
8. =Sum if (Select range, “<0”)
9. =Sum if (Select range, “-49”)
10. =Sum if (Select range, “mango”, value range)
A B C
1 Example
2
3
4 S. No. A B
5 1 Mango 20
6 2 Banana 15
7 3 Apple 30
8 4 Mango 44
9 5 Papaya 90
11. =Sum if (A1:A6, “”, B1:B6)
A B
1
2
3
4 A B
5 Ram 20
6 Shyam 30
7 66
8 Rohan 77
9 87
10 Mohan 10
11 Kapil 50

COUNT
1. =Count (Select range) only for numbers
2. =Count blank (Select range)
3. =Counta (Select range) numbers & text both
4. =Countif (Select range, “30”)
5. =Countif (Select range, “>66”)
6. =Countif (Select range, “<90”)
7. =Countif (Select range, “>=66”)
8. =Countif (Select range, “<=90”)
9. =Countif (Select range, “-30”)
10. =Count blank (Cell add : Cell add)
11. =Countif (A1:A9, “Raj”)
A
1 Ram
2 Shyam
3 10
4 Raj
5 Raj
6 20
7 30
8 40
9 Mohan

MULTIPLY
1. =Cell add *Cell add
2. =Product (Select range)
3. =Product (cell add, cell add)
4. =Product (cell add with Ctrl)
5. =Product (-1,-2,-3,-9,-20)
6. =Product (10,30,-5,10)
7. =Product (10,20/5)
8. =A1*B1 Press F4

SUBTRACT
1. =Cell add – Cell add
2. =100 – 30

DIVIDE
1. =Cell add / Cell add
2. =40 / 5
 AVERAGE
1. =average (Select range)
2. =average (A1:A6)
3. =Sum (A1:A6) / Count (A1:A6)
4. =Average (A1,A2,A3)

MAXIMUM
1. =max (Select range)

MINIMUM
1. =min (Select range)

EVEN
1. =even (cell add)
0 = even (1) Ans→2
0 = even (2) Ans→2

ODD
1. =odd (cell add)
0 = odd (5) Ans→5
0 = odd (8) Ans→9

SOME USEFUL FUNCTIONS

1. =pi ()
2. =upper (cell add)
a. Upper (silicon) Ans→ SILICON
3. =lower (cell add)
a. Lower (SILICON) Ans→ silicon
4. =right (cell add, select no.)
5. =left (cell add, select no.)
6. =mid (cell add, start no., num characters)
7. =sqrt (number)
8. =Concatenate (text1, text2)
a. =concatenate (cell add & “” & cell add)
b. =concatenate (cell add & cell add)
9. =Len (text)
a. Len (Silicon) Ans→ 7
10. =proper (“siLiCoN”) Ans→ Silicon
11. =mode → show the repeat value and minimum value
a. =mode (select range)
12. =mod (10,4) Ans→ 2 (show the reminder)
13. =power (cell add, 2)
14. =ABS (Absolute function)
Example :-
=abs (-12)
Ans→ 12
15. =Trunc (Truncate)
Example :-
=int (-7.6289)
Ans→ 7
16. =Int (Integer)
Example :-
=int (7.6289)
Ans→ -8
17. =Convert (1, “in”, “ft”)

IF FORMULAS
• =if (cell add >=33, “Pass”, “Fail”)
• =if (cell add >60, “First”, “Second”)
• =if (cell add >50, “yes”, “no”)
A B C D E F G H
1 name Math science Eng total result percentage Division
2 Om 92 38 54
3 Akash 99 69 58
4 Amit 30 29 49
5 Ashish 28 33 160
Total → =cell add + cell add + cell add
Result → =if (and (1st cell add >= 33, 2nd cell add >= 33, 3rd cell add >= 33),
“Pass”, “Fail”)
Percentage → Total / No. of subjects
Division → =if (cell add >= 60, “First”, if (cell add >= 45, “second”, if (cell
add >= 33, “third”, if (cell add <33, “Fail”))))

PROFIT / LOSS
Sign → It will show value in (-)
-1 = Profit
+1 = Loss
Example :-
A B C D
1 Items Cost price Sales price Profit/loss
2 A 10,000 8,000
3 B 3,000 5,000
4 C 1,000 1,200
5 D 3,000 2,500

=sign (cell add – cell add)

=sign (10,000 – 8,000)
Example :-
A B C D
1 Items Cost price Sales price Profit/loss
2 Monitor 8,000 10,000
3 C.P.U 10,000 9,000
4 Keyboard 2,000 1,500
=if (B2>C2, “loss”, “Profit”)
Example :-
A B C D E
1 Item Cost price Sales price Profit/loss Balance
2 Monitor 10,000 12,000
3 C.P.U 15,000 10,000
4 Keyboard 22,000 25,000
5 Mouse 13,000 15,000

Profit / loss → = if (B2>C2, “loss”, “Profit”)

Balance → = if (C2>B2, C2-B2, C2-B2) → (Here profit comes in (+) &
loss comes in (-))
= if (C2>B2, C2-B2, B2-C2) → (Here whether profit/loss it
will come in (+))

AVERAGE IF
1. Example :-
40 If you want to avoid the zero value then we
35 will use this formula :-
0
90 = average if (select range, “<>0”)
10
2. Example :-

A B
1 Name Salary
2 Shilpa 10,000
3 Shikha 30,000
4 Shilpa 45,000
5 Rama 15,000
6 Mohan 36,000
= average if (A1:A5, “Shilpa”, B1:B5)

3. Example :-
A B
1 1,00,000 7,000
2 2,00,000 14,000
3 3,50,000 21,000
4 4,00,000 27,000
5 5,00,000 30,000

=average if (A1:A5, “>3,50,000”, B1:B5)

AVERAGE IFS
Example :-
A B C
1 Ramesh Mango 25
2 Reenu Apple 75
3 Anchal Banana 96
4 Seeta Mango 44
5 Ramesh Mango 24
6 Rita Mango 35
7 Ramesh Apple 10

=average ifs (C1:C7, A1:A7, “Ramesh”, B1:B7, “Mango”)

AVERAGE A
Examples :- 10 =average a (select range)
20
30
40
C
50
 SUM SQ
1. =sum sq (select range)
2. =sum sq (A1:A6, B1:B6)
3. =Sum (select range^2)
4. =sum (select range^2, select range^2)

VLOOK UP
A B C
1 S. no. Name Salary
2 1 Ajay 1000
3 2 Vijay 2000
4 3 Kapil 3000
5 4 Sanjay 4000

=vlook up (S.no, select range, column no., 0)

HLOOK UP
A B C D E
1 S. no. 1 2 3 4
2 Name Ajay Vijay Kapil Sanjay
3 Salary 1000 2000 3000 4000
4 City MZN Goa Pune Delhi

=hlook up (s.no, select range, row no, 0)

FACTORIAL
=fact (5)
=5x4x3x2x1 = 120
 TAX SHEET
A B C D E F G
1 Item Qty Rate Amt Tax Disc Net
5% 9% amt
2 Computer 2 20000
3 Cooler 4 5000
4 Freeze 2 15000
5 AC 3 30000
6 Speaker 2 10000
7 TV 5 12000

Amt = Qty * Rate

Tax = Amt * 5%
Discount = Amt * 9%
Net amt = Amt + Tax – Disc

FUND SHEET
A B C D E F G
1 Name Salary Fund HRA 5% TA 8% DA 7% Net amt
2 Rahul 10000
3 Kapil 20000
4 Amit 15000
5 Rajat 8000
6 Mayank 20000
7 Om 17000

HRA - House rent allowance

TA - Travelling allowance
DA - Dearness allowance
Fund - =if (salary >10000, “1000”, “500”)
HRA - = salary *5%
TA - = salary *8%
DA - = salary *7%
Net amt - = salary – fund + HRA + TA + DA
 OTHER SELECTIONS
1. Shift + →, ↓, ↑, ←
2. Press F8 Key: When we use F8 key and show the Ext
(extension) in the status bar and use ←, ↑, ↓, →
according to need
3. Remove F8: Press again F8 key
4. Ctrl + shift + →, ↓, ↑, ←: When we place the cursor in a
cell then it select it end of column & row
5. Shift + mouse click: Till where we want to select then
press shift & mouse click
6. Shift + Home: Place the cursor where your work end &
select it till first cell of row
7. Shift + Page down: Place the cursor in any row and it
show end of the page & add how much rows you use
8. Ctrl+ Shift + Home: Place the cursor where your work
ends & select it till first cell of sheet
9. Scroll Lock: Opposite Direction

DATABASE FORMULA
Database :-
A B C D
1 Name City State Salary
2 A MZN UP 10000
3 B Meerut MP 20000
4 C Agra AP 15000
5 D Roorkee Delhi 18000
6 E MZN Punjab 25000
7 F Agra UP 30000
Criteria:
Name City State Salary
UP

Database → List range

Criteria → Give any criteria
Field → Which you want (like salary) salary no. 4
1. D sum :-
= dsum (database, field, criteria)
Ans → It will only add the salary of UP cause of UP criteria
10,000 + 30,000 = 40,000
2. D count :-
= dcount (database, field, criteria)
Ans → It will only count the salary of UP cause of UP criteria
UP = Shilpa
UP = 10,000
UP = 30,000
Ans → 2
3. D counta :-
= dcounta (database, field, criteria)
Ans → It will also count the salary of UP only cause of UP criteria
Note :- There is only one difference between d count & d counta
that d count always counts only the numbers but d counta counts
both the numbers & text. If list range is
UP = Shilpa
UP = 10,000
UP = 30,000
Ans → 3
4. D min :-
=d min (database, field, criteria)
Ans → It will show the minimum value of UP cause of UP
criteria → 10,000
5. D max :-
= dmax (database, field, criteria)
Ans → It will show the maximum value of UP criteria
=30,000
6. D average :-
= daverage (database, field, criteria)
Ans → It will show the average of UP cause of UP criteria
=20,000
7. D product :-
= dproduct (database, field, criteria)
Ans → It will show the product of UP cause of UP criteria
= 300000000
8. D get :-
= dget (database, field, criteria)
We can search not only in salary field by the help of dget, Infact we
can search in any field by the help of dget.

Like :- City, Name, Salary etc.

NOTE :- The record should be unique to dget formula, in the cause
of duplication dget formula will not execute