TIME MANAGEMENT

HAND OUT NOTES

SECTION A

1. Write about goal.

Goal setting is a purposeful and explicit process that starts with identifying a new objective, skill,
or project you want to achieve. Then, you make a plan for achieving it, and you work to
complete it.

2. What do you know about control time

Being able to see what is upcoming for the week can help you prepare. You can not only get
yourself ready mentally for the week to come, but you can also do prep work for what needs to
get done.

3. What is importance dilemma?

Important tasks are those that align with your goals, values, and vision. They have a long-term
impact and contribute to your success and satisfaction.

4. What is delegation?
giving others the authority to act on your behalf, accompanied with responsibility and
accountability for results. A leader cannot do all of the work for an organization; if one tries, he
or she will not be successful at. leading

5. What is urgent dilemma?

Urgent matters must be handled immediately. If possible, they should be dealt with
today. Something that's important may have a deadline, but it's typically further out and
manageable.

6. What is schedule of Events?

Schedule of Events is a timetable that provides a chronologically ordered list of events planned
for occurrence throughout a preset period of time.

7. What is Time Management?

Time management is the process of consciously planning and controlling time spent on specific
tasks to increase how efficient you are. You may be familiar with setting deadlines, writing to-do
lists, and giving yourself small rewards for accomplishing certain activities.

8. What is prioritization?
Prioritization is the process by which potential development items are ranked in order of
importance.
 9. What is schedule?
Scheduling is the art of planning your activities so that you can achieve your goals and priorities
in the time you have available. When it's done effectively, it helps you: Understand what you can
realistically achieve with your time. Make sure you have enough time for essential tasks.

10. What is task?

Time management involves creating a schedule, setting priorities, and allocating time for
different tasks. Task management involves creating a to-do list, setting deadlines, and assigning
tasks to individuals or teams.

11. Write any two benefits of managing time

It helps you achieve your goals faster
It Helps you prioritize your work
You get more done in less time
Reduces stress
12. What is schedule of Events?
Scheduling is a core time management tool and project management tool. Learning to schedule
your time effectively will help you to get more things done, make you more productive and
reduce the feeling of overwhelm when you have lots of things to do

13. What is outsourcing?

Outsourcing is the business practice of hiring a party outside a company to perform services or
create goods that were traditionally performed in-house by the company's own employees and
staff. Outsourcing is a practice usually undertaken by companies as a cost-cutting measure.

14. What is efficiency?

Efficiency is the often measurable ability to avoid making mistakes or wasting materials, energy,
efforts, money, and time while performing a task. In a more general sense, it is the ability to do
things well, successfully, and without waste

15. What is regularity?

A regularity is where one kind of thing is associated with or followed by another kind of thing.
Water being heated is regularly followed by its turning to steam, for instance
 SECTION B

1.Explain the importance of Time Management.

It ensures less stress and fatigue

Managing your time well means you can allocate the necessary time for each task. This means
you're less likely to work at an uncomfortable pace. Allocating your time well allows you to
complete tasks on time, which prevents unfinished tasks from accumulating. This also helps you
to avoid rushing, which is a major cause of stress. When you learn good time management,
you're less likely to work long hours to meet deadlines.

It makes you more productive

By allocating the necessary time for each task, you can relax and focus on each task properly.
This allows you to complete more tasks, which increases your productivity. Proper time
management ensures you can rest and eat well since you hardly have to worry about overdue
tasks. Resting and eating well can benefit your energy levels and make you more mentally alert.

It improves your image

Time management and punctuality are essential traits for any employee or person. For instance,
where you provide a service directly to customers, punctuality protects your employer's
reputation. In addition, managing your time well can help you impress your employer. Friends
and family are also likely to appreciate your punctuality.

It allows you more personal time

Learning how to allot time to a task and focus on it also helps you work more effectively. This
helps you complete tasks when due and have enough time for yourself. In addition, you can use
your free time to rest or perform other personal obligations.

It opens you up to more opportunities

By completing your tasks when due, you have more time to complete more and different tasks.
For example, managing your time well can allow you to spend more time on your startup,
making it more likely to succeed. In your workplace, completing your tasks on time can
encourage your employer to give you more tasks. This can expose you to promotions or special
work training that can help advance your career.

It improves the quality of your work

Learning how to manage time properly allows you to allocate the right amount of time to each
task. You are also less likely to allow tasks to pile up and resort to rushing your tasks. Being able
to spend sufficient time on individual tasks allows you to achieve better results.
It helps you manage multiple deadlines

Meeting deadlines is a crucial part of work and demonstrates that you're responsible. Time
management allows you to prioritize tasks based on urgency. This makes it much easier for you
to manage multiple deadlines without failure.

It helps build your focus

Proper time management allows you to focus on a task at a time. Dividing your tasks into
timelines can help prevent you from worrying about too many tasks at once, as you know you've
planned each. This allows you to focus on what you're doing at the moment.

It boosts your energy levels

As you complete tasks on time, you can complete your work at a comfortable pace. This helps
you conserve your energy throughout the day. When you manage your time well, you can also
allocate sufficient time to rest. This can boost your energy levels, making you more active and
focused.

It improves your confidence

Time management allows you to complete tasks within their deadline and allows you to maintain
a great public image. This leads to people viewing you as reliable and trustworthy. External
validation can help influence your opinion of yourself and increase your confidence in your
abilities.

2. Elaborate Time Management

Time management is important to help you prioritise better and increase your productivity. Good
time management also makes you more intentional about how to invest your time. Managing
your time helps you work smarter, not harder so you can get more done in less time and capture
bigger opportunities. Time is an important resource that needs to be managed effectively if you
are to realize its benefits. Effective Time management is an important skill that anyone can learn
and nurture. Understanding how to effectively manage your time is essential for your career and
achieving work-life balance.

3. Explain about Goal Setting

Goal setting involves the development of an action plan designed in order to motivate and guide
a person or group toward a goal. Goals are more deliberate than desires and momentary
intentions. Therefore, setting goals means that a person has committed thought, emotion, and
behavior towards attaining the goal.

Goal Setting Process

Step 1: Write down your goals. Does it seem like an unnecessary step

Step 2: Apply SMART

Step 3: Identify the obstacles

Step 4: Create an action plan

Step 5: Continue to monitor your progress

4. Explain Goal Ailment

A goal or objective is an idea of the future or desired result that a person or a group of people
envision, plan, and commit to achieve.

Goal setting involves the development of an action plan designed in order to motivate and guide
a person or group toward a goal. Goals are more deliberate than desires and momentary
intentions. Therefore, setting goals means that a person has committed thought, emotion, and
behavior towards attaining the goal.

There are three types of goals- process, performance, and outcome goals. Process goals are
specific actions or 'processes' of performing. For example, aiming to study for 2 hours after
dinner every day .

8 steps to goal setting

Think about what you want to achieve. Brainstorm your personal and professional goals,
considering what you want to achieve in both the short and long-term. ...

Go SMART
Write down your goals
Create an action plan
Set a timeline
Set your goals in motion
Check in on progress
Review your goals

5. Benefits of Time Management

Benefits of effective time management

Manage stress: Managing time effectively allows you to manage work-related stress and anxiety.
Taking control of your time makes you feel less overwhelmed with tasks, and you don't feel tired
all the time.
Better work-life balance: Managing time effectively enables you to achieve better work-life
balance. Achieving the right balance between professional life and personal life is essential for
your productivity.

Improved reputation: When you manage time effectively, you enhance your reputation at work.
A good reputation enhances your career growth, promotion chances, attracts more
responsibilities, and higher salary.

Eliminates distractions: When you manage your time effectively, you become better at
overcoming distractions. Developing good time management skills increases your focus, which
enables you to complete the most important tasks within the set time limit.

You plan better: Good time management allows you to have time for strategic planning and
creativity. When you manage time effectively, you make progress in the most important facets of
life, such as career, family, and other interests.

6. Compare Goal Setting and Goal Ailment.

Goal setting involves the development of an action plan designed in order to motivate and guide
a person or group toward a goal. Goals are more deliberate than desires and momentary
intentions. Therefore, setting goals means that a person has committed thought, emotion, and
behavior towards attaining the goal.

7. How will you plan your activities?

Set SMART goals.

Break down your goals into tasks.
Use a planning tool.
Plan your daily, weekly, and monthly activities.
Adjust your plan as needed.
Celebrate your achievements.

8. List out the obstacles you face while planning for a task.
Lack of Creativity

You might have your own struggles determining how to best work toward attaining what you
want. Perhaps you’ve run out of ideas to make it happen.

Negative Thinking

We’ve all been plagued by negative thinking. You feel you’re just not going to be able to achieve
your dreams. Negative thinking is a potent block, because once it begins, it tends to escalate and
can become a self-fulfilling prophecy.

Lagging Confidence
Following closely on the heels of negative thinking, sagging confidence is the bane of goal
achievement. You begin to seriously question your skills and abilities to complete the work
required to reach your goal.

Focus Follies

Who among us can claim we’ve never lost our way on the path toward our dream life? We want
to reach that milestone but we keep getting thwarted by distractions. How can you work on an
important project when your wife keeps asking you why you aren’t painting the house or
spending time with the kids?

Refusing To Put In Effort

It goes without saying that every goal requires you to work and persevere to reach success.

Time Traps

Making your way toward goals is challenging enough without having the irritation of not enough
time to do it.

If you’re unsure about what you really want, it’s a challenge to continue steadily toward your
goals. Vague aspirations equal unmet goals.

9. Explain advantages of time Styles.

There are different time-management personality types including: The Early Bird, The
Multitasker, The Helper, and The Deliberator. Each of these personalities has their own benefits
and drawbacks, and knowing your time-management personality can help you choose the best
strategies that work for you.

10. Explain the art of delegation.

The art of delegation is a cornerstone of effective leadership. Leaders who master this skill can
leverage their team's capabilities to achieve remarkable results. Delegation leads to improved
time management, skill development, and increased team morale.

Five Rights of Delegation

Right task.
Right circumstance.
Right person.
Right supervision.
Right direction and communication
11. Benefits of effective time management

Manage stress: Managing time effectively allows you to manage work-related stress and anxiety.
Taking control of your time makes you feel less overwhelmed with tasks, and you don't feel tired
all the time.

Better work-life balance: Managing time effectively enables you to achieve better work-life
balance. Achieving the right balance between professional life and personal life is essential for
your productivity.

Improved reputation: When you manage time effectively, you enhance your reputation at work.
A good reputation enhances your career growth, promotion chances, attracts more
responsibilities, and higher salary.

Eliminates distractions: When you manage your time effectively, you become better at
overcoming distractions. Developing good time management skills increases your focus, which
enables you to complete the most important tasks within the set time limit.

You plan better: Good time management allows you to have time for strategic planning and
creativity. When you manage time effectively, you make progress in the most important facets of
life, such as career, family, and other interests.

SECTION C

1. Explain the nature of Time Management.

Prioritization. To effectively manage your time, you will need to decide in which order you
should complete your tasks

Goal setting
Planning
Delegation.
Setting boundaries and saying "no"
Focus
Automation.
 2. Compare the urgent Vs important dilemma.

Whether something is urgent or important is primarily driven by whether it has a deadline that is
imminent or has already passed. Urgent matters must be handled immediately. If possible, they
should be dealt with today. Something that's important may have a deadline, but it's typically
further out and manageable.

The difference between the important and the urgent can be vast. Urgent items are always
focused on the present moment: They need attention right now and if they are not dealt with, the
consequences also happen right now. Important items on the other hand belong to long-term
goals and items of strategic value.

Quadrant 1: Crises - URGENT and IMPORTANT

Quadrant 2: Goals and Planning - NON-URGENT and IMPORTANT
Quadrant 3: Interruptions - URGENT and NOT IMPORTANT
Quadrant 4: Distractions - NOT URGENT and NOT IMPORTANT

Urgent Tasks cause us to react. Crucially, we stop what we're currently doing to work on the
urgent task instead.

Important Tasks lead us towards our overall mission or goals. These key actions often require
planning, organization and initiative.

3. Explain the types of Time Styles.

There are different time-management personality types including: The Early Bird, The
Multitasker, The Helper, and The Deliberator. Each of these personalities has their own benefits
and drawbacks, and knowing your time-management personality can help you choose the best
strategies that work for you.
 4. Explain the advantages of Punctuality.
Punctuality is important because it makes us disciplined. It also gives us the chance to become
successful in life. It teaches us the essence of time and makes us aware of its value. Punctuality
can make us very successful and achieve our goals faster than ever.”

Punctuality brings numerous rewards to a person's life. A person who is punctual is considered
trustworthy, and this quality helps to win respect in society. By being punctual, a person can
manage and save one's valuable time in life. As we all know, time is the most precious thing in
our lives

Being on time helps you to establish a good reputation and allows others to trust you. When you
are punctual, your professional image appears polished and organized, rather than hurried and
haphazard. Above all, it's simply the professional standard to be consistently punctual.

5. Time Style Management

Hopper - Hoppers are people who work on multiple things simultaneously.
Hyperfocus - People with a hyperfocus style of management get deeply involved in the
task at hand.
Cliffhanger - Working best under pressure indicates a cliffhanger personality. The thing
that moves such individuals forward is the adrenaline rush they get as the clock ticks
closer to the deadline.
Big Picture - People with this personal time management style have a bird’s eye view of
the different tasks and plans they have to perform.
Perfectionist. The perfectionist time manager spends too much time on details and
engages in an endless pursuit of making everything just right.
Impulsive- People with impulsive time management style like to work without a plan.
The adrenaline rush that comes with spontaneity gets them going. They dread the idea of
setting up a routine or creating a task list.
6. Delegating Leadership
A delegating leadership style is a low task and relationship behavior approach to leadership
where a leader empowers an individual to exercise autonomy. Employing this approach
entails providing the individual with the big picture, then trusting them to deliver agreed-
upon results. Some examples of delegation in the workplace with varying levels of trust and
autonomy include: Giving directions to a subordinate and telling them exactly what to do.
Assigning someone to compile research, gather feedback, and report back to you so you can
make informed decisions Four common leadership styles are autocratic leadership,
democratic leadership, laissez-faire leadership, and paternalistic leadership. Depending on
the specific scenario and context, one style may be more effective than another.