MANGALMAY INSTITUTE OF MANAGEMENT & TECHNOLOGY

(Approved by AICTE, New Delhi & Affiliated to AKTU, Lucknow)

Knowledge park-||, Greater Noida (U.P.)

ASSIGNMENT -- 4
IT SKIILS
MBA 1st YEAR (1st SEM)
SESSION 2023—25

SUBMITTED TO SUBMITTED BY
DR. ASHUTOSH GAUR SAURAV KUMAR
SECTION - C
Q. 1 ) what does Microso Excel mean? What are the Microso Excel
func ons?
 Microso Excel is a spreadsheet program developed by Microso . It is part of the
Microso Office suite and is widely used for tasks involving data analysis,
manipula on, and visualiza on. Excel provides a grid of cells organized in rows and
columns, where users can input data, perform calcula ons, and create various types
of charts and graphs.

 Here are some key func ons and features of Microso Excel:

 Data Entry and Forma ng:

 Enter and organize data in cells.
 Apply forma ng op ons for text, numbers, and cells.

 Formulas and Func ons:

 Use built-in func ons for common calcula ons (e.g., SUM, AVERAGE, IF).
 Create custom formulas to perform specific calcula ons on data.

 Charts and Graphs:

 Generate various types of charts and graphs to visually represent data.
 Customize charts with different styles, colors, and labels.

 Data Analysis:
 U lize features like sor ng and filtering to analyze and manage data.
 Use pivot tables for in-depth data analysis and summariza on.

 Condi onal Forma ng:

 Apply forma ng rules based on specific condi ons, making data visually informa ve.

 Data Valida on:

 Set rules to control the type and range of data that can be entered into cells.

 What-If Analysis:
 Use scenarios and goal seek to explore different outcomes based on changing input
values.
  Data Import and Export:
 Import data from external sources.
 Export Excel data to other file formats.

 Collabora on and Sharing:

 Share workbooks for collabora on.
 Track changes made by different users.

 Automa on:
 Record and run macros to automate repe ve tasks.

These func ons and features make Microso Excel a powerful tool for businesses,
researchers, students, and individuals who need to manage and analyze numerical
data efficiently.

Q. 2 ) How can we enter data into Microso Excel, please? With Reference

Entering data into Microso Excel is a fundamental process. Here's a step-by-step guide:

1. Open Microso Excel:

Launch Microso Excel on your computer.

2. Open a New Workbook:

Either click on "Blank Workbook" or use a template depending on your needs.

3. Select a Cell:
Click on the cell where you want to start entering data. This is typically the A1 cell.

4. Type Data:
Begin typing your data. You can enter text, numbers, dates, or a combina on.
5. Navigate Cells:
Use the arrow keys on your keyboard or click on different cells with your mouse to move
around the spreadsheet.

6. Enter Data in Columns:

Excel is organized by columns (le ers A, B, C, ...) and rows (numbers 1, 2, 3, ...). Enter data
in a column by moving down from cell to cell.

7. Enter Data in Rows:

To enter data in rows, move horizontally from cell to cell within a row.

8. Edi ng Data
If you make a mistake, click on the cell with the incorrect data, make the necessary changes,
and press Enter.

9. Copying Data:
To copy data, select the cell or range of cells, right-click, choose "Copy," move to the
des na on cell, right-click, and choose "Paste."

10. Using Autofill:

Drag the small square at the bo om-right corner of a cell to autofill a series or pa ern.

11. Using Data Types (Excel 365):

In newer versions of Excel (Excel 365), Excel can recognize and format data automa cally.
For example, if you enter a date or a stock symbol, Excel may offer addi onal informa on.

12. Saving Your Workbook:

Remember to save your work regularly by clicking on "File" and then "Save" or "Save As."

Following these steps will help you enter and manage your data effec vely in Microso Excel.
Q. 3 ) Can you describe how to add in Microso Excel? With Reference

Certainly! In Microso Excel, adding values can be done using either basic arithme c
opera ons or Excel func ons. Here's a guide with references:

 Basic Arithme c Opera ons:

1. Open Excel:

Launch Microso Excel and open the workbook where you want to perform addi on.

2. Enter Data:

In a column or row, enter the values you want to add. For example, in cells A1 and A2, you might
have numbers like 5 and 10.

3. Select Cell for Result:

Choose a cell where you want the sum to appear. For instance, you might select cell A3.

4. Type the Formula:

In the selected cell (A3), type the addi on formula. For example, type =A1+A2.

5. Press Enter:

A er typing the formula, press Enter. The sum of the values in A1 and A2 will be displayed in A3.

 Using Excel Func ons (SUM Func on):

1. Open Excel:

Launch Microso Excel and open the workbook.

2. Enter Data:
 Input the values you want to add in a column or row.

3. Select Cell for Result:

Choose a cell where you want the sum to appear. Let's say you want the sum in cell B1.

4. Use the SUM Func on:

In cell B1, type =SUM( to start the SUM func on).

5. Select Range:

Highlight the range of cells you want to add. For example, if your values are in cells A1 to A5, select
that range.

6. Close the Func on:

A er selec ng the range, close the func on with a closing parenthesis ) and press Enter.

Example: If your values are in cells A1 to A5, the formula in B1 would be =SUM(A1:A5).

The result in cell B1 will be the sum of the selected range.

These steps should help you add values in Microso Excel, either through basic arithme c opera ons
or by using the SUM func on.

Q. 4 ) How do we u lize the Add if func on in Microso Excel? With

Reference

It seems like you might be referring to the "SUMIF" func on in Microso Excel, which is used
to add values based on a specified condi on. Here's a guide on how to use the SUMIF
func on with references:

Syntax of SUMIF:
=SUMIF(range, criteria, [sum_range])
range: The range of cells to be evaluated based on the criteria.
criteria: The condi on used to determine which cells to add.

[sum_range]: Op onal. The actual cells to add if they meet the criteria. If omi ed, Excel adds
the cells in the specified range.

Example:
Let's say you have a list of expenses in column A and corresponding amounts in column B. You
want to find the total expenses for a specific category, such as "Office Supplies."

1. Open Excel:
Launch Microso Excel and open the workbook containing your data.

2. Enter Data:
In column A, list the categories (e.g., "Office Supplies," "U li es," etc.), and in column B, list
the corresponding amounts.

3. Select Cell for Result:

Choose a cell where you want the total to appear. For example, you might select a cell like
C1.

4. Use the SUMIF Func on:

In cell C1, type the following formula:
=SUMIF(A:A, "Office Supplies", B:B)

This formula adds all amounts from column B where the corresponding category in column
A is "Office Supplies."

5. Press Enter:
A er typing the formula, press Enter. The result will be the total expenses for the specified
category.
This is just one example of how you can use the SUMIF func on. You can customize the criteria
based on your specific needs, making it a versa le tool for condi onal summing in Excel.