MANGALMAY INSTITUTE OF MANAGEMENT &

TECHNOLOGY(Approved by AICTE, New Delhi & Affiliated to AKTU,

Lucknow) Knowledge park-||, Greater Noida (U.P.)

ASSIGNMENT -- 5
IT SKIILS
MBA 1st YEAR (1st SEM)
SESSION 2023—25

SUBMITTED TO SUBMITTED BY DR. ASHUTOSH GAUR

SAURAV KUMAR SECTION - C
Q. 1 ) What does MicrosoŌ PowerPoint mean? What are the MicrosoŌ
Power point funcƟons?
MicrosoŌ PowerPoint is a presentaƟon soŌware developed by MicrosoŌ. It's part
of the MicrosoŌ Office suite and is widely used for creaƟng slideshows and
presentaƟons.

Some key funcƟons of MicrosoŌ PowerPoint include creaƟng slides, adding text,
images, charts, and mulƟmedia elements, designing slide layouts, incorporaƟng
animaƟons and transiƟons, and delivering presentaƟons in various formats. It
provides a versaƟle plaƞorm for visually conveying informaƟon in a structured and
engaging manner.

Q. 2 ) Explain Following.
File tab, Title Bar, Slide Area, Zoom opƟons, Slide view, Normal layout
view, Slide Sorter view, Reading view, Note SecƟon Quick Access
toolbar Slide tab
  File Tab: The File tab in MicrosoŌ PowerPoint provides access to commands
related to file management, such as opening, saving, and prinƟng
presentaƟons. It also allows for seƫngs and opƟons related to the overall
PowerPoint applicaƟon.

 Title Bar: The Title Bar is located at the top of the PowerPoint window and
displays the name of the current presentaƟon. It also contains the standard
window control buƩons for minimizing, maximizing, and closing the
applicaƟon.

 Slide Area: The Slide Area is the main workspace where you create and edit
individual slides in your presentaƟon. It displays the content of the currently
selected slide during ediƟng.

 Zoom OpƟons: Zoom opƟons allow you to adjust the magnificaƟon level of your
presentaƟon in the Slide Area. You can zoom in or out to get a closer or
broader view of your slides.

 Slide View: Slide View refers to the different ways you can view and edit your
slides. It includes Normal View, Slide Sorter View, Reading View, and others.
 Normal Layout View: In Normal Layout View, you work on individual slides
with access to slide thumbnails on the leŌ, a large slide area in the center,
and a notes secƟon at the boƩom.

 Slide Sorter View: Slide Sorter View provides an overview of all slides in
your presentaƟon, allowing you to easily rearrange, add, or delete slides.

 Reading View: Reading View is a presentaƟon mode that opƟmizes the

display for a speaker during a presentaƟon, showing notes and the upcoming
slide while the audience sees only the current slide.

 Note SecƟon: The Note SecƟon is a space below the slide in Normal Layout
View where you can add speaker notes or addiƟonal informaƟon related to
the current slide.

 Quick Access Toolbar: The Quick Access Toolbar is a customizable toolbar at

the top of the PowerPoint window that provides quick access to commonly
used commands, such as Save, Undo, and Redo.

 Slide Tab: The Slide Tab, usually found on the leŌ side of the PowerPoint
window, displays thumbnails of all slides in your presentaƟon, allowing for
 easy navigaƟon and selecƟon.

Q. 3 ) Describe following command

S.No. Command
1 Save
2 Save As
3 Open
4 Close
5 Info
6 Recent
7 New
8 Print
9 Save & send
10 OpƟon
11 Help
12 Exit

1. Save: This command is used to save the current presentaƟon, ensuring any
changes made are preserved.

2. Save As: "Save As" allows you to save a copy of the presentaƟon with a new
name or in a different locaƟon, providing flexibility in file management.

3. Open: This command enables you to open an exisƟng presentaƟon, allowing

you to work on or view a previously created file.

4. Close: Closing the presentaƟon ends the current ediƟng session and removes
the file from the screen. Any unsaved changes may prompt a confirmaƟon
dialogue.

5. Info: The "Info" command typically provides details about the current
presentaƟon, such as file properƟes, permissions, and version informaƟon.

6. Recent: This opƟon displays a list of recently opened presentaƟons, facilitaƟng

quick access to files you've worked on recently.

7. New: "New" iniƟates the creaƟon of a new presentaƟon, offering various

templates and themes to start building a fresh slide deck.

8. Print: The "Print" command allows you to print a hard copy of the presentaƟon
 or configure prinƟng seƫngs.

9. Save & Send: This opƟon provides ways to save and send the presentaƟon,
oŌen including opƟons for sharing via email, the cloud, or other
communicaƟon channels.

10. OpƟons: The "OpƟons" command opens a seƫngs menu where you can
customize preferences and configure various aspects of PowerPoint according to
your needs.

11. Help: "Help" provides access to the soŌware's documentaƟon and

support resources, offering assistance and guidance on using PowerPoint
features.
12. Exit: This command closes the enƟre PowerPoint applicaƟon, ending the
program and returning you to the operaƟng system or desktop environment.

Q. 4 ) Explain steps to create PresentaƟon? Also Explain step for

Adding and deleƟng the slide?

Steps to Create a PresentaƟon:

1. Open PowerPoint: Launch MicrosoŌ PowerPoint on your computer.

2. Choose a Design/Theme: Select a design or theme for your presentaƟon. This

sets the overall look and feel.

3. Create a Title Slide: The first slide is usually a Ɵtle slide. Click on text boxes
to add your presentaƟon Ɵtle and subƟtle.

4. Add New Slides: Click on "New Slide" to add addiƟonal slides. Choose
layouts for each slide based on your content.

5. Insert Content: Populate slides with content such as text, images, charts, and
other elements. Click on placeholders to add your informaƟon.

6. Format and Design: Customize fonts, colors, and styles to enhance the visual
appeal of your presentaƟon.
 7. Apply TransiƟons: Add transiƟons between slides for a smooth flow during
your presentaƟon.

8. Incorporate AnimaƟons: If desired, use animaƟons to introduce elements on

each slide dynamically.

9. Check Slide Order: Ensure the sequence of slides is logical and suits
your presentaƟon flow.
10. Review and Edit: Review your presentaƟon, edit as needed, and
make sure everything looks polished.

11. Save Your PresentaƟon: Use the "Save" command to save your work.
Choose a locaƟon and provide a file name.

12. PracƟce and Rehearse: PracƟce your presentaƟon to become familiar

with the content and the flow.

Steps to Add a Slide:

1. Select Slide: Click on the slide aŌer which you want to add a new one.

2. Click "New Slide": Locate the "New Slide" buƩon on the toolbar or ribbon and
click it.

3. Choose Slide Layout: Select the desired layout for your new slide. Common
layouts include Ɵtle slides, content slides, and others.

4. Insert Content: Add text, images, or any other elements to your new slide.

Steps to Delete a Slide:

1. Select Slide: Click on the slide you want to delete in the Slide Sorter View or on
the leŌ side in the Normal Layout View.

2. Press Delete Key: Simply press the "Delete" key on your keyboard.
AlternaƟvely, right-click on the slide and choose the "Delete Slide" opƟon.

3. Confirm DeleƟon: If prompted, confirm that you want to delete the slide.
Be cauƟous as this acƟon cannot be undone.
4. Remember to save your presentaƟon aŌer adding or deleƟng
slides to preserve your changes.