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Tally Prime 27

Master Of Computer Applications (Adithya Institute of Technology)

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Fundamental of Accounting and Tally Prime

Definition of Accounting / लेखाांकन की परिभाषा

Accounting is the process of identifying, recording, classifying and reporting information on financial
transactions in a systematic manner for the purpose of providing financial information for decision
making.
लेखाांकन ननर्णय लेने के नलए नि्ቈीय जानकािी ्ቚदान किने के उ्ቌेश्य से ्ቤिनथित तिीके से नि्ቈीय लेनदेन पि जानकािी की
पहचान किने, रिकॉर्ण किने, ि्ቇीकृ त किने औि रिपोर्ण किने की ्ቚ्विया है।

Types of Accounts / खातों के ्ቚकाि

There are basically three types of Accounts maintained for transactions.
लेन-देन के नलए मूल रूप से तीन ्ቚकाि के खाते िखे जाते हैं

Personal Account / ्ቤनि्ቇत खाता

Real Account / िाथतनिक खाता
Nominal Account / नाममा्ቔ खाता

Personal Account: Any individual person or any firms or any company or a bank is considered in
a Personal account. For example: - Rajesh Singh, Muna Enterprise, Wipro Pvt Ltd, PNB Bank,
Capital etc.
्ቤनि्ቇत खाता: ्वकसी भी ्ቤनि्ቇत ्ቤनि या ्वकसी फमण या ्वकसी कां पनी या बैंक को ्ቤनि्ቇत खाते में माना जाता
है। उदाहिर् के नलए:- िाजेश ससांह, मुना एांर्ि्ቚाइज, नि्ቚो ्ቚाइिेर् नलनमर्ेर्, पीएनबी बैंक, कै नपर्ल आ्वद।

Real Account: Account of any physical things. The cash account or goods account are examples
of Real account. For example: - Cash, Land, Building, Furniture, Computer etc.
िाथतनिक लेखा: ्वकसी भौनतक िथतु का लेखा। नकद खाता या माल खाता िाथतनिक खाते के उदाहिर् हैं। उदाहिर्ािण:-
नकद, भूनम, भिन, फनीचि, क्म्यूर्ि आ्वद।

Nominal Account: Account of any invisible things that means that things are in terms of cash are
examples of Nominal account. For example: - Discount, Commission, Salary, Wages, Freight etc.
नाममा्ቔ खाता: ्वकसी भी अदृश्य चीजों का खाता, नजसका अिण है ्वक चीजें नकदी के रूप में हैं, नाममा्ቔ खाते के उदाहिर्
हैं। उदाहिर् के नलए:- छू र्, कमीशन, िेतन, मजदूिी, माल ढु लाई आ्वद।

Golden Rules of Accounting

Personal Accounts

The Receiver Debit (Dr)

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The Giver Credit (Cr)

Real Accounts

What comes in Debit (Dr)

What goes out Credit (Cr)

Nominal Accounts

All Expenses or Losses Debit (Dr)

All Income or Gains Credit (Cr)

Entries in Account Book

1. Suresh started a business with cash Rs 1,80,000
सुिेश ने 1,80,000 रुपये नकद के साि एक ्ቤिसाय शुरू ्वकया

Cash a/c Dr 180000

To Capital a/c 180000

2. Cash deposited into PNB bank Rs 55000

पीएनबी बैंक में 55000 रुपये नकद जमा हुए

PNB bank a/c Dr 55000

To Cash a/c 55000

3. Purchase goods for cash Rs 22000.

22000 रुपये नकद में सामान खिीदें

Purchase a/c Dr 22000

To Cash a/c 22000

4. Bought goods from Sona Enterprise Rs 72000.

सोना एांर्ि्ቚाइज से 72000 रुपये का सामान खिीदा

Purchase a/c Dr 72000

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To Sona a/c 72000

5. Sold goods for cash Rs 16200.

16200 रुपये नकद में माल बेचा

Cash a/c Dr 16200

To Sales a/c 16200

6. Paid rent for the year by PNB bank cheque Rs 6000.

पीएनबी बैंक चेकसण ्ቛािा िषण का ्वकिाया 6000 अदा ्वकया ्ቇया

Rent a/c Dr 6000

PNB bank a/c 6000

7. Withdraw cash into PNB bank Rs 40000.

पीएनबी बैंक से 40000 रुपये कै श ननकालें

Cash a/c Dr 40000

To PNB bank a/c 40000

8. Purchased furniture for cash Rs 5000.

5000 रुपये नकद में फनीचि खिीदा

Furniture a/c Dr 5000

To Cash a/c 5000

9. Sold goods to Super Rs 12700.

Super Rs 12700 पि माल बेचा

Super a/c Dr 12700

To Sales a/c 12700

10. Received cash from Super Rs 12446 and allowed him discount Rs 254.
सुपिआि से 12446 रुपये नकद ्ቚा्቎ ्वकए औि उसे 254 रुपये की छू र् दी

Cash a/c Dr 12446

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Discount allowed a/c 254

To Super a/c 12700

11. Paid wages Rs 1800.

मजदूिी भु्ቇतान 1800 रु

Wages a/c Dr 1800

To Cash a/c 1800

12. Paid cash for trade Expenses Rs 2000.

्ቤापाि ्ቤय के नलए नकद भु्ቇतान 2000 रु

Trade Expenses a/c Dr 2000

To Cash a/c 2000

13. Withdraw cash for private Expenses Rs 8000.

ननजी खचों के नलए 8000 रुपये नकद ननकालें

Drawings a/c Dr 8000

To Cash a/c 8000

14. Depreciation on Machinery Rs 50000.

मशीनिी पि मूल्य्ቩास 50000 रु

Depreciation a/c Dr 50000

To Machinery a/c 50000

Financial Year Start 1 April to 31 March

नि्ቈीय िषण ्ቚािांभ 1 अ्ቚैल से 31 माचण तक

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Introduction of Tally Prime

What is Tally Prime?
Tally Prime is accounting software, used in business to record, summarize and maintain business
transactions. Tally was developed in 1984 by Shyam Sunder Goenka in Bangalore.

र्ैली ्ቚाइम अकाउां टर्ां्ቇ सॉफ्र्िेयि है, नजसका उपयो्ቇ ्ቤिसाय में ्ቤािसानयक लेनदेन को रिकॉर्ण किने, सािाांनशत किने औि
बनाए िखने के नलए ्वकया जाता है। र्ैली का निकास 1984 में श्याम सुांदि ्ቇोयनका ्ቛािा बैं्ቇलोि में ्वकया ्ቇया िा।

Download Tally Prime

Download Tally Prime from https://tallysolutions.com/download/
Install in your PC / Laptop
अपने पीसी/लैपर्ॉप में इांथर्ॉल किें

Use Educational Mode of Tally Prime: Free / र्ैली ्ቚाइम के शैनिक मोर् का उपयो्ቇ किें: ननिःशुल्क
For Training purpose: Most of the computer training Institute use Educational Mode: It is free and
work without license.
्ቚनशिर् के उ्ቌेश्य से: अनिकाांश कां ्यूर्ि ्ቚनशिर् सांथिान शैनिक मोर् का उपयो्ቇ किते हैं: यह मु़ቸत है औि नबना लाइसेंस के
काम किता है।

Available Date in Tally Educational Version / र्ैली शैनिक सांथकिर् में उपलब्ि नतनि

Tally Prime- educational mode work without a license, where you can input data only on the first,
second, and last days of the month.
र्ैली ्ቚाइम- शैिनर्क मोर् नबना लाइसेंस के काम किता है, जहाां आप के िल महीने के पहले, दूसिे औि आनखिी ्वदन र्ेर्ा
इनपुर् कि सकते हैं।

Start Tally Software / र्ैली सॉ़ቸर्िेयि ्ቚािां भ किें

Open Tally > W: Work in Educational Mode

Create a Company
F3 :(Company) > Create Company
Company Name: Super Traders
Fill up: Address, State and other optional details.
Accept
Company Created Successfully, (Enable features as per your business need)
कां पनी सफलतापूिणक बनाई ्ቇई, (अपनी ्ቤािसानयक आिश्यकता के अनुसाि सुनििाएँ सिम किें)

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Accounting
Maintain Account : Yes
Enable bill wise entry : Yes
Inventory : No
Enable Goods and Service Tax (GST) : No
TDS : No
Accept

Shut Company
F3 > Company > Shut Company

Alter Company
Go To > Select Company > Super Traders
F3: Company > Alter Company
Change your address or any other data
Accept

Delete Company
Go To> F3 (Company) > Alter Company > Alt + D
Company Super Traders has been deleted
Again, Create Company Super Traders (Follow the steps mentioned in Create Company)
्वफि से कां पनी बनाएां सुपि ्቏ेर्सण (कां पनी बनाएां में उनल्लनखत चिर्ों का पालन किें )

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Groups and Ledgers in Tally Prime Notes

Groups in Tally Prime
Pre-Defined Group

Gateway of Tally > Chart of Account > List of Masters >Groups

There are 28 predefined groups in Tally.

15 groups are Primary Groups and the remaining 13 groups are Sub-Groups.

र्ैली में 28 पूिणननिाणरित समूह हैं

15 समूह ्ቚािनमक समूह हैं औि शेष 13 समूह उप-समूह हैं

1. Branch / Divisions (P) 15. Direct Expense (P)

2. Capital Account (P) 16. Direct Incomes (P)

3. Reserves & Surplus 17. Fixed Assets (P)

4. Current Assets (P) 18. Indirect Expenses (P)

5. Bank Accounts 19. Indirect Incomes (P)

6. Cash-in-Hand 20. Investments (P)

7. Deposits (Asset) 21. Loans (Liability) (P)

8. Loans & Advances (Asset) 22. Bank OD A/c

9. Stock-in-Hand 23. Secured Loans

10. Sundry Debtors 24. Unsecured Loans

11. Current Liabilities (P) 25. Misc. Expenses (Asset) (P)

12. Duties & Taxes 26. Purchase Accounts(P)

13. Provisions 27. Sales Accounts (P)

14. Sundry Creditors 28. Suspense A/c (P)

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Creating Group
Gateway of Tally > Masters > Create > Accounting Masters > Group

Group Name Under Nature of Group

Building Fixed Assets —

Office Equipment Primary Assets

Deprecation Primary Expenses

Check on Gateway of Tally > Chart of Account> Groups

Ledgers / बहीखाते
Creating Ledger
By default, there is two ledgers.
नर्फॉल्र् रूप से दो बही-खाते हैं

1. Cash
2. Profit and Loss A/c

Check the default ledgers Gateway of Tally>Charts of Accounts>Ledgers

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Gateway of Tally > Masters > Create >Ledger

Ledger Name Group Under

Punjab National Bank Bank Account

State Bank of India Bank Account

Petty Cash Cash in Hand

Opening Stock Stock in Hand

Suresh Singh Sundry Debtors

National Pvt. Ltd. Sundry Debtors

Building Cost Building (Fixed Assets)

Building Accrued Dep Building (Fixed Assets)

Office Equipment Cost Office Equipment (Assets)

Office Equipment Dep Office Equipment

Sales Tax Duties & Taxes

T.D.S Duties & Taxes

Shivam Kumar Sundry Creditors

Sona Enterprise Sundry Creditors

Education Loan Secured Loan

Bill Receivable Current Assets

Computer Sales Sales Accounts

Software Sales Sales Accounts

Parts Sales Sales Accounts

Bank Interest Indirect Incomes

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Purchase Purchase Accounts

Wages Direct Expenses

Freight Direct Expenses

Salaries Indirect Expenses

Office Expenses Indirect Expenses

Advertisements Indirect Expenses

Bank Charges Indirect Expenses

Building Deprecation Deprecation

Office Equipment Accrued Dep Deprecation

Ledger Alteration
Gateway of Tally > Masters > Alter >Ledger

Particulars Debit Credit

Punjab National Bank 35000

State Bank of India 40000

Petty Cash 500

Opening Stock 50000

Suresh Singh 15000

National Pvt. Ltd. 5000

Building Cost 75000

Building Accrued Dep 6000

Office Equipment Cost 25000

Office Equipment Dep 1000

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Sales Tax 9000

T.D.S 4500

Shivam Kumar 32000

Sona Enterprise 20000

Education Loan 60000

Bill Receivable 14000

Computer Sales 72000

Software Sales 75000

Parts Sales 35000

Bank Interest

Purchase 120000

Wages 10000

Freight 500

Salaries 20000

Office Expenses 3500

Advertisements 2000

Bank Charges 2500

Building Deprecation 2500

Office Equipment Accrued Dep 80000

Total 407500 407500

Trial Balance
Gateway of Tally > Display more Reports> Trial Balance > Press F5 (Ledger wise and Group wise)

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Voucher Entry in Tally Prime Notes

Voucher in Tally Prime
All entries which you made in these given accounting vouchers are effect on your current
accounting of your business.
इन ्वदए ्ቇए लेखाांकन िाउचिों में आपके ्ቛािा की ्ቇई सभी ्ቚनिनियाँ आपके ्ቤिसाय के ितणमान लेखाांकन पि ्ቚभाि र्ालती
हैं।
F4: Contra : Cash deposited into bank and cash withdrawn from bank entries.
F5: Payment : Cash and cheque payment including cash and bank purchase entries.
F6: Receipt : Cash and cheque received including cash and bank sales entries.
F7: Journal : All non-cash transactions entries.
F8: Sales : Only credit sales entries.
F9: Purchases : Only credit purchase entries.
Alter + F7: Stock Journal : Stock transferred and production entries.

F4: कॉि््቏ा : बैंक में जमा की ्ቇई नकदी औि बैंक ्ቚनिनियों से ननकाली ्ቇई नकदी।
F5: भु्ቇतान : नकद औि बैंक खिीद ्ቚनिनियों सनहत नकद औि चेक भु्ቇतान।
F6: िसीद : नकद औि बैंक नबिी ्ቚनिनियों सनहत ्ቚा्቎ नकद औि चेक।
F7: जनणल : सभी ्ቇैि-नकद लेनदेन ्ቚनिनियाँ।
F8: नबिी : के िल िे नर्र् नबिी ्ቚनिनियाँ।
F9: खिीदािी : के िल िे नर्र् खिीद ्ቚनिनियाँ।
ऑल्र्ि + F7: थर्ॉक जनणल: थर्ॉक हथताांतरित औि उत्पादन ्ቚनिनियाँ।

Gateway of Tally > Transactions > vouchers

Vouchers Mode Entries / िाउचि मोर् ्ቚनिनियाँ

Mode Change for Purchase and Sales voucher
Ctrl +L : Accounting Invoice :As voucher

खरीद और बि्ቅी वाउचर के लिए मोड पररवर्तन

Ctrl +L: िेखाांकन चािान: वाउचर के रूप में
1. Started Business with cash Rs500000 (Receipt.F6)
500000 रुपये नकद के साि ्ቤिसाय शुरू ्वकया (िसीद.F6)
2. Open bank account in PNB bank with cash Rs 25000 (Contra.F4)
25000 रुपये नकद के साि पीएनबी बैंक में बैंक खाता खोलें (Contra.F4)
3. Purchased goods for cash of Rs 50000 (Payment.F5)
50000 रुपये नकद में सामान खिीदा (भु्ቇतान.F5)
4. Purchase goods on credit from Mr. Pawan Kumar Rs 60000 (Purchase. F9)
्ቦी पिन कु माि से उिाि पि सामान खिीदें रु. 60000 (खिीद. F9)
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5. Purchase goods on credit from Mr. Pawan Kumar Rs 60000 (Purchase. F9)
्ቦी पिन कु माि से उिाि पि सामान खिीदें 60000 रुपये (खिीद. F9)

6. Paid discount Rs 2000 (Payment.F5)

भु्ቇतान छू र् रु. 2000 (भु्ቇतान.F5)
7. Sold goods on credit to Mr. Sameer Alam Rs 72000 (Sales. F8)
्ቦी समीि आलम को उिाि पि सामान बेचा, रु. 72000 (नबिी. F8)
8. Purchase goods on credit from Super Pvt. Ltd. Rs 16000 (Purchase. F9)
सुपि ्ቚाइिेर् से िे नर्र् पि सामान खिीदें। नलनमर्ेर् रु. 16000 (खिीद. F9)
9. Received cash from Mr. Sameer Alam Rs 72000 (Receipt. F6)
्ቦी समीि आलम से 72000 रुपये नकद ्ቚा्቎ ्वकये (िसीद F6)
10. Paid cash to Mr. Pawan Kumar Rs 60000 (Payment.F5)
्ቦी पिन कु माि को 60000 रुपये का नकद भु्ቇतान (भु्ቇतान.F5)
11. Commission received Rs 5000 (Receipt. F6)
कमीशन ्ቚा्቎ हुआ 5000 रुपये (िसीद F6)
12. Electricity bill paid Rs 1000 (Payment.F5)
नबजली नबल का भु्ቇतान 1000 रुपये (भु्ቇतान.F5)
13. Purchased goods on credit from Sona Enterprise Rs 14000 (Purchase. F9)
सोना एांर्ि्ቚाइज से उिाि पि सामान खिीदा 14000 रुपये (खिीद. F9)
14. Purchased computer for cash Rs 21000 (Payment.F5)
Qqqqà 21000 रुपये नकद में कां ्यूर्ि खिीदा (भु्ቇतान.F5)
15. Deposited cash into PNB bank Rs 10000 (Contra.F4)
पीएनबी बैंक में नकद जमा 10000 रुपये (कॉि््቏ा.F4)
16. Sold goods for cash Rs 80000 (Receipt.F6)
80000 रुपये नकद में माल बेचा (िसीद.F6)
17. Paid cash to Sona Enterprise Rs 14000 (Payment.F5)
सोना एांर्ि्ቚाइज़ को 14000 रुपये का नकद भु्ቇतान (भु्ቇतान.F5)
18. Depreciation on 10% for Machinery Rs 5000 (Journal.F7)
5000 रुपये मशीनिी के नलए 10% पि मूल्य्ቩास (जनणल.एफ7)
19. Interest paid cash on loan Rs 1000 (Payment.F5)
1000 रुपये के ऋर् पि ब्याज का नकद भु्ቇतान (भु्ቇतान.एफ5)
20. Withdraw cash into PNB bank Rs 25000 (Contra.F4)
पीएनबी बैंक से 25000 रुपये नकद ननकालें (कॉि््቏ा.F4)
21. Received Service Charge Rs 18000 (Receipt.F6)
्ቚा्቎ सेिा शुल्क रु 18000 (िसीद.F6)
22. Paid cash to Super Pvt. Ltd. Rs 16000 (Payment.F5)
सुपि ्ቚाइिेर् को नकद भु्ቇतान ्वकया। नलनमर्ेर् रु. 16000 (भु्ቇतान.F5)

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Voucher Entry in Tally: Step by Step

Create the required Ledger directly / आिश्यक बहीखाता सीिे बनाएँ

Press Alt+C after reaching in the entry box below Particulars.

Example: Create Capital Ledger under Capital Account Group
PNB Bank Ledger under Bank Account and so on.

निििर् के नीचे ्ቚिेश बॉक्स में पहुांचने के बाद Alt+C दबाएँ ।

उदाहिर्: पूांजी खाता समूह के अांत्ቇणत पूांजी खाता बनाएां,
बैंक खाते के अांत्ቇणत पीएनबी बैंक खाता बनाएां इत्या्वद।
(Receipt.F6)

Cr Capital 500000 Capital Accounts

Dr Cash 500000 Cash in Hand

(Contra.F4)

Cr Cash 25000 Cash in Hand

Dr PNB Bank 25000 Bank Accounts

(Payment.F5)

Dr Purchase 50000 Purchase Accounts

Cr Cash 50000 Cash in Hand

(Payment.F5)

Dr Machinery 100000 Fixed Assets

Cr Cash 100000 Cash in Hand

(Purchase. F9)

Cr Pawan Kumar 60000 Sundry Creditors

Dr Purchase 60000 Purchase Accounts

(Payment.F5)

Dr Discount 2000 Indirect Expenses

Cr Cash 2000 Cash in Hand

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(Sales. F8)

Dr Sameer Alam 72000 Sundry Debtors

Cr Sales 72000 Sales Accounts

(Purchase. F9)

Cr Super Pvt Ltd 16000 Sundry Creditors

Dr Purchase 16000 Purchase Accounts

(Receipt.F6)

Cr Sameer Alam 72000 Sundry Debtors

Dr Cash 72000 Cash in Hand

(Payment.F5)

Dr Pawan Kumar 60000 Sundry Creditors

Cr Cash 60000 Cash in Hand

(Receipt. F6)

Cr Commission 5000 Indirect Incomes

Dr Cash 5000 Cash in Hand

(Payment.F5)

Cr Cash 1000 Cash in Hand

Dr Electricity Bill 1000 Indirect Expenses

(Purchase. F9)

Cr Sona Enterprise 14000 Sundry Creditors

Dr Purchase 14000 Purchase Accounts

(Payment.F5)

Cr Cash 21000 Cash in Hand

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Dr Computer 21000 Fixed Assets

(Contra.F4)

Cr Cash 10000 Cash in Hand

Dr PNB Bank 10000 Bank Accounts

(Receipt.F6)

Cr Sales 80000 Sales Accounts

Dr Cash 80000 Cash in Hand

(Payment.F5)

Cr Cash 14000 Cash in Hand

Dr Sona Enterprise 14000 Sundry Creditors

(Journal.F7)

Dr Depreciation 5000 Indirect Expenses

Cr Machinery 5000 Fixed Assets

(Payment.F5)

Cr Cash 1000 Cash in Hand

Dr Interest on Loan 1000 Indirect Expenses

(Contra.F4)

Cr PNB Bank 25000 Bank Accounts

Dr Cash 25000 Cash in Hand

(Receipt.F6)

Cr Commission 18000 Indirect Income

Dr Cash 18000 Cash in Hand

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(Payment.F5)

Cr Cash 16000 Cash in Hand

Dr Super Pvt Ltd 16000 Sundry Creditors

Balance Sheet: Gateway of Tally > Reports > Balance Sheet

Cash in Hand 400000

Bank Accounts 10000

Net Profit 26000

Balance Sheet 526000

Show all Vouchers Entries: Gateway of Tally> Transaction > Day Book

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Create Stock Item in Tally Prime Notes for Practice

Create a New Company for Practice the creation of Stock Group, Godown, Unit and Stock Item
F3 : (Company) > Create Company

थर्ॉक ्ቇुप, ्ቇोदाम, यूननर् औि थर्ॉक आइर्म F3 के ननमाणर् के अभ्यास के नलए एक नई कां पनी बनाएां
F3: (कां पनी) > कां पनी बनाएां
Accounting:
Maintain Account : Yes
Enable bill wise entry : Yes

Inventory:
Maintain Inventory : Yes
Integrate Accounts with Inventory : Yes

Taxation:
Enable GST : No

Create Stock Group in Tally Prime

Gateway of Tally > Masters > Create > Inventory Masters > Stock Group

Stock Group Under

System Primary

Parts Primary

Mother Board Parts

CD Rom Parts

Eight Speed CD Rom

Ten Speed CD Rom

Software Primary

Ace Software

King Software

Queen Software

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Create Godown / Location

Gateway of Tally > Masters > Create > Inventory Masters > Godown
Main Location exists by default. Create following new Godown

Godown Under

Onside Primary

Ware House Primary

Create Unit
Gateway of Tally > Masters > Create > Inventory Masters >Unit

Symbol Formal Name

Nos Number

Type: Simple

Create Stock Item in Tally Prime

Gateway of Tally > Masters > Create > Inventory Masters >Stock item
F12: Configure > Show More Configuration: Yes
Inventory details:
Provide Standard Buying and Selling Rates: (Yes)

During creation of following items use

Units: Nos
Set Standard Rates (Yes): Provide Rate of respective item from below table.
Opening Balance: Quantity of item
Godown: Onside and Warehouse, as mentioned below (Don’t fill rate here)

Standard Cost Selling Price

Item Name Under Quantity Onside Warehouse Amount
Rate Rate

P086 MX System 750 940 8 7 1 6000

P092 MX System 900 1130 15 2 13 13500

P110 MX System 1030 1290 12 2 10 12360

MBP 133 Parts 240 320 2 2 0 480

MBP 150 Parts 285 380 6 6 0 1710

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MBP 166 Parts 335 450 10 10 0 3350

Eight
Gold 8 45 60 2 2 0 90
Speed

Eight
Silver 8 55 70 4 4 0 220
Speed

Eight
Brown 8 60 80 4 4 0 240
Speed

Ten
Gold 10 75 100 25 25 0 1875
Speed

Ten
Silver 10 95 130 20 20 0 1900
Speed

Data Base
Ace 175 250 10 10 0 1750
A

Speed
Ace 155 220 15 15 0 2325
Short A

Data Base
King 100 150 7 7 0 700
K

Speed
King 140 200 8 8 0 1120
Short K

Data Base
Queen 210 306 10 10 0 2100
Q

Speed
Queen 70 100 4 4 0 280
Short Q

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Go To (Alt+G) : Stock Query : To check individual items

Go To (Alt+G) : Stock Summary >F5 (stock Item wise)

Bill wise entry in Tally Prime

Create New Company
F3 : (Company) > Create Company
Accounting:
Maintain Account :Yes
Enable bill wise entry : Yes
Inventory:
Maintain Inventory : Yes
Integrate Accounts with Inventory : Yes
Taxation:
Enable GST : No

Bill wise entry in Tally Prime

Create Ledger
Sundry Creditors : For Purchase Party,
Sundry Debtors : For Sales Party

Gateway of Tally > Create > Ledger

Ledger Under

Computer World Sundry Creditors Maintain balances bill – by bill (Yes)

Purchase Purchase Accounts

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Ledger Under

Harish Rawat Sundry Debtors Maintain balances bill – by bill (Yes)

Sales Sales Accounts

Gateway of Tally > Vouchers >F9 Purchase

Ctrl + H Mode Change 1. Voucher Mode / 2. Invoice Mode
1. Voucher Mode

Particulars Debit Credit

Cr Computer World 10000

Dr Purchase 10000

Type of Ref: New Ref

Name: 1 Amount: 10000 Cr
Narration
Being goods purchased on credit to Computer World
Display > Statements of Accounts > Outstanding > Payables

Gateway of Tally > Vouchers > F5 Payment

Particulars Debit Credit

Dr Computer World 10000

Cr Cash 10000

Type of Ref: August Ref

Name: 1
Amount: 10000 Dr
Narration
Being Paid cash to Computer World
Display > Statements of Accounts > Outstanding > Payables (Null)

F8 Sales

Particulars Debit Credit

Dr Harish Rawat 14000

Cr Sales 14000

Type of Ref: New Ref

Name: 1
Amount: 14000 Dr
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Narration
Being good sold on credit to Harish Rawat
Display > Statements of Accounts > Outstanding > Receivable

F6 Receipt

Particulars Debit Credit

Cr Harish Rawat 14000

Dr Cash 14000

Type of Ref: August Ref

Name : 1
Amount: 14000 Cr
Narration Being received cash to Harish Rawat
Display > Statements of Accounts > Outstanding > Receivable – NIL

Create Stock Group

Gateway of Tally > Create> Inventory Masters > Stock Groups

Stock Group Under

Computer Primary

Create Stock Item

Gateway of Tally > Create> Inventory Masters > Stock

Item Name Under Units

Mouse Computer Pcs

Keyboard Computer Pcs

Create Ledger
Gateway of Tally > Accounts Info > Ledgers > Create

Ledger Under

Raja Traders Sundry Creditors Maintain balances bill – by bill (Yes)

Purchase Purchase Accounts Inventory values are affected (Yes)

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Ledger Under

Sona Enterprise Sundry Debtors Maintain balances bill – by bill (Yes)

Sales Sales Accounts Inventory values are affected (Yes)

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2. Invoice Mode
F9 Purchase > Ctrl +H > Invoice Mode
Purchase No 1. 1-Apr-2021
Supplier invoice 001 Date: 1-Apr-2021 Thursday

Party A/c Name: Raja Traders

Purchase Ledger: Purchase

Name of Item Quantity Rate Per Amount

Mouse 14 Pcs 150.00 Pcs 2100.00

Keyboard 72 Pcs 165.00 Pcs 11880.00

86 Pcs 13980.00

Type of Ref: New Ref

Name: 1Amount: 13980 Cr
Narration
Being goods purchased on credit to Raja Traders
Display > Statements of Accounts > Outstanding > Payables

F5 Payment

Particulars Debit Credit

Dr Raja Traders 13980

Cr Cash 13980

Type of Ref: August Ref

Name: 1Amount: 13980 Dr
Narration
Being paid cash to Raja Traders
Display > Statements of Accounts > Outstanding >Payables NIL

F8 Sales
Sales No 1. 1-Apr-2021
Supplier invoice 001 Date: 1-Apr-2021 Thursday

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Party A/c Name: Sona Enterprise

Sales Ledger: Sales

Name of Item Quantity Rate Per Amount

Mouse 5 Pcs 160.00 Pcs 800.00

Keyboard 10 Pcs 180.00 Pcs 1800.00

15 Pcs 2600.00

Type of Ref: New Ref

Name: 1
Amount: 2600 Dr
Narration
Being goods sold on credit to Sona Enterprise
Display > Statements of Accounts > Outstanding > Receivable – NIL

F6 Receipt

Particulars Debit Credit

Cr Sona Enterprise 2600

Dr Cash 2600

Type of Ref: August Ref

Name: 1Amount: 2600 Cr
Narration: Being received cash to Sona Enterprise
Display > Statements of Accounts > Outstanding > Receivable – NIL

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Batch wise Details in Tally Prime

Batch Wise Inventory details in Tally Prime. Training Manual Notes for Tally Prime Computer course
with example and sample practice Purchase invoice for a medical agency.
र्ैली ्ቚाइम में बैच िाइज इि्िेंर्िी निििर् । उदाहिर् औि नमूना अभ्यास के साि र्ैली ्ቚाइम कां ्यूर्ि कोसण के नलए ्ቚनशिर्
मैनअ
ु ल नोट्स, एक मेनर्कल एजेंसी के नलए खिीद चालान।

Batch wise maintain inventory or stock items in lots. Batches help in better management of stock
items with limited shelf life or perishable goods.
बैच के अनुसाि इि्िें्቏ी या थर्ॉक आइर्म को लॉर् में बनाए िखें। बैच सीनमत शेल्फ जीिन या खिाब होने िाले सामानों के साि
थर्ॉक िथतुओं के बेहति ्ቚबांिन में मदद किते हैं।

Maintain perishable goods or stock items with limited shelf life

Use batches for rate-wise categorization of stock items:
Identify stock item details from batches:
सीनमत शेल्फ जीिन के साि खिाब होने िाली िथतुओं या थर्ॉक िथतुओं को बनाए िखें
थर्ॉक िथतुओं के दि-िाि ि्ቇीकिर् के नलए बैचों का उपयो्ቇ किें :
बैचों से थर्ॉक आइर्म निििर् की पहचान किें :

Batch wise Details in Tally Prime for a Medical Agency

This allows to track your medicine with a specific code. It also allows you to see and mention your
medicine Manufacture date & Expiry date.
यह आपकी दिा को एक निनशि कोर् के साि ्቏ैक किने की अनुमनत देता है। यह आपको अपनी दिा ननमाणर् नतनि औि
समान्቎ नतनि देखने औि उल्लेख किने की भी अनुमनत देता है।
Create New Company
F3 : (Company) > Create Company
Show more features :Yes
Accounting :
Maintain Account :Yes
Enable bill wise entry : Yes
Inventory
Maintain Inventory : Yes
Integrate Accounts with Inventory : Yes
Enable Batches : Yes
Maintain Expiry date for batches : Yes
Taxation :
Enable GST : No

For any existing Company: Press F11 (Features) > set the option Enable Batches, etc to Yes.

किसी भी मौजूदा िंपनी िे लिए : F11 (फीचसस) दबाएँ > बैच आदद स्ቌम िरें ववकल्प को हाँ पर सेट
करें ।

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Create Ledgers: Gateway of Tally > Create > Ledger

Ledger Name Under

Shree Medical Agency Sundry Creditors Maintain Balances bill – by – bill (Yes)

Purchase Purchase Accounts Inventory values are affected (Yes)

Health Medical Store Sundry Debtors Maintain Balances bill – by – bill (Yes)

Sales Sales Accounts Inventory values are affected (Yes)

Create Stock Group: Gateway of Tally > create > Stock Groups

Stock Group Under

Medicine Primary

Create Stock Categories: Gateway of Tally > Create > Stock Categories

Stock Categories Under

Painkiller Primary

Create Unit: Gateway of Tally > Create >Unit

Type: Simple
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Symbol Formal Name

Box Boxes

Create Stock Item: Gateway of Tally > Create > Stock

F12 > Configuration > Inventory details
Use Stock Category for Stock Items : Yes

Item Name Under Categories Units

Crocin Medicine Painkiller Box

Maintain in batches Yes

Track date of manufacturing Yes
Use expiry dates Yes
Purchase Entry: Gateway of Tally > Voucher >Purchase F9

Purchase 1
Supplier Invoice No: 001
Party A/c Name: Shree Medical Agency
Purchase Ledger: Purchase
Name of Item Quantity Rate Per Amount
Crocin 100 Box 45 Box 4500
Item Allocations for: Crocin

Batch No Batch 003 Quantity Rate Per Amount

Mfg Dt.: Apr-2021 100 Box

Expiry Date: 1-Nov-2024 45 Box 4500

Bill-wise Details for: Shree Medical Agency

Upto ₹ 4500 Cr
Type of Ref New Ref
Name 001
Amount 4500 Cr
Sales Entry : Gateway of Tally > Voucher > Sales F8

Sales 1 Reference No: 001

Party A/c Name: Health Medical Store
Sales Ledger: Sales
Name of Item Quantity Rate Per Amount
Crocin 100 Box 45 Box 4500

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Item Allocations for: Crocin

Batch No Quantity Rate Per Amount

Mfg Dt. Batch 003: Apr-2021

Expiry Date: 1-Nov-2024 20 Box 55 Box 1100

Bill-wise Details for: Naqvi Medical Store

Upto ₹ 1100 Dr
Type of Ref New Ref
Name 001
Amount 1100 Dr

Display More Report>Inventory Books > Batch> Crocin >List of Batches

Batch Wise details Entry in Tally Prime: PDF with Practice Bills

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