Digital

documentation and
Spreadsheet
NAME : ANISH KUMAR
CLASS : 10 F
ROLL NUMBER : 14
Table of Content
• DIGITAL DOCUMENTATION
• STYLES
• FORMATTING
• FILL FORMATE MODE
• INSERTING IMAGE FROM A FILE
• CROP IMAGE

MORE ABOUT SPREADSHEET

• TO SET PRINT COMMENT
• TO CHANGE THE SIZE OF A COMMENT
• RECORDING CHANGES
• MACRO RECORDER
• CREAT OWN MACRO FUNCTION
DIGITAL DOCUMENTATION
• STYLES
A style is a set of formats that you can apply to selected pages, text, frames, and
other elements in your document to quickly change their appearance.
 How to apply styles
STEPS
• Open your Document: Start by opening the document you
want to work on in OpenOffice Writer.
• Select Text: Click and drag your mouse to select the text you
want to format with a specific style. Alternatively, place your
cursor at the beginning of the text and hold down the left mouse
button while dragging your cursor over the text to select it.

• Apply a Style: There are a few ways to apply styles to the

selected text:
• Method 1: Using the Styles and Formatting Sidebar:
• If the Styles and Formatting sidebar is not visible, go to
View > Styles and Formatting or press F11 to open
it.
• In the Styles and Formatting sidebar, you'll see a list of
available styles (such as "Default," "Heading 1,"
"Heading 2," etc.).

• Click on the desired style (e.g., "Heading 1") to apply it

to the selected text.
What is formatting and steps
Formatting refers to the way our text will look like –the design of the characters, their size, the
space between paragraphs, their alignment, etc.

STEPS

Select the Text: Click and drag your mouse to select the specific text you want to format.
Alternatively, place your cursor at the beginning of the text, hold down the left mouse
button, and drag your cursor over the text to select it.

Apply Basic Text Formatting:

• Font: Use the font drop-down menu in the Formatting toolbar to select a font type.

• Font Size: Use the font size drop-down menu in the Formatting toolbar to adjust
the text size.

• Bold, Italic, Underline: Use the bold (B), italic (I), and underline (U) buttons in the
Formatting toolbar to apply these styles.

• Apply Advanced Text Formatting:

• Click Format > Character... from the menu bar to open the Character dialog
box.

• Here, you can customize advanced text formatting options like color, effects, and
spacing.
 We Use Fill Format to apply a style to many
different areas quickly without having to go

What is fill back to the Styles and Formatting window and

double-click every time

formatting
STEP
Open yoSur Document: Start by opening the document you want to
work on
in OpenOffice Writer.

mode and Enable the Format Paintbrush:

• Look for the "Format Paintbrush" icon in the toolbar. It

steps
typically
looks like a little paintbrush.
• Click on the Format Paintbrush icon. Once activated, your cursor
will change to indicate that the Format Paintbrush is active.
•Select the Source of Formatting:
• Click on the text or object in your document that has the
formatting you want to copy. This will be your source of
formatting.
•Apply Formatting to Another Text:

• After selecting the source of formatting, click and drag your

mouse to select the text or object where you want to apply
the copied formatting.
•Release the Mouse Button:
• Release the mouse button, and the selected text or object will
inherit the formatting from the source.
INSERTING IMAGE FROM A FILE
• Open Your Document: Start by opening the document
where you want to insert the image in OpenOffice Writer.
• Place the Cursor: Click at the location within your
document where you want to insert the image. This is
where the image will appear once inserted.
• Insert Image:
• Go to Insert > Picture > From File... in the menu
bar. This will open a file dialog box.
• Locateand Select the Image File:
• Navigate to the folder where your image file is
saved.
• Select the image file you want to insert.
• Click the "Open" button. This will insert the image
into your document at the cursor location.
Crop image steps
• insert the Image:
• Insert the image into your OpenOffice Writer
document using the steps mentioned in the
previous response.
• Insert a Frame:
• Click on the inserted image to select it.
• Go to Insert >Frame... from the menu bar. This will
open the Frame dialog box.
• Adjust the Frame Size:
• In the Frame dialog box, go to the "Type" tab.
• Adjust the width and height values to crop the
image. For example, if you want to crop 20 pixels
from the left side, decrease the width value by 20
pixels. If you want to crop 30 pixels from the
bottom, decrease the height value by 30 pixels.
• Click "OK" to apply the changes.
 How to set print comments
Steps
• Open Your Document: Start by opening the document in OpenOffice
Writer that contains the comments you want to print.

More
• Go to Print Options:
• Click on File in the menu bar.

• Select Print from the drop-down menu. Alternatively, you can

press Ctrl + P (Cmd + P on Mac) to open the Print dialog box.

about
• Access the Print Options:

• In the Print dialog box, look for an option called "Comments" or

"Notes."

spreadshet
• Click on the "Options" button or a similar button related to print
settings. This will open additional printing options.

• Choose Printing Comments:

• Look for an option that allows you to include comments or

annotations when printing.
• Select the appropriate option, such as "Print Comments" or
"Print Notes."

• Adjust any other print settings according to your preferences.

• Print Your Document:

• After setting up the print options, click the "OK" or "Print" button
in the Print dialog box to print your document with the
comments included.
To change the size of a comment
• Steps
• Open Your Document: Start by opening the document in
OpenOffice Writer that contains the comments you want to
modify.
• Display the Comments:
• If comments are not already visible, g o to View >
Comments from the menu bar to display the comments
in your document.
• Select the Comment Text:
• Click on the comment you want to resize to select the text
within the comment box.
• Change the Font Size:
• With the comment text selected, g o to the toolbar at the
top and locate the font size drop-down menu. It usually
displays the current font size.
• Click on the font size drop-down menu and select the
desired font size for the comment text. You can either
type the size manually or choose from the available
options.
 What is recording changes and steps?

• Recording changes in OpenOffice Writer refers to the process of

enabling the "Track Changes" feature, which allows you to keep a
record of edits made to a document. This feature is especially
useful when collaborating with others on a document or when
you want to review changes made during the editing process.
Here's how you can record changes in OpenOffice Writer:
 Steps
Open Your Document: Start by opening the document in OpenOffice
Writer that you want to edit and track changes for..Enable Track
Changes:Go to Edit>Changes > Record from the menu bar.
Alternatively, you can use the shortcut key Ctrl+Shift+E (Cmd + Shift
+ E on Mac) to enable or disable the Track Changes feature. Once
enabled, any changes you make to the document will be recorded. Make
Edits: Start editing your document. As you make changes, OpenOffice
Writer will highlight the modifications and add them to the change
history. Review Changes: You can view the changes in the document by
going to Edit > Changes >Show or using the shortcut key
Ctrl+Shift+C (Cmd + Shift + C on Mac). This will display the changes
in the document. Accept or Reject Changes:Deleted text will appear with
strikethrough, and new text will be underlined. After reviewing the
changes, you can choose to accept or reject them. To do this, right-click
on a specific change and select either "Accept Change" or "Reject
change. Accepting a change incorporates the modification into the
document, while rejecting a change removes it.Finish Tracking Changes:
Once you have reviewed and processed all changes, you can disable the
Track Changes feature by going to Edit>Changes >Record again or
using the shortcut key Ctrl+Shift+E (Cmd+ Shift+E on Mac). This
•
finalizes the document, and any further edits will not be tracked. By
following these steps, you can record changes, review modifications, and
collaborate effectively with others in OpenOffice Writer, Please note that
the specific menu options and shortcut keys might vary slightly based
on the version of OpenOffice Writer you are using.
 A macro is a set of instructions or commands that are
recorded and saved in a spreadsheet program. It
allows users to automate repetitive tasks and perform
them with a single click or shortcut.

What is Steps
Open OpenOffice Calc: Start by opening OpenOffice Calc on your computer.

macro and
Enable Macro Recording:
• Go to Tools > Macros > Record Macrofrom the menu bar.

steps?
• In the "Record Macro" dialog box, enter a name for your macro,
choose where to store it (in the current document or in a specific
library), and click "OK."
•Perform Actions:

• Perform the actions in the spreadsheet that you want to record as

part of the macro. These could include formatting cells, entering
data, or any other actions you want to automate.
•Stop Recording:

• After you've performed the desired actions, go back toTools >

Macros > Stop Recordingto stop recording the macro.
 Merging changes of worksheet
Steps
Enable Track Changes:
• Go to the "Review" tab in Excel.
• Click on "Track Changes" in the "Changes" group.
• Select "Highlight Changes" from the dropdown menu.
• Check the box next to "Track changes while editing.
This also shares your workbook."
• Choose other options as desired and click "OK."
• Make Changes:
• Edit the worksheet. Excel will track your changes.
• Review Changes:
• When changes are made, Excel highlights the
modified cells.
• Merge Changes:
• Go back to the "Track Changes" menu and select
"Accept/Reject Changes."
• Review each change and click "Accept" or "Reject" as
needed.
• Save the Workbook:
• Save your workbook to keep the changes merged.