BSSS-Institute of Advanced Studies

Study/Reading Material
CourseName: Project Management
Course Code: CP 206 Batch: 2022-24

CEOs:
1. To impart knowledge about the basics of the project management functions in
anorganization.
2. To develop the ability to decipher the stages of project management.
3. To develop the skills to apply the tools and techniques of project management to
solveorganizational issues and challenges.
4. To build the ability to assess the relationship among the different aspects of project
management and match to the organization needs.
5. To develop the aptitude to determine and justify the tools and techniques of project
management and control.
6. To develop the skills to create project reports and propose monitoring and control models.

COs:
1. Recognize and enumerate the facts and basics concepts of project management.
2. Demonstrate the comprehension related to phases of project management.
3. Implement the concepts of project management in the business operations.
4. Differentiate the key financial and non-financial aspects in project management.
5. Appraise and evaluate organizational decisions using project monitoring and controlling
tools.
6. Formulate and design project report in different business structures.
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COURSE CONTENTS:
Unit – 5: Project Monitoring – Basic concepts of Project monitoring cycle: The planning
monitoring, controlling cycle, Project control – Purpose and types of control.
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Monitoring and control are another segment for a successful project planning, implementation and
execution. It involves a clear planning, understanding and communication of what to do, how to do,
when to do, keep a check on the progress, periodically review the progress and compare with the
planned schedule. Such review helps in timely remedial action against any identified risk or situation
that can be hazardous or damaging for the project completion. With the timely corrective action, it can
reduce the cost of prevention and cost of escalation. It also allows replanning activities to meet the rapid
changing in the dynamic business environment and book benefits for the organization due to such
changes and converting threats into opportunities.

As already discussed in previous chapters, the fundamental of the successful project in the proper
planning, coordination and monitoring of scope, time and cost, therefore, it is essential to run
periodically the plan-monitor-control cycle throughout the project life-cycle so that project deviations
from budgets and schedule can be controlled and efforts can be directed to meet the project goals.
Monitoring and control process requires the communication of pre-defined targets and specifications at
the time of project planning and the same needs to be assessed through period review meeting and
evaluation of project performance.
The tools applicable for facilitating monitoring and control includes –
• Project plan – Plan indicating each and every task with details activities involved to complete the
task goals and its sequence in the project completion.
• Project document - Standard Operating Process (SOPs), KPI, Code of conduct, timelines and
deadlines, budgets, cost sheet, documents to record performance like job card, work-sheet,
reporting/command chain, organization hierarchy and any other manual to provide sufficient
information about expected performance.
• Work performance sheet (job sheet) – The document indicates the required activities to be
undertaken for completing any particular activity or task as a whole. The work performance sheet
act as a check-list to self-assess the completion of performance as per the laid standard or direction.
These work performance sheet acts as the base for performance assessment and evaluation. It also
allows the recording of any threat or adverse situation encountered during the performance of any
task that help in planning any future activity of like kind.
• Tools – In most of the projects, PERT and CPM are commonly acceptable tools for monitoring and
controlling project performance and activity flow. In other cases, budgets, cost sheet, standard
costing, marginal costing and other financial tools are applied for project monitoring and control.

Source: https://theintactone.com/2020/01/11/planning-monitoring-and-controlling-cycle
Reference Links (Articles):
i. Meredith, Jack R., Mantel, Samuel J., Project Management: A Managerial Approach, Wiley India
Publication
ii. Paneerselvam, R., Senthikumar, P., Project Management, PHI Learning Pvt. Ltd.
iii. Clifford F. Gray, Erik W. Larson, Project Management: The Managerial Process, Tata McGraw
Hill Publishing company.
iv. Gopalkrishnan P., Ramamoorthy VE, Textbook of Project Management, McMillan Publication.
Reference Books:
i. Chandra Prasanna, Projects, 9th Edition, McGraw Hills Education, Delhi.
ii. Desai Vasant, Project Management, Himalaya Publishing House.
Video & Other links:
a. e-Books
i. https://opentextbc.ca/projectmanagement/
ii. https://www.projectmanager.com/blog
iii. https://blog.planview.com/work-collaboration/
iv. https://www.projectmanagement.com/pages/379455/ProjectsAtWork
v. https://pmstudent.com/
b. Websites:
i. https://www.youtube.com/watch?v=BOU1YP5NZVA
ii. https://www.youtube.com/watch?v=E2TloG0LR8I
iii. https://www.youtube.com/watch?v=C0ffw8jgy6o
iv. https://www.youtube.com/watch?v=9G_LwG8ozpo&list=RDCMUCMZfp1_wquyegVY9
SoER0Nw&start_radio=1&rv=9G_LwG8ozpo&t=83

Sample Questions
1. Differentiate between PERT & CPM.
2. Explain project monitoring cycle.
3. Write short note on - .
a. Standard Operating Protocols (SOPs)
b. Work sheet or job sheet
c. Key Responsibility Areas