ELECTRONIC SPREAD SHEET

C/W QUESTIONS

1. I have bought few clothing items from different vendors in a city. I have
bought same type of clothing items from different showrooms or vendors.
Now I need to know the total quantity bought from each vendor in my order.
Which of the following spreadsheet feature will be used to find the total
quantity of each vendor?

a. Scenario b. Subtotal c. Compare d. Average function

2. Statement I: The data from the consolidation ranges and target range are
saved when you save the worksheet.

Statement II. If you later open a worksheet in which consolidation has been
defined, this data will not be available again

Consider the above two statements, identify the correct one

a. Statement I is wrong b. Statement II is wrong

c. Both Statements I & II are wrong

d. Both Statements I & II are correct

3. In Spreadsheets,

Statement I: To consolidate by row labels or column labels, the label must be

contained in the selected source ranges.

Statement II: The text in the labels must be identical, so that rows or columns
can be accurately matched.

Statement III. If the row or column label does not match any that exist in the
target, range it will be appended as a new row or column.

Consider the above three statements, identify the correct one

a. Only Statements I & II are correct

b. Only Statements II & III are correct.

c. Only Statement II is correct.

d. All the statements are correct.

4. Rohan has 50,000 that he wants to invest in two mutual for one year. Fund
A is a low risk fund with 18% interest rate and Fund B is a higher risk fund
with 21% interest rate. Which feature of spreadsheets (calc) will help him to
decide.

a. Solver b. Subtotal c. linking sheets d. Macros

5. If we have to determine how many units of each of three products should be

sold to reach a certain profit, which of the following tools would likely be the
best choice.

a. Multiple Operations b.Sub-total c.Goal Seek d.Macro

6.Raj has created a worksheet where he has added all the information of his
employees. He wants every employee to go through the worksheet and update
their address and phone number, if required. He also would like to know the
changes done by his employees. Which feature of spreadsheet he should
enable to see the changes made by his employees?

a. Macro b. Link Workbook c. Change worksheet

d. Track changes

7. If a loan department wants to calculate different interest rates on an

investment, they can use a _____________ for each interest rate and save
various investment options for customers for quick view.

a. Subtotal b.Scenario c.Consolidate data

d.Solver

8. In an office sales report worksheet was shared among different sales

persons. While sharing worksheets they forgot to record the changes the
made. Now they want to find the changes. What can they do now to review the
changes made by each sales person?

a. Merge sheet b.Compare sheets c.Save sheets d. Reject sheet

9. Calc gives you tremendous control over what changes you see when
reviewing a worksheet using the available filters from Show changes dialog
box

10.If you are continually working with the same range, then you may give a
name to the range using Define range option under Data Menu.

11. Spreadsheet software allows the user to share the workbook and place it in
the networklocation where several users can access.

12. Spread sheet software can find changes by Comparingsheets.

13. What is a Record Changes feature in Open Office Calc? How to turn ON
this feature

Record Changes feature is used to track what data was changed, when the
changes was made, who made the change and in which cell the change has
occurred.

Click Edit > Changes > Record

14. Suman wants to share her worksheet with others but she wants to protect
her worksheet so that no one can make unnecessary changes. Help her to find
such option.

Edit>Protect Document

15.If you want to use a shared worksheet in unshared mode, you need to
_______________.

a. Save the shared worksheet using another name or path.

b. Copy the shared worksheet at another location.

c. Rename the shared worksheet

d. None of these

16.Original author of the worksheet can accept or reject changes made by the
users.

a. TRUE b. FALSE
17.During the conflicts resolving process, can other user save the shared
worksheet? YES / NO

18.Arguments passed to a macro from Calc are always Values

19.Which of the following process is used to take data from a series of

worksheets or workbooks and summarizes it into a single worksheet?

a. Data Consolidation b. What if Analysis

c. Goal Seek d. Scenario

20.Choose Tools  Share document to activate the collaboration features for

a worksheet.

1. MULTIPLE OPERATION

Multiple Operation is a planning tool for “What –if “questions, but it is different
from Scenario.

It creates a formulae array i.e. displays of result of applying formula to a list of

alternative values for variables in a spreadsheet range of cells.

It is very useful tool that allows you to calculated different results without entering
the values and formulas separately.

2. Why do you link the data of Spreadsheets?

Linking spreadsheet data enables you to keep the information updated without
editing in multiple locations.

The ability to create links eliminates the need of having identical data entered and
updated in multiple sheets.

This saves time, reduces errors and improves data integrity.

3. Define macro:

A macro is a saved sequence of commands or keystrokes that are stored for

later use. Macros are especially useful to repeat a task the same way over and over
again. Macros option is available in tools menu.
4. Operations using macros.

To record a macro - tools->macro->record macro ( a recording dialog

box opens which records the user actions. Once the recording is over, click the
option stop recording in the dialog box. Now you will be able to save the macro)

To run a macro – tools->macro->run macro

To edit or delete a macro – tools->macro->organize macro

5. Saving the macro.

In spreadsheet application Each and every file has a module called standard
module. All the macros are saved in that folder. While saving a macro,
remember the following.

1. A macro name should start with either alphabet or underscore.

2. A macro name can have numbers within it.

3. Underscore, is the only special character allowed in a macro.

6. User defined functions inside macro.

All the user actions recorded using a macro is stored in form of code in IDE
(Integrated Development Environment). These codes are stored inside subroutines.

We can write our own functions inside a macro code. Functions are
independent piece of code that executes a specified task.

The syntax (format) for writing a function is as follows.

Function name of function(Arguments)

Body of function

End function.
An example function.

Function addition(x)

Y=x+25

Addition=y

End function.

A function inside a macro will be executed only when it is explicitly called. The
arguments for the functions are always passed as values. The macro names and
function names are not case sensitive

7. To Pass arguments to a Macro

A Macro acts as a function. You can pass arguments (values/parameters) to a

macro when you call it.

To allow a macro to accept a value, simply type a name for that value between
parentheses at the top of the macro.

To define a macro with parameters:

Function Function Name (optional Parameter1, optional parameter2,)

Program Code

Function Name=Result

End function

To pass arguments to a macro while calling it in Excel directly by entering the

function name and argument(s) in a cell.

=Function Name (Parameter1, Parameter2,…)