SAP Familiarisation Guide FAMILIARISATION EXERCISES

Navigate SAP Assistance

Exercise 1: Log into the R/3 System ..................................................................... 2

Exercise 2: Recognise SAP R/3 Screen Elements ............................................... 4
Exercise 3: Access SAP Menus............................................................................. 5
Exercise 4: Recognise SAP Icons ......................................................................... 6
Exercise 5: Establish User Parameters................................................................. 8
Exercise 6: Display Transaction Codes ................................................................ 9
Exercise 7: Add/Remove Transactions to the Favourites Folder ..................... 10
Exercise 8: Recognize Status Messages ............................................................ 11
Exercise 9: Use Command Codes ....................................................................... 12
Exercise 10: Transfer Information Between Sessions....................................... 14
Exercise 11: Utilize Matchcode search functionality to quickly locate
necessary data...................................................................................................... 15
Exercise 12: Recognize Field Types ................................................................... 16
Exercise 13: Some key SAP R/3 terms are ......................................................... 17
Exercise 14: Use SAP Help .................................................................................. 18
Exercise 15: Log Off SAP..................................................................................... 19

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 1: Log into the R/3 System

Instructions Follow the steps below to complete the practice.

1. Double-click the SAP icon on your desktop to open the R/3 system

2. Double-click the xxxxx server as advised by your instructor

3. Enter the following detail

Client No - xxx
User ID – as assigned
Password – as assigned

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4. Press enter or alternatively click to “execute” the command

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Exercise 2: Recognise SAP R/3 Screen Elements

SAP R/3 screens

are made up of
the following
screen elements
and components.
Content,
available
selections, and
icons will differ
depending on the
transaction the
end-user is
using.

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Exercise 3: Access SAP Menus

Display the SAP 1. Open the menu from the SAP Easy Access screen.
User Menu
Path: Menu > User menu

2. You have completed the Access Menus transaction.

Display SAP 1. Open the menu from the SAP Easy Access screen.
Standard Menu Path: Menu > SAP menu

You have completed the Access Menus transaction

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 4: Recognise SAP Icons

Instructions
Back The Back icon goes back one level
in the task hierarchy.

Cancel The Cancel icon stops the current

processing step.

Enter The Enter icon tells the system to

accept your input.
or

Execute The Execute icon allows you to run

a program.

Exit The Exit icon allows you to leave

the current task or application area.

Field Search The Field Search icon allows you to

find listings or specific data based
on the criteria of the field.

Find The Find icon allows you to search

for specific information.

First Page The First Page icon allows you to

scroll to the first screen page.

Help The Help icon allows you to access

various forms of online
documentation.

Information The Information icon allows you to

display information related to the
field where you see the icon.

Last Page The Last Page icon allows you to

scroll to the last screen page.

New Session The New Session icon allows you

to begin a new series of
transactions.

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Next Page The Next Page icon allows you to

scroll to the next screen page.

Previous Page The Previous Page icon allows you

to scroll one screen page back.

Print The Print icon allows you to print a

list or other document.

Save The Save icon allows you to save

data you have entered in the
database.
Before saving data, the system
performs a consistency check to
eliminate errors.

You have completed the Recognize SAP Icons transaction.

Status Bar

The Status Bar also Transaction Code SAP R/3 Server

displays SAP R/3
information in
addition to system
messages.
Data Entry Mode

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 5: Establish User Parameters

Instructions 1. Access the Maintain User Profile screen from the menu bar.

Path: System > User Profile > Own Data

Screen Maintain User Profile displays.

2. Click the Defaults tab.

3. Select the desired decimal notation and date format by clicking on

them.

4. Click the Parameters tab.

5. Establish the parameter(s).

Controlling area 1. Enter “CAC” in the Parameters column.

2. Enter the controlling area in the Value column.
3. Press Enter.
4. Verify that “Controlling area” displays in the Text column.

Company Code 1. Enter “BUK” in the Parameters column.

2. Enter the company code in the Value column.
3. Press Enter.
4. Verify that “Company code” displays in the Text column.

Project System 1. Enter “PFL” in the Parameters column.

Information System 2. Enter the information system profile in the Value column.
Profile
3. Press Enter.
4. Verify that “Project information system profile” displays in the Text
column.

Database profile 1. Enter “PDB” in the Parameters column.

2. Enter the database profile in the Value column.
3. Press Enter.
4. Verify that “Profile for logical database PSJ” displays in the Text
column.

Project profile 1. Enter “PWS” in the Parameters column.

2. Enter the project profile in the Value column.
3. Press Enter.
4. Verify that “Project profile” displays in the Text column.

6. Click the Save icon

7. Click the Exit icon until the SAP Easy Access screen displays.

You have completed the Establish User Parameters transaction.

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Exercise 6: Display Transaction Codes

Instructions 1. Access the Settings dialog box from the menu bar.

Path: Extras > Settings

2. Click the Display technical names check box.

3. Click the Enter icon

You have completed the Display Transaction Codes transaction.

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 7: Add/Remove Transactions to the Favourites Folder

Instructions 1. Do you need to add or remove a transaction to/from your

Favourites folder?

Add a transaction to 1. Locate the transaction in the SAP Menu Path.

your Favourites folder 2. Select the transaction by clicking on it.
3. Drag the transaction from its location in the Menu Path to your
Favourites folder.
4. Drop the transaction into the Favourites folder by depressing the
mouse button.
5. Verify that “Node added to favourites list” displays in the status bar.

You have completed the Add/Remove Transactions to the

Favourites Folder transaction.

Remove a transaction 1. Select the transaction in your Favourites folder to remove.

from your Favourites 2. Use path: Favourites > Delete.
folder
3. Verify that “Node deleted from favourites list” displays in the status
bar.
You have completed the Add/Remove Transactions to the Favourites
Folder transaction.

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Exercise 8: Recognize Status Messages

INFORMATIONAL
1. Click the Enter icon to continue.
messages

ƒ This message provides information confirming the successful

completion of a function.

WARNING
1. Click the Enter icon to continue.
messages

ƒ This message will permit you to move forward, however, if you

choose to move forward, do it with caution!!!

ERROR messages 1. Correct the error.

ƒ This message will prevent you moving forward. You must fix the
error before you can proceed.
ƒ Double-click on system messages to launch the performance
assistant or application help to receive further information
You have completed the Recognize Status Messages transaction.

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Exercise 9: Use Command Codes

Instructions Use command codes in the Command Field alone or in conjunction with
transaction codes to navigate SAP R/3 more easily.

Start a new session and 1. Enter /N then the Transaction Code in the Transaction Code Bar.
end the current session
2. Go to step 2.

Start a new session and 1. Enter /O then the Transaction Code in the Transaction Code Bar.
keep the current The Overview of Sessions dialog box displays.
session open
2. Click the Generate button.
3. Go to step 2.

Display an overview of 1. Enter /O in the Transaction Code Bar.

the active sessions
2. Go to step 2.

Close an active session 1. Enter /I in the Transaction Code Bar.

2. Go to step 2.

Log off of SAP R/3 1. Enter /Nend in the Transaction Code Bar.

2. Go to step 2.

2. Click the Enter icon

You have completed the Use Command Codes transaction.

Use Field Search Icon

Instructions 1. Activate the field you need to populate by clicking your mouse in
that field.

Note: You must click on the field to access the Field Search icon

2. Click the Field Search icon for that field.

3. What kind of search are you performing?

Customized search 1. Enter the criteria for which you are searching in the search criteria field.
Note: If your search does not produce the desired result, increase
the value entered in the Maximum no. of hits field.

2. Go to step 2.

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General search
1. Click the Enter icon until a list of search results displays.
2. Select a result from the list.
Note: If your search does not produce the desired result, increase the
value entered in the Maximum no. of hits field.

3. Go to step 2.

General search for a 1. Select the date from the calendar dialog box.
date Note: After you select a date, the calendar dialog box closes and the
date populates the active field.

2. Click the Enter icon

Note: The search dialog box closes and the newly selected data
populates the active field.

You have completed the Use Search Icon transaction.

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 10: Transfer Information Between Sessions

ƒ Ensure that both the session containing the information you want to Formatted: Bullets and Numbering
Instructions transfer (the source session) and the session where you want the
information to go (the destination session) are open.

1. Display the source session.

2. Highlight the information you want to transfer.

3. Press [Ctrl / C] on your keyboard to copy the highlighted

information.

4. Display the destination session.

5. Select the destination field.

6. Press [Ctrl / V] on your keyboard to transfer the information to the

selected field.

You have completed the Transfer Information Between Sessions

transaction.

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Exercise 11: Utilize Matchcode search functionality to quickly locate

necessary data

ƒ Matchcode allows end-users to find information by selecting data

from lists or searching further using selection criteria

ƒ Use an asterisk (*) as a wildcard character

ƒ Select a value using one of the following methods:

ƒ Highlight the proper line item and press the ‘Copy’ button or

ƒ Double click the appropriate line item

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 12: Recognize Field Types

Instructions Note: This is a sample screen print which provides examples of the
various field types.

1. Review the field as it displays on the screen.

Shaded gray 1. This is a Display field.

2. The system enters a default value in this field.
3. You CANNOT change the value in this field.

1. This is a Required field.

Contains the icon
2. You MUST enter data in this field to process the transaction.
3. You CANNOT move to the next screen until all of the required fields on
the current screen are populated.

Highlighted in yellow & 1. This is an Active field.

contains a blinking
2. You can use the function keys F1 (Field Level Help) and F4 (Possible
cursor
Entries) to obtain information relevant to this field.

NOT shaded gray & 1. This is an Optional field.

Does NOT contain the
2. You are NOT required to enter data in this field to complete a
icon. transaction.

Command Field ƒ Located at the top of the screen where the SAP R/3 transaction code is
entered

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 13: Key SAP R/3 terms

SAP Release • Used to denote the version of SAP R/3 software

ƒ Example: ECC 6.0

Instance • Environment containing Clients which serve a specific function (e.g.

Production, Testing, Training, etc.)

ƒ Example: ‘RP1’ which is the instance for Production or ‘Release

2–Training–RC2’ which has been used for Testing and Training

SAPGUI • Application used to start the front-end of an SAP R/3 Instance

(Graphical User ƒ Example: SAPGUI 6.20 for Windows
Interface)

Client • Self-contained unit in an R/3 system that resides within an Instance

• Has separate master records and its own set of tables
ƒ Example: ‘900’, the client used for Production or 705, 710, and
720 which have been used for training delivery

SAP Thick Client • Term used to specify the end-user using the SAP R/3 system via the
graphical user interface (SAPGUI for Windows)
ƒ Example: Most Enterprise personnel use the thick client of SAP
R/3

SAP Thin Client • Term used to specify the end-user using the SAP R/3 system via a web
browser (e.g. Windows Internet Explorer)
ƒ Example: Generally, Line Executives use the thin client of SAP
R/3

SAP IMG ƒ A project IMG is the implementation guide for a Customizing project.
ƒ It contains all the Customizing activities which are to be performed in
the project.
o Example: You can determine the project scope by countries,
components or Customizing activities. A project IMG is based
on the SAP Reference IMG, which can be reduced to the
project scope by selecting countries and components.

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 14: Use SAP Help

Instructions
Quickly define a field as it appears on the screen, using FIELD LEVEL
HELP
1. Place your cursor in the field you need to define.
2. Press F1.
Note: A dialog box defining the field appears.
3. Review the definition.
4. Click the “X” in the upper right corner of the dialog box to close the box.

You have completed the Use SAP Help transaction.

Access more in-depth 1. Access the Glossary.

information about a Path: Help > Glossary
specific concept, using
the GLOSSARY
The SAP Library – Glossary displays.
2. Click the Search tab.
3. Enter the search topic in the active search field.
4. Select the term to define from the list of search results.
5. Review the information as it appears on the right side of the screen.
6. Click the “X” in the upper right corner of the dialog box to close the box.
You have completed the Use SAP Help transaction.

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SAP Familiarisation Guide FAMILIARISATION EXERCISES

Exercise 15: Log Off SAP

Instructions 1. Click the Exit icon until the SAP Easy Access screen displays.

Screen SAP Easy Access displays.

2. Click the Logoff (Exit) icon.

The Log Off dialog box displays.

3. Click the Yes button.

Your Workplace Desktop displays.

You have completed the Log Off SAP transaction.

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