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EUP

EUP

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32 views2 pages

EUP

EUP

Uploaded by

sachinredmi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Email Usage Policy

Purpose
The purpose of this Email Usage Policy is to ensure the proper use of [Company Name]'s email
system and make users aware of what [Company Name] deems as acceptable and unacceptable use of
its email system. This policy is designed to protect the company, its employees, and its reputation.

Scope
This policy applies to all employees, contractors, consultants, temporary staff, and other workers at
[Company Name], including all personnel affiliated with third parties. This policy applies to all
equipment that is owned or leased by [Company Name].

Acceptable Use
Users are permitted to use the company’s email system for:
- Communication and collaboration with colleagues, clients, and partners in support of business
activities.
- Sharing information relevant to job responsibilities.
- Conducting work-related tasks and business transactions.
- Accessing work-related training and development materials.

Unacceptable Use
The following activities are strictly prohibited:
- Sending or forwarding chain letters, junk mail, or unsolicited commercial emails (spam).
- Using the email system for personal gain or operating a personal business.
- Transmitting offensive, discriminatory, or harassing messages or content.
- Sending emails with attachments that contain viruses, malware, or other harmful software.
- Sharing confidential or sensitive company information without proper authorization.
- Using the company’s email system to conduct illegal activities.
- Sending excessively large emails or attachments that could disrupt the company’s network.

User Responsibilities
Users are responsible for:
- Using the email system in a professional and respectful manner.
- Protecting the confidentiality and integrity of sensitive information.
- Reporting any suspicious emails or phishing attempts to the IT department immediately.
- Avoiding clicking on links or downloading attachments from unknown or untrusted sources.
- Regularly checking and managing their email inbox to ensure important communications are not
missed.
- Complying with all relevant laws, regulations, and company policies regarding email usage.

Monitoring and Enforcement


[Company Name] reserves the right to monitor and log email usage to ensure compliance with this
policy. Users should have no expectation of privacy when using the company’s email system.
Violations of this policy may result in disciplinary action, up to and including termination of
employment, and may also lead to legal action.

Policy Review and Updates


This policy will be reviewed annually and updated as necessary to ensure it remains relevant and
effective. Changes to the policy will be communicated to all users, who will be required to
acknowledge their understanding and acceptance of the updated policy.

Acknowledgment
All users must acknowledge their understanding and acceptance of this Email Usage Policy by
signing below or electronically acknowledging through [Company Name]’s designated platform.

Signature: _____________________________
Date: _________________________________

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