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Advanced Filter Method

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4 views

Advanced Filter Method

Uploaded by

smithisaiah441
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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oMs Excel

Advanced Filter

This is also known as an extraction. This process shows the rows from a table that meet a certain
criteria,

Method

1. Determine which column names were referred to in the question directly or indirectly.
2. Type or copy those column names side by side a few rows below the table.
3. For each column in no. 2, write down the criteria required as stated in the question. This makes
up the Criteria Range.

Eg. Perform an advanced filter to show all records (ie. rows) with males who are 18 years of
age or older.

NB. Columns referred to are Gender and Age because male comes from the Gender
column and 18 yrs comes from the Age column. The criteria range is
Age Gender
>= 18 M
Type this range below your table. You must do this first.

4. Select the rows of the table starting with the columns names down to the last row but excluding
the total row at the bottom. This is the List Range. Eg. The Name to Gary rows below.

SMC
Name Age Marks
John 15 80
Gary 16 70
Total 31 150

5. Click the DATA tab or menu then Advanced Filter.

This box comes up.


6. Click the 2nd circle : Copy to Another Location,

7. There is a shimmering around your original table indicating the list range. If the shimmering
did not select the whole table without the total row, then click the first red arrow and select the
list range properly. Return to the advanced filter box via the red arrow in the waiting box.

8. Next, click the 2nd red arrow and select the criteria range. Return to the advanced filter box
via the red arrow in the waiting box.

9. Click the 3rd red arrow and click 1 cell in the A column, 2 rows below the criteria range.
Return to the advanced filter box via the red arrow in the waiting box. Results will start from
there when you click OK.

10. Return to the advanced filter box via the red arrow in the waiting box. Click OK.

No Results ?
If you get no result it may be that
 There are no rows that meet that criteria.
 The criteria was incorrectly typed eg typing < instead of >, less than instead of >
 The column names in the criteria range are not spelt exactly the same as in the table.
There may be an extra space before or after a word or number in the criteria range or
the column name or in the data in the column you are checking.

To fix, copy and paste the column name from the table to the criteria range instead of
typing. Double click the end or start of each word or number in criteria range to see if
there is a space before or after the cursor. If so erase them. Check each row of the table
in the particular column to see if the data similar to the one in the criteria range has a
space or is spelt differently to the one in the criteria range.

See your textbooks also for the advanced filter method in the Spreadsheet chapter.
Check online also.

Type up a table and try an advanced filter

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