F. No, 3-03/2023-P. Arts-II Government of India Ministry of Culture Puratatva Bhavan, D Block, INA, New Delhi ~ 110023. Dated'the 27" tune, 2023 To 1, The Director, Western Zone Cultural Centre, Udaipur 2. The Director, National School of Drama, New Delhi ‘Subject: Implementation of the Scheme "Financial Assistance for Bulding Grants including ‘Studio Theatres” being the Central Nodal Agency-regarding Sir/Madam, In continuation of this Ministry's letter No. P-1-14/2/2023-P. Arts dated 26.04.2023 vide which Western Zone Cultural Centre (WZCC), Udaipur was nominated as Central Nodal ‘Agency (CNA) for implementation of the ‘Revised procedure for flow of funds under the Central Sector Scheme namely Financial Assistance for Building Grants including Studio ‘Theatres’, 1 am directed to Inform that the WZCC has been nominated as Nodal Institution (in place of National School of Drama (NSD), New Delhi) for undertaking various activities related to Building Grants including Studio Theatres scheme viz, issuing advertisement/notice for receiving applications, scrutinizing applications, conducting meeting of the Expert Committee and preparation of draft minutes thereof, maintaining records, etc. A copy of the revised guidelines of the scheme & application form is also ‘enclosed for information. 2. WZCC is requested to upload a copy of the scheme guidelines & application form on its website and social mecia platform for information of the pubic end initiate necessary action for proper implementation of the scheme. All applications under the scheme vill henceforth be received and processed by WZCC, Udaipur. 3.___AS the Scheme "Financial Assistance for Building Grants including Studio Theatres" was earlier being dealt by National School of Drama, they are requested to hold the meeting of the Expert Committee in respect of applications received by them till issue of this letter at the eariest Encl: as above. Yours faithfully, (Sanjay Kumar) Deputy Secretary to the Govt. of India Tel. No. 24642148 Copy to: 1. PPS to IS(P. Arts) 2, Director(Akademi), Ministry of Cuture 3. Deputy Secretary(2CC), Ministry of Culture8:1/2023-58F 2ei19/2003/586 MOST MEDIATE No. Po. ta22023 Pts Goverment of Ina Minit of Cuture Puratatva Baan New Dati Datos: - 26% api 2028, 10 4. The Diese (E20, NCZCC, NEZCC, w2ce & 5260) 2. The Vies-Chanceor, Cental Universies of Tibatan Studios (CUTS), Sarath, Varanasi ‘3. The Directr, National Counc of Science Museum (NCSM), Delhi ‘Subject: Nomination or Cetra! Neda Agency for implementing the Central Sect schemes, Madan, | am rected to refer to the Department of Expenditures’ OMS Nos 1(3yTA 2022/TSK(CSSVC.No.9527N111 datod 24.32022 and 1(18VPFMSIFCD202" dated 932020 (copies enclosed) regarding ‘Revised procedure for fow of funds under Cental Sector Schema’ nd convey the approval a he Campotent Autorty to designate the flowing arganeatone under this ministy 2s Cental Nodal Agency (CNA) in respect of the Cental Secor sctemes mentioned against ke name inthe below mononed table (SI. No:] Designated Central Nodal Agency | __Nameofthescheame | Easiem Zone Cultural Cane (EZC0), [Financial Assistanco to Cufurl - Kolkata (Organizations with NaionalPresenoe_| 2 | Nott Cental Zone Cufal Gente [Cultural Funcion and Production Grant (NCZCC), Prayaora 3,__| Canal Universes of tibetan Studies |Finandal Assistance forthe] (CUTS), Sarnath, Vaanasi [Development of Buddhist) Tibetan a (Cute & Ae | Noth East Zone Cultural Gente [Financial Assistance for the] (NEZOO) , Dimapur [Presawation and Development of “ \Cuttual Hertage of te Himalayas 5. | Wester Zone Cultural Gane (WZCC), Financial Assistance for Buiding Grants = Udaipur including Studio Theatres | National Counc of Science Museum [Financial Assistance for Aled Cukurall (NCSW), Deh lacivitios 7] South Zane Cultural Cente (SZCG), Rashunya Sanskt Mahotsa” (ESM) “Thanjavur 2 As per the instuctons issued by lo Expendiure, we OM NO. ‘(ieyPEMSIFCD/202% dated 003 2022 1. Every Ministy/Departmont wil designate a Central Nodal Agency (CNA) oc implementing ‘each Central Sector Scheme. The CNA wll open a Cental Nodal Azcour: for each Cantal ‘Sector Scheme in 2 scheduled commercial bank auhodzed to conduct Government business by he Ministry (Department concermed. |. Impiomenting Agonios (IAs) down the ladder wil be designated as Sub- Agence (SAS). ‘The SAs wil use the CNAs accounts with larly defied drawing its ea for tat account1/2023-S8F s2seia/2021/58F However, depending upon operational requirements, zero balance subsidiary accounts for < ‘each echama may also be opened by the SA= ‘All zor balance subsidiary account wl have alocste drawing Ks obo deed by the CCNA concerned from tne to ime and wil raw on cea me basis fom te Cental Nodal ‘Account ofthe scheme a¢ and when payments are ta be made to benefits, vendors ee, ‘The avalabie drawing bt wil got reduced by the extant of uation. For seamiess management of funds, tho main account and all zero balance eubsiiay ‘counts should be maintained with the same bank. However, Ministy J Daparent may choose diferent banks for opening Central Nodal Account of diferent Cental Sector ‘Schemes, ‘Tho Minaties /Departmonts and the CNAS shal ensure that the intrest eamed rom the funds roloased is mandatory rete to tho Consolidated Fund of India in tems of Rue 230(8) of GFR, 2017. The Inrest component shall be distinctly fefeted inthe MIS rove bythe bank. ‘After opening of Cenral Nodal Account ofthe schema and before opering zero balance subsidiary account of SAs or assigning those craving rights from CNAE account the GAs at fal levels shall retum all unspent amounts of the scheme ying in the coounts tothe Central Nodal Account of the CNA. Misty 1 Department will register he CNAs and all GAs on PFMS and use the unique PFMS ID assigned tothe CAN and SAS fo making all payments to thorn. Bank accounts of the CNAs, SAS vendors and ether organizations receiving funds wl alzo'be mapped i PMS, Payments willbe made fom te zero balance subsisiary accounts Upto the diawing kit ‘assigned to such accounts from tie to time. Transactions in esch subsifiary account be eotted withthe Central Nodal Account daiy through the core banking soluon (CBS) on the basis of payments made dung th day (CNAs and SAs will mandatoni use the EAT module of PFMS or Integrate the sysioms withthe PFMES to ensure that infomation on PFS fs updated by each SA at last eco evry dy. ‘CNAs vill Koop alte funds received Inthe Central Noda count nly and sh at anor the funds to any other eccount or nat divert the same to fod Dopo! FlexsAccun! Mut ‘Option Deposit Accound Corparate Liquid Tem Depost (CLTO) account ele. Tho. nds released {0 CNA shal not be parked in bank account of any other agency. 3 esgnated cs ar therotore reqs to opon a Central Nodal Account In Canara Bank Tor mplomenting thelr spore schance and fomerd the aie of eae song with aetate of Nodal Ofer nominatea forte see eee a Sk Boutvaly Yo the concemed Under Sereaty otis insey Sey Rahor ances caee 4. Thee appronatot Secretary (Cte) EA stove Yous ait, Grose sj Kumar Deputy Secretary tothe Geverment nia2-1/2023-S8F Sony te SCASEFA Misty of Culture, Shasbi Bhawan, New Dab 110001 2. Chit Control of Account, Minit of Cle, Shact Bhawan, Naw Det 119004 53. Jot Secretary (Pefoming Ais Bureau) 4 Pay and Account Ofer, tnt of Culture, NAl Annexe, New Del 110001 5. Dreaor (OT) 8 Deputy Secretary (20) 7. Under Secretary (SAF) witha requsto obtain tho dete of especie CNA 8. Under Secretary (20 and BDL. ‘Accounts and Noss Olen fom the concerned 8. Under Sertary(. rts). ‘rganizaboe in respect of cehame dest nh setons,cTS FOR BUILDI ‘GRANTS INCLUDING STUDIO THEATRES Objective:- ‘The objective ofthe Scheme is to support voluntary cultural organizations and government: aided cultural organizations in thor efforts to create appropriately equipped training, rehearsal and performance spaces for artistes. 1 Eligible Project Grants wil be given to projects for ereating cultural spaces, which wil include: 4.1 Conventional Cultural Spaces for Performing Arts: 1+ Performance venues like Audtoria, Open-air Theatres, Concert Halls + Rehearsal halls for Theatre/ Muslc/ Danee. + Training Centres/ Schools for Theatre/ Music/ Dance etc. 12 Flexible Spaces, Le, Studio Theatres, etc: Non-proseenium rehearsal-cum-performance spaces, referred to as Studio Theatre or Experimental Theatre, that are characterized by the following special features: ‘+A smal theatre, with al the essential equipment for the performanse of live muse, dance ‘or theatre or combination ofthese arts ‘+ An unconventional space that cannot qualify as an auditorium inthe traditional sense; ‘therefore the stage or performance area is not normally placed within a prascenium arch ‘nor raised too high or separated from the audience by a clearly derrarcated division + Aseating arrangement for spectators that i totally flexible and can be moved fuily from fone part of the space to another depending on the artiste alm of a particular performance; therefor, the seats/chalrs must not be fixe in posta. ‘+ Acapacity that usually does not go over 100 to 200; therefore, sucha space is often called alittle theatre” or “intimate theatre’ because i allows fr close-up and intimate viewing by spectators. + One or two adjoining green room(s) / dressing room(s) /makeup room(s) with toilet) for the performers, and a storage area; therefore, the entire unit though minimal, functions asa theatre in every sense. 1.3A project proposal to create an auditorium, a studio theatre or other cultural space(s) may include an appropriate combination of any of the following components + New construction o purchase ofa built-up space. AlPoseRenovation/ Upgradation/ modernization extension/ alteration ofan existing building/ space/ facility. + Remodeling ofthe interiors ofan existing built-up space/cuturalcen-e. Provision of facilities lke electricals, alr conditioning, acoustic, lgh: and sound systems and other items of equipment, such as musical instruments, costumes, audio/ video ‘equipment, furniture and stage material chat may be required for a studio theatre, auditorium, rehearsal hall classroom etc 2. Eligible Organizations:- 2.4 The scheme covers: + Allnot for-profit organizations that fll the following criteria ‘The organization has a predominantly cultural profile, working primarily for the promotion of arts and culture in fields such as dance, drama, thectre, music, fine arts, Indology and literature at least fora period of three years. +The onganization is repstered asa society under the Registration of Societies Act (XI of 1860) or similar Acts, ras a Trust o a a Not-for-Proft Company, at last fora period of three years. “The organization is well established and known to be doing meaningal work inthe field ofits activity and hs gained a local, regional or national identity. Its charter is devoted tothe preservation, propagation and promotion of Indian arts and culture, + Government-sponsored bodies for promoting the performing arts. + University Departments or Centres dedicated to the performing ats Colleges setup to promote the performing arts. 22 Am organization that has been recelving Financial Assistance under Scheme of ‘Guru-Shishya Parampara (Repertory Grant) forthe last 3 years will be deemed to have fulfilled all the above conditions 23 A Government-sponsored body, University Department/Centre or Colege dedicated to the performing arts may also be automatically eligible, provided is record over the preceding three years is satisfactory. 24 Religious institutions, public libraries, museums, schools, colleges or University Departments/Centres that are not specifically dedicated for the performing arts and allied cultural activities, departments and offices ofthe Central Government/ State Governments/ UT. ‘Administrations/ Local Bodies will not be eligible. 2.5 Am organization that has availed ofa grant for Its building project under this scheme wil mot be eligible fora second grant under the Scheme before the completion of the earlier sanctioned projec.3. Nature and Extent of Assistance: 3.1 All rants under the Scheme willbe ofa non-recurring nature. Recurring expenditure, will be the responsibility ofthe grantee organization any, 3.2 Maximum assistance under the scheme will be as under crres TPE OF PROJECT TIMI OF ASSISTANCE Bangalore, Chennai, Delhi, | Projects involving new] Rs SOTakhs Hyderabad, Kolkata, Mumbai. | construction or purchase of built up space Allother projects Teale ‘ll non Metro cies, towns oF | AlPraject Re D5lakhs places 33 Assistance under the scheme to an organization will be restricted toa maximum of 60% of. the approved estimated project cost, subject to the ceilings given above. In case of projects in North Eastern Region (NER) [comprises States of Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim and Tripura] the maximum amount of Central financial, assistance would be 90% of the total approved project cost subject to the maximum financial ‘ellings as mentioned in para 3.2 above. The balance of the approved estimated project cost i. to be incurred by the organization as its “matching shar’. ILLUSTRATIONS: FOR PROJECTS INVOLVING NEW CONSTRUCTION/ PURCHASE OF BUILT UP SPACE IN METRO CITIES CASE: 1 I the approved cost of the project is Rs. 100.00 lakhs (in metro cities), the maximum grant which may be sanctioned would be Rs-50.00 lakhs, the matching share of the grantee organization being Rs 50.00 lakhs. ‘CASE: 2 Ifthe approved cost of the project is Rs. 70.00 lakhs (in metro cities), the maximum grant which may be sanctioned would be Rs. 42.00 lakis, the matching share of the grantee ‘organization being Rs. 28.00 lakhs In case of NER projects, the maximum grant which may be sanctioned would be R525.00 lakhs, the matching share of the grantze organization belng s.45.00 lakhs. FOR PROJECTS INVOLVING NEW CONSTRUCTION/ PURCHASE OF BUILT UP SPACE IN NON ‘METRO CITIES AND ALL PROJECTS UNDER 1.3 CCASE:3 Ifthe approved cost of the project is Rs. 60.00 lakhs (In non-metr9 cities), the maximum grant which may be sanctioned would be Rs. 25.00 lakhs, the matching share of the grantee ‘organization being RS35.00 lakhs, 3iPeceCCASE: 4 Ifthe approved cost ofthe project is Rs. 40.00 lakhs (in non-metto ste), the maximum grant which may be sanctioned would be Rs. 24,00 lakhs, the matching share of the grantee organization being Rs.16.00 lakhs. However, in case of NER, the maximum grant which may be sanctioned would be Rs25.00 lakhs, the matching share of the grantee organization being s.15.00 lakhs. 34 Cost of the land (actual consideration paid by the recipient organization and not market Value) and development charges borne by the organization shall be accounted as matching share 35 Expenditure already incurred by the organization on construction/ pu-chase/ development of land & building and purchase of fixtures and fittings within aperid of one year from the date ‘of application, shal also be accounted as matching share. The organization will submit accounts ‘of expenditure incurred inthis regard duly certified by Chartered Accountaxt. 36 In case the cost ofthe project is enhanced subsequently, the lability ofthe Government of India wil be restricted to the original sanetloned amount, and all the extra expenditure wil be ‘met by the grantee organization from its own resources, 37 Once the project proposal has been considered and approved for a certain amount, no subsequent requests for review and enhancement of projec cost will usualy be entertained 38 An Undertaking is required tobe submitted atthe time of submission of application by the applicant organization to the effect thatthe project willbe completed within a period of three years from the date of release of Ist Installment. 4. Application Procedure: 41 The applications under the Scheme from Financial Year 2023-24 will be received and processed by West Zone Cultural Centre (WZCC), Udaipur who has beet: nominated as Nodal ‘Agency for implementing the Scheme. 42 The Scheme is open throughout the year. The application in the prescribed proforma for ‘grant under the Scheme may be submitted to “The Director, West Zone Caltural Centre, Hagore Ki Havel, Gangaur Ghat, Udaipur Rajasthan - 313001" [Any deficiency in the Application Form(s) intimated by the West Zone Cultural Centre to the applicant organisation(s), may be furnished directly to WZ itself. A cut-off date for submission of applieation before convening the Expert Committee meeting will be notified through WZCC's/Ministry’s websites tps://waccindla.com and https://indiaculturegovsin, 443 The application should either be recommended by any of the National Akademies or any other cultureelated organization under the Government of India or by concerned State Government /UT Administration, State Akademies. Aipage44 All documents mentioned under Clause 5 below must accompany the application Applications received without any of these mandatory documents will not be taken up for consideration and returned tothe sender. 5. Documents to be attached: ‘The application should be accompanied by the following documents: 511 Project Report/Proposal which will include- + Organization's profile containing a description of the organisation, Its strengths, achiovoments and year-wise details of ts activities over the last 3 years Description of the projet/ proposal including its rationale/justificzion, Summary of the cost estimates (building/ equipments facies), Sourees of finance/funds ‘Time schedule for completion of project, and Post completion- how the organlzation will manage the operation & maintenance ofthe facility created through the project and mect the recurring maintenance/ operational costs 522 Copy of the Certificate of Registration under the Societies Registration Act, 1860 or other relevant Acts. 53 Copy ofthe Memorandum of Association (or Trust Deed) of the organization including Rules {& Regulations, fan. 544 List of present members ofthe Board of Management/ Office Bearers/Trustees with name & address of each member, 55 Copies of Annual Accounts for the last 3 finand (Chartered Accountant or Government Autor) years (duly certied / audited by a 5.6 Copy of the Title Deed (repstered conveyance deed, gift deed, ease deed, ete) in case of proposal seeking flnanclal assistance for new construction/parchase of built-up space renovation/extension of existing auitorium, shaving: + Ownership ofthe land/building for the project inthe name of the applicant organization and confirming that the property can be used for commercial, instiutional or educational purpose. In the case of a proposal to purchase built up space, copy of Allotment letter/Agreement to Sale be submitted. + Cost of land building. in case the cost of land building isnot indeated inthe title deed, relevant documents in support of cost be submitted. 5.7 Copy of Building / Development Plans duly approved by the appropriate civic body/ local authority (Municipality, Panchayat, Development Authority, Improvemest Trust etc).In case of| SlPeceproposal to purchase built up space, copy of the layout plan and completion certiiate duly approved issued by competent civic body /local authority tobe submitted. 5.8 Cost estimates (Bullding/ Equipments) duly approved by a registered Architect who will also certify that: + The quantities are in conformity with the structural requirements ofthe project. + The rates are in conformity withthe prevaling market rates, and 1+ The cost estimates are reasonable. 59 Documentary evidence in support of the claim that the organization tas secured oF made arrangements to secure its matching share eg. a bank statement, certiicate of expenditure already incurred on the project (with break-up, duly certified by Chartered Accountant), loan sanction leter, letter ofthe State Government / Union Territory Administraton/ Local Body ete. sanctioning funds forthe projet 5.10 Resolution (in the prescribed format) of the Board of Management/ Executive Board/ Governing Body of the organization authorizing a person to sign the appliation for grant, bond te. on behalf ofthe organization, 511A Bond (In the prescribed format) forthe assistance sought, ona stamp paper of prescribed denomination, 5.12 A Bank Authorization letter (in the prescribed format) showing ECS details of the Banke ‘Account of the organization, Notes, +The applicant organizations are free to attach any ather document they may wish to submit in support oftheir proposal (eg certificate or recommerdation letters from a national or state level Government body or Akademl, annual reports, press dippings/ reviews, award letters, affiation letters et} Wherever the documents are in 2 regional language, an English or Hindi version must also be made available + Wherever copies of certain documents are being submitted, the same should be duly attested by a Gazetted Officer or Notary Public. For proposals from Government-sponsored bodies, University Departments or Centers and Colleges that are dedicated to the Performing Arts, the fllowing documents are required to be submitted: ~ (0 Uist of present members ofthe Board of Management/ Office Bearers/Trustes with name & address ofeach member (0) Coples of Annual Accounts for the last 3 financi Chartered Accountant or Gavernment Auditor), ‘years (duly certified / audited by a(lid Copy of the Tite Deed (registered conveyance deed, gift deed, lease deed, etc) in case of, proposal seeking financial assistance for new construction/purchase of built-up space /renovation extension of existing auditorium, showing: - ‘+ Ownership ofthe land/bulding for the project in the name of the applicant organization and confirming tha the property can be used for commercial, institutional or educational purpose. In the case of a proposal to purchase built up space, copy of Allotment Tetter/Agreement to Sale be submitted. + Cost ofandbuilding In case the cost of land/ building is not indicated in the tite deed, relevant documents in support of cost be submitted, (Gv) Copy of Building / Development Plans duly approved by the appropriate civic body local authority (Municipality, Panchayat, Development Authority, Improvement Trust etc). In ease of proposal to purchase built up space, copy ofthe layout plan and completion cerifeate duly approved issued by competent civic body local authority tobe submitted. (2) Cost estimates (Building/ Equipments), duly approved by a registered Architect who will also certiy that ‘+ The quantities arein conformity with the structural requirements ofthe project. ‘+ The rates are in conformity withthe prevalling market rates, and + The cost estimates are reasonable. (0) Documentary evidence in support of the claim that the organization has secured or made arrangements to secure its matching share eg. a bank statement, certificate of expenditure already incurred on the project (with break-up, duly certified by Chartered Accountant, lost sanction letter, letter of the State Government / Union Tersitory Administration/ Local Body ete. sanctioning funds forthe project. (il) Resolution (in the prescribed format) of the Board of Management/ Executive Board/ ‘Governing Body of the organization authorizing a person to sign the application for grant, bond ‘etc. on behalf ofthe organization. 6. Evaluation Procedure: 6.1 All applications received by the West Zone Cultural Centre (W2CC), Udaipur will be scrutinized for completeness as per the requirements of the Scheme. Applications which are ound incomplete (without requisite documents provided under clause ro above) will not be processed further for evaluation by the Expert Committee, 62 Before evaluation by the Expert Committee, wherever the Committee so desires, the applications may also be subjected to a physical verification by an organization under the Ministry of Culture ora group of expert oroficer(s)of the Ministry of Cuure.63 Applications complete in all respects will be placed for consideration by the Expert Committee, which wil be appointed by the Ministry of Culture and will mee from time to time during the year, depending onthe number of applications received for the grant. 64 The Expert Committee will evaluate each project proposal on its merit, with specific reference tothe following + Whether the applicant organization is wel established in the field ard has got an identity ofits own. ‘+ Whether the proposals well-conceived 1+ Wether the cost estimates are reasonal and Whether the ongantzation has capacity or has made arrangemerts to bring in their ‘matching share to complete the project. (Where the applicant organization has already spent full amount of the matching share, this requirement will be deemed to have been fulfilled) {65 The Expert Committee will include artistes, representing diferent felés of performing arts and culture, and may also Include an Architect, a Civil Engineer and a Technical Expert in light/sound/stage raf as also concerned officials of Ministry of Culture. 66 The recommendations of the Expert Committee will be placed before Hon'ble Culture Minister for consideration/ approval, 7. Sanction and Release of Grant:- 7.41 On approval of the project proposal, the Ministry will communicate the decision to the ‘organization through the publication of Minutes on the Website of the Ministry under the Scheme indicating the approved total cost of the project, the quantum of zsistance sanctioned, the quantum of matching share ofthe organization and other terms and conditions for release of| the sanctioned amount of assistance. Thereafter, the grant will be released to. WCC, Udaipur, the designated Central Nodal Agency (CNA) under the scheme, for further dlsbursal of the grant installment to these organizations. 72 The sanction letter will also specify the bullding/ equipments for which the assistance has been sanctioned. 173 The financial assistance will be released in two equal installments of 50% each of the sanctioned amount of Central assistance inthe following manner: 7.3.1 Blrst Installment: The frst installment equal to 50% of the sanctioned assistance will be released on approval of the project proposal/sanction by the Ministry without any further correspondence, 732 Second8 Final Installment: The secondé final installment equal to 50% ofthe sanctioned grant wll be released on submission of:+ Physical and financial progress report on the project from a Registered Architect (in case of building grants) and from Chartered Accountant (in case of equipment grants), ving details of the work already carried out/ completed, along with the photographs of site equipments + A certificate from Registered Architect (for construction of Auditorium/Studlo Theatre) and from Chartered Accountant (incase of grants sanctioned for purchase of equipments) tw the effect that: The project has been completed/ is in progress as per the approved plan; That there has been no violation of the local laws or the approved plan of construction/development; The work done is of satisfactory quality; and indicating Valuation ofthe cost ofthe work done and the further amount required to complete the project and equipments have been purchased in accordance with the approval given by the Ministry. + Theaudited statement of accounts ofthe project duly signed by a Chartered Accountant. ‘A Utilization Certificate from Chartered Accountant, certifying that he firs installment of| assistance has been fully utilized fr the project. ‘+ A certificate from Chartered Accountant certifying that the orginization has spent 3 ‘minimum 50% of ts matching share. Before releasing the second installment, the Ministry will get the project physically inspected through its representative(s) ora team of Experts. 8, Conditions of Grants: - 8.1 Separate accounts shall be maintained in respect ofthe grants releasedby the Government of India, {82 The accounts and the ste ofthe project shal be open for inspection by the representatives of the Ministry of Culture at any time for verification, 183 Ifthe project isnot completed within a perio of three years from the date of release ofthe ‘st installment, no further grant shall be released to the organization andthe claim wil become time barred, 84 The accounts ofthe organization will be open to audit at any time by the Comptroller and ‘Auditor General of India or his nominees at his discretion. 1BSAMfer the project has been completed, the organization shall submit, for closure ofthe case, the following documents within 6 months of the completion ofthe project 4) In cases of projects involving new construction, copy of the Completion certificate issued by appropriate civic authority and in eases of projets involving purchase ofready built space, copy ‘of the receipts of all the payments made to the builder/ seller, possession letter, and the registration/ ownership deed, Project completion report from the Architect/CA in ease of equipment grants aiPoceCertificate from the Chartered Accountant thatthe organization has spent full mount of its matehing share 8.6 A rogister ofthe permanent and semi-permanent assets acquired wholly or mally out ofthe Government of India grant should be maintained in prescribed form (FORM GER 24 [ See Rule21t (i) (2). Every year, a copy of this register should be maintained by the grantee organization 187 The grantee shall execute @ bond in preseribed form with two sureties, in favour of the President of India, providing therein that i wll abide by the conditions ofthe graat. Inthe event of it failing to comply withthe conditions of the grantor comsatting a breach ofthe bond, the ‘grantee and the sureties shall individually or jointly refund to the President of india the entire amount of the grant, along with the interest thereon at the prevailing borrowing rate ofthe Government of India, {88 The first lien on the buildings and other assets acquired with Central assistance will vest with the President of India and neither the building nor the equipment shall be leased or mortgaged to other partes without the prior approval ofthe Governmeat of India, Provide, however, thatthe lease ofthe studio theatre or ather facilities, so acquire, to ather parties for temporary use shall be excluded from this rule. 89 If at any stage, the Government is not satisfied about the proper utilization of the Government grant, or ofthe facilities created out fit, the Government may ask fr the refund of the entire amount ofthe grant along with interest thereon at the prevailing lending rates of the Government of India. 8.10 The grantee organization will acknowledge the fnanclal support of the Government of India, Ministry of Culture by appropriately displaying the name of the Ministry at the studio ‘theatre/ cultural space developed with assistance under the Scheme, {8.11 The grantee organization will be solely responsible for any violation ofthe laws governing construction of buldings or the use of land and buildings as may be applicsble in the lcal area. 8.12 Such other conditions as may be imposed by the Government of Indafrom time to time. 8.13 The Organizations shall mandatorily organize at least 02 activites (function, lecture, seminar, workshop, exhibition etc) in any of the schools/ educational institutions in their vicinity. A certificate to this effect from the Principal/Head of the Institution would be @ mandatory requirement for release of 2nd installment,GOVERNMENT OF INDIA MINISTRY OF CULTURE PERFORMING ART SECTION ‘SCHEME OF BUILDING GRANTS, INCLUDING STUDIO THEATRES INSTRUCTIONS FOR APPLICANTS. Applications are invited from voluntary cultural organizations and government- aided cultural organizations for assistance under Financial Assistance for Cultural Activities in Performing Arts for Building Grants including Studio Theatres. {Al applications should be addressed to The Director, West Zone Cultural Centre, (WZCC), Bagore Ki Haweli, Gaugaur Ghat, Udaipur, Rajasthan — 313001, and should be sent along with complete enclosures only by Speed Post or Registered Post. “Application under the Scheme of Building Grants, including Studio Theatres" should be clearly superscribed on the envelope. For any clarifications, Shri Sanjay Kumar, Deputy Secretary (P.Arts) may be contacted at Telephone No. 011-24642148 or email ID : [email protected] Please read the scheme carefully before filing up the applicaticn form. ‘The scheme shall remain open throughout the year. However, before convening the Expert Committee meeting a cut off date for submission of application will be notified through —WZCC's/Ministry's_websites- _httpsi//wvzccindia.com, httpsi//wow.indiaculture.gov.in . Applications duly filed in and supported by all the requisite documents, will be placed before the Expert Committee for its Consideration. Incomplete applications will not be entertained,including Studio Theatre APPLICATION FORM 1. Name, ful aaaress, Tel/Mob. ana e-mail - arose ofthe Cutural Organisation 2 Registration details: 23 Whether registered as Society (trast thers Name of place with full address wnere the Droect I ocatoa/ project would be undertaken Components of projet for whic ancl IS being souat (tick mark the relevant box(es) 2. New construction of purchase ofa built-up space 3. Renevation/uporacation/madernzation/extension €. Remodeling ofthe interirs ofan exiting built-up space ‘Conditioning, Acoustics, ght end sound system Sa ther ems. of Euipment, future ond “Stage materia that may be Required fora stud. o o So J 5. Total estimated costo proposed project Assistance sgh from Ministry oFCukure b. Matching share o the appieant Organisation {5 Unique 10 issued by NGO Capon Fatal (wharever appeal) 2. Whether assistance received from Ministry of Culture Inthe past under the Scheme for Suldng [ar ye, tunis copy ofthe Sention Order and {he tiation cerca forthe astra received DECLARATION “The checklist hos been filed up and documents mentioned therein have been attached. I is cortied that the Intrmaton contained in this oppieation form andthe ene © tue and oreo {the best af my knowledge snd nating hes been concealed hererom. ae Signature of Authorised Signatory ne need Pace (Gestation) es (Name of te Aepeant Drganisaton) ‘ee: Incomplete/defcent application torms/proposls and nat in prescribed ‘orms. would not be EDrsidered for rant of fancal assistance uncer Scheme of Sulling Grant including Stu TheatresScheme of Building Grants including Studio Theatres Cheeklist ‘© Name ofthe Organization ‘© Project for which grant is sought ‘Are the following documents atache: Projet reporproposal which includes 4) Organization's profile containing a description of the 9 organization, 18 sength, achievements and yea-vise Oo oO eis of atvies over the ast 3 years. 1b) Description ofthe projectiproposal including its rationale jstiication ©) Summary of the cost estimates (building! equipments facilities) 4) Sources of finance! funds, ‘©, Time schedule for completion of project, and 1} Post completion ~ how the organization will manage the operation and maintenance of the facility created through the projeet_snd meet the recurring maintenance! ‘operational costs. >. Copy of the Certfeste of Registration under the Societies Registration Act, 1860 or other eelevant Acts Copy of the Memorandum of Assocation (or Trst Deed) of the organization including Rules & Regulations, ian. ooo fe) il List of present members ofthe Board of Management Office Bearers Trustees with name & address ofeach memberCopies of Annual Accounts forthe las 3 Financial years (daly certified / audited by « Chartered Accountant or Government Auditor). Copy ofthe itl deed (registered conveyance dee, if ded, lease ded, et), showing () Ownership of the landbuilding forthe project in the name ‘of the applicant organization and confirming thatthe property ‘ean be used for commercial, insitutional or educational purpose. Inthe case of « proposal to purchase built up space, ‘copy of Allotment leterAgreement 0 be submited, () Cost of land building, In ease the cos of land building is ‘ot indicated inthe ttle deed, relevant documents in suppest, ‘of cost be submited, Copy of Building/ Development Plans duly approved by the ppropriate civie body! local. authority (Municipality, Panchayat, Development Authority, improvement Trust, et.) Incase of proposal to purchase built up space, copy of the layout plan and completion certificate duly approved fssued by competent civic bodsocal authority tbe submited Cost estimates (Building/Equipments), duly approved by a Registered Architect who will also cet that: ‘The quantities are in conformity with the stuctral requirements ofthe project. ‘The rates are in conformity withthe prevaling market rates, snd ‘That the cost estimates are reasonable9. Documentary evidence in support of the claim that the ‘organization has sccured or made arrangements 1 secur its matching share eg. @ bank statement, certificate of ‘expenditure already incured on the projet (with break-up, duly cerified by Chartered Accountant), loon sanction leer, leer of the Ste Government / Union Terttory Administration! Local Body ete, sanctioning funds for the project, 10, Resolution (in the prescribed format) of the Board of Management’ Executive Board Goveming Body of the ‘organization authorizing a person to sign the application for ‘rant, bond ec. on behalf ofthe organization. ILA Bond (in the prescribed format for the asistance Sought, ‘on a stamp paper of preseribed denomination, 12.A Bank Authorization letter (in the prseribed. format) showing ECSIRTGSINEFT details ofthe Bank Account ofthe organization ‘+ Has Unique ID Number generated from NGO Partnership Portal mentioned in the application form (Cot6) Signature of the Authorized Signatory (Name & Designation) (Name of the Applicant Organization): Dit Phace1 t Notes ‘The applicant organizations ar fee to attach any other document they may wish to submit in support oftheir proposal (eg. certificate from a national or state level GGovemment body or Akademi, annual reports, press clippings) reviews, award eters, afiition leters ete). Wherever the documents are in a region Ianguage, an English or Hind version rst also be made avaiable, ‘Wherever copies of certain documents ae being submitted, the sameshould be duly satested by a Gaztted Officer ot Notary Pubic.RESOLUTION ‘A meeting ofthe Executive Committee of, hhold on and resolved thatthe terms and conditions laid down in the Scteme of Building Grants, inclusing Studio Theatres and the sanction letter that Ministry of Culture may issue in pursuance of our application are and will be acceptable to our Institution ‘and the Committee hereby authorize SheiSSmt. President/Secretary to sign the application, indemnity bond, Bank Authorization letter ‘tc, on behalf of the institution. ‘The following members were present in the meeting SLNo, _NameotMember ‘Signature (nbivelnk) 1 2 ‘Signatureo the PresidenChairman (wih Nan & Address Oficial Seal) Place: Date: 1.8, The applicant organization should ensure thatthe name & signatures of te ChaitmanPresisent ‘andmembers ofthe organization are enteredBOND KNOWALLMENSY THESE PRESENTS THAT woth rare ofthe orgzaton a in Regstaton Corti) an association registered unr heSocssRagiaion AG, 180 Rang oan opts by be ote ot (Name and ful adress of Repstring Autry), we Repstaton Number Se ued Sn RISE len eT a a heres ‘Gale te bigs) are he ard Fly bound oe Presa nda herent aid he Goverment) fe sumo nwors Rs, oy) wih tres eran @ 10% or aru wel ac Wy 6 bepaidto the President on demand andwiou dor fo which payment webin curses andour successes asso by these presets, 2 SIGNEDINs_dayot JnthoyearTwothousandard, 3. WHEREAS the obigus has senta request propos to Goverment trough the Uion Mins f Cute for Grants of unr ha Schone of Sung Gans, reung Su Theaveshe oligos has aged o ‘xecuaths bona advancenfavourofUnion inst of ute enteameurtt Rs, asrequeste, ‘ha proposal sent tothe Goverment. The clr ewig to accept he proposed arcu or ay oer amount approvedsancsoed by the Goverment. Te oligo wlll exectn ts bond af sropoced amount wi he Stultion hat cbiggr wil be tound ut is amcurt erty he actual aout approvodlanckned by he Goverment, hicheversless. Theobigorisalsowllngloacceptallemsandcondions mentinedinte LaterotSenciow tbe Issue by the Goverment 4. Now tecondon fhe above wit chigatonis uch hati th obligor iy ul and comply thle ‘tions menaradin eter stneton ten above rien bender olgton ssl benoroeale.Botohese ishalremaininfulfce and virtue. a par ofthe rats unspert ater he expiry fe peed within which it rogitedobe sport, ne obliges agreato refund heunpentalance along rest era 1% en greet pet _smumuniess tis areedby thesancionng autora becariedvertothenexttnandlyar.Theamountefgant Shall be funded along wh invest ar ereon 5. The Socity/Trust agrees end undertakes to surendepay to Government tho nonetary value al such ecuniyarcterbenefis wich ay rece or derethave reeveder deve vougispon nauoraodwse(such=s lating out penises or edequat oles than atest consideration use of be promises orarypupose ahr han ‘er hich te grat was nena) fe popetyuldng oer assets cealdlcrredor srs lgay FOM auto Government grant. Te cision fe Sosa otha Goverment ainda inthe Misty future arte adinrave Headotte Department concerned shalbetnalandtingingonthe Society Trust nrespersfalmatersrlaingothe rmenear vale mentioned above tobe aurenderedpad othe Government. 8. Themember ofthe axacatve commits ofthe grant wi (a) abidebythocondtons oth gratin iy the target dates, speiedin elt ofsanctonand (b) oteiverth grants or erst exzction ofthe scene a work concerned oer insu or ‘organization (2) ane {@) side byany che canons speed th agreementgoverrngthe gated Inthe overs of ganze falingo comply wth th conditons or ominting breach ofthe cncstins ofthe bonds, he ‘Slnatiesto bans stale ny and severable lind be President onda, te whos cr apt arcu ‘he grant wth terest @10% per annu theron.1. ANDTHESE PRESENTS ALSO WITNESS THAT (The decision of the Secretary to the Government of lnda inthe Minty future, Goverment onda oe qustan whet thar has ben beach or volaton of ay Re ‘terms andcondtonsmentonedinthsanctan testa nalendtindingonthecblgors. ane (i) TreGovernmentsnalbeartnestampduypayabieonthesebonds. Thecsscanbe adjustdom he gent. ‘nines wheoo hes resents have been exenadas unr on bea ofthe cbgars ancy heen above wren n pursuanc fhe Reseluton No, dated passed by the Governing Bodyfexecutve Commitee o he Sbligors, acopy whereas annexed Rare. i ) Signed fr and on beat fhe grantee Name ibe Obi (Asoc, 3 registered) 1. RogitaionNumtaro Associaton Fullating Ares 2.0aootRegisraton, Tele Numberaaie No, 4. Rogan Aton AY Evralasress(tavaiabo) ‘A WaingAdress oA Fart Gains 5 Telephone /E-nal eleoPRA (ite rsancaaf Wess wi nae adress andsignatue a » (Sion. ected fr an on bea ofthe President o ia Designation, Dit, Names adress, ‘The grantee must nlelchek he folowing pons before sending is document 1) TheBond should be on R. 20 Non-Jdiil paper nd shouldbe submited nora 1) Theauhorized signatory shou putis satu on evry page ofthe bon, li) Therame signature of two witnesses with ul asess musthe entered inte ben,BANK AUTHORIZATION LETTER We. {Orgaizaon'Sciely£NGO) woul ie to recive the ‘suris Giborsedby ihe Ministry of Culture Tous letonicaly to ourbankaccount detledbelow'= Payea’s Parioulars Name of payee asin Bank Account ‘ast Disc & Pin Code State [Telephone Number with STO code Mabie No, Email Aderess (any) ‘Bank Details Name ofthe Bani ‘Bank Branch (ul address & Telephone Number) ‘Bank Asoount Number ‘Rosount Type ode ofElecrnieTanseravalabe ECSIRTGSINEFT IFSC Code TWICR Code Signature Name, Name of Organiza, “Tobesignedby the auharized signatory, asporrsoluon, ‘Account number and IFSCIMICR Codes have been veified by me and are correc recorded above, Manager (Gank branch maintaining the Account) *tobesignedby the ManagercftheBankinbueins) Gea)